Fiscal Year 2016 Proposed Budget

General Fund

Confiscated Funds

20,840,230
18,020

Street Light Special Revenue

475,000

Enhanced 911 Special Revenue Fund

1,025,500

Special Tax District #1 Special Revenue Fund

453,453

Hotel Motel Tax Fund

1,800,000

H.O.ST. Special Revenue Fund

4,850,000

Debt Service Fund

816,036

Stormwater Utility Fund

Total 2016 Proposed Budget

2,631,589
$

32,909,828

Packet Pg. 4

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

F.1.a

F.1.a

Table of Contents

Where Does It Come From? Where Does It Go?

General Revenues - Summary and Detals

General Fund Expenditures - Summary and Details

Departments
Mayor-Council
City Manager
City Clerk
Administration and Fnance
Law/Legal
Information Technology
Communications
Municipal Court
Police
Public Works
Parks & Recreation
Community Development
Tourism
Non-Department

7
8
9
10
12
13
14
15
16
18
20
22
24
25

Other Funds
Confiscated Funds
Streetlight Special Revenue Fund
Enhanced 911 Special Revenue Fund
Special Tax District #1 Special Revenue Fund
Hotel Motel Tax Fund
HOST Special Revenue Fund
Debt Service Fund
Stormwater Utility Fund

26
27
28
29
30
31
32
33

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

General Fund

Packet Pg. 5

F.1.a

Where Does It Come From?

General Fund Budget of $20.8 million

Contrib & Donations

Misc. Revenue
0.0%
0.2%
Other Financing
Fines and Forfeitures
Investment
Income
Sources
6.0%
0.0%
Charges for Services
5.2%
2.7%

License & Permits

8.2%

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Intergovt'l Revenue
0.0%

Taxes
77.7%

Where Does It Go?

General Fund Budget of $20.8 million

Interfund/ Interdept 0.5%

Capital Outlay 0.2%
Supplies 6.3%

Other Costs 1.2%

Debt Service 0.0%
Other Financing Uses
5.3%

Purchased/
Contracted 36.6%
Personal Services
49.8%

Packet Pg. 6

F.1.a

Revenue Summary
Taxes
License and Permits
Intergovernmental Revenue
Charges for Services
Fines and Forfeitures
Investment Income
Contributions and Donations
Miscellaneous Revenue
Other Financing Sources
Total Revenues

2014
Actual
14,234,235
2,667,375
300,041
316,977
1,293,124
4,782
30,250
53,866
988,076
19,888,726

2015
Budget
15,087,836
1,525,275
299,773
377,900
1,250,000
3,000
700
15,565
1,080,000
19,640,049

2016
Request
15,315,295
1,600,000
553,500
1,250,000
5,000
2,500
42,500
1,080,000
19,848,795

Actual
10,279,300
1,270,157
450,250
773,325
3,715
42,100
102,666
116,256
13,037,769

Proposed
16,185,980
1,700,000
5,000
564,250
1,250,000
5,000
2,500
47,500
1,080,000
20,840,230

Diff.
1,098,144
174,725
(294,773)
186,350
2,000
1,800
31,935
1,200,181

% Chg
7.3%
11.5%
-98.3%
49.3%
0.0%
66.7%
257.1%
205.2%
0.0%
6.1%

General Fund
Comparative Fiscal Year Revenues

$25,000

thousands

$20,000

$15,000

$10,000

$5,000

$0
FY15

FY16

Taxes

License & Permits

Intergovt'l Revenue

Charges for Services

Fines and Forfeitures

Investment Income

Contrib & Donations

Misc. Revenue

Other Financing Sources

Packet Pg. 7

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

General Fund

Real Property Tax

Real Property Tax - Prior Year
Public Utility Tax
Personal Property Tax
Personal Property Tax - Prior Year
Motor Vehicle
MV Title Ad Valorem Tax
Intangibles (Reg & Recording)
Real Estate Transfer Tax
Franchise Fees
Alcoholic Beverage Excise Tax
Energy Excise Tax
MVR Excise Tax
Business & Occupation Tax
Insurance Premiums Tax
Insurance License Fee
Financial Institutions Tax
Pen & Int on Del Taxes-Business
Taxes
Alcohol License
Bldg Structures & Equipment
Tree Bank
License and Permits
Federal Grants
State Grants
Intergovernmental
Police Report Print Fee
Election Qualifying Fees
Special Police Svcs
Fingerprinting Fee
Public Safety-Other
Legal Fee Reimbursement
Defrayment of Costs
Special Assessments
Streetlight Fees
Street Lights - Prior Year
Rec Program Fees
Pavilion Rentals
NSF Fees
Other Fees Rebates
Charges for Services
Municipal Court Fines & Forfeitures
Fines and Forfeitures
Interest Revenue
Investment Income
Contr & Don From Priv Sources
Contributions and Donations
Reimb for damaged property
Miscellaneous Revenue
Other Charges For Svcs
Miscellaneous Revenue
Transfer from Hotel (275)
Capital Lease Proceeds
Other Financing Sources

2014
Actual
5,569,224
59,452
583,378
191
207,004
208,597
2,050,890
810,836
21,813
125,595
1,883,921
2,654,508
46,276
12,550
14,234,235
429,783
2,237,592
2,667,375
14,268
285,773
300,041
14,530
1,440
8,928
2,095
57,320
47,167
56,745
78,714
49,116
315
607
316,977
1,293,124
1,293,124
4,782
4,782
30,250
30,250
3,600
40,105
10,161
53,866
988,076
988,076

2015
Budget
5,945,000
20,000
40,000
450,000
200
150,000
150,000
25,000
100,000
2,642,136
800,000
20,000
50,000
2,000,000
2,600,000
80,000
15,500
15,087,836
400,000
1,122,775
2,500
1,525,275
14,000
285,773
299,773
10,000
2,000
227,000
2,000
55,600
45,000
36,000
300
377,900
1,250,000
1,250,000
3,000
3,000
700
700
4,000
5,000
6,565
15,565
1,080,000
1,080,000

0
Actual
1,057,924
67,250
35,252
20,407
134,209
193,608
265,096
115,707
2,424,930
611,576
42,393
3,252
2,446,255
2,836,021
12,450
11,242
1,728
10,279,300
45,004
1,224,121
1,032
1,270,157
4,990
2,520
189,915
3,450
9,750
58,958
2,000
10,518
54,720
112,861
(144)
712
450,250
773,325
773,325
3,715
3,715
42,100
42,100
42,799
15,853
44,014
102,666
116,256
116,256

2016
Request
6,087,680
20,480
460,800
500
155,000
175,000
90,000
36,000
2,594,835
800,000
35,000
50,000
2,200,000
2,600,000
10,000
15,315,295
400,000
1,200,000
1,600,000
8,000
230,000
5,500
10,000
120,000
60,000
120,000
553,500
1,250,000
1,250,000
5,000
5,000
2,500
2,500
30,000
5,000
7,500
42,500
1,080,000
1,080,000

Total Revenues

19,888,726

19,640,049

13,037,769

19,848,795

General Fund Revenue Detail

Proposed
6,126,680
55,000
460,800
500
155,000
175,000
90,000
36,000
3,035,000
800,000
35,000
50,000
2,300,000
2,785,000
15,000
55,000
12,000
16,185,980
400,000
1,300,000
1,700,000
5,000
5,000
8,000
230,000
5,500
10,000
120,000
10,000
60,000
120,000
500
250
564,250
1,250,000
1,250,000
5,000
5,000
2,500
2,500
30,000
10,000
7,500
47,500
1,080,000
1,080,000

Diff.
181,680
35,000
(40,000)
10,800
300
5,000
25,000
65,000
(64,000)
392,864
15,000
300,000
185,000
15,000
(25,000)
(3,500)
1,098,144
177,225
(2,500)
174,725
(9,000)
(285,773)
(294,773)
(2,000)
(2,000)
3,000
3,500
10,000
120,000
(45,600)
15,000
84,000
200
250
186,350
2,000
2,000
1,800
1,800
26,000
5,000
935
31,935
-

20,840,230

1,200,181

% Chg
3.1%
175.0%
-100.0%
2.4%
150.0%
3.3%
16.7%
260.0%
-64.0%
14.9%
0.0%
75.0%
0.0%
15.0%
7.1%
n/a
-31.3%
-22.6%
7.3%
0.0%
15.8%
-100.0%
11.5%
-64.3%
-100.0%
-98.3%
-20.0%
-100.0%
1.3%
175.0%
n/a
n/a
n/a
-82.0%
n/a
n/a
33.3%
233.3%
66.7%
n/a
49.3%
0.0%
0.0%
66.7%
66.7%
257.1%
257.1%
650.0%
100.0%
14.2%
205.2%
0.0%
n/a
0.0%
6.1%

Packet Pg. 8

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

F.1.a

F.1.a

Expenditure Summary
Personal Services
Purchased/Contracted Services
Supplies
Capital Outlay
Interfund/Interdepartmental Charges
Depreciation and Amortization
Other Costs
Debt Service
Other Financing Uses
Total

Departments/Functions
Mayor & Council
City Manager
City Clerk
General Admin & Finance
Law/Legal
Information Technology
Communications
Non-department
Total General Government
Community Development
Total Housing & Development
Police
Total Pubic Safety
Public Works
Total Public Works
Municipal Court
Total Judicial
Parks & Recreation
Tourism
Total Culture & Recreation
Totals

2013
Actual
3,113,603
9,168,130
521,034
2,965,890
15,768,657

2014
Actual
7,483,472
8,707,164
1,440,296
238,785
(17,940)
3,600
17,855,377

2015
Budget
9,153,954
7,854,934
1,542,527
85,000
255,000
752,987
19,644,402

Actual
7,189,810
7,060,555
900,460
91,520
(64,710)
13,600
391,978
15,583,213

2016
Request
10,144,406
8,637,553
1,751,864
431,000
(98,184)
255,000
979,336
22,100,975

2013
Actual
199,615
392,320
185,583
1,521,342
399,865
1,251,615
177,323
4,127,663
1,259,238
1,259,238
8,167,651
8,167,651
1,139,744
1,139,744
478,426
478,426
595,935
595,935

2014
Actual
247,417
856,202
236,128
2,047,841
848,767
639,610
143,095
5,019,060
2,394,301
2,394,301
6,952,132
6,952,132
1,446,276
1,446,276
489,077
489,077
1,504,372
50,159
1,554,531

2015
Budget
353,741
1,087,103
262,115
2,211,758
650,000
551,021
322,858
791,487
6,230,083
2,245,979
2,245,979
7,700,680
7,700,680
1,213,770
1,213,770
575,845
575,845
1,678,045
1,678,045

Actual
162,981
551,127
192,164
2,122,201
493,017
629,517
151,206
90,248
4,392,461
1,823,364
1,823,364
5,642,483
5,642,483
1,292,053
1,292,053
478,490
478,490
1,508,520
445,842
1,954,362

2016
Request
151,311
797,839
256,495
2,202,306
360,000
1,446,968
156,771
600,500
5,972,190
2,960,494
2,960,494
8,375,306
8,375,306
1,567,382
1,567,382
658,031
658,031
2,267,572
300,000
2,567,572

15,768,657

17,855,377

19,644,402

15,583,213

22,100,975

Proposed
10,475,787
7,707,677
1,333,414
50,000
(98,184)
250,000
1,121,536
20,840,230

