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PRINCE2 & PMBOK

COMPARISON DEMYSTIFIED
CPMG Inc. 2014

The Smarter Everyday project is owned and operated by CTE Solutions Inc.

About this seminar

This seminar provides an overview of the PMBOK approach


and PRINCE2 method and examine the similarities and
differences between PMBOK Guide and PRINCE2 method.
Finally, it suggests how these two project management
approaches relate to and complement each other, and how
PRINCE2 provides added value to a PMBOK Guide
knowledge base.
Jacques Ledoux, PMP, PRINCE2, ITIL
Accredited & Certified Trainer
Jacques@capitalPMgroup.ca Tel. 613-850-7529

CPMG Inc. 2014

Foreword
Many international standards exist, and have initiated the
emergence of project management certifications that targets
individuals rather than organizations.
Despite this orientation, most project management standards are
process-oriented. Therefore, many Government organizations
and private companies have developed in-house methodologies
that are more or less inspired by these standards.
There are two major process-oriented certification bodies who
have a dominant and significant influence world-wide.

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Major PM certification bodies


These are:
The Project Management Institute (PMI) with the Project
Management Body of Knowledge (PMBOK Guide ed. 5),

and
The Office of Government Commerce (OGC) with PRINCE2,
with the latest publication in 2009.

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Comparison of PM standards
The PMBOK or Project Management Body of Knowledge is
intended to encapsulate all the knowledge that relates to
Project Management. The PMBOK Guide clearly aids the
development of knowledge and understanding about PM.

PRINCE2 is a methodology and process for managing a


project in any public or private sectors or industries that
improves the chances of successful project outcomes.
There are other methodologies that may do the same; but
PRINCE2 is the most widely adopted method world-wide.

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Methodologies
Why do we need one?

Be more efficient at implementing projects


To improve maturity of PM processes
To have a common understanding of steps and roles
For new and existing organizations (or re-organization)

Options for sourcing a methodology


Custom develop one for your organization or
Use an existing proven methodology

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Developing an IT PM Methodology
Just as projects are unique, so are approaches to project
management
A standard describes what should be done; where a
methodology describes how things should be done
Many organizations develop their own project management
methodologies, especially for IT projects

PRINCE2, Agile, Rational Unified Process (RUP), and Six


Sigma are different project management methodologies.

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PMBOK and PRICE2 Adoption


Since many of the Projects outsourced are currently from
the Americas, the knowledge of PMBOK framework and
the PMP Certification have become more desirable for
companies and participants from outsourcing countries.
PRINCE2 is already widely used in UK and European
Countries, whereas PMBOK based standard is quite
popular in countries part of the Americas.
However, as Consulting companies look beyond the
Americas for diversifying their client base, awareness and
knowledge of PRINCE2 is gaining popularity.

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PMBOK and PRICE2 Characteristics


PMBOK
At a macro level, PMBOK Guide is a Body of Knowledge and PRINCE2
is a method for successful management of Projects.
PMBOK Guide is a highly descriptive comprehension of the PM
Processes, Tools and Techniques.
PMBOK Guide defines the collection of knowledge, generally
recognized as Best practices for managing Projects, which a Project
Manager should know.

PRINCE2
PRINCE2 takes a prescriptive approach for Project Management,
complete with Templates, Roles and Responsibilities of multiple
Stakeholders etc.
In contrast to the PMBOK, PRINCE2 is a process-driven PM method,
which describes what the Project Manager and other major
Stakeholders should know and should do in Projects.

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PMBOK Guide vs PRICE2 Manual


PMBOK GUIDE (589 pages)
Knowledge Areas

Comparable PRINCE2 (327 pages)


Processes & Themes

Integration

Combined Processes and Themes,


Change

Scope, Time, Cost

Plans, Business Case, Progress

Quality

Quality, Change (Configuration


Management)

Risk

Risk

Communications

Progress

Human Resources, Stakeholder


Mgmnt

Organization (limited)

Procurement

Not Covered

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What is PMBOK?
PMBOK is: A Guide to the Project Management Body of
Knowledge (PMBOK Guide)
Is the recognized standard of project management knowledge.
Ensures your project management knowledge and frameworks are upto-date, and is the foundation for the profession.
Provides guidelines, rules and characteristics for project management.
This standard is widely accepted and, when consistently applied, help
you, your global peers and your organization achieve professional
excellence.
As project management evolves, so do PMI's standards. It continues to
expand and to keep improving the profession and providing the
information you need.

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The PMBOK Structure


In its publication, the Project Management Institute (PMI)
says the PMBOK is:
A Guide intended to help practitioners recognize the
general process of project management practice and the
associated input and outputs, and techniques for its
application.
The PMBOK Guide is neither a textbook, nor a step-bystep or how-to type of reference.
The PMBOK Guide calls on the practitioner to apply a
project management methodology (as a tool).

