BALOCHISTAN EDUCATION FOUNDATION

3RD QUARTER PROGRESS REPORT

(Jan 1st March 31st, 2007)

Prepared
By

MONITORING & EVALUATION SECTION

Contents
Executive Summary

Balochistan Education Support Project

1-

Component # 1
Setting up Community Schools in rural areas of Balochistan

2-

Component # 2
Support to New Private Schools

3-

Component # 3
Capacity Building

4-

Monitoring & Evaluation

5-

Procurement

Other Activities

6-

Grant-in-Aid Distribution

7-

Fellowship Schools

8-

Issues and Challenges

Annexure:
Annex I

Status sheet of progress on Community Schools

Annex-II (A) :

Contents of Training Modules for PECs Training (First Phase)

Annex-II (B) :

Contents of Training Modules for Teachers Training (Second Phase)

Annex III

Agreed Contents/Title for training Modules of Teachers Training

Annex IV

Table showing status of Capacity building Program for BEF staff

Annex V

Status sheet of progress on Private Schools

Annex VI

Activity Monitoring Sheet

Annex VII :

Use of Funds by Project Activity

Annex VIII :

Disbursement of Funds to Fellow Ship Schools

Executive Summary:
The community mobilization activities were concluded in the form of Parent Education
Committee PECs registration and accounts opening. During the first quarter 2007 activities, CIPs
identified 200 potential communities fulfilling the eligibility criteria. Out of which 1 Community
Implementing Partner school was dropped from district Quetta not meeting eligibility criteria.
Hence, 199 Community Schools established against the target of 200 schools. Approximately
8000 children enrolled so far. A sum of Rs 7,083,653/- as first quarter advance is transferred into
the accounts of 127 PECs in response to 137 payment requests by PECs, the 10 remaining
requests are under process.
The scrutiny of about 240 EoIs for opening of Private Primary Schools has been completed and
approval for 121 schools was sought from the management. 85 schools have been established so
far by the PIPs with enrollment of more than 5000 children. It is expected that we will end up
with 6000 enrollment in these private schools which is exceeding the targeted enrollment despite
the fact that number of schools may be less than the target figure of supporting 100 new private
schools. A sum of Rs. 885,000/- as first quarter advance has been transferred in the accounts of
13 PIPs in response to the 13 payment requests.
The mapping exercise for selection of potential Technical Implementing Partners (TIPs) has been
completed. 6 TIPs have been awarded contracts to design training modules and impart training to
CIP field staff, PECs & community schools teachers. A total of 6 professional staff members of
BEF have been trained so far in the area of Project Management, Developing Managerial
Competency, Training Need Assessment, Office & Work Place Management and Basic of
Business English at Islamabad, Lahore and Karachi.
BEF is committed and did its best to achieve the targets of establishing 200 community schools
and 100 private schools; the key to real success is now to make these schools sustainable,
managed and supervised by PECs under the overall guidance and support of CIPs.
In addition to that, BEF has initiated the contracting process for the next phase (academic year
2008).
In order to ensure strict adherence to eligibility criteria, making schools sustainable and PECs
capable of managing and supervising schools efficiently; BEF must strengthen and enhance its
monitoring function. Total reliance on Implementing Partners may not prove useful and lead to
complications and confusion in the roles & responsibilities on the part of stakeholders, esp. PECs
& teachers.
Besides BESP, BEF is looking after 9 fellowship schools opened in 2005 set-up in 4 districts.
Inviting applications from private educational institutions in the province, its desk & field
scrutiny and distribution of grant-in-aid among them annually is another regular activity of the
organization.

Manager Monitoring & Evaluation

Balochistan Education Foundation

A.

Balochistan Education Support Project

Component wise progress report for the third quarter 2007 is as under:

1:

Component Number 1:

Setting up Community Schools in rural areas of Balochistan:

All the community partners have identified 1991 community schools in 17 districts of
Balochistan with maximum number of 22 schools in district Kharan and minimum number of 3
schools in Dera Bugti. (Annex-I highlights the total physical progress as of march 31, 2007). All
the 4 CIPs have identified 50 communities each where they have formed Parents Education
Committees (PECs). However, only 180 PECs could have been registered so far and 170
accounts have been opened in post offices and scheduled banks. Out of 137, 127 payment
requests have been processed wherein first installments of Rs 7,083,653/- covering school set up
costs and recurrent expenditures of the first quarter have been released to the PECs, the
remaining 10 payment requests are under process with Habib Bank Limited.
1872 schools have been opened and the remaining 12 schools pertaining to district Ziarat shall be
opened in the second week of April 2007. The total number of teachers appointed is 80 males
and 122 females. The delay in opening up of community schools is attributable to the extreme
cold weather and all the selected areas comprised of migratory communities.
2:

Component Number 2:

Establishment of New Private Schools:

A total number of 240 EOI against potential areas against EoIs received from 22 district of
Balochistan and scrutinized. After desk and field Appraisal 121 EoIs met eligibility criteria and
were recommended for possible partnership. Subsequently, MoUs were singed between the PIPs
and BEF. Annex-V provides a summary of the number of EoIs evaluated and number of schools
established in 22 districts of Balochistan. As of March 31, 2007, 85 new private schools were
reported to be functional with enrollment of approximate 5000 children. Data collected though,
the field staff shows that 80 % are new enrollments and comprises all out of school children3.
In the evaluation process, preference has been given to the districts outside Quetta and the rural
areas of Balochistan. In district Quetta, the suburbs are preferred.
3.

Component Number 3:

Capacity Building:
Selection of Technical Implementation Partners:
Negotiations with the short listed TIPs were concluded in the first week of January, 2007.
Contracts for PECs and teachers training and PECs training in the respective regions have been
singed with 6 TIPs. The region wise and activity wise detail of the potential TIPs is as under:
1

Initially 200 schools were reported, but one school of Quetta district was dropped not meeting the eligibility
criteria.
2
Other then registered 180 PEC, 187 schools are functional because of the plan of functionalizing schools in March
2007.
3
Class Prep/Nursery & Class 1 admission have been treated as new enrollments.

Table showing TIPs and their respective regions of operation

S.No
1.
2.
3.
4.
5.
6.

Name of TIP
SCSPEB
Socio Engineering
PITE
NIRE
Root Work
IDO

Responsibility
Assigned
Central
Teachers Training
South West
Teachers Training
South East
Teachers Training
North
Teachers Training
Central & South East
PECs Training
South West & North PECs Training
East
Region of Operation

Another important area is the selection of TIP for designing a Comprehensive Complaint
Management System (CMS) for BEF. Two consultants have been selected for this activity with
separate ToRs for each. The Individual Consultant Mr. Sartaj Abbasi shall be developing
Standard Operating Procedures (SOPs) for the Complaint Management System while M/s IDO
would develop the MIS software for complaint system. The individual Consultant shall develop
the SOPs by end of April 2007 and M/s. IDO shall be inducted in the third week of April 2007.
BEF, through Procurement Committee sought CVs of experts to undertake teacher & student
assessment. The BEF 4procurement committee completed the selection process of contracting
Assessment Test Consultant. The individual Consultant, Dr. Muhammad Pervez has been
mandated for development and Supervision of the assessment tools for students and teachers.
The designing and development of the 17 various assessment tools have been completed and
forwarded to the World Bank for review and technical input.

Capacity Building of BEF Staff:

With total budget allocation of Rs. 10.50 million, BEF is investing substantial amount in the
capacity building of its staff. Various professional staff members attended courses as a part of
their professional development during the last quarter. Annex-IV shows the number of BEF
professional staff trained. So far 6 professional staff members of BEF received trainings and for
the next quarter it has been planned that other 9 professional staff members would be trained.

Capacity Building of PECs:

The training modules for PECs trainings have been finalized after thorough deliberation between
CIPs, TIPs and BEF staff. After various reviews the final draft was agreed upon by CIPs and
BEF. Initially, all the partners agreed on the seven days training in two cycles. The first training
cycle consists of three days while the second cycle comprises of four days comprehensive
training to all PEC members including teachers. The basic contents of modules are attached as
Annex-II (A) and Annex-II (B) which represents the first phase training contents and second
phase training contents separately. Some of the training contents of the first phase will also be
covered in the second phase.
The trainings will be cluster based with approximate 10 clusters in each region with a maximum
of 25 PEC members. Efforts have been made to develop training modules and contents with
easily logical pictorial presentations and sketches.
4

Comprising three Personals 1)Manager Operations 2)Procurement Officer 3)Manager M&E

Capacity Building of Community School Teachers:

The first draft of the training module has been completed and submitted by all TIPs for review to
BEF. Annex-III provides details of the agreed contents of the training modules developed by all
TIPs. The contents of the training modules shall be modified in line with the report of the
findings of assessment of community school teachers which shall be conducted in early April,
2007.
In addition to conducting assessment in the first two weeks of April 2007, the teachers will also
be imparted 2-3 days orientation on pre-book activities by the TIPs so that the newly appointed
teachers are able to engage students in healthy activities to step up their learning.