Proposed
149,061
972,489
247,995
2,209,706
500,000
971,557
146,921
555,500
5,753,229
2,768,394
2,768,394
8,243,306
8,243,306
1,427,382
1,427,382
695,466
695,466
1,952,453
1,952,453
20,840,230

Diff.
1,321,833
(147,257)
(209,113)
(35,000)
(98,184)
(5,000)
368,549
1,195,828

% Chg
14.4%
-1.9%
-13.6%
-41.2%
n/a
n/a
-2.0%
n/a
48.9%
6.1%

Diff.
(204,680)
(114,614)
(14,120)
(2,052)
(150,000)
420,536
(175,937)
(235,987)
(476,854)
522,415
522,415
542,626
542,626
213,612
213,612
119,621
119,621
274,408
274,408

% Chg
-57.9%
-10.5%
-5.4%
-0.1%
-23.1%
76.3%
-54.5%
-29.8%
-7.7%
23.3%
23.3%
7.0%
7.0%
17.6%
17.6%
20.8%
20.8%
16.4%
n/a
16.4%

1,195,828

6.1%

Packet Pg. 9

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

General Fund

F.1.a

Expenditure Detail
Regular Salaries
Overtime Salaries
Group Insurance
Social Security
Medicare
Retirement
Tuition Reimbursement
Employee Unemployment Tax
Workers' Compensation
Personal Services
Official/Admin Svcs
Prof Svcs
Prof Svcs-Legal
Technical Svcs
Administrative Services
Custodial Services
Lawn Care
Repairs & Maintenance
Storm Damage Removal
Repair & Maintenance
Traffic Signal
ROW Maint
Repairs and Maintenance - Equipment
Repairs and Maintenance - Vehicles
Rentals
Rentals - Equipment
Equipment Rental
Insurance-Communications
Postage/Shipping
Advertising-Printing & Binding
Travel-Dues & Fees
Education & Training
Meeting Expenditures
Software licenses
Contract Labor
Other Purchased Svcs-Other
Credit Card Fees
Bank Fees
Other Expenditures
Purchased/Contracted
Supplies-Uniforms
Water/Sewage
Natural Gas
Electricity
Utilities-Gasoline
Food
Books & Periodicals
Telecommunications
Small Equipment
Supplies
Sites
Site Improvements
Building and Building Improvements
Machinery & Equipment
Machinery and Equipment
Vehicles
Furniture and Fixtures
Computers
Intangibles Software
Capital Outlay
Indirect Cost Allocation
Interfund/Interdepartmental Charges

2013
Actual
2,306,158
74,208
259,989
18,124
32,944
290,556
205
131,419
3,113,603
1,014,762
1,999,231
487,717
4,153,218
33,537
94,833
410,338
59,344
79,043
320,191
15,645
95,506
106,209
35,990
80,817
23,980
20,457
28,694
300
87,957
1,058
15,633
3,670
9,168,130
261,845
22,762
121,842
9,609
684
104,292
521,034
10,825
711,368
2,995
2,077,218
163,484
2,965,890
-

2014
Actual
5,320,324
158,688
864,418
13,692
76,655
811,669
540
237,486
7,483,472
109,637
2,298,804
932,223
644,913
77,524
4,042
784,571
76,287
261,988
131,290
127,751
1,876
690,914
1,559
329
252,871
226,142
34,389
79,148
56,579
57,854
62,980
1,678,342
76,476
32,504
6,171
8,707,164
326,246
4,807
10,583
2,744
33,017
368,269
265,836
29,207
9,790
1
389,795
1,440,296
901
902
95,109
132,103
9,770
238,785
-

2015
Budget
6,505,988
150,500
1,130,740
16,913
90,482
959,331
40,000
5,000
255,000
9,153,954
186,198
2,541,566
163,200
622,640
214,802
18,000
202,500
50,000
6,300
70,000
15,000
145,460
583,017
10,000
40,000
146,000
278,080
27,500
151,500
83,000
21,105
71,800
3,000
116,594
1,784,672
272,000
28,000
3,000
7,854,934
613,300
94,800
64,800
250,000
358,700
19,000
5,400
136,527
1,542,527
25,000
60,000
85,000
-

Actual
5,160,305
186,972
984,993
12,607
74,361
765,482
5,090
7,189,810
51,963
1,632,964
549,451
684,400
53,496
400
594,566
24,487
194,169
172,086
58,560
721
91,702
477,092
624
600,305
139,367
809
124,451
51,722
49,291
72,138
35,947
4,876
111,796
1,185,005
78,474
14,658
5,035
7,060,555
326,087
69,184
136,376
10,374
140,795
150,480
9,810
2,013
310
55,031
900,460
3,938
87,582
91,520
(64,710)
(64,710)

2016
Request
7,517,082
210,402
1,136,617
34,113
131,973
1,057,219
40,000
10,144,406
60,000
2,372,300
318,500
1,115,159
52,780
1,000
319,530
50,000
550,000
150,000
65,000
24,500
162,700
582,283
5,000
20,000
417,500
112,481
23,350
46,000
67,600
76,830
44,740
68,000
19,500
3,700
1,872,000
11,000
19,800
6,300
8,637,553
581,357
80,612
152,700
19,000
214,800
356,200
3,000
4,195
162,000
178,000
1,751,864
15,000
15,000
55,000
5,000
115,000
5,000
60,000
161,000
431,000
(98,184)
(98,184)

Proposed
7,635,463
210,402
1,136,617
34,113
131,973
1,057,219
40,000
230,000
10,475,787
60,000
1,895,800
438,500
756,683
52,780
1,000
317,030
50,000
450,000
115,000
55,000
24,500
162,700
593,983
5,000
20,000
417,500
95,481
12,350
42,500
69,100
74,030
46,890
75,000
9,400
3,700
1,826,080
10,570
19,800
6,300
1,000
7,707,677
471,357
80,612
152,700
16,000
199,800
268,500
3,000
4,445
125,000
12,000
1,333,414
15,000
15,000
5,000
5,000
10,000
50,000
(98,184)
(98,184)

Diff.
1,129,475
59,902
5,877
17,200
41,491
97,888
(5,000)
(25,000)
1,321,833
(126,198)
(645,766)
275,300
134,043
(214,802)
34,780
1,000
114,530
443,700
45,000
40,000
(120,960)
162,700
10,966
(5,000)
(20,000)
271,500
(182,599)
12,350
15,000
(82,400)
(8,970)
25,785
3,200
6,400
(112,894)
41,408
(261,430)
(8,200)
3,300
1,000
(147,257)
(141,943)
80,612
57,900
16,000
135,000
(250,000)
(90,200)
(16,000)
(955)
125,000
(124,527)
(209,113)
15,000
15,000
(25,000)
5,000
(60,000)
5,000
10,000
(35,000)
(98,184)
(98,184)

% Chg.
17.4%
39.8%
0.5%
101.7%
45.9%
10.2%
0.0%
-100.0%
-9.8%
14.4%
-67.8%
-25.4%
168.7%
21.5%
-100.0%
193.2%
n/a
56.6%
0.0%
7042.9%
64.3%
266.7%
-83.2%
n/a
1.9%
-50.0%
-50.0%
186.0%
-65.7%
n/a
54.5%
-54.4%
-10.8%
122.2%
4.5%
213.3%
-96.8%
2.3%
-96.1%
-29.3%
110.0%
n/a
-1.9%
-23.1%
n/a
61.1%
n/a
208.3%
-100.0%
-25.1%
-84.2%
-17.7%
n/a
-91.2%
-13.6%
n/a
n/a
n/a
-100.0%
n/a
-100.0%
n/a
n/a
n/a
-41.2%
n/a
n/a

Packet Pg. 10

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

General Fund

F.1.a

Total Expenditures

15,768,657

(17,940)
(17,940)
3,600
3,600
17,855,377

255,000
255,000
752,987
752,987

13,600
13,600
391,978
391,978

255,000
255,000
350,500
628,836
979,336

250,000
250,000
305,500
816,036
1,121,536

19,644,402

15,583,213

22,100,975

20,840,230

(5,000)
(5,000)
305,500
63,049
368,549
1,195,828

n/a
n/a
n/a
n/a
-2.0%
-2.0%
n/a
n/a
n/a
8.4%
48.9%
6.1%

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Depreciation
Amortization
Depreciation and Amortization
Intergovernmental Expenditures
Contingency
Other Costs
Issuance Costs
Debt Service
Transfers to E911
Transfer to Debt Service
Other Financing Uses

Packet Pg. 11

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

F.1.a

General Fund Expenditures

Departmental Summaries and Details

Packet Pg. 12

F.1.a

Mayor-Council
Notable Budget Items:

Mayor-Council
Personal Services
Purchased/Contracted Services
Supplies
Total

Staffing
Mayor
Council District#1
Council District#2
Council District#3
Council District#4
Totals

2013
Actual
97,600
95,956
6,059
199,615

2014
Actual
102,606
135,111
9,700
247,417

2015
Budget
142,141
200,000
11,600
353,741

Actual
106,048
52,692
4,241
162,981

2016
Request
113,041
37,020
1,250
151,311

2013
Actual
1.00
1.00
1.00
1.00
1.00
5.00

2014
Actual
1.00
1.00
1.00
1.00
1.00
5.00

2015
Budget
1.00
1.00
1.00
1.00
1.00
5.00

Actual
1.00
1.00
1.00
1.00
1.00
5.00

2016
Request
1.00
1.00
1.00
1.00
1.00
5.00

2014
Actual
60,897
37,438
3,327
944
102,606
70,386
88
(734)
18,545
2,924
12,705
6,559
8,889
3,249
12,500
135,111
1,449
31
6,619
30
1,571
9,700

2015
Budget
91,913
45,940
3,288
1,000
142,141
1,500
500
3,500
22,000
5,000
12,500
3,000
5,000
147,000
200,000
1,000
100
5,000
500
5,000
11,600

Actual
62,270
40,258
2,792
728
106,048
2,650
468
119
1,120
40
847
4,846
13,127
4,771
3,005
21,699
52,692
2,071
2,075
95
4,241

2016
Request
60,000
48,091
3,720
1,230
113,041
100
1,320
100
8,000
10,000
5,000
12,500
37,020
1,000
250
1,250

Proposed

Diff.
(29,100)
(165,480)
(10,100)
(204,680)

% Chg
-20.5%
-82.7%
-87.1%
-57.9%

Diff.
0.00
0.00
0.00
0.00
0.00
0.00

% Chg
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%

Proposed
60,000
48,091
3,720
1,230
113,041
100
1,320
100
9,000
10,000
9,000
5,000
34,520
1,000
500
1,500

Diff.
(31,913)
2,151
432
230
(29,100)
100
(180)
(400)
(3,500)
(13,000)
5,000
(3,500)
2,000
(5,000)
(147,000)
(165,480)
(100)
(5,000)
(5,000)
(10,100)

% Chg.
-34.7%
n/a
4.7%
13.1%
23.0%
n/a
-20.5%
n/a
n/a
n/a
n/a
n/a
n/a
-12.0%
n/a
-80.0%
-100.0%
-59.1%
100.0%
-28.0%
66.7%
-100.0%
-100.0%
-82.7%
0.0%
-100.0%
-100.0%
0.0%
-100.0%
-87.1%

149,061

(204,680)

-57.9%

113,041
34,520
1,500
149,061

Proposed
1.00
1.00
1.00
1.00
1.00
5.00

Departmental Expenditure Detail

Mayor-Council
Regular Salaries
Overtime Salaries
Group Insurance
Social Security
Medicare
Employee Unemployment Tax
Personal Services
Official/Admin Svcs
Prof Svcs
Technical Svcs
Repairs & Maintenance
Rentals
Insurance-Communications
Postage/Shipping
Advertising-Printing & Binding
Travel-Dues & Fees
Education & Training
Meeting Expenditures
Contract Labor
Other Purchased Svcs-Other
Purchased/Contracted
Supplies-Gasoline
Food
Books & Periodicals
Small Equipment
Supplies
Total Mayor-Council

2013
Actual
77,466
14,804
4,086
1,048
196
97,600
563
41,837
1,413
194
17,701
3,349
16,000
14,599
300
95,956
921
69
3,782
243
1,044
6,059
199,615

247,417

353,741

162,981

151,311

Packet Pg. 13

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Eliminated the Mayor-Council allocations totaling $125,000 for 2016.

