Issues

Whenever any person creates a PR, in the System he should

get a pop-up, what PRs and what open purchase orders
already exist live in the system.

Remarks-IT
Current System is configured with very limited resources
in terms of RAM and CPU power, in case all Open PR
and other information to be displayed it will impact the
running performance, hence cannot be done in the current
state

Existing balance of the same item in stock must also get

reflected to enable Purchase Dept. to examine whether to
buy further

The comments will remain the same for PR , however

stock Position report can be ascertained from report
mmbe

At the time of issue of purchase orders, the Purchase

Department should also get a pop-up of the open POs
already existing in the system

Due to the bandwidth issue within system as

explained above the POP up at this state is
not possible , however Purchase can refer to
me2n for any details around Open PO

Validity of any rate contract shall not exceed one year

Rate contract , RFQ , Commercial comparison are the

area IT is currently working on and expect this to be
closed by end of this month

Time period for converting the approved Indent to

IT will take this development upon completion of
Approved Purchase Orders will be maximum 21 (twenty
Purchase related work
one) days for Purchases uptoRs. 1 crore and 35 (Thirty five)
days for value more than Rs. 1 crore , if case any delay
system would alert PR issuer and Head Purchase

Advance against Bank guarantees, system shall generate

alert within 60 days before expiry

Please provide detailed requirement

POs where delivery date is exceeded ,system shall generate We are getting this done as part of Purchase
alert to Purchase dept.
process enhancement
Reminder to vendor from system near the date IT will take this development upon
of delivery
completion of Purchase related work
Already in system
Whenever any approving authority shall clear
the PR in SAP, they should also get a pop-up in
the form of how much the yearly budget was,
how much the budget should have been
consumed for the period already lapsed in the
current financial year and after the approval of
the PR in question, how much budget will still
be left

Legends
Cannot happen / No status
Done or in control
WIP or In control
Creitical and calls for immediate support beyond control of IT

Dependencies
system upgrade

Responsible Person Status

However as there is no progress on Material Stores /Technical

master cleanup activity which is already
department to clean
escalated to CFO /CEO . hence variance in the Masters
report expected which can have more
materials shown due to duplicate materials
present

user Test results pending

Responsible teams to
provide the detailed
requirement

port beyond control of IT

Rate Contract process waiting for testing results from user. Further Changes initiated by commercial deppt and unde process. Will be c

Can be done after the Puraches process

Waiting for test impressions

Can be done after the Puraches process

Can be done after the Puraches process

d unde process. Will be completed by 29/09/2015