DATE _________________

September 22, 2015___________

Hello Neighborhood Representatives,
A development is proposed in your neighborhood that must satisfy the Neighborhood Contact
Requirement, a Portland Zoning Code notification process. This letter explains the process and
requirements.
Applicant/Developer responsibilities
1. Send a letter to the neighborhood association and neighborhood coalition requesting a
meeting with the neighborhood association about their proposal. This form letter satisfies
this requirement. Both letters must be sent by registered or certified mail.
2. Attend the meeting if neighbors desire it. A proposed site plan and building elevations
should be presented at the meeting.
3. Send a follow-up letter. After the meeting and before submitting for land use review or
building permits, the applicant must send a second letter to the neighborhood
association and coalition explaining any changes that will be made as a result of the
meeting discussion. This letter must be sent by registered or certified mail.
4. Submit copies of registered or certified mailing receipts and all letters at the time of land
use review or building permit application submittal.
Neighborhood responsibilities
1. Reply to the initial certified letter within 14 days from the date the letter was sent if
desired about the proposal. A reply is not needed if the neighborhood does not want to
hold a meeting.
2. Schedule the meeting within 45 days from the date the letter was sent.
City Planner reviewer responsibilities
1. Accept building permits or land use review applications that have complete
documentation of neighborhood contact requirements. Documentation includes copies
of receipts of certified mailings, meeting agenda, initial letter and follow-up letter or
email.
2. In the case where a meeting was not held, do not accept an application 14 days or less
from the date of certified mailing.
3. Building permit or land use review applications will not be accepted if documentation is
incomplete.
Ground Rules of Meeting
informal setting for an applicant and neighbors to discuss the proposal
potential forum to identify and resolve conflicts early in the development process
advisory in nature and not binding on the applicant
for land division proposals, focus is on proposed configuration of lots tracts and streets
for design or historic design review proposals, focus is on proposal design
if proposed development meets zoning rules, focus is about the proposal, not if it should

be built

September 5, 2014

See reverse side for contact and project information.

Applicants statement describing proposal and requesting a meeting
This will be a new application for the Macadam Ridge subdivision proposal.
It will leave out the area on the northern portion of the old site location along
SW Canby Street. The current proposal is for 23 lots for detached single
family homes and several open space tracts. The subdivision will propose a
public road connection between the existing SW Hume Street and SW
Taylor's Ferry Road. All lots will be at least 5,000 square feet in size.

Neighborhood Association
Contact and address

Neighborhood Coalition

South Burlingame Neighborhood Association

________________________________
Sam Pearce, Chair
________________________________
c/o Southwest Neighborhoods, Inc.
________________________________
7688 SW Capitol Highway, Portland, OR 97219
________________________________
Southwest Neighborhoods, Inc.
________________________________

Contact and address

Same as above
________________________________
________________________________
________________________________

Applicant name

Otak, Inc. Don Hanson and/or Jerry Offer

____________________________________

Contact info

808 SW Third Avenue, Suite 300

________________________________
Portland, OR 97204
________________________________

don.hanson@otak.com jerry.offer@otak.com
___________________________________

Need more information?

Contact
Call
Online

the applicant listed above

Portlands Zoning information line 503 823 7526
portlandonline.com/zoningcode; Neighborhood Contact Requirement
contained in Zoning Code Chapter 33.700

September 5, 2014

City of Portland, Oregon - Bureau of Development Services

1900 SW Fourth Avenue Portland, Oregon 97201 503-823-7526 www.portlandoregon.gov/bds

Early Assistance Application

File Number:
Appt Date/Time:

FOR INTAKE, STAFF USE ONLY

Date Rec_________________by ____________________

Qtr Sec Map(s)_____________ Zoning _______________

LU Reviews Expected_____________________________

Plan District_____________________________________

Optional

Historic and/or Design District ______________________

[Y] [N] Unincorporated MC

Neighborhood ___________________________________

[Y] [N] Flood Hazard Area (LD & PD only)

District Coalition _________________________________

[Y] [N] Potential Landslide Hazard Area (LD & PD only)

Business Assoc__________________________________

Required

Neighborhood within 400/1000 ft ____________________

_______________________________________________

APPLICANT: Complete all sections below that apply to the proposal. Please print legibly.
Development Site
Address ________________________________
Cross Street ___________________
Site Size/Area _____________
SW Hume Street
SW Front Street
13.3 acres

128137
128138
330288
Tax account number(s) R _______________
R ________________
R _________________
128140
128139
33039, R330296,
Adjacent property in same ownership R _______________
R ______________
R _______________

R330287

Project Description - include proposed stormwater disposal methods. Attach additional sheets if needed.
23 lot Land Division with extension of SW Hume Street and creation of new segment of SW Front
_______________________________________________________________________________________________

Avenue. Environmental Review of site disturbance impacts upon Ec and Ep zoned portions of
_______________________________________________________________________________________________
the property.
_______________________________________________________________________________________________
Design Review (New development: give project valuation. Renovation: give exterior alteration value) $___________________
APPLICANT: Select an Early Assistance Type and check boxes for desired meeting/written notes options:
Meeting & written
notes provided1