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PMBOK knowledge for the Industry


Project management is the application of knowledge,
skills, tools and techniques to a broad range of activities
in order to meet the requirements of the particular
project.
Project management knowledge and practices are best
described in terms of their component processes.
These processes can be placed into 5 Process Groups
1. Initiating
2. Planning
According to A Guide to the Project
3. Executing
Management Body of Knowledge
4. Monitoring
Project Management Institute (PMI)
& Controlling
5. Closing
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The project Life Cycle (as per PMI)


Process Groups

2: Planning
3: Executing
1: Initiating

4: Monitoring & Controlling

5: Closing

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Disciplines of Project Management


PMBOK

Disciplines 10 Knowledge Areas


1. Integration Management
2. Scope Management
3. Time Management
4. Cost Management
5. Quality Management
6. Human Resource Management
7. Communications Management
8. Risk Management
9. Procurement Management
10. Stakeholder Management

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Major inclusions in PMBOK Guide


The following are major inclusions in the PMBOK Guide for the
Project Manager in comparison to PRINCE2
Procurement Management (Contract Management)
Team Management
Cost Management and Earned Value Analysis
Schedule Management
Communications Management
PMBOK is better for evolving an Organization specific
methodology for managing Projects and as a guideline reference.
this standard is a guide rather than a specific methodology.
One can use different methodologies and tools (e.g., agile,
waterfall, PRINCE2), to implement the PM framework
(Reference: PMBOK 5th Edition, Section 1.1)
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PMBOK Process modei and approach


Advantages
Provides all round guidance and knowledge on project management
Provides a complete step-by-step process on managing a project
Guidance organized by Process groups and Knowledge areas
Lists the tools and techniques that can be used in a specific process
Knowledge on specific aspects of the project for Procurement and Quality
Provides guidance on leadership, and other interpersonal skills
Guidance on Reporting project costs such as EVM for effective reporting
Guidance on the professional code of conduct of a project manager
Limitations
Outputs for processes described but little guidance on contents provided
No guidance on project management team responsibilities
No guidance on tailoring - how exactly to proceed and step by step approach
No knowledge covered on the post project activity of ensuring the project was
successful from benefits point of view
Not enough details on the contents of plan and how they should be developed at
varying levels of detail and by whom

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What is PRINCE2?
PRINCE2 is:
A structured, process based project management
method, endorsed as the industry standard by the UK
Government.
It stands for PRojects IN Controlled Environments.
Helps you plan and control a project of any size around
a structure of key activities, ensuring that the benefits
of a project always outweigh the costs.
In the UK and Europe, PRINCE2 is the project
management methodology of choice, and is required
by the UK government for all projects it commissions.

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PRINCE2 Canadian Presence

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The PRINCE2 Structure


PRINCE2 does not claim to be as comprehensive as the
PMBOK Guide.
PRINCE2 is a project management methodology and tool for
practitioners.
PRINCE2 extracts and focuses on key elements (Themes) which
it identifies as being crucial to the successful assessment and
completion of all projects.
It contains a structured Process to tie those elements together to
reduce overall project risk, with several useful techniques to
support them.
PRINCE2 Principles, Themes and Processes are consistent with
the PMBOK Guide, but PRINCE2 does not include all the
knowledge areas and details specified in the PMBOK Guide.

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Major strengths of PRINCE2


The following is an overview of major strengths of PRINCE2 for the Project
Manager in comparison to the PMBOK Guide
Continuing alignment to Business Case throughout the Project Lifecycle
A clear delineation of Deliverables/Reports through Product Based Planning
approach and focus on achieving them
Well defined Roles and Responsibilities of multiple stakeholders/robust system
of checks and controls
Detailed guidelines for Change control / Configuration Management/Project
documentation
Uses tolerances in key areas such as risk, scope and quality
Focus on Products, Principles and Lessons Learned
Can be tailored and applied to any project regardless of project scale, type,
organization, geography or culture.
Offers a framework for facilitating individual Project success!
PRINCE2 is a very robust and comprehensive project
management framework increasing project success
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Prince2 Process Model and Approach


Advantages
Offers the depth in project management practices (How to)
Knowledge is organized around Principles, Processes & Themes
Description and Templates of project management products are provided
Tailoring approach and guidelines are provided
Focus is on Products and other key principles
Management by Exception allowing more focus on areas requiring attention
Managing by Stages i.e. only one stage is committed at a time
Emphasis is on Business case and in achieving the Benefits
Detailed description on developing project documentations is provided
Trainings and Exams are completed in 5 days with less prerequisites
Limitations
Detailed techniques are not provided to plan and carry out project activities
Leadership and People management skills are not covered in the method
Little flexibility offered on adapting the best practices as it is more a method
Little emphasis on guidance or development of Project Managers skill sets

CPMG Inc. 2014

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Who is PRINCE2 for?


