FI08 06 Asset - Year End Process

User Manual - FI08.
06
Title:
Module Name
Asset Year End process

Asset Management
OVERVIEW
Business Process Description Overview
At the fiscal year change, the asset values from the previous fiscal year are carried forward cumulatively
into the new fiscal year. Once the fiscal year change takes place, you can post to assets using value
dates in the new fiscal year.
Year End closing is a technical step once the fiscal year is closed, you can no longer post or change
values within Asset Accounting (for example, by recalculating depreciation). The fiscal year that is closed
is always the year following the last closed fiscal year. You cannot close the current fiscal year.
The below mentioned transactions will be covered in the following pages:
FI08.06.01
FI08.06.02
FI08.06.03
FI08.06.04
FI08.06.05
FI08.06.06
FI08.06.07
FI08.06.08
FI08.06.09
FI08.06.09
Fiscal Year Change

Year End Closing
Undo Year End By entire co code
Undo Year End By area
Environment -Recalculate Values
Environment -Incomplete Assets
Assets and Insurance/rate link
Reversal of insurance/rate reversal
Report for insurance/rate
Report on decommissioned assets
FI08.06.01
AJRW
AJAB
OAAQ
OAAR
AFAR
AUVA
ZFI014
ZFI014_REV
ZFI014_REP
ZFI019
FISCAL YEAR CHANGE
Use this procedure to open a new year for the posting of assets. Perform this procedure
when it is necessary to open a new year for the posting of assets. This procedure should
be done before fiscal year closing.
Via Menus
Accounting Financial Accounting Fixed Assets Periodic

Processing Fiscal Year change
Via Transaction Code
AJRW
Input Required Fields

Company Code
New Fiscal Year
Test Run
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Field Value/Comments
Enter your company code from the selection.
Enter the fiscal year which needs to be opened.
Make sure to mark the indicator on before actual run.
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User Manual - FI08.06

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Module Name

Asset Management
Click on EXECUTE icon
Press Enter or click on the YES icon
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Module Name

Asset Management
Test run execute successfully.
Press the green arrow
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to go back to previous screen to run the actual.
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Asset Management
Click on the icon
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Asset Management
Click on IMMEDIATE icon
Now click on SAVE icon
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Asset Management
Background job has been scheduled for Year End process.
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Asset Management
To check the status of the job click on System Services Jobs Job Overview, refer the screen below:
You will be prompted with the below screen:
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Asset Management
Click on the EXECUTE icon
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Asset Management
Selct your job for year end process and click on SPOOL icon
Click on the icon
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Asset Management
Title:
Module Name
Fiscal Year Change status is displayed.

END OF TRANSACTION.
FI08.06.02
YEAR END CLOSING
Use this procedure to close the financial year for assets. After this is run, it is not possible
to post to assets in the old financial year. It is possible to reverse the year-end close
(transaction OAAQ) and re-open the year for posting if necessary. Perform this procedure
when all postings, including all depreciation runs, in the financial year are completed, and
the general ledger accounts have been reconciled with the asset reports. This is generally
before the general ledger is closed for posting to the old financial year
Prerequisites
The asset fiscal year change (transaction AJRW) should have already been run.
Asset history report reconciled with general ledger asset accounts.
Via Menus
Accounting Financial Accounting Fixed Assets Periodic Processing

Year End closing Execute
AJAB
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Input Required fields

Company Code
Year to be closed
Test Run

Asset Management
Enter the year which has to be closed.
Make sure to mark the indicator on before actual run

You will be prompted with the below screen
Click on the YES icon
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Asset Management
The status is NO as this is a test run.
Press the green arrow
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to go back to previous screen to run the actual.
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Asset Management
Click on the icon
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Asset Management
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Asset Management
Background job for Year End has been scheduled.
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Asset Management
To check the status of the job click on System Services Jobs Job Overview, refer the screen below:
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Asset Management
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Asset Management
Title:
Module Name
Selct your job for fiscal year change and click on SPOOL icon
The year has been closed successfully.

END OF TRANSACTION.
FI08.06.03
YEAR END CLOSING UNDO ENTIRE COMPANY CODE
The Year End closing can be undo by using the transaction.

