NT OF AN
ELECTRONIC
ARCHIVING
SYSTEM
NSIWC
MANAGEMENT
INFORMATION
DEPARTMENT
JULY, 2014
Introduction
An Electronic Archiving System is a variant of Enterprise Content
Management solution. In a clear term, the latter is a branch of the
larger Electronic Document Management System, which is a
digitalised
means
(in
metadata)
of
organising,
capturing,
Content
and
tools
Management,
used
to
encompasses
achieve
the
strategies,
afore-mentioned
(unprocessed
information)
exchanged
between
the
the
sole
custodian
of
institutional
memory
on
salary
Electronic
Archiving
System
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Electronic
Archiving
System
Expected Deliverables
The following are the likely benefits derivable from the Electronic
Archiving System project to the Commission:
a) Preservation of existing circulars, reports and policy materials
from aging, loss and distortions;
b) Ease of referencing and retrieval for further research to make
case for arguments during negotiations between government
and the organised labour unions;
c) Maintenance of different versions of generated reports or
circulars on salary scales to curb infringements by different
MDAs;
d) Elimination of encumbrances associated with movement of
paper-based materials from one location to another;
e) Seamless integration to other back-end solutions
electronic
mails,
newsletters,
announcements,
like
bulletins,
newspapers, etc.;
f) Provision of audit trails for every single document to aid
tracking and usability;
g) Improves productivity and performance of officers as it
provides information on-demand under a multi-level secured
environment;
h) Assists in maintaining a unified working environment whereby
authorised officers can access different versions of documents
for report generations;
i) Encourages electronic storage of other professional reports
from the three operation departments of the Commission;
j) Encourages electronic storage of financial documents like
vouchers, invoices, receipts, waybills, delivery notes, etc.;
k) Provides instant alternatives in the advent of fire outbreak or
flood;
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Electronic
Archiving
System
in
our
tertiary
institutions
and
other
public
stakeholders.
Methodology
The project is expected to cover detailed information about
individual document as they are indexed according to predetermined classes for ease of reference. These classes will have
the semblance of the conventional paper-files containing paper
documents.
At the inception of the project, documents/reports housed in the
following offices will be converted to digital format:
a) Chairmans Office,
b) Secretary to the Commissions Office,
c) Office of the Director, Compensation Department,
The second phase will involve the conversions of documents from
the rest of the departments and units viz.:
a) Office of the Director, Prices, Productivity and Income
Department,
b) Office of the Director, Management Information Department,
c) Office of the Director, Administration Department,
d) Office of the Ag. Director, Evaluation and Grading
Department,
e) Office of the Ag. Director, Finance and Accounts Department,
f) Office of the Head, Press and Protocol Unit,
g) Office of the Head, Internal Audit Unit,
h) Office of the Head, Legal Unit.
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Electronic
Archiving
System
Technology
The department is recommending the deployment of Microsoft
SQL Server 2012 Platform for the project.
Major corporate information technology experts attest to the
availability
and
affordability
of
Microsoft
software
despite
software
development
solutions
which
make
in
achieving
successful
deployment
of
most
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Archiving
System
Electronic
Archiving
System
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Electronic
Archiving
System