Foundation Certification
New and experienced project staff
Ideal for those managing, or involved in, small to medium projects
Suitable for Junior Project Managers
Excellent introductory step for those interested in a career in Project
Management

Practitioner Certification
New and experienced project staff
Ideal for those managing small to large projects
Suitable for Junior Project Managers, Project Administrators, PMO
Coordinators, Experienced Project Managers, Project Directors, Executives
Excellent next step for those interested in a career in Project Management,
who already have their PRINCE2 Foundation qualification

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The Major Comparative Points


Major Points

PMBOK Guide

PRINCE2

Approach to PM

Largely Descriptive

Quite Prescriptive - especially


for Process interactions, but
scalable

Project Initiation

Customer centric - Project Charter

Business Case driven

Empowerment for the Project


Manager (PM)

Need to consider Sponsor/Key


stakeholders

Project Ownership and Control


by Senior Management above
PM (Project Board/Executive)

Adaptation/ Tailoring
to specific Projects

Is left to the PM- some Processes can be


left out if needed

All Processes need to be


considered - but can be scaled
- to meet Project specific
requirements

Controls/Checkpoints

Are left to the PM to decide

Multi level controls clearly laid out for


progress reporting and
tracking at various levels

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PMBOK vs. PRINCE2 comparison


PMBOK

PRINCE2

Comprehensive information on all aspects of


project management

Practical project management methodology based


on 7 principles

Driven by customer requirements

Driven by the business case

A knowledge based approach to project


management

Process Based defines the what, when, who, and


how through a series of 7 management processes

Describes core practices and a wider range of


techniques that can be applied to manage a
project

A series of 7 management processes defining what


must be done, when and how it must be done and by
whom over the life of a project

Non-prescriptive , best practices

Prescriptive, but meant to be tailored by project

Primarily the project manager's role

Defines the roles of everyone involved in a project Project Board, PM, TM, PA, PS, etc.

Procurement, HR management. More depth on Business case, product based planning, management
techniques such as EVM, Critical Path,
by exception, clarity in roles and authorities, project
estimating, etc.
assurance
2 levels of certifications: CAPM, PMP

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3 levels : Foundation, Practitioner, Professional

Accredition PMP vs PRINCE2


Item

PMP Accreditation

PRINCE2 Accreditation

Governance

PMI, USA

APMG, UK

Training Org

Registered Education Providers (R.E.P)

Authorized Training Organizations (ATO)

Cert. Trainers Not required

Entry Level

Required

CAPM (Certified Associate Project Management)


Eligibility: 23 hrs. of Contact Training + 1500 hrs. of project PRINCE2 Foundation
experience
Eligibility: None

PMP (Project Management Professional)


Eligibility: 35 hrs. of Contact Training + 4500-7500 hrs. of
Expert Level project experience
Prerequisites PMI Application Approval

PRINCE Practitioner
Eligibility: None - Although PM experience is recommended
Foundation level certified

Open Book

Yes for Practitioner exam

No

Exam Format Online or Computer Based - Monitored

Paper Based Monitored (Online available for Foundation exam)

Conducted

Prometric

ATO on the last day of training

Duration

4 hours

Foundation: 1 hour Practitioner: 2.5 hours

Exam Pattern Multiple Choice Objective Type

Scenario with 5 type of questions: Multiple choice, multiple


response, matching, sequencing and assertion/reason

# questions
Pass %

200 questions
PMP: 62.5%

Foundation: 75 questions
Practitioner exam: 8 questions with 10 sub-questions: 80 marks
Foundation: 50%, Practitioner: 55%

Results

Immediate

Foundation: Same day, Practitioner: 2-4 weeks wait

Re-Cert.

60 PDUs in 3 years

Re-registration exam (25 Questions) after 5 years

PMP Handbook from www.PMI.org

PRINCE2 Qualifications Scheme from http://www.apmginternational.com/

Exam Info

In Summary:
PRINCE2 and PMBOK are complementary
PMBOK provides the knowledge and PRINCE2 the how-to
There are both a good foundation for doing projects right

They both provide an internationally proven approach to


implementing projects
Are both built on a family of Best Practices; addressing
all levels of organizational needs

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30

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Facilitation Skills
and many more

CTE Solutions Inc. - Ottawa


11 Holland Avenue, Suite 100
Ottawa, Ontario, K1Y 4S1
Tel: (613) 798-5353
Toll Free: 1 (866) 635-5353
Fax: (613) 798-5574
CTE Solutions Inc. - Toronto
77 Bloor St. West, Suite 1406
Toronto, Ontario M5S 1M2
Tel: (416) 284-2700
Toll Free: 1 (866) 635-5353
Fax: (416) 284-6797

Thank you
To discuss your next steps or for additional information,
please contact:

Jacques Ledoux, PMP, PRINCE2, ITIL


Accredited & Certified Trainer
jacques@capitalpmgroup.ca

CPMG Inc. 2014