Training of Administrators for Community School teachers Assessment Test

A workshop for teachers assessment Administrators was arranged on March 27, 2007 at Quetta.
The Assessment Consultant Dr. Muhammad Pervez facilitated the activities and imparted tool
wise detailed orientation to 23 Administrators drawn from CIPs, TIPs and BEF staff.

One Day training workshop for Administrators in progress

Dr. Pervez shared contents of the six assessment instruments with the participants, sought their
feedback on its appropriateness, and made some minor modifications accordingly
At the end of the one days workshop, all the CIPs and TIPs worked jointly on formation of
clusters for administering teachers assessment in their respective regions.

Capacity Building of Fellowship School teachers

Fellowship School Program of the BEF was not in the lime light of activities during the reporting
period as most of the schools were closed due to winter vacations and major activities of the BEF
focused on BESP in terms of physical progress achievements. However, fellowship schools were
focused for enhancing the capacity of its teachers. Efforts are being carried out to update the
professional development of teachers in shape of specially designed short duration (1 week)
trainings.
It is also recommended that PECs of existing fellowships schools also need to be trained in the
school management and financial reporting in any of the existing BESP capacity building
activities.
6

While reviewing the success ratio of the fellowship school program, it became known that
professional development of the teachers of schools shall be vital part of the program to yield the
desired quality output.
4.

Monitoring & Evaluation

The M&E section has thought out strategy regarding the monitoring and evaluation of the BESP
activities. In this regard, the M&E section developed tools like Monitoring Checklists for both
Private Schools and Community schools. These tools were pilot tested in the existing Fellowship schools and shared with the CIPs and Mr. Navid Naqvi, Task Leader BESP at the World
Bank, to obtain feed back. During pilot testing we realized that these monitoring tools need
revision. The inputs received from World Bank were incorporated in the final version of the
checklist. Resultants by Key Performance Indicators (KPIs), School Observation Survey Forms
and Monitoring Checklists were finalized.
Other then monitoring activity, there would be an activity of students assessment test and it
would be conducted in 200 community schools and 50 Public Sector schools in the 18 districts
where BEF has established Community schools. The Public Sector schools would be selected as
a control group in the Impact Evaluation of the program. According to the estimates, 15000
newly enrolled students in community and private schools shall be assessed. The administration
of assessment poses a larger challenge and would require extra efforts to complete it within the
stipulated time.

Coordination and Collaboration with Balochistan Education Management

Information System (BEMIS)

A series of meetings were held with the officials of BEMIS with rewarding results in the shape of
district educational profiles of the entire province. It was also agreed by the BEMIS personals
that they would provide an online access to BEF to their data base of public sector schools and
vice versa to private schools by BEF to BEMIS; in this regard they will submit a formal proposal
for their requirements in terms of hard and software to BEF in mid April 2007. Similarly, initial
work on the development of data base for private sector educational institutions has been done
and it is planned that after the administration of assessment test of students, the surveyors would
be hired for data collection of private schools of the province.

BESP Management Information System

BEF has asked CIPs to provide information regarding community schools on the following
formats jointly developed. Data thus collected shall provide grounds for mid term and final
evaluation.
o
o
o
o
o

Village Observation Survey Form

Household Survey Form
Student Enrollment Form
PEC Information Form
School Information Form

5.

Procurement:

During the reporting period procurement section of BEF has provided excellent support to
programme admin & monitoring sections in terms of purchasing goods & services to meet their
requirements observing the World Bank procurement guidelines & BEF manual of procurement.
Procurement of Goods:
S#
1.
2.
3.
4.
5.
6.
7.
8.