F.1.a

City Manager
Notable Budget Items:

City Manager
Personal Services
Purchased/Contracted Services
Supplies
Total

Staffing
City Manager
Assistant to City Manager
Assist City Manager
Assistant to Assistant City Manager
Totals

Contracting
Admin Assistant
Totals

2013
Actual
244,215
147,880
225
392,320

2014
Actual
438,063
416,187
1,952
856,202

2015
Budget
608,803
473,800
4,500
1,087,103

2013
Actual
1.00
0.00
1.00
0.00
2.00

2014
Actual
1.00
0.00
1.00
0.00
2.00

2013
Actual
1.00
1.00

Actual
442,950
105,994
2,183
551,127

Request
617,478
176,861
3,500
797,839

Budget
1.00
1.00
1.00
1.00
4.00

Actual
1.00
1.00
1.00
1.00
4.00

Request
1.00
1.00
1.00
1.00
4.00

2014
Actual
1.00
1.00

2015
Budget
0.00
0.00

Actual
0.00
0.00

2016
Request
0.00
0.00

2013
Actual
173,799
15,382
3,203
2,470
48,386
42
933
244,215
139,730
1,013
5,689
1,448
147,880
128
97
225

2014
Actual
335,086
27,685
704
4,665
67,923
2,000
438,063
228,931
16,356
300
8,287
13,468
16,017
1,710
3,867
123,159
4,092
416,187
1,040
912
1,952

2015
Budget
453,303
30,000
500
5,000
120,000
608,803
270,000
1,000
5,000
1,000
6,000
2,800
8,000
130,000
50,000
473,800
3,000
1,000
500
4,500

Actual
326,547
42,556
335
4,710
68,802
442,950
48,693
6,570
2,557
223
8,899
17,270
2,289
5,575
13,918
105,994
2,103
80
2,183

Request
478,491
32,728
9,811
96,448
617,478
150,000
5,000
2,361
1,000
10,000
1,000
1,500
6,000
176,861
3,000
500
3,500

392,320

856,202

551,127

797,839

2015

2016
Proposed
617,478
351,511
3,500
972,489
2016
Proposed
1.00
1.00
1.00
1.00
4.00

Proposed
0.00
0.00

Diff.
8,675
(122,289)
(1,000)
(114,614)

% Chg
1.4%
-25.8%
-22.2%
-10.5%

Diff.
0.00
0.00
0.00
0.00
0.00

% Chg
0.0%
0.0%
0.0%
0.0%
0.0%

Diff.
0.00
0.00

% Chg
n/a
n/a

Diff.
25,188
2,728
(500)
4,811
(23,552)
8,675
(87,500)
7,500
(1,000)
(2,639)
6,000
200
(500)
80
(44,430)
(122,289)
(1,000)
(1,000)

% Chg.
5.6%
n/a
9.1%
-100.0%
96.2%
-19.6%
n/a
n/a
1.4%
-32.4%
n/a
-100.0%
-52.8%
n/a
0.0%
100.0%
7.1%
-6.3%
0.1%
-88.9%
-25.8%
0.0%
-100.0%
0.0%
-22.2%

(114,614)

-10.5%

Departmental Expenditure Detail

City Manager
Regular Salaries
Overtime Salaries
Group Insurance
Social Security
Medicare
Retirement
Employee Unemployment Tax
Workers' Compensation
Personal Services
Prof Svcs
Prof Svcs-Legal
Rentals
Communications
Advertising-Printing & Binding
Travel-Dues & Fees
Education & Training
Contract Labor
Other Purchased Svcs-Other
Purchased/Contracted
Supplies-Food
Books & Periodicals
Supplies
Total City Manager

1,087,103

2016
Proposed
478,491
32,728
9,811
96,448
617,478
182,500
7,500
2,361
1,000
12,000
3,000
7,500
130,080
5,570
351,511
3,000
500
3,500
972,489

Packet Pg. 14

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Added the Human Resources Manager, who was previously budgeted in Administration and Finance. There were smaller reductions in Professional Services and other Purchased
Services.

F.1.a

City Clerk
Notable Budget Items:

City Clerk
Personal Services
Purchased/Contracted Services
Supplies
Capital Outlay
Other Costs
Total

Staffing
City Clerk
Deputy City Clerk
Totals

2013
Actual
122,971
53,120
9,492
185,583

2014
Actual
174,883
59,830
1,415
236,128

2015
Budget
193,815
16,400
46,900
5,000
262,115

Actual
148,455
23,410
20,299
192,164

2016
Request
186,595
33,500
21,400
10,000
5,000
256,495

2013
Actual
1.00
1.00
2.00

2014
Actual
1.00
1.00
2.00

2015
Budget
1.00
1.00
2.00

Actual
1.00
1.00
2.00

2016
Request
1.00
1.00
2.00

2013
Actual
104,297
6,218
2,022
1,463
8,914
57
122,971
37,725
5,928
50
1,668
4,575
1,810
138
1,226
53,120
8,959
533
9,492
-

2014
Actual
138,912
11,241
2,002
21,728
1,000
174,883
9,175
3,318
14,348
1,559
3,357
596
3,553
22,650
1,274
59,830
1,178
237
1,415
-

2015
Budget
159,815
10,000
3,000
21,000
193,815
5,000
1,000
1,000
2,000
4,500
400
2,500
16,400
46,000
500
400
46,900
5,000
5,000

Actual
109,905
19,071
70
1,388
18,021
148,455
4,080
888
7
301
58
3,026
13,971
1,079
23,410
20,299
20,299
-

2016
Request
136,158
25,586
2,792
22,059
186,595
5,000
10,300
1,200
250
500
3,200
12,500
550
33,500
21,000
400
21,400
10,000
10,000
5,000
5,000

185,583

236,128

Proposed

Diff.
(7,220)
18,600
(25,500)
5,000
(5,000)
(14,120)

% Chg
-3.7%
113.4%
-54.4%
n/a
-100.0%
-5.4%

Diff.
0.00
0.00
0.00

% Chg
0.0%
0.0%
0.0%

Proposed
136,158
25,586
2,792
22,059
186,595
5,000
10,300
1,200
250
500
4,700
12,500
550
35,000
21,000
400
21,400
5,000
5,000
-

Diff.
(23,657)
15,586
(208)
1,059
(7,220)
10,300
200
250
(500)
2,700
8,000
150
(2,500)
18,600
(25,000)
(500)
(25,500)
5,000
5,000
(5,000)
(5,000)

% Chg.
-14.8%
155.9%
n/a
-6.9%
5.0%
n/a
n/a
-3.7%
n/a
0.0%
n/a
n/a
n/a
n/a
20.0%
n/a
-50.0%
135.0%
177.8%
37.5%
-100.0%
113.4%
-54.3%
-100.0%
0.0%
-54.4%
n/a
n/a
-100.0%
-100.0%

247,995

(14,120)

-5.4%

186,595
35,000
21,400
5,000
247,995

Proposed
1.00
1.00
2.00

Departmental Expenditure Detail

City Clerk
Regular Salaries
Group Insurance
Social Security
Medicare
Retirement
Employee Unemployment Tax
Workers' Compensation
Personal Services
Official/Admin Svcs
Prof Svcs
Prof Svcs-Legal
Technical Svcs
Repairs & Maintenance
Rentals
Communications
Postage/Shipping
Advertising-Printing & Binding
Travel-Dues & Fees
Education & Training
Purchased/Contracted
Supplies-Food
Books & Periodicals
Supplies
Intangibles Software
Capital Outlay
Contingency
Other Costs
Total City Clerk

262,115

192,164

256,495

Packet Pg. 15

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The 2016 budget reflects maintenance of certifications for the City Clerk and Asst. City Clerk. The budget eliminates a 2015 contingency of $5,000. Additionally, 1/2 the cost of Open
Records Request software ($5,000) is proposed or approval. The other 1/2 ($5,000) is proposed to be expended for the Police Department.

F.1.a

Administration & Finance

Notable Budget Items:

Administration & Finance

Personal Services
Purchased/Contracted Services
Supplies
Capital Outlay
Debt Service
Other Financing Uses
Total

Staffing
Account Clerk
Accountant II
Finance Director
Financial Analyst
Purchasing Manager - PT
Receptionist/ Facilities
Revenue/Licensing Officer
Totals

Contracting
Accountant II
Financial Analyst
Revenue Collections Clerk
Totals

2013
Actual
126,773
1,343,799
34,668
16,102
1,521,342

2014
Actual
160,116
1,622,317
235,328
26,480
3,600
2,047,841

2015
Budget
217,620
1,639,698
142,940
211,500
2,211,758

Actual
189,694
1,558,116
149,309
13,600
211,482
2,122,201

2016
Request
551,199
1,376,580
250,245
24,282
2,202,306

2013
Actual
0.00
0.00
1.00
0.00
0.00
0.00
0.00
1.00

2014
Actual
0.00
0.00
1.00
0.00
0.00
0.00
0.00
1.00

2015
Budget
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

Actual
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

2016
Request
1.00
1.00
1.00
1.00
0.67
1.00
1.00
6.67

2013
Actual
1.00
1.00
3.00
5.00

2014
Actual
1.00
1.00
3.00
5.00

2015
Budget
0.00
0.00
0.00
0.00

Actual
0.00
0.00
0.00
0.00

2016
Request
1.00
1.00
1.00
3.00

Proposed
551,199
1,202,980
244,045
211,482
2,209,706

Proposed
1.00
1.00
1.00
1.00
0.67
1.00
1.00
6.67

Proposed
1.00
1.00
1.00
3.00

Diff.
333,579
(436,718)
101,105
(18)
(2,052)

% Chg
153.3%
-26.6%
70.7%
n/a
n/a
0.0%
-0.1%

Diff.
1.00
1.00
1.00
1.00
0.67
1.00
1.00
6.67

% Chg
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a

Diff.
1.00
1.00
1.00
3.00

% Chg
n/a
n/a
n/a
n/a

10

Packet Pg. 16

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The 2016 budget reflects the transfer of the Human Resources Manager position to the City Manager's Office. The management of facilities operations is projected to change with
contracts for various on-call services and oversight of contractor work by a staff or contract individual.

