Automobile Mileage Log

This is an example of a vehicle log that contains the information required to support a claim for input
tax credits of the use of a vehicle. This vehicle log has been provided for your convenience. It does
not replace the need to retain all records that pertain to the operation of the vehicle.
This is how to complete the log: (refer to the attached example)
1.
2.
3.
4.

Record the name and address of the vehicle owner and the GST registration number.
Record the make and year of the vehicle.
Begin a new page for each month of the log.
For each trip during the month, record:
a. The date of the trip and the odometer reading at the beginning of the trip.
b. The point of origin (place trip began), a description of the trip, and the nature of the
goods/services involved.
c. The odometer reading at the end of the trip and how many kilometres were driven.
d. Allocate on a reasonable basis the amount of kilo metres driven for business use and
the amount for non-business use. Combined trips for personal and business use
require an allocation be made since it is not entirely business use.

5. At the end of the month complete the Summary Section as follows:

a. Record the vehicle odometer reading at the end of the month in space 'A'.
b. Subtract 'B' from' A' to get the total kilometres driven and record this amount in
space 'C'.
c. Add total distance traveled for business from column 'Bus. KM' and enter in
space'D'.
d. Multiply space 'D' by 100 and divide this total by the total in space 'c' to get the
percentage of business use for the vehicle. Record this amount in space 'E'.

EXAMPLE OF A VEHICLE LOG

\liE:

John Doe

GST#:

R123456789

DRESS:

Anyplace, Alberta

VEHICLE:

Ford F150

Date
month/day)

110
1 11
1 11
111
1 11
113
113
114
116
116
119
120
121
121
122
123
125
128

Description
of Trip
Auction to check for Truck
Auction to buy combine header
Zeller - purchase clothing
Buy twine
Take farm hands to field
Bank
Check cattle
Dentist
Bank and pick up parts
Dinner
Move cattle
Bank and mail
Sell feeders
Fishin!l trip
Tractor parts
mail and tractor parts
Coffee shop
Purchase cultivator

Goods/Services
Passenger Carried
None
Combine header
Purchases
Twine
3 INOrkers
Deposit book
None
Wife
Parts
Wife
Cattle and trailer
Deposit book and mail
Cattle and Trailer
Son
Parts
Mail and tractor parts
None
Cultivator

Point of
Origin
Home
Home
Edmonton
Edmonton
Morrinville
Home
Home
Home
Home
Home
Home
Home
Home
Home
Home
Home
Home
Home

Destination
Westlock
Edmonton
Edmonton
Morrinville
Westlock
Westlock
Field 1
Edmonton
Westlock
Westlock
Rosington
Westlock
Edmonton
Muskeg Lake
Westlock
Westlock
Clyde
Red Deer

Odometer Readina
Start (km)
End (km)
12,500
12,530
12,530
12,580
12,580
12,596
12,596
12,629
12,629
12,680
12,680
12,710
12,710
12,742
12,742
12,792
12,792
12,822
12,822
12,852
12,852
12,932
12,932
12,962
12,962
13,012
13,012
13,160
13,160
13,190
13,190
13,220
13,220
13,248
13,248
13,748
Total Distance
A. Odometer Close:
B; Odometer Start C:
Total Km Driven 0:
Business Km:
E: Business Use D/C x 100

Distance
Driven (km)
30
50
16
33
51
30
32
50
30
30
80
30
50
148
30
30
28
500
1,248

Business
Use (km)
30
50

Non Business
Use (km)

16
33
51
15
32

15

15

50
15
30

80
15
50

15
148

30
15
500
916
13,748
12,500

1.248
916
73%

15
28
332

Automobile Mileage Log

Name:

GST#:

Address:

Vehicle:
Odometer

Date

Decription of Trip

Goods/Services
Passengers Carried

Point of Orgin

Destination

Start (km) End (km)

Total Distance:

Distance
Travelled (KM)

Business
(km)

Non
Business
(km)

Automobile Mileage Log Summary Sheet

GST#:

Name:

Vehicle:

Address:

Summary
for
Month of

A
Odometer Reading
End of Month

B
Odometer Reading
Beginning of Month

C
Total Kilometers
Driven in Month
(B-C)

January
February
March
April
May
June
July
August
September
October
..

November
December

D
Total Business
Kilometer Travelled
(From Automobile Log)

E
Percentage
Usage
(D x 100 I C)