Goods procured
Generator Set
Additional Textbooks
TNA Instruments (wooden)
for Test Administrators
TNA Instruments (Stationery)
for Student Test
TNA Instruments (Stationery)
for Student Test
TNA Instruments (Stationery)
for Student Test
Iron Items Purchased for
Shade
Additional Iron Items
Purchased for Shade

Worth in PKR
366,250.00
117,500.00
32,830.00

Supplier
Nashuatec Center
BTBB, Quetta
M/s Arshad Associate

Status
Done
Done
Done

17,250.00 M/s Liaqat paper &

Stationery Mart
50,979.00 M/s New Karachi
Stationery Mart
920.00 M/s Hatim Stationers

Done

39,585.00 M/s Wasiq Enterprises

Done

11,965.00 M/s Wasiq Enterprises

Done

Done
Done

Procurement of Services:
S#

Services Procured

1.

Vehicle Hired for the

Teachers Competency Test
Vehicle Hired for the
Teachers Competency Test

2.

Contract value in
PKR
26,600.00
16,500.00

B.

Other Activities of BEF

6.

Grant-in-Aid Distribution (An Annual Exercise):

Consultants

Status

M/s Brishna
Rent a Car
M/s Shaheen
rent a Car

Done

BEF provides financial support to private educational institutions in Balochistan in the shape of
annual Grant-in-Aid. Last year (2005-06) applications for grant were invited through
advertisement in local news papers (the Daily Jung, Daily Mashriq & Balochistan Times) on 12 th
March, 2006. 217 applications were received from all over the province. These applications were
placed before BEF Boards Grant-in-Aid Committee for making recommendations to the Board
for approval. As per the Boards approval, a sum of Rs 25 million was distributed among 177
schools according to the applicants grant utilization plan which provide basis for our monitoring
of grant utilization. This year (2006-07) applications for grant would be invited in the first week
of April 2007. During this fiscal year 2006-07 an amount of Rs 10 million has been allocated as
Grant by the Department of Finance, GoB from the Non-Development budget and an amount of
Rs.15.00 million is earmarked for the purpose in the BEF budget for the year 2006-07.
8

7.

Fellowship schools:

The 9 fellowship schools opened with BEFs financial assistance during 2005 have now
completed their second year and a detailed analysis of the program is underway. Mid Term
Review report of the program is almost ready for sharing with stakeholders by end May 2007. It
is worth mentioning that the fellowship model is very successful and can be replicated as good
example of public-private partnership in provision of low cost primary education. These 9
fellowship schools are located in district 1) Quetta 2) Sibi 3) Bolan and 4) Pishin. The schools
are being managed and supervised by the Parents Education Committees. The details of funds
disbursed to Fellow Ship Schools refer to Annex VIII.
7.

Issues and Challenges:

Despite periodic obstacles and holdups, the implementation stage went off smoothly. During the
implementation of the project, BEF and its partners encountered a number of problems
intercepting our performance at times. The ultimate out put i-e the opening of 199 community
schools and 100 private schools could not be yielded by March 1, 2007 and BEF had to re-align
its work schedule and timelines with revised deadline of March 31, 2007. Although there have
been some major deviations by partners in compliance to the overall project design, yet, the
issues were identified in proper span of time to avoid any possible inconsistencies and strict
adherence eligibility criteria in the overall selection of communities. The issues which reflected
during the implementation phase and some upcoming challenges are summarized below:

The CIPs field staff tends to deviate from the core eligibility criteria, which resulted in certain
instances with subjective assessment of potential communities. BEF Field Monitors
highlighted these deviations and immediate directives given to CIPs for taking corrective
measures.
Due to the priorities of public sector organization Social Welfare Department and the Banks,
the registration of PECs as a social welfare organizations and opening of PECs accounts was
distracting. With the support of Hon able Chairman and active support of the Secretary &
Director Social Welfare Department, we overcome this hurdle with a slight delay.
Opening of PEC Bank account with General Post Office Quetta and 4 to 5 leading scheduled
Banks at Quetta, meant for transfer of funds from BESP designated account took more time
then envisaged.
In majority of cases, community members and Parents Education Committees are illiterate. It is
very much challenging and tiresome job to get such communities properly involved in the
Administration and financial management of school matters. Our Implementing Partners are
well aware of this issue and are constantly and closely working with office bearers of PECs,
enabling them to discharge their duties and responsibilities in a desirable way.
NGOs in Balochistan still are in the process of gaining intellectual depth and understanding as
volunteer organizations. Subsequently, the desired level of coordination between the
Implementing Partners (CIPs & TIPs) has not satisfactorily been achieved so far. The proper
coordination of CIPs and TIPs in conducting effective capacity building activity is a huge task.
The spaces identified for the community schools were not up to the mark as it was learnt
during the field visits. The main draw backs were, the room was not sufficient enough to
accommodate the enrolled children, in some cases the rooms for schools had no proper
ventilation and hence, no proper light was there. Some schools were hygienically not up to the
mark. In this regard, feed backs were given to the PECs and in response the PECs agreed to
take corrective measures in order to up-grade the facilities according to the environmental
standards within their available resources. In order to make schools attractive place for learning
9