F.1.a

Regular Salaries
Overtime Salaries
Group Insurance
Social Security
Medicare
Retirement
Employee Unemployment Tax
Workers' Compensation
Personal Services
Official/Admin Svcs
Prof Svcs
Prof Svcs-Legal
Technical Svcs
Custodial Services
Lawn Care
Repairs & Maintenance
Repairs and Maintenance - Equipment
Rentals
Equipment Rental
Insurance-Communications
Postage/Shipping
Advertising-Printing & Binding
Travel-Dues & Fees
Education & Training
Meeting Expenditures
Contract Labor
Other Purchased Svcs-Other
Credit Card Fees
Bank Fees
Purchased/Contracted
Supplies-Water/Sewage
Natural Gas
Electricity
Utilities-Gasoline
Food
Books & Periodicals
Small Equipment
Supplies
Site Improvements
Vehicles
Capital Outlay
Issuance Costs
Debt Service
Transfer to Debt Service
Other Financing Uses

2013
Actual
83,772
26,290
950
1,147
11,890
(460)
3,184
126,773
50,827
900,232
17,500
253
2,812
251,480
11,408
42,991
31,857
5,926
6,960
1,581
671
2,031
398
1,000
12,202
3,670
1,343,799
27,373
1,916
2,961
2,418
34,668
16,102
16,102
-

2014
Actual
133,074
401
418
1,925
23,298
1,000
160,116
88,525
462,269
6,039
136,698
18,100
39,648
343,609
267
253,692
72,158
548
6,900
325
2,215
1,980
162,654
634
19,885
6,171
1,622,317
40,477
7,544
1,344
13,511
36,190
136
8,838
8,875
118,413
235,328
902
25,578
26,480
3,600
3,600
-

2015
Budget
164,800
500
20,000
2,320
30,000
217,620
136,198
675,000
129,500
20,000
315,000
25,000
135,000
50,000
1,000
5,000
2,000
1,000
2,000
125,000
15,000
3,000
1,639,698
57,840
50,000
100
7,500
2,500
25,000
142,940
211,500
211,500

Actual
148,997
20,968
1,855
2,092
15,782
189,694
51,963
332,080
1,552
13,930
17,769
400
15,487
721
282,511
578,737
62,725
7,612
1,192
1,854
1,679
690
26
176,865
718
4,570
5,035
1,558,116
69,018
20,143
2,836
45,961
239
4,965
316
5,831
149,309
13,600
13,600
211,482
211,482

2016
Request
426,340
71,130
3,869
6,636
43,224
551,199
60,000
175,000
2,500
30,000
21,480
1,000
100,000
345,000
360,000
32,000
5,500
6,500
2,000
5,000
1,000
2,500
216,000
4,800
6,300
1,376,580
135,000
50,000
4,000
60,000
200
45
1,000
250,245
24,282
24,282

Total Administration & Finance

1,521,342

2,047,841

2,211,758

2,122,201

2,202,306

Administration & Finance

Proposed
426,340
71,130
3,869
6,636
43,224
551,199
60,000
175,000
2,500
52,200
21,480
1,000
100,000
345,000
360,000
15,000
5,500
6,500
2,000
2,200
1,000
2,500
40,000
4,800
6,300
1,202,980
135,000
50,000
4,000
55,000
45
244,045
211,482
211,482

Diff.
261,540
(500)
51,130
3,869
4,316
13,224
333,579
(76,198)
(500,000)
2,500
52,200
21,480
1,000
(29,500)
(20,000)
30,000
(25,000)
225,000
(35,000)
5,500
5,500
(3,000)
200
500
(85,000)
(10,200)
3,300
(436,718)
77,160
50,000
4,000
55,000
(50,000)
(100)
(7,500)
(2,455)
(25,000)
101,105
(18)
(18)

% Chg.
158.7%
-100.0%
255.7%
n/a
186.0%
44.1%
n/a
n/a
153.3%
-55.9%
-74.1%
n/a
n/a
n/a
n/a
-22.8%
-100.0%
9.5%
-100.0%
166.7%
-70.0%
n/a
550.0%
-60.0%
10.0%
0.0%
25.0%
n/a
-68.0%
n/a
-68.0%
110.0%
-26.6%
133.4%
n/a
n/a
n/a
-100.0%
-100.0%
-100.0%
-98.2%
-100.0%
70.7%
n/a
n/a
n/a
n/a
n/a
0.0%
0.0%

2,209,706

(2,052)

-0.1%

11

Packet Pg. 17

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Departmental Expenditure Detail

F.1.a

Law/Legal
Notable Budget Items:

Law/Legal
Personal Services
Purchased/Contracted Services
Supplies
Total

2013
Actual
399,865
399,865

848,145
622
848,767

2015
Budget
650,000
650,000

2015
Budget
560,000
90,000
650,000
-

2014
Actual

493,017
493,017

2016
Request
360,000
360,000

Actual
9,159
483,635
223
493,017
-

2016
Request
240,000
120,000
360,000
-

Actual

Proposed
500,000
500,000

Diff.
(150,000)
(150,000)

% Chg
n/a
-23.1%
n/a
-23.1%

Proposed
240,000
260,000
500,000
-

Diff.
(320,000)
170,000
(150,000)
-

% Chg.
-57.1%
188.9%
n/a
-23.1%
n/a
n/a

500,000

(150,000)

-23.1%

Departmental Expenditure Detail

Prof Svcs
Prof Svcs-Legal
Advertising-Purchased/Contracted
Supplies-Supplies

399,865
399,865
-

2014
Actual
19,500
828,645
848,145
622
622

Total Law/Legal

399,865

848,767

Law/Legal

2013
Actual

650,000

493,017

360,000

12

Packet Pg. 18

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The 2016 budget for City legal services reflects an ongoing look at the cost and efficiency in providing legal expertise and advise. Based on review of proposals for legal services, the
2016 budget projects a $150,000 reduction in cost to the City.

F.1.a

Information Technology
Notable Budget Items:

Information Technology

2013
Actual

Personal Services
Purchased/Contracted Services
Supplies
Capital Outlay
Total

98
953,561
58,649
239,307
1,251,615

Staffing
IT Support Engineer
Information Technology Director
Position#20
Totals

2014
Actual
(46)
501,890
137,766
639,610

2013
Actual
0.00
0.00

2014
Actual
0.00
0.00

0.00

0.00

2015
Budget
389,231
161,790
551,021

Actual
84,761
519,678
25,078
629,517

2016
Request
219,624
809,344
182,000
236,000
1,446,968

2015
Budget
0.00
0.00

Actual
1.00
1.00

2016
Request
1.00
1.00

0.00

2.00

2.00

Proposed

Diff.
219,624
217,702
(16,790)
420,536

% Chg
n/a
55.9%
-10.4%
n/a
76.3%

1.00
1.00

Diff.
1.00
1.00

% Chg
n/a
n/a

2.00

2.00

219,624
606,933
145,000
971,557

Proposed

n/a

Departmental Expenditure Detail

Information Technology
Regular Salaries
Group Insurance
Medicare
Retirement
Personal Services
Prof Svcs
Technical Svcs
Repairs & Maintenance
Repair & Maintenance
Rentals
Equipment Rental
Communications
Printing & Binding
Travel-Dues & Fees
Education & Training
Purchased/Contracted
Supplies-Food
Telecommunications
Small Equipment
Supplies
Machinery & Equipment
Computers
Intangibles Software
Capital Outlay
Total Information Technology

2013
Actual
98
98
8,951
925,412
779
2,229
12,922
416
2,852
953,561
7,011
(3,520)
55,158
58,649
208,554
30,753
239,307
1,251,615

2014
Actual
(46)
(46)
476,940
2,104
6,408
4,957
7,160
3,028
1,293
501,890
38,911
460
98,395
137,766
639,610

2015
Budget
373,155
6,576
2,000
2,000
2,000
3,500
389,231
161,790
161,790
551,021

Actual
68,500
6,665
973
8,623
84,761
265,428
238,378
10,659
1,096
1,923
297
1,897
519,678
17,420
7,658
25,078
629,517

2016
Request
185,153
7,259
3,797
23,415
219,624
470,000
316,234
10,000
6,600
4,010
2,500
809,344
20,000
162,000
182,000
25,000
60,000
151,000
236,000
1,446,968

Proposed
185,153
7,259
3,797
23,415
219,624
470,000
113,823
10,000
6,600
4,010
2,500
606,933
20,000
125,000
145,000
971,557

Diff.
185,153
7,259
3,797
23,415
219,624
96,845
113,823
10,000
24
(2,000)
(2,000)
2,010
(1,000)
217,702
(141,790)
125,000
(16,790)
420,536

% Chg.
n/a
n/a
n/a
n/a
n/a
26.0%
n/a
n/a
n/a
0.4%
n/a
-100.0%
-100.0%
100.5%
n/a
-28.6%
55.9%
-87.6%
n/a
n/a
n/a
-10.4%
n/a
n/a
n/a
n/a
76.3%

13

Packet Pg. 19

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Various software maintenance and licensing has been shifted to user departments were applicable. The 2015 adopted budget did not accurately reflect the cost of software
maintenance and licensing, and contract cost were under-budgeted by almost $125,000.

F.1.a

Communications
Notable Budget Items:

Communications
Personal Services
Purchased/Contracted Services
Supplies
Capital Outlay
Total

Staffing
Communication Electronic Manager
Communications Director
Totals

2013
Actual
82,235
90,046
647
4,395
177,323

2014
Actual
30,741
112,107
247
143,095

2015
Budget
177,538
144,320
1,000
322,858

Actual
74,639
70,783
5,784
151,206

2016
Request
83,046
67,725
6,000
156,771

2013
Actual
0.00
1.00
1.00

2014
Actual
0.00
1.00
1.00

2015
Budget
1.00
1.00
2.00

Actual
1.00
1.00
2.00

2016
Request
1.00
0.00
1.00

2013
Actual
70,986
3,733
2,534
1,005
3,912
65
82,235
32,945
2,934
3,339
17,262
22,941
10,625
90,046
647
647
4,395
4,395

2014
Actual
25,451
615
515
389
3,271
500
30,741
63,348
560
4,169
35,030
9,000
112,107
247
247
-

2015
Budget
164,800
4,800
3,125
1,482
3,331
177,538
20,000
840
6,300
1,180
5,000
100,000
1,000
10,000
144,320
1,000
1,000
-

Actual
62,004
4,652
484
1,006
6,493
74,639
18,391
3,720
19,610
220
26,681
1,356
205
600
70,783
4,477
310
997
5,784
-

2016
Request
65,442
5,660
1,342
10,602
83,046
5,000
8,525
1,600
14,000
3,500
35,000
100
67,725
6,000
6,000
-

177,323

143,095

Proposed
83,046
57,875
6,000
146,921

Proposed
1.00
0.00
1.00

Diff.
(94,492)
(86,445)
5,000
(175,937)

Diff.
0.00
(1.00)
(1.00)

% Chg
-53.2%
-59.9%
500.0%
n/a
-54.5%

% Chg
0.0%
-100.0%
-50.0%

Departmental Expenditure Detail

Communications
Regular Salaries
Group Insurance
Social Security
Medicare
Retirement
Employee Unemployment Tax
Workers' Compensation
Personal Services
Prof Svcs
Technical Svcs
Repair & Maintenance
Rentals
Communications
Postage/Shipping
Advertising-Printing & Binding
Travel-Dues & Fees
Software licenses
Contract Labor
Other Expenditures
Purchased/Contracted
Supplies-Telecommunications
Small Equipment
Supplies
Intangibles Software
Capital Outlay
Total Communications

322,858

151,206

156,771

Proposed
65,442
5,660
1,342
10,602
83,046
5,000
8,525
1,600
3,000
3,500
35,000
250
1,000
57,875
6,000
6,000
-

Diff.
(99,358)
860
(3,125)
(140)
7,271
(94,492)
(15,000)
7,685
(6,300)
420
3,000
(1,500)
(65,000)
(750)
(10,000)
1,000
(86,445)
6,000
(1,000)
5,000
-

% Chg.
-60.3%
17.9%
-100.0%
-9.4%
218.3%
n/a
n/a
-53.2%
-75.0%
914.9%
-100.0%
n/a
35.6%
n/a
-30.0%
-65.0%
n/a
-75.0%
n/a
-100.0%
n/a
-59.9%
n/a
n/a
-100.0%
500.0%
n/a
n/a

146,921

(175,937)

-54.5%

14

Packet Pg. 20

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The Communications budget for 2016 reflects the elimination of a vacant position. Communications will be reported as part of the City Manager's Office in 2016, and the presentation
here is for comparison purposes. The budget also reflects a reduction in professional services an repair and maintenance costs. The City newsletter will be a newspaper insert
versus a mail out, re=stuffing in lower projected cost in 2016.