No meeting,
written notes
provided

Early Assistance Type

City Reviewers

Pre-application Conference2

BDS Land Use Services,

Transportation, Environmental
Services, Water, others as
needed

BDS Land Use Services and

Design Commission or Historic
Landmarks Commission

BDS Land Use Services,

Transportation, Environmental
Services, Water

Early Assistance - Zoning Only

BDS Land Use Services

Pre-Permit Zoning Plan Check

BDS Land Use Services

required for Type III and IV land use reviews

Design Advice Request2

presentation at Design Commission or
Historic Landmarks Commission

Early Assistance - Zoning and Infrastructure Bureaus

(including initial bureau responses for street vacations)

1-2 housing units

All other development

Public Works Inquiry for 1-2 housing units

No land use review or property line adjustment expected

Transportation, Environmental
Services, Water

Where a meeting is optional, an additional fee applies for the meeting in addition to written notes. Please see the
Land Use Services fee schedule for detailed fee information: http://www.portlandoregon.gov/bds/34184.

Public notice (email and internet posting) provided for Pre-application conferences and Design Advice Requests.

lu_earlyasst_app

09/01/15

City of Portland Oregon - Bureau of Development Services

Applicant Information
PRIMARY CONTACT, check all that apply

Applicant

Owner

Other ___________________________
Consultant

Name_________________________________________Company
__________________________________________
Don Hanson and/or Jerry Offer
Otak, Inc.

808 SW Third Avenue, Suite 300

Mailing Address __________________________________________________________________________________
City___________________________________________
State____________________
Zip Code_________________
Portland
OR
97204

don.hanson@otak.com
jerry.offer@otak.com

503-415-2330
503-415-2334
Day Phone________________________FAX________________________email
_______________________________
Check all that apply

X Applicant

Owner

Other _____________________________________________

Name_________________________________________Company
__________________________________________
Randy Myers
Brownstone Real Estate Group
Mailing Address __________________________________________________________________________________
PO Box 2375

Lake Oswego
City___________________________________________
State____________________
Zip Code_________________
OR
97035
Day Phone________________________FAX________________________email
_______________________________
randy@brownstonehomes.net
503-358-4460
Check all that apply

Applicant

X Owner

Other _____________________________________________

Riverview Abby Mausoleum, Co.

Name_________________________________________Company
__________________________________________
0319 SW Taylors Ferry Road
Mailing Address __________________________________________________________________________________
OR
97219-4668
City___________________________________________
State____________________
Zip Code_________________
Portland
Day Phone________________________FAX________________________email_______________________________

Submit the following:

X Fee

X Two site plans, to scale, (8.5x11 inches) showing: 1) existing and proposed development; 2) existing and proposed

water, sewer and stormwater connections and facilities; 3) lot dimensions, north arrow and ground elevation
Building elevations
Additional two site plans, to scale, 11x17 inches or larger in size

NOTE:
1. Estimates for System Development Charges (SDCs) are not be provided at Early Assistance Meetings. Refer to SDC information on the BDS
website.
2. Plans examiners do not participate in Early Assistance meetings and they do not provide written comments. For life/safety and building code
questions, consult with a plans examiner in the Permit Center or schedule a Life Safety Preliminary Meeting (http://www.portlandoregon.gov/bds/
article/94545).

Questions to be discussed:
Please see attached sheet.
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
Following a pre-application conference, the summary report with web links to forms and handouts will be e-mailed to you.
If you prefer to receive paper copies, please check this box.

2
lu_earlyasst_app

09/01/15

City of Portland Oregon - Bureau of Development Services

Questions for Pre-application Conference Macadam Ridge Subdivision , Sept. 22, 2015
1. A portion of the sites northern boundary fronts on SW Canby Street in an area distant from
the area proposed for development. The applicant has no issue with dedicating additional
right-of-way in this area however, because there will be no vehicular or pedestrian traffic in
this segment of SW Canby Street related to the proposed subdivision, we question whether
street improvements in this area are warranted. In addition, the property has severe slopes.
What will City staff recommend with regard to street improvement requirements in this
area?
2. What street improvements will be recommended along the sites Taylors Ferry Road
frontage?
3. The proposed land division will not propose taking access to Taylors Ferry Road at the
location of the existing undeveloped right-of-way for SW Front Avenue. Will City staff
support not improving that section of SW Front Avenue right-of-way? We are considering
requesting vacation of that segment of the SW Front Avenue right-of-way to possibly
expand the area of proposed lot 2. Lot 2 will not need this additional area to qualify as a
buildable lot. Therefore, can the right-of-way vacation process occur completely separate
from the land division application review process? Please discuss the right-of-way vacation
process.
4. Please discuss the requirements for coordination of the public works plan submittal relative
to the land division application submittal and /or completeness determination.
5. The proposed land division application would be made without including all of the adjacent
properties owned by the Riverview Mausoleum, Co. including the two parcels that front
along NW Canby Street which were included in the earlier land division application. Are
there any City staff concerns with regard to which lots are included or excluded from the
current application?
6. Please discuss whether this land division could be approved without making a street
connection to SW Ruby Terrace via the SW Hume Street right-of-way. Could City staff
support a combination pedestrian connection and emergency vehicle access connection or
other road standard along SW Hume Street rather than a full public street connection?
7. If the City mandates a SW Hume Street connection to SW Ruby Terrace, are there traffic
calming measures that PBOT could support both within the area of this street on the subject
site as well as on off-site roads?

L:\Project\17000\17041\Planning\QuestionsforPreApp.092215.doc