and retaining students interest, construction of school building by the project is to be

undertaken as early as possible.
As envisaged in the program design, PECs are to be administratively and financially
empowered. The procurement for school set up has come up with the biggest challenge. As

I.
II.
III.
IV.
V.

PECs are purchasing School set up items with out any formal training and orientation.
PECs geographically spread in areas/villages where the items for school set up are not
available.
If vendors/suppliers are available in accessible radius, they are not registered as GST
payers.
Good quality items are not available within the accessible radius and purchasing items from
places such as Quetta and Karachi has increased the cost of items.
PECs member cover long distances to procure items which may be felt as huge burden at
this point of time. It takes about Rs.1000 to Rs.1500 for a PEC member to visit cities such
as Quetta to buy school material which was not accounted for, while calculating budget for
school set up costs. Most PECs being marginalized are not in a position to pay for such
huge amounts from their own pocket.
The appraisal of the EoIs for private school component went very smooth but identification
of potential PIPs and school sites in Quetta district become very tricky as an exact
evaluation of the densely populated areas was not possible in the given timeframe. Due to
shortage of Field Monitors (3) and time constraint, BEF could not undertake 100%
verification of the applications received from Private School Implementing Partners.

10

Annex-I
Status sheet of progress on Community Schools
NO

Name of
CIP

1.

SCSPEB

# of
Tehsils
Covered

# of
U.Cs
Covered

PECs
Formed

PECs
Registered

Khuzdar

04

12

21

20

PECs
Bank
A/C
Opened
19

Mastung
Killa
Abdullah
Pishin

03

04

08

08

04

13

02

06

13

Loralai
Killa
Saifullah
Ziarat

District

3.

4.

LAFAM

MHI

SPO

08

08

13

13

13

10

07

07

07

07

31

49

48

47

49

29

02

09

18

17

15

18

15

02

05

11

11

10

11

02

05

15

03

03

03

Kohlu

02

04

06

05

05

06

Total of b
=4

08

23

50

36

33

38

27

Lasbela

02

06

10

10

10

10

10

Kharan

01

07

24

24

23

24

22

Washuk

01

02

11

11

11

11

10

Panjgoor

01

02

05

05

05

05

Total of c
=4

05

17

50

50

49

50

42

Sibi

02

04

10

08

08

10

Bolan

03

07

12

12

12

12

11

Naseerabad

03

09

16

15

14

16

Jaffarabad

04

07

09

09

07

09

Dera Bugti

02

03

03

03

--

03

14

30

50

47

41

50

20

40

101

199

181

170

187

118

Total of d
=5
Grant
Total
a+b+c+
d = 17

*200

th

Funds
Disbursed

21

Total of a
=4
2.

Functional
Schools

community school selected against eligibility criteria dropped.

Annex-II (A)
11

Contents/Outline of Training Module for PECs (1st Phase Training)

Title/Sessions
PEC Development
&
Community
Mobilization

Contents
What is PEC?
Objectives & role of PECs
Structure of PECs
Roles & responsibilities of PECs office bearers
Operational procedure of PECs
School Monitoring What is School Monitoring?
& Supervision
What is School Supervision?
Areas of School Monitoring
Teachers Monitoring
Students Monitoring
School physical environmental Monitoring
Record Keeping

What is Record?
Importance of School & PEC Record
Essential PEC Record
Minutes Book
Inward File/Register
Outward file/Register
Visitors Book
Skills of Record maintenance

Accounts/financial
Management

How to open Bank account?