F.1.a

Municipal Court
Notable Budget Items:

Municipal Court
Personal Services
Purchased/Contracted Services
Supplies
Capital Outlay
Other Costs
Total

Staffing
Court Clerk/ PT
Chief Clerk of Court & Administrator
Court Judge
Totals

2013
Actual
48,199
369,181
22,889
38,157
478,426

2014
Actual
186,938
312,782
7,212
85
(17,940)
489,077

2015
Budget
221,760
337,085
17,000
575,845

Actual
193,218
280,846
4,426
478,490

2016
Request
308,356
344,675
5,000
658,031

2013
Actual
3.00
1.00
2.00
7.00

2014
Actual
3.00
1.00
2.00
6.00

2015
Budget
4.02
1.00
2.00
7.02

Actual
4.02
1.00
2.00
7.02

2016
Request
4.02
1.00
2.00
7.02

Proposed
308,356
382,110
5,000
695,466

Proposed
4.02
1.00
2.00
7.02

Diff.
86,596
45,025
(12,000)
119,621

% Chg
39.0%
13.4%
-70.6%
n/a
n/a
20.8%

Diff.
0.00
0.00
0.00
0.00

% Chg
0.0%
0.0%
0.0%
0.0%

15

Packet Pg. 21

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The Municipal Court 2016 budget reflects the operations of the court in 2015, beyond what was initially budgeted. Indigent defense and solicitor services increase $68,000 while
technical services (interpreters and application maintenance) increase by $48,000. Insufficient funds were budgeted in 2015 for one-half the rent (Police Department pays other half)
of the 2665 Buford Hwy facility, while a one-time purchase of software ($116,594)was budgeted in 2015.

F.1.a

Municipal Court
Regular Salaries
Group Insurance
Social Security
Medicare
Retirement
Employee Unemployment Tax
Personal Services
Official/Admin Svcs
Prof Svcs
Prof Svcs-Legal
Technical Svcs
Custodial Services
Repairs & Maintenance
Repair & Maintenance
Rentals
Equipment Rental
Communications
Postage/Shipping
Advertising-Printing & Binding
Travel-Dues & Fees
Education & Training
Software licenses
Contract Labor
Credit Card Fees
Purchased/Contracted
Supplies-Electricity
Food
Books & Periodicals
Telecommunications
Cash Over & Short
Small Equipment
Supplies
Building and Building Improvements
Machinery & Equipment
Intangibles Software
Capital Outlay
Intergovernmental Expenditures
Other Costs
Total Municipal Court

2013
Actual
43,277
265
1,255
625
2,749
28
48,199
183,125
55,272
12,445
17,988
61,442
2,008
10,118
1,471
2,349
881
750
17,901
3,431
369,181
4,273
359
62
3,520
14,675
22,889
4,962
31,195
2,000
38,157
478,426

2014
Actual
167,142
1,304
6,711
2,400
9,381
186,938
(117)
71,351
68,205
7,934
5,759
42,477
1,155
84,707
12,764
678
2,543
197
1,125
2,663
11,341
312,782
5,694
1,490
1
1
1
25
7,212
85
85
(17,940)
(17,940)
489,077

2015
Budget
197,760
5,000
6,000
3,000
10,000
221,760
35,000
73,200
3,300
41,191
12,000
1,500
3,500
500
1,800
116,594
36,000
12,500
337,085
5,000
10,000
500
1,500
17,000
575,845

Actual
174,591
2,416
7,905
2,311
5,995
193,218
949
40,833
22,513
8,739
356
87,983
67
74
507
3,248
300
111,196
4,081
280,846
3,241
173
1,012
4,426
478,490

2016
Request
278,969
55
13,389
5,723
10,220
308,356
141,000
26,000
9,500
430
109,500
2,400
500
4,820
2,025
36,000
12,500
344,675
5,000
5,000
658,031

Proposed
278,969
55
13,389
5,723
10,220
308,356
141,000
51,735
9,500
430
121,200
2,400
500
4,820
2,025
36,000
12,500
382,110
5,000
5,000
695,466

Diff.
81,209
(4,945)
7,389
2,723
220
86,596
(35,000)
67,800
48,435
9,500
430
80,009
(12,000)
2,400
(1,000)
1,320
1,525
(1,800)
(116,594)
45,025
(10,000)
(500)
(1,500)
(12,000)
119,621

% Chg.
41.1%
-98.9%
123.2%
90.8%
2.2%
n/a
39.0%
n/a
-100.0%
92.6%
1467.7%
n/a
n/a
n/a
194.2%
n/a
-100.0%
n/a
n/a
-66.7%
37.7%
305.0%
-100.0%
-100.0%
0.0%
0.0%
13.4%
0.0%
-100.0%
n/a
-100.0%
n/a
n/a
-100.0%
-70.6%
n/a
n/a
n/a
n/a
n/a
n/a
20.8%

16

Packet Pg. 22

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Departmental Expenditure Detail

F.1.a

Police Department
Notable Budget Items:

Police Department
Personal Services
Purchased/Contracted Services
Supplies
Capital Outlay
Interfund/Interdepartmental Charges
Other Financing Uses
Total

Staffing
Executive Admin Assistant
Police Chief
Police Crime Scene Technician
Police Deputy Chief
Police Major
Police Major/ CID-Crime Investigator
Police Officer
Police Officer/ CID-crime Investigator
Police Officer/ PT
Police Sergeant
Police Sergeant/ CID-Crime Investigator
Police Service Rep
Records Clerk/Terminal Agency Coro
Totals

2013
Actual
2,237,578
2,964,208
300,931
2,664,934
8,167,651

2014
Actual
5,613,029
664,395
517,818
156,890
6,952,132

2015
Budget
6,168,827
770,426
736,427
25,000
7,700,680

Actual
4,737,036
451,496
344,093
70,631
(51,021)
90,248
5,642,483

2016
Request
6,348,119
667,848
732,969
120,000
(98,184)
604,554
8,375,306

2013
Actual
2.00
1.00
4.00
1.00
2.00
1.00
47.00
4.00
3.00
4.00
2.00
4.00
1.00
76.00

2014
Actual
2.00
1.00
4.00
1.00
2.00
1.00
47.00
4.00
3.00
4.00
2.00
4.00
1.00
76.00

2015
Budget
2.00
1.00
4.00
1.00
2.00
1.00
47.00
4.00
3.00
4.00
2.00
4.00
1.00
76.00

Actual
2.00
1.00
4.00
1.00
2.00
1.00
47.00
4.00
3.00
4.00
2.00
4.00
1.00
76.00

2016
Request
1.00
1.00
4.00
1.00
2.00
1.00
49.00
4.00
2.01
6.00
1.00
5.00
1.00
78.01

Proposed
6,561,119
670,348
500,469
5,000
(98,184)
604,554
8,243,306

Proposed
1.00
1.00
4.00
1.00
2.00
1.00
46.00
4.00
2.01
6.00
1.00
5.00
1.00
75.01

Diff.
392,292
(100,078)
(235,958)
(20,000)
(98,184)
604,554
542,626

Diff.
(1.00)
0.00
0.00
0.00
0.00
0.00
(1.00)
0.00
(0.99)
2.00
(1.00)
1.00
0.00
(0.99)

% Chg
6.4%
-13.0%
-32.0%
-80.0%
n/a
n/a
7.0%

% Chg
-50.0%
0.0%
0.0%
0.0%
0.0%
0.0%
-2.1%
0.0%
-33.0%
50.0%
-50.0%
25.0%
0.0%
-1.3%

16

Packet Pg. 23

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The 2016 budget includes an increase to Repair and Maintenance of approximately $90,000. In 2015 and prior, vehicle repairs were "net" of any insurance claims or reimbursement.
The reimbursements are now recognized as revenues while the entire expense in recorded as repair and maintenance.

F.1.a

Regular Salaries
Overtime Salaries
Group Insurance
Social Security
Medicare
Retirement
Tuition Reimbursement
Employee Unemployment Tax
Workers' Compensation
Other Employment Benefits
Personal Services
Prof Sacs
Prof Sacs-Legal
Technical Svcs
Custodial Services
Repairs & Maintenance
Repair & Maintenance
Repairs and Maintenance - Equipment
Repairs and Maintenance - Vehicles
Rentals
Rentals - Equipment
Insurance-Communications
Postage/Shipping
Advertising-Printing & Binding
Travel-Dues & Fees
Education & Training
Meeting Expenditures
Contract Labor
Credit Card Fees
Purchased/Contracted
Supplies-Uniforms
Water/Sewage
Electricity
Utilities-Gasoline
Food
Books & Periodicals
Small Equipment
Supplies
Sites
Building and Building Improvements
Machinery & Equipment
Vehicles
Intangibles Software
Capital Outlay
Indirect Cost Allocation
Interfund/Interdepartmental Charges
Transfer to Debt Service
Other Financing Uses

2013
Actual
1,630,197
74,208
192,945
2,660
23,464
202,395
235
111,474
2,237,578
53,168
4,755
2,812,964
11,958
80
1,438
38,283
2,500
6,474
2,383
2,174
2,703
25,328
2,964,208
154,395
121,743
548
379
23,866
300,931
5,863
471,619
2,061,116
126,336
2,664,934
-

2014
Actual
3,803,330
158,253
753,483
1,834
54,965
615,638
540
224,986
5,613,029
66,681
112,179
15,078
83,989
1,876
231,272
85,951
8,520
5,844
9,187
41,194
2,300
324
664,395
100,323
4,807
124
10,489
27,983
259,930
3,569
389
110,204
517,818
901
89,014
66,975
156,890
-

2015
Budget
4,073,647
150,000
950,000
3,000
52,180
640,000
40,000
5,000
255,000
6,168,827
103,411
23,500
18,000
125,460
216,250
10,000
6,000
192,400
2,000
10,500
14,000
5,405
37,500
5,500
500
770,426
149,300
94,800
54,800
347,500
3,000
87,027
736,427
25,000
25,000
-

