ACCOUNTS

RECEIVABLES
- BILLINGS -

TABLE OF CONTENTS

BILLINGS

1. Monthly Invoice Statement

2. Print Invoice/Reminder
3. Print Receipt

4. Balance Confirmation AR

BILLINGS

This menu consists of various functions with which you can view the statements, invoices, receipts etc that are generated
for the transactions and balances in the Accounts Receivables module of the Property.

On the main screen, click Accounts Receivables and select Billings, you can view the following screen:

1.

Monthly Invoice Statement

In th
is option, you can generate a customized monthly invoice statement for all company masters including travel agent, credit
card companies, tour operators etc, on pre-printed or plain stationery as on a given date. To print an invoice statement it is
mandatory to define the print program ID in the Pgm ID for Print Forms option under System Setup module without which
the statement will not be printed.

Click Monthly Invoice Statement under Billings to view the following screen.

1. Enter the range of companies in the From and To Company fields. Press F1 key to view a list of all companies defined
in the Company Master.
2. Enter the month and year in the As on MMYY field up to which the Invoice statement has to be printed.
3. Enter any remarks or greetings in the Spl. Instructions field that you wish to be printed along with the Invoice.
4.

Click

to print the invoice statement.

2. Print Invoice/Reminder

In this option, you can print Invoices to enable recovery of outstanding amounts due from Companies. This option allows to
you print the Invoice, Reminder and reprints an Invoice.

Click Print Invoice Reminder under Billings to view the following screen.

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2.

Click
Click

to print the invoice.

to print the invoice.

3. Select Yes/No at Req. Inv Selection field. This field is activated only if ACR Module Attribute #2 Require Bill Selection
for ACR Invoice Printing is set to Yes.

If this option is set to Yes, you can choose only one company and print a range of Invoices for the specified company.

If this option is set to No then you can select a range of Companies and all Invoices falling under the specified range
are printed one after the other.
4. Enter the range of companies in these fields. Entry of company range is based on the option selected in the previous
field. Press F1 to select From and To Company from the Member help screen.

5. Enter the date in the As On field up to which the Invoices have to be printed. The date specified in this field will be
considered as the date up to which the outstanding bills have to be taken into consideration.
6. Enter any remarks that you wish to be printed along with the Invoice.
7. Select the currency from the Currency field. Invoices can be printed for all or any specified currency.

8. Click
address of the selected Company.

9.

to enter a new address. The user can enter the Company, Billing or any new

Select an option Yes/No based on the provided description.

10. Select the checkbox if you want to email the invoice printed.

11. Select the program name from User Defined Bill Spec and enter the No. of Copies required.

12. Select Yes/No at Aging to print the number of days for which bills have been pending.

13. Click
14. Click

to cancel the invoice.

15. Enter the range of invoice numbers in the From and To Invoice # field which you want to cancel.
16. Click

. The selected invoices will be cancelled.

Click this button to send Reminders to the companies regarding outstanding bill payment.

Before sending the reminders, the format of the reminder has to be defined using the option User Defined Print Forms.


Click this button to reprint the invoices. Once an Invoice is printed for a bill(s), you are not allowed to print the invoice for
the same bill again. If you need to reprint the Invoice for the same bill, you can do so by using the Reprint option.

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Specify the Invoice Number or a range of Invoice Numbers in the From and To Invoice # fields.
Select an option for Aging if you want to print the number of days for which bills have been pending.
Select the checkbox if you want to email the invoice printed.
Select a User Defined Bill Spec. from the provided list to reprint the invoice.
Specify the No. of Copies that are to be generated for the Invoice.
Click

3.

to print the invoices.

Print Receipt

In this option, you can print a Voucher for amount received against any pending bill. The Receipt Number and the amount
are entered using the Transaction Entry option while recording the details regarding the amount received from a Company
towards a pending bill(s). You can print a range of vouchers for a specified date on the basis of Receipt #.

Click Print Receipt under Billings to view the following screen.

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Enter the date the receipt was generated in the Receipt Date field.
Select a range of Receipt numbers that you want to print in the Starting and Ending Receipt # fields.
Select the checkboxes if you require Comments and Consolidate Receipt # to be printed.
Select the Format of the receipt to be printed from the dropdown list.
Click

to view the printed receipt as shown below.

4. Balance Confirmation AR

In this option, you can generate a letter as defined in the User defined print form for the selected date range of companies
and currencies.
Click Balance Confirmation AR under Billings to view the following screen.

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Enter the range of Companies for which you want to generate the balance confirmation report.
Enter a desired date in the As on Date field to check the balance confirmation of the selected companies.
Select the type of currency from the list.
Enter a reference text.
Enter the reference number of the company.
Enter any one or all balance options to view the confirmation report.
Click

to view the letter as shown below.