How to operate Bank Account?
Essential Record
Stock Register
Statement sheet for Community

Annex- II (B)
12

Contents/Outline of Training Module for PECs (2nd Phase Training)

Title/Sessions
PEC Development
&
Community
Mobilization

Contents
What is Community?
Community Participation
How to increase community Participation?
Functional scope of PECs
By- Laws of PECs
Operational Procedures of PECs
Accountability of PECs

School Monitoring
& Supervision
Record Keeping
Accounts/financial
Management

Comparison between traditional & modern monitoring

Review on Record keeping
How to operate Bank/Postal Account?
Essential Record
Cash Book
Debt Vouchers
Credit Vouchers
Stock Register
Bank statement
Information & requirement of Audit
Statement sheet for Community

Annex-III
13

Agreed Contents/Titles for Training Modules of Teachers Training

Instruction & assessment of Mathematics I.

Instruction & assessment of Mathematics II.

Instruction & assessment of Urdu & English I.

Instruction & assessment of Urdu & English II.

Life skills

School & classroom management I.

School & classroom management II.

Development & Use Of Low Cost & No Cost Teaching Materials

Multi Grade Teaching

Co-curriculum activities

Assessment & evaluation of teaching & learning process

Dars-o- Tadress kay chand iham pehloo.

Annex IV
14

Table showing status of capacity building of program for BEF staff

List of BEF Staff Trained

S#

Name/Designation

Mr. Rizwan Ullah Khan

Manager Ops
Mr. Mehboob Ul Haq
Manager A&F
Mr. Sardar Ali
P.O. CB
Tariq Shah
P.O. Admin

2
3
4
5
6

Training attended

Akbar Khan
Program Secretary
Zia Ul haq
Program Secretary

Project Management
6-11 Nov, 2006. (6 days)
Developing Managerial Competency 15-17
August, 2006. (3 days)
Trainings Need assessment from 11-13
December, 2006. (3 days)
Office & Work Place management through
%S Application 6-8 November, 2006. (3
days)
Basic of Business English
21-26 August, 2006. (6 days)
Basic of Business English 21-26 August,
2006. (6 days)

Training
Institute
PIM Karachi
PIM
Lahore
PIM
Lahore
PIM
Lahore
PIM
Lahore
PIM
Lahore

Proposed Training for BEF Staff

S#
1
2
3
4

Name/Designation
Muhammad Naveed
Accounts Officer
Humayun Jahangir
Manager M&E
Hameed Ullah
Administrative Officer
Safia Noor
P.O. CD

Rahmat Ullah Shah

P.O.CD

Abida Munir
PO.M&E
Fida Muhammad
P.O. R&E

Proposed Training
Accounting concepts & Practices 19-22
March, 2007. (4 days)
Project Monitoring & Evaluation
9-14 April, 2007. (6 days)
Skills in Administration
7-12 May, 2007. (6 days)
High performance Team building &
Leadership Skills
10-14 April, 2007. (5 days)
High performance Team building &
Leadership Skills
10-14 April, 2007. (5 days)
Monitoring & Evaluation of projects
24-26 April, 2007. (3 days)
Monitoring & Evaluation of projects 2426 April, 2007. (3 days)

Training
Institute
PIM Lahore
PPMI
Islamabad
PIM Lahore
CHIP
Lahore
CHIP
Lahore
SDPI
Islamabad
SDPI
Islamabad

Annex V
Status sheet of progress on private schools
15

S.No

Name of
Districts

Region

# of EoIs
received

# of PIPs selected as
per eligibility criteria

# of schools
established by
PIPs

Quetta

100

48

30

Pishin

Killa Abdullah

Mastung

11

Kalat

Khuzdar

Chagai

Nushki

68

45

4
5

Central

Total

136
Ziarat

10

Zhob

10

Loralai

Musakhel

13

Kohlu

14

Barkhan

20

16

11
12

North

15
16
17
18

South West

Total

19

37
Lasbela

Washuk

Gwadar

Kech

Panjgur

12

Total
21
26
27

South East

20

28

20
Sibi

Jaffarabad

26

Dera Bughti

Nasirabad

Bolan

Total

47

21

18

Grand Total

240

121

85

16

Annex VI:
Activity Monitoring Sheet

Quarter 1 (2006-07)
July 1- September 30, 2006

Activity

Planned

Actual

Variance

Quarter 2 (2006-07)
October 1- December 31, 2006
Planned

Actual

Variance

Quarter 3 (2006-07)
January 1- March 31,2007
Planned

Actual

Variance

Cumulative
Planned

Actual

Variance

Community Schools
No. of Students Enrolled.