Actual
3,245,057
186,799
737,554
(4,385)
47,858
519,063
5,090
4,737,036
52,825
4,825
14,153
79,074
91,702
87,327
624
19,264
39,914
582
2,338
7,279
28,355
18,836
41
4,292
65
451,496
64,778
69,184
1,715
33,276
147,689
1,513
25,938
344,093
3,938
66,693
70,631
(51,021)
(51,021)
90,248
90,248

2016
Request
4,542,873
210,402
786,039
7,327
73,088
671,390
40,000
17,000
6,348,119
95,000
29,100
21,800
29,000
24,500
162,700
121,183
5,000
45,000
60,000
1,200
2,000
10,500
14,000
5,865
40,500
500
667,848
101,357
78,612
2,700
54,800
347,500
3,000
145,000
732,969
30,000
90,000
120,000
(98,184)
(98,184)
604,554
604,554

Total Police Department

8,167,651

6,952,132

7,700,680

5,642,483

8,375,306

Police Department

Proposed
4,542,873
210,402
786,039
7,327
73,088
671,390
40,000
230,000
6,561,119
95,000
2,500
29,100
21,800
29,000
24,500
162,700
121,183
5,000
45,000
60,000
1,200
2,000
10,500
14,000
5,865
40,500
500
670,348
101,357
78,612
2,700
54,800
260,000
3,000
500,469
5,000
5,000
(98,184)
(98,184)
604,554
604,554
8,243,306

Diff.
469,226
60,402
(163,961)
4,327
20,908
31,390
(5,000)
(25,000)
392,292
(8,411)
2,500
5,600
3,800
29,000
(100,960)
162,700
(95,067)
(5,000)
39,000
(132,400)
1,200
460
3,000
(5,500)
(100,078)
(47,943)
78,612
(92,100)
(87,500)
(87,027)
(235,958)
(25,000)
5,000
(20,000)
(98,184)
(98,184)
604,554
604,554
542,626

% Chg.
11.5%
40.3%
-17.3%
144.2%
40.1%
4.9%
0.0%
-100.0%
-9.8%
n/a
6.4%
-8.1%
n/a
23.8%
21.1%
n/a
n/a
-80.5%
n/a
-44.0%
-50.0%
650.0%
-68.8%
n/a
0.0%
0.0%
0.0%
8.5%
8.0%
n/a
-100.0%
0.0%
-13.0%
-32.1%
n/a
-97.2%
0.0%
n/a
-25.2%
0.0%
n/a
-100.0%
-32.0%
n/a
n/a
-100.0%
n/a
n/a
-80.0%
n/a
n/a
n/a
n/a
7.0%

17

Packet Pg. 24

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Departmental Expenditure Detail

F.1.a

Public Works
Notable Budget Items:

1,146,445
284,051
15,780
1,446,276

2015
Budget
594,400
581,000
38,370
1,213,770

Actual
125,391
1,150,718
15,944
1,292,053

2016
Request
202,882
1,334,500
30,000
1,567,382

2013
Actual
0.00
0.00
0.00

2014
Actual
0.00
0.00
0.00

2015
Budget
0.00
0.00
0.00

Actual
1.00
1.00
0.00

2016
Request
1.00
1.00
0.00

2013
Actual
1.00
1.00
1.00
1.00
4.00

2014
Actual
1.00
1.00
1.00
1.00
4.00

2015
Budget
1.00
1.00
1.00
0.00
3.00

Actual
0.00
1.00
1.00
1.00
3.00

2016
Request
0.00
1.00
1.00
1.00
3.00

Public Works

2013
Actual

2014
Actual

Personal Services
Purchased/Contracted Services
Supplies
Capital Outlay
Totals Public Works

1,110,853
28,891
1,139,744

Staffing
Assistant to Public Works Director
Public Works Director/Civil Engineer
Totals

Contracting
Public Works Director
Public Works Manager
Construction Manager
Civil Engineer II
Totals

Proposed
202,882
1,199,500
25,000
1,427,382

Proposed
1.00
1.00
0.00

Proposed
0.00
1.00
1.00
1.00
3.00

Diff.
(391,518)
618,500
(13,370)
213,612

% Chg
-65.9%
106.5%
-34.8%
n/a
17.6%

Diff.
1.00
1.00
0.00

% Chg
n/a
n/a
n/a

Diff.
(1.00)
0.00
0.00
1.00
0.00

% Chg
-100.0%
0.0%
0.0%
n/a
0.0%

18

Packet Pg. 25

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

For 2016, the Public Works budget reflects the reduction of personnel cost ($392,000) for 2015 positions that were not filled. Also, non-HOST qualified repairs and maintenance was
increased by $555,000. This includes $480,000 for repairs and maintenance, $35,000 for traffic signals, and $40,000 for right-of-way maintenance above 2015 budget levels.

F.1.a

264,124
103,890
213,191
76,287
223,181
131,290
125,851
(87)
702
479
387
7,150
1,146,445
57,604
226,447
284,051
6,010
9,770
15,780

2015
Budget
494,400
30,000
10,000
60,000
594,400
300,000
45,000
70,000
50,000
70,000
15,000
5,000
1,000
1,000
24,000
581,000
25,370
13,000
38,370
-

Actual
106,273
1,920
1,612
15,586
125,391
295,942
891
15,641
382,211
24,487
194,169
172,086
58,560
1,000
684
621
62
2,810
1,425
129
1,150,718
15,864
80
15,944
-

2016
Request
162,628
10,572
3,335
26,347
202,882
358,300
45,000
100,000
50,000
550,000
150,000
65,000
5,000
1,000
900
900
3,500
200
1,000
3,700
1,334,500
30,000
30,000
-

1,446,276

1,213,770

1,292,053

1,567,382

Public Works

2013
Actual

2014
Actual

Regular Salaries
Overtime Salaries
Group Insurance
Medicare
Retirement
Personal Services
Official/Admin Svcs
Prof Svcs
Prof Svcs-Legal
Technical Svcs
Repairs & Maintenance
Storm Damage Removal
Repair & Maintenance
Traffic Signal
ROW Maint
Insurance-Communications
Advertising-Printing & Binding
Travel-Dues & Fees
Education & Training
Software licenses
Contract Labor
Purchased/Contracted
Supplies-Utilities-Gasoline
Food
Small Equipment
Supplies
Machinery & Equipment
Intangibles Software
Capital Outlay

137,500
393,733
1,410
26,504
410,258
59,344
79,043
200
13
665
2,171
12
1,110,853
28,556
335
28,891
-

Total Public Works

1,139,744

Proposed
162,628
10,572
3,335
26,347
202,882
358,300
55,000
100,000
50,000
450,000
115,000
55,000
5,000
1,000
900
900
3,500
200
1,000
3,700
1,199,500
25,000
25,000
1,427,382

Diff.
(331,772)
(19,428)
(6,665)
(33,653)
(391,518)
58,300
10,000
30,000
450,000
45,000
40,000
900
(100)
(20,500)
200
1,000
3,700
618,500
(370)
(13,000)
(13,370)
213,612

% Chg.
-67.1%
n/a
-64.8%
-66.7%
-56.1%
-65.9%
n/a
19.4%
n/a
22.2%
42.9%
0.0%
n/a
64.3%
266.7%
0.0%
0.0%
n/a
-10.0%
-85.4%
n/a
n/a
n/a
n/a
106.5%
-1.5%
n/a
n/a
n/a
-100.0%
-34.8%
n/a
n/a
n/a
17.6%

19

Packet Pg. 26

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Departmental Expenditure Detail

F.1.a

Parks & Recreation

Notable Budget Items:

Parks & Recreation

Personal Services
Purchased/Contracted Services
Supplies
Capital Outlay
Total

Staffing
Athletic Coordinator
Parks/ Recreation Leader - PT
Parks & Recreation Director
Parks/ Athletic Coordinator - PT
Assistant to Prks & Rec Director
Athletics/Aquatics Coordinator
Lifeguards (Seasonal)
Pool Managers (Seasonal)
Special Events/Marketing Coord.
Totals

2013
Actual
15,828
542,522
34,590
2,995
595,935

2014
Actual
271,269
986,358
226,265
20,480
1,504,372

2015
Budget
452,045
858,500
367,500
1,678,045

Actual
421,831
781,889
304,800
1,508,520

2013
Actual
1.00
3.00
1.00
3.00
1.00
0.00
0.00
0.00
0.00
9.00

2014
Actual
1.00
3.00
1.00
3.00
1.00
0.00
0.00
0.00
0.00
9.00

2015
Budget
1.00
3.00
1.00
3.00
1.00
0.00
0.00
0.00
0.00
9.00

Actual
1.00
3.00
1.00
3.00
1.00
0.00
0.00
0.00
0.00
9.00

2016
Request
562,072
1,135,000
505,500
65,000
2,267,572
2016
Request

1.00
15.00
6.00
1.00
23.00

Proposed
680,453
864,500
367,500
40,000
1,952,453

Proposed
1.00
3.00
1.00
3.00
1.00
1.00
15.00
6.00
0.00
31.00

Diff.
228,408
6,000
40,000
274,408

Diff.
0.00
0.00
0.00
0.00
0.00
1.00
15.00
6.00
0.00
22.00

% Chg
50.5%
0.7%
0.0%
n/a
16.4%

% Chg
0.0%
0.0%
0.0%
0.0%
0.0%
n/a
n/a
n/a
n/a
244.4%

20

Packet Pg. 27

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Above the 2015 budget level, the 2016 budget includes $75,000 in non-HOST repairs and maintenance, a $10,000 increase in small equipment, $15,000 in site improvements,
$15,000 in building improvements, $5,000 in machinery and equipment, and $5,000 in furniture and fixtures.
Additionally, a program modification is proposed to shift from contractor provided pool/aquatics program to a City staffed seasonal program. This includes the additional of one (1) fulltime Athletics/Aquatics Manager, and twenty-one seasonal employees. This includes six (6) pool managers and fifteen (15) lifeguards.