NIL

NIL

NIL

NIL

6000

8000

2000

6000

8000

2000

NIL

NIL

NIL

NIL

5000

5000

NIL

5000

5000

NIL

100

100

100

61

39

39

200

200

NIL

50

29

133

133

57

57

240

240

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

200

187

13

199

187

12

NIL

NIL

NIL

NIL

100

85

15

100

85

15

NIL

NIL

NIL

NIL

NIL

NIL

Private Schools
No. of Students Enrolled

NGOs:
Baseline Survey Conducted
Community Schools
Baseline Survey Conducted
Private Schools
Facility Material Provided to
No. of Schools.
No. of Teachers Trained.

39

BEF:
No. of Community Schools
Established.
No.
of
Private
Schools
Established.
Training Provided to No. of IPs.

17

Annex - VIII

BALOCHISTAN EDUCATION FOUNDATION

SUBSIDY DISBURSED AMONG FELLOWSHIP SCHOOLS

S No

Name of School

Year wise breakdown

Urban/
Rural

Complete address
2005

2006

2007

Amount
Disbursed so for
(Rupees)

1.

Ulas Fellowship Grammar school

Urban

Muslim Itehad colony Takhtani By pass

Quetta

280,000

419,000

72,000

771,000

2.

Elum Fellowship Public School

Urban

Killi Mohammad Shai Sariab Road

Quetta

182,500

438,000

620,500

3.

Little Star Fellowship School

Urban

370,000

258,000

81,000

709,000

4.

Jinnah Fellowship School

Urban

271,450

176,000

162,000

609,450

5.

Abaseen Fellowship Grammar

School

Rural

Killi Fazal Raheem District & Tehsil

Pishin

95,000

173,500

81,000

349,500

6.

Star Fellowship Public School

Rural

Killi Lamran Tehsil Karezat District

Pishin

95,000

173,500

81,000

349,500

7.

Kurak Fellowship Grammar

School

Rural

126,125

169,000

91,500

386,625

8.

Bhawal Fellowship Grammar

School

Rural

Killi Satikzai UC Kolpur Tehsil Mach

District Bolan

253,000

66,000

319,000

9.

Shama Fellowship Public School

Rural

UC Mach City Tehsil Mach District

Bolan

238,500

238,500

634,500

4,353,075

Grant Total

Killi Alam Khan Airport road Quetta

Killi Saragargai Quetta

Village & UC Kurak District Tahsil Sibi

1,420,075 2,298,500

18

Annex VII

19

Use of Funds by Project activity

Head of Accounts

Allocation
2006-07

Actual
Expenditure
from 1st
July,2006 to
21st April,2007

Actual
Expenditure for
1st Qtr

Actual
Expenditure for
2nd Qtr

Actual
Expenditure for
3rd Qtr

Percentage
of Allocation
Utilized

1
70

18,7
75

4,0
56

23,0
01

63.892

0.000

6,0
00
43,2
62

0.000

1
00
2,3
05
249,7
19
5
00
35,1
08
62,0
00
87,3
68
154,3
48
7,1
00
6
12
3,2
45
4,1
02
2,1
98

523,8
10
1,4
00
50,2
97
62,0
00
316,9
78
287,1
40
172,2
63
1,044,8
47
10,2
94
20,9
51
6,8
89

0.000

Repair & Maintenance:

R & M Building
R & M Furniture
R & M Equipments
R & M Compu & accessories
R & M Vehicle
R & M other
Rent of Office Building
Bank charges
Entertainment
Audit fee
Stationary
POL
Printing & Publication
Advertisement & tender Charges
News Paper & Books
Postage & Courier
Toiletries

36,0
00
48,0
00
48,0
00
72,0
00
800,0
00
36,0
00
600,0
00
10,0
00
120,0
00
500,0
00
329,0
00
800,0
00
400,0
00
1,600,0
00
216,0
00
120,0
00
120,0
00

5,9
00
2,2
55

38,7
02

270,1
91
2
00
4,1
71

3,9
00
7
00
11,01
8

226,5
08
21,4
08
156,0
78
911,26
8
3,4
30
7,3
80
2,9
02

3,1
02
111,38
4
9,0
85
132,9
67
3,6
19
9,4
69
1,7
89

20

8.333
5.408

87.302
14.000
41.914
12.400
96.346
35.893
43.066
65.303
4.766
17.459
5.741

Other unforeseen
BEF staff training
Seminar and Workshops
Offshore/ Overseas Training
Electricity charges
Telephone & Internet Charges
Gas charges
Water charges
Salaries
Consultancy fee
Honoraria