F.1.a

Regular Salaries
Overtime Salaries
Group Insurance
Social Security
Medicare
Retirement
Workers' Compensation
Personal Services
Official/Admin Svcs
Prof Svcs
Prof Svcs-Legal
Technical Svcs
Custodial Services
Lawn Care
Repairs & Maintenance
Storm Damage Removal
Repair & Maintenance
ROW Maint
Rentals
Rentals - Equipment
Equipment Rental
Insurance-Communications
Advertising-Printing & Binding
Travel-Dues & Fees
Education & Training
Meeting Expenditures
Contract Labor
Credit Card Fees
Purchased/Contracted
Supplies-Water/Sewage
Natural Gas
Electricity
Utilities-Gasoline
Food
Books & Periodicals
Small Equipment
Supplies
Site Improvements
Building and Building Improvements
Machinery and Equipment
Vehicles
Furniture and Fixtures
Capital Outlay

15,828
15,828
18,549
1,960
400,000
68,329
2,089
10,478
582
1,132
5,746
40
33,617
542,522
13,188
20,846
30
112
414
34,590
2,995
2,995

2014
Actual
221,504
34
18,526
601
3,010
22,594
5,000
271,269
159,708
12,978
278,230
38,587
3,667
384,422
32,695
1,900
7,507
1,559
62
6,184
5,041
9,279
1,691
395
41,499
954
986,358
74,622
2,915
1,400
9,017
77,649
3,382
1,311
55,969
226,265
20,480
20,480

Total Parks & Recreation

595,935

1,504,372

Parks & Recreation

2013
Actual

2015
Budget
413,545
10,000
1,000
2,500
25,000
452,045
50,000
550,000
3,000
15,000
2,000
15,000
1,500
2,000
220,000
858,500
160,000
200,000
7,500
367,500
-

Actual
324,590
173
46,770
3,322
4,475
42,501
421,831
96,468
13,264
384,925
12,835
103,905
4,425
3,666
13,983
8,096
2,707
7,720
1,060
317
126,810
1,708
781,889
106,782
114,518
7,538
61,558
809
13,595
304,800
-

2016
Request
438,997
58,926
5,808
9,003
49,338
562,072
100,000
650,000
75,000
20,000
5,000
17,500
7,500
8,000
20,000
8,000
2,000
220,000
2,000
1,135,000
255,000
100,000
15,000
100,000
5,000
500
30,000
505,500
15,000
15,000
5,000
25,000
5,000
65,000

1,678,045

1,508,520

2,267,572

Proposed
557,378
58,926
5,808
9,003
49,338
680,453
50,000
436,000
75,000
20,000
5,000
14,000
7,500
5,000
20,000
8,000
2,000
220,000
2,000
864,500
150,000
100,000
12,000
90,000
5,000
500
10,000
367,500
15,000
15,000
5,000
5,000
40,000
1,952,453

Diff.
143,833
48,926
4,808
6,503
24,338
228,408
(50,000)
50,000
(114,000)
75,000
(3,000)
5,000
3,000
14,000
(7,500)
3,500
18,000
8,000
2,000
2,000
6,000
(10,000)
100,000
12,000
90,000
(200,000)
(2,500)
500
10,000
15,000
15,000
5,000
5,000
40,000
274,408

% Chg.
34.8%
n/a
489.3%
480.8%
260.1%
97.4%
n/a
50.5%
-100.0%
n/a
n/a
-20.7%
n/a
n/a
n/a
n/a
n/a
n/a
-100.0%
n/a
33.3%
n/a
150.0%
n/a
-50.0%
233.3%
900.0%
n/a
n/a
0.0%
n/a
0.7%
-6.3%
n/a
n/a
n/a
-100.0%
-33.3%
n/a
n/a
n/a
0.0%
n/a
n/a
n/a
n/a
n/a
n/a
16.4%

21

Packet Pg. 28

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Departmental Expenditure Detail

F.1.a

Community Development
Notable Budget Items:

Community Development
Personal Services
Purchased/Contracted Services
Supplies
Capital Outlay
Interfund/Interdepartmental Charges
Total

Staffing
Fire Marshal
Land Development Inspector
Planner
Administrative Assistant
Community Dev Assist Director
Community Development Director
Land Development Inspector/Arborist
CommDev Manager-Civil Engineer
Totals

Contracting
Building Official
Plan Reviewer/Inspector
Building Inspector
Permit Technician
Code Enforcement Supervisor
Code Enforcement Officer
Administrative Assistant
Totals

2013
Actual
138,106
1,097,139
23,993
1,259,238

2014
Actual
486,405
1,876,616
12,210
19,070
2,394,301

2015
Budget
377,005
1,794,474
14,500
60,000
2,245,979

Actual
610,826
1,197,994
7,344
20,889
(13,689)
1,823,364

2016
Request
951,994
1,994,500
14,000
2,960,494

2013
Actual
0.00
0.00
2.00
0.00
1.00
1.00
0.00
0.00
4.00

2014
Actual
0.00
0.00
2.00
0.00
1.00
1.00
0.00
0.00
4.00

2015
Budget
0.00
0.00
2.00
0.00
1.00
1.00
0.00
0.00
4.00

Actual
1.00
2.00
3.00
1.00
1.00
1.00
1.00
1.00
11.00

2016
Request
1.00
2.00
3.00
1.00
1.00
1.00
1.00
1.00
11.00

2013
Actual
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

2014
Actual
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

2015
Budget
1.00
1.00
2.00
2.00
1.00
3.00
1.00
11.00

Actual
1.00
1.00
2.00
2.00
1.00
3.00
1.00
11.00

2016
Request
1.00
1.00
2.00
2.00
1.00
3.00
1.00
11.00

Proposed
951,994
1,802,400
14,000
2,768,394

Proposed
1.00
2.00
3.00
1.00
1.00
1.00
1.00
1.00
11.00

Proposed
1.00
1.00
2.00
2.00
1.00
3.00
1.00
11.00

Diff.
574,989
7,926
(500)
(60,000)
522,415

% Chg
152.5%
0.4%
-3.4%
-100.0%
n/a
23.3%

Diff.
1.00
2.00
1.00
1.00
0.00
0.00
1.00
1.00
7.00

% Chg
n/a
n/a
50.0%
n/a
0.0%
0.0%
n/a
n/a
175.0%

Diff.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

% Chg
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%

22

Packet Pg. 29

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The 2015 budget reflected only four (4) staff positions at adoption. Seven (7) positions have/were been added during 2015 and are reflected in the 2016 budget. The 2015 budget
also accounted for the purchase of three (3) vehicles at a cost of $60,000.

F.1.a

Regular Salaries
Group Insurance
Social Security
Medicare
Retirement
Employee Unemployment Tax
Workers' Compensation
Personal Services
Official/Admin Svcs
Prof Svcs
Prof Svcs-Legal
Technical Svcs
Administrative Services
Lawn Care
Repairs & Maintenance
Rentals
Insurance-Communications
Advertising-Printing & Binding
Travel-Dues & Fees
Education & Training
Meeting Expenditures
Contract Labor
Other Purchased Svcs-Other
Purchased/Contracted
Supplies-Uniforms
Gasoline
Food
Books & Periodicals
Small Equipment
Supplies
Vehicles
Capital Outlay
Indirect Cost Allocation
Interfund/Interdepartmental Charges

2013
Actual
122,266
352
1,414
1,722
12,310
42
138,106
826,435
231,073
1,027
2,144
195
5,583
4,286
21,967
1,073
125
3,085
88
58
1,097,139
16,394
882
6,717
23,993
-

2014
Actual
419,916
11,861
6,147
45,481
3,000
486,405
21,229
394,543
375
16,021
10,833
22,074
5,379
2,873
4,115
4,256
1,335,668
59,250
1,876,616
3,901
2,357
4,525
1,427
12,210
19,070
19,070
-

2015
Budget
292,005
25,000
10,000
50,000
377,005
200,000
214,802
3,000
10,000
18,000
10,000
3,500
3,000
4,000
1,253,172
75,000
1,794,474
4,000
3,500
2,000
1,000
4,000
14,500
60,000
60,000
-

Actual
490,985
55,261
226
6,635
57,719
610,826
228,559
2,706
2,755
13,750
1,304
5,819
10,142
1,284
2,675
2,192
1,910
1,487
877,038
42,139
1,197,994
3,310
1,663
849
1,522
7,344
20,889
20,889
(13,689)
(13,689)

2016
Request
742,031
90,571
15,216
104,176
951,994
474,000
50,000
5,000
7,500
8,000
15,000
7,000
7,000
4,000
7,000
5,000
1,400,000
5,000
1,994,500
4,000
2,000
3,500
2,500
2,000
14,000
-

Total Community Development

1,259,238

2,394,301

2,245,979

1,823,364

2,960,494

Community Development

Proposed
742,031
90,571
15,216
104,176
951,994
315,000
25,000
2,500
7,500
8,000
15,000
7,000
7,000
4,000
4,000
2,400
1,400,000
5,000
1,802,400
4,000
2,000
3,500
2,500
2,000
14,000
2,768,394

Diff.
450,026
65,571
5,216
54,176
574,989
115,000
25,000
(214,802)
(500)
7,500
(2,000)
(3,000)
(3,000)
3,500
1,000
2,400
146,828
(70,000)
7,926
2,000
(2,000)
1,500
(2,000)
(500)
(60,000)
(60,000)
522,415

% Chg.
154.1%
262.3%
n/a
52.2%
108.4%
n/a
n/a
152.5%
n/a
57.5%
n/a
n/a
-100.0%
n/a
-16.7%
n/a
n/a
-20.0%
-16.7%
-30.0%
100.0%
33.3%
0.0%
n/a
11.7%
-93.3%
0.4%
0.0%
n/a
0.0%
-100.0%
150.0%
-50.0%
-3.4%
-100.0%
-100.0%
n/a
n/a
23.3%

23

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Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Departmental Expenditure Detail

F.1.a

Tourism
Notable Budget Items:

Tourism

2013
Actual

Personal Services
Purchased/Contracted Services
Supplies
Other Financing Uses
Total

Staffing
Hotel/Motel Tourism Manager
Totals

2013
Actual
0.00
0.00

2014
Actual
19,468
24,981
5,710
50,159

2015
Budget
-

Actual
54,961
373,922
16,959
445,842

2016
Request
300,000
300,000

2014
Actual
0.00
0.00

2015
Budget
1.00
0.00

Actual
1.00
0.00

2016
Request
0.00
0.00

2015
Budget
-

Actual
40,586
6,902
3
573
6,897
54,961
277,740
394
91,232
1,758
1,923
875
373,922
16,724
235
16,959

2016
Request
300,000
300,000
-

Proposed

Diff.

Proposed
0.00
0.00

Diff.
(1.00)
0.00

% Chg
n/a
n/a
n/a
n/a
n/a

% Chg
-100.0%
n/a

Departmental Expenditure Detail

Regular Salaries
Group Insurance
Social Security
Medicare
Retirement
Personal Services
Prof Sacs
Rentals
Communications
Advertising-Printing & Binding
Travel-Dues & Fees
Purchased/Contracted
Supplies-Food
Books & Periodicals
Small Equipment
Supplies

2014
Actual
15,058
1,847
208
2,355
19,468
11,848
338
1,962
7,931
225
2,147
530
24,981
178
1,246
495
3,791
5,710

Total Tourism

50,159

Tourism

2013
Actual

445,842

300,000

Proposed
-

Diff.
-

% Chg.
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a

24

Packet Pg. 31

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

For 2015, Tourism had no adopted budget. Mid-year (2015) the Coty Council amended the General Fund budget and provided a budget of $30,000. The 2016 budget reflects the
elimination of the Hotel Motel Tourism Manager position.

F.1.a

Non-Department
Notable Budget Items:
The 2015 budget reflected (1) the budget contingency of $250,000 and (2) a transfer to debt service for capital lease principal and interest on police car acquisition ($1.7 million). For
2016, the transfer to debt service for debt related to the Police Department is in the Police Department budget (i.e. acquisition of fifty-seven cars in 2013, Motorola radios, and
acquisition of three (3) cars in 2015). The transfer to E911 is to supplement E911 operations above the E911 revenues (excise taxes on wired and wireless communications).

2013
Actual

Other Costs
Other Financing Uses
Total

2015
Budget
250,000
541,487
791,487

2015
Budget
250,000
250,000
541,487
541,487

2014
Actual
-

Actual
90,248
90,248

2016
Request
250,000
350,500
600,500

Proposed
250,000
305,500
555,500

Diff.
(235,987)
(235,987)

% Chg
0.0%
-43.6%
-29.8%

Departmental Expenditure Detail

Non-Department

2013
Actual

2014
Actual

Contingency
Other Costs
Transfers to E911
Transfer to Debt Service
Other Financing Uses

Total Non-Department

791,487

Actual
90,248
90,248
90,248

2016
Request
250,000
250,000
350,500
350,500
600,500

Proposed
250,000
250,000
305,500
305,500
555,500

Diff.
305,500
(541,487)
(235,987)

% Chg.
0.0%
0.0%
n/a
-100.0%
-43.6%

(235,987)

-29.8%

25

Packet Pg. 32

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Non-Department

Other Funds

Revenues and Expenditures

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

F.1.a

Packet Pg. 33

F.1.a

Confiscated Funds
Notable Budget Items:
The City of Brookhaven Police Department continues to participate with various law enforcement agencies in protecting Brookhaven citizens and the area resulting in the sharing of
forfeitures. The 2016 budget reflects the results of this cooperation, interdiction efforts, and adjudication which is providing more resources.
These funds ae restricted to police activities, and have been used to promote community police efforts, its Explorer Program and Citizens Academy.

Total Revenues

14,312

Expenditure Detail

2013
Actual

2013
Actual

2014
Actual

Advertising-Dues & Fees

Bank Fees
Purchased/Contracted
Supplies-Uniforms
Small Equipment
Supplies
Bad Debt Expense-RE
Contingency
Other Costs

199
365
564
-

Total Expenditures

564

2015
Budget
2,500
2,500
-

Actual
21,091
21,091
11
11

2016
Request
18,000
18,000
20
20

2,500

21,102

18,020

2015
Budget
2,500
2,500
2,500

Actual
30
30
3,233
2,078
5,311
5,341

2016
Request
50
50
4,500
3,000
7,500
10,470
10,470
18,020

Proposed
18,000
18,000
20
20

Diff.
15,500
15,500
20
20

18,020

Proposed
50
50
4,500
3,000
7,500
10,470
10,470
18,020

Diff.
50
50
4,500
3,000
(2,500)
5,000
10,470
10,470
15,520

% Chg
620.0%
620.0%
n/a
n/a
0.0%

% Chg.
n/a
n/a
n/a
n/a
n/a
n/a
-100.0%
200.0%
n/a
n/a
n/a
620.8%

26

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Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

Forfeitures
Fines and Forfeitures
Interest Revenue
Investment Income

2014
Actual
14,312
14,312
-

Revenue Detail

F.1.a

Street Lighting Special Revenue Fund

Notable Budget Items:

Revenue Detail
Streetlight Fees
Street Lights - Prior Year
Charges for Services
Total Revenues

2013
Actual
362,219
362,219

2014
Actual
402,959
634
403,593

2015
Budget
404,151
200
404,351

Actual
70,362
11,537
81,899

2016
Request
472,500
2,500
475,000

362,219

403,593

404,351

81,899

475,000

Electricity
Supplies

335

2014
Actual
182,238
408,685

Total Expenditures

335

408,685

Expenditure Detail

2013
Actual

2015
Budget
400,000
400,000
400,000

Actual
280,819
281,177
281,177

2016
Request
475,000
475,000
475,000

Proposed
472,500
2,500
475,000

Diff.
68,349
2,300
70,649

% Chg
16.9%
1150.0%
17.5%

475,000

70,649

17.5%

Proposed
475,000
475,000

Diff.
75,000
75,000

% Chg.
18.8%
18.8%

475,000

75,000

18.8%

27

Packet Pg. 35

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The operations of the City's streetlighting wee previously part of the General Fund. Data for 2013, 2014, and 2015 are presented for comparison purposes only. The fees are
assessed by DeKalb County, and based on their 2015 assessments and the addition of annexed properties, the City expects to receive $475,000 in 2016.
The charges are for electricity and incidental maintenance to streetlights in the City.

F.1.a

Enhanced 911 Special Revenue Fund

Notable Budget Items:

E911 Fees
Charges for Services
Transfer from Gen Fund (100)
Other Financing Sources

2014
Actual
273,238
273,238
-

Total Revenues

273,238

Revenue Detail

Expenditure Detail

2013
Actual

2013
Actual

2014
Actual

Intergovernmental Expenditures
Payments to Other Agencies
Bad Debt Expense-RE
Contingency
Other Costs

293,362
293,362

Total Expenditures

293,362

2015
Budget
938,333
938,333
-

Actual
326,812
326,812
600,688
600,688

2016
Request
720,000
720,000
305,500
305,500

938,333

927,500

1,025,500

2015
Budget
938,333
938,333
938,333

927,500
927,500

2016
Request
1,025,500
1,025,500

927,500

1,025,500

Actual

Proposed
720,000
720,000
305,500
305,500
1,025,500

Proposed
1,025,500
1,025,500
1,025,500

Diff.
(218,333)
(218,333)
305,500
305,500
87,167

Diff.

% Chg
-23.3%
-23.3%
n/a
n/a
9.3%

87,167
87,167

% Chg.
n/a
9.3%
n/a
n/a
9.3%

87,167

9.3%

28

Packet Pg. 36

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The revenues, which are derived from imposition of an excise tax of 1.5% on wired and wireless communications, are not sufficient to cover the cost of emergency communications
in 2016. E911 fees for 2016 are projected at $720,000, while to cost to provide emergency communication services via intergovernmental agreement are $1,025,000. As a result,
the General Fund will have to supplement (transfer in) $305,500 to support operations in 2016.

F.1.a

Special Tax District #1

Notable Budget Items:

Real Property Tax

Real Property Tax - Prior Year
Pen & Int on Del Taxes-Business
Taxes
Defrayment of Costs
Charges for Services

2015
Budget
100,000
100,000
342,500
342,500

Total Revenues

442,500

Revenue Detail

Staffing
Police Officer
Totals

Expenditure Detail

2013
Actual

2014
Actual

2013
Actual
0.0
2,013.0

2014
Actual
0.0
2,014.0

2013
Actual

2014
Actual

2015
Budget
0.0
444,515.0

Regular Salaries
Overtime Salaries
Group Insurance
Social Security
Medicare
Retirement
Personal Services
Small Equipment
Supplies
Machinery & Equipment
Vehicles
Capital Outlay
Indirect Cost Allocation
Interfund/Interdepartmental Charges
Contingency
Other Costs

Total Expenditures

2015
Budget
-

Actual
14,400
14,400
65,335
65,335

2016
Request
396,309
1,500
397,809
55,644
55,644

79,735

453,453

Actual
5.0
79,740.0

Actual
140,012
9,725
13,162
8,774
1,816
7,266
180,755
13,208
13,208
52,686
155,495
208,181
64,710
64,710
466,854

2016
Request
5.0
455,474.0

2016
Request
258,660
25,128
22,416
17,736
3,552
14,196
341,688
98,184
98,184
439,872

Proposed
396,309
1,500
397,809
55,644
55,644

Diff.
296,309
1,500
(286,856)
(286,856)

% Chg
296.3%
n/a
n/a
0.0%
-83.8%
-83.8%

453,453

(137,952)

-31.2%

Proposed
5.0
453,458.0

Diff.
5.0
(137,946.5)

Proposed
258,660
25,128
22,416
17,736
3,552
14,196
341,688
98,184
98,184
13,581
13,581

Diff.
258,660
25,128
22,416
17,736
3,552
14,196
341,688
98,184
98,184
13,581
13,581

453,453

453,453

% Chg
n/a
-31.0%

% Chg.
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a

29

Packet Pg. 37

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The 2016 budget reflects the continued imposition of property taxes on the properties in the special tax district. The 2015 millage rate is 1.50 mills, which was attempting to match
start-up cost with revenues. With a full allotment of officers (equivalent of five officer man-hours) and operating costs, the millage rate is proposed to be 6.45. Tis is the same as that
projected during start-up of the district.
Operating cost are for the police officers salaries and benefits, overhead and allocation of indirect cost. The officers were equipped (i.e. uniforms, equipment, and vehicles) in 2015.

F.1.a

Hotel Motel Special Revenue Fund

Notable Budget Items:

Hotel/Motel Tax
Taxes

2013
Actual
1,296,840
1,296,840

2014
Actual
1,646,794
1,646,794

2015
Budget
1,800,000
1,800,000

0
Actual
1,093,909
1,093,909

2016
Request
1,800,000
1,800,000

Total Revenues

1,296,840

1,646,794

1,800,000

1,093,909

1,800,000

Expenditure Detail

2013
Actual

2014
Actual

Revenue Detail

Group Insurance
Personal Services
Prof Svcs
Rentals
Communications
Printing & Binding
Travel-Other Purchased Svcs-Other
Purchased/Contracted
Supplies-Supplies
Intergovernmental Expenditures
Payments to Other Agencies
Contingency
Other Costs
Transfers Out-Debt
Other Financing Uses

11,794
11,794
778,104
778,104

161
161
7,560
50
49
781
190
66,824
75,454
900
900
988,076
988,076

Total Expenditures

789,898

1,064,591

2015
Budget
720,000
720,000
1,080,000
1,080,000
1,800,000

2016
Request
720,000
720,000
1,080,000
1,080,000

1,800,000

Actual

Proposed
1,800,000
1,800,000

% Chg
0.0%
0.0%

1,800,000

0.0%

Proposed
540,000
180,000
720,000
1,080,000
1,080,000
1,800,000

Diff.

Diff.
(180,000)
180,000
-

% Chg.
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
-25.0%
n/a
n/a
0.0%
0.0%
0.0%
0.0%

30

Packet Pg. 38

Attachment: 2016 Proposed Budget Document v2 (2087 : Proposed FY 2016 Budget)

The Hotel Motel taxes for 2016 are expected to approximate the $1.8 million budgeted. A hotel is part of the City's most recent annexation, and the City expects to receive these
taxes in 2016.
At the City's current 5% hotel motel tax rate, 60% of the revenues, $1.08 million are to be transferred to the General Fund (unrestricted). The 40% balance, $720,000 has to be
expended to promote tourism (hotel motel usage) in Brookhaven. The City is establishing its own convention and visitors bureau (CVB) and preparing to contract with Discover
DeKalb (a tax-exempt agency) to promote Brookhaven and its various events. This 40% is restricted to these purposes.

MEMORANDUM
MEETING OF:
COMMITTEE:
DEPARTMENT:

November 17, 2015

Brookhaven City Council
Finance Department

ISSUE/AGENDA ITEM TITLE:

Consideration and approval of a resolution to Adopt a 2016 budget for the General Fund, all
Special Revenue Funds, Capital Project Funds, and Enterprise Funds.
BACKGROUND/SUMMARY:
After submittal of departmental budgets, and extensive review of staffing and budget requests and
consideration of program modifications, a proposed budget for 2016 was ready for Mayor-Council
review. After posting required advertisements, the City of Brookhaven held the first of two require
public hearings on November 10, 2015. After public input and additional review, a second public
hearing has been scheduled for November 17, 2015. Subject to the conclusion of the public
hearing, we are requesting that the Mayor-Council consider adopting the fiscal year 2016.
STAFF RECOMMENDATION:
Adoption of a fiscal year 2016 budget of $32,909,828 for the General Fund, various Special
Revenue Funds, Capital Project Funds, and Enterprise Funds.
ATTACHMENTS:
Yes.

Packet Pg. 39

Attachment: City Council Agenda Item - Finance 2016 Budget Adoption (2087 : Proposed FY 2016 Budget)

F.1.b