170,0
00
1,800,0
00
1,040,0
00
2,000,0
00
360,0
00
576,0
00
180,0
00
30,0
00
10,394,3
66
500,0
00
300,0
00

44,9
89
39,1
40
303,2
28
2,0
58
21,2
05
1,1
30
6,6
30
1,917,1
84

54,4
71
131,6
31

9,8
15
100,7
10

120,0
00
32,9
90
35,3
95
1,0
50
3,9
10
2,030,2
42

50,8
20
28,6
88
57,4
80
57,8
80
1,5
50
2,130,8
09

64.279
15.082
29.157
8.541
17.704
19.806
33.367
40.300
58.476

0.000

0.000

TA/DA:
Traveling Charges

42,6
30
5
00

Daily allowances
Taxi Charges
Rent a Car

109,2
75
271,4
81
303,2
28
170,8
20
63,7
36
114,0
80
60,0
60
12,0
90
6,078,2
35

1,152,000

155,9
05
5,6
10
77,7
00
45,6
80
73,0
59
7
85

46,9
10
25,6
85
4,5
90

Air ticket Charges

Hotel Charges
Other
BEF Capital Cost:

110,6
55
9
50
130,4
58
25,9
80
44,5
75
-

Project Equipment

2,053,800

818,286

389,491

3,8
00

Computer, Equipment & Accessories

2,881,000

847,952

1,544,213

21

309,1
90
7,0
60
208,1
58
118,5
70
143,3
19
5,3
75
1,211,5
77
2,392,1
65

26.839
0.613
18.069
10.293
12.441
0.467

58.992
83.032

Furniture & Fixture

Purchase of Vehicles

827,5
00
14,750,0
00

262,5
15
-

326,5
66

106,614
4,203,0
58
885,5
00

PIPs Payments:
PECs Payments:
Set-up & Capital For School and School
Non-Salary [Payment to PECs'(MHI)]

28.495
2.592

3,578,6
52
1,350,0
00

3,578,6
52
1,350,0
00

1,000,0
00

1,000,0
00

2.927

1,155,0
00

1,155,0
00

3.381

533,8
50
39,0
00
42,0
00
320,5
21

1,110,0
37
564,2
62
630,0
00
933,2
96

654,9
08

654,9
08

8.686

Set-up & Capital For School and School

Non-Salary [Payment to PECs' (SPO)]
Set-up & Capital For School and School
Non-Salary [Payment to PECs' (SCSPEB)]

34,160,0
00

CIPs Payments:
NGO Deliver Cost (CIP MHI)
NGO Deliver Cost (CIP LAFAM)

84.072

Payment to PECs' (LAFAM)

695,6
95
4,203,0
58
885,5
00

14,300,000

NGO Deliver Cost (CIP SCPEB)

576,1
87
525,2
62
588,0
00

10.476
3.952

7.762
3.946

612,7
75

Development & Administration of

Competency test (Rootworks)

2,965,9
87

2,965,9
87

39.337

Development & Administration of

Competency test (PITE)

123,7
71

123,7
71

1.642

Development & Administration of

Competency test (Socio Engineering)

154,1
23

154,1
23

2.044

574,9
70

574,9
70

NGO Deliver Cost (CIP SPO)

TIPs Payment:
Development & Administration of
Competency test (IDO)

Development & Administration of

Competancy test (Dr.Pervez)
Development & Administration of Complaint
cell (Sartaj Abbasi)

7,540,000

22

4.406
6.527

7.626
0.000

Development & Administration of

Competency test (NIRE)

163,2
79

163,2
79

2.166

Development & Administration of

Competency test (Stationery for Competency
test)

0.000

84,8
03

84,8
03

1.125

12,4
10
73,2
00

12,4
10
73,2
00

Development & Administration of

Competency test (SCSPEB)
Development & Administration of
Competency test
Establishment of Comp - cell
Total Expenditure/Allocation

300,0
00
101,169,666

7,685,942

5,985,983

21,388,577

23

35,060,502

0.165
24.400
34.655