Via Menus

Processing Year End closing Undo Entire Company
code
OAAQ
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Asset Management
Double click on the transaction.

You will be prompted with the following screen
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Asset Management
Change the year back for the respective company code.

END OF TRANSACTION.
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FI08.06.04

Asset Management
YEAR END CLOSING UNDO BY DEPRECIATION AREA.
Via Menus

Processing Year End closing Undo By Area
OAAR
Double Click on the transaction.

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Asset Management
You will be prompted with the below screen :
Select your company code and click on FISCAL YEAR icon
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Asset Management
The next screen will be:
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Asset Management
Change the fiscal for respective depreciation area.
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Asset Management
Click on the SAVE icon

The closed fiscal year is changed for the single depreciation area only.
END OF TRANSACTION.
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FI08.06.05

Asset Management
RECALCULATE VALUES DEPRECIATION
It might be necessary to recalculate planned annual depreciation in certain company codes or for
individual assets. This might be necessary if:
You have changed a depreciation key.
You have made mass changes.
Via Menus
Accounting Financial Accounting Fixed Assets

Environment Recalculate values
AFAR

Company code
Main Asset number
Asset Sub number
Depreciation area
FROM fiscal year
List Assets
Test Run
Field Values/Comments
Enter the company code from the selection.
Enter the asset number for which the depreciation is to be calculated.
If the depreciation is to be calculated for sub number as well ,enter the sub
number
Enter the depreciation area for which is to be recalculated.
Enter the fiscal year
Tick the check box to get the list of number
Ensure to Tick the Test run box , if the recalculation is being done for the
first time.
Tips and Tricks

The recalculation of depreciation can be done at the company code level also without selection of any asset
and sub number for all depreciation areas.
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Asset Management
You will be prompted with the below pop up box
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Asset Management
Click on the YES icon
The next screen will be as
Click on the Green arrow icon
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to go back the actual screen .
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Asset Management
Remove the Tick for the test run box and execute the actual run in the background.
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Asset Management
Click on the icon
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Asset Management
Background job has been scheduled.
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Module Name

Asset Management
To check the status of the job click on System Services Jobs Job Overview, refer the screen
below:
You will be promted with the below screen
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Module Name

Asset Management
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Asset Management
Select your job and click on the SPOOL icon
Click on the icon
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Asset Management
Recalculated depreciation posted successfully.

END OF TRANSACTION.
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FI08.06.06

Asset Management
INCOMPLETE ASSETS LIST
This report selects incomplete assets for a specified company code and provides detailed information on their
level of completion.
Via Menus
Accounting Financial Accounting Fixed Assets

Environment Problem Analysis Incomplete Assets
AUVA

Company Code
Asset class
Asset number
Asset sub number
Enter the asset class from the selection.
Enter the asset number which is incomplete.
Enter the asset sub number , if any , for incompleteness check.
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There are no incomplete assets.
END OF TRANSACTION.
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FI08.06.07
ASSETS AND INSURANCE /RATE LINK
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Asset Management
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ZFI014
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Release: ERP 6.0
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FI08 06 Asset - Year End Process

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User Manual - FI08.

Asset Year End process

Fiscal Year Change

FISCAL YEAR CHANGE

Accounting Financial Accounting Fixed Assets Periodic

Via Transaction Code

Input Required Fields

Last changed on:

User Manual - FI08.06

Asset Year End process

Click on EXECUTE icon

Press Enter or click on the YES icon

Last changed on:

User Manual - FI08.06

Asset Year End process

Test run execute successfully.

Press the green arrow

Last changed on:

to go back to previous screen to run the actual.

User Manual - FI08.06

Asset Year End process

Click on the icon

Last changed on:

User Manual - FI08.06

Asset Year End process

Click on IMMEDIATE icon

Now click on SAVE icon

Last changed on:

User Manual - FI08.06

Asset Year End process

Background job has been scheduled for Year End process.

Last changed on:

User Manual - FI08.06

Asset Year End process

You will be prompted with the below screen:

Last changed on:

User Manual - FI08.06

Asset Year End process

Click on the EXECUTE icon

Last changed on:

User Manual - FI08.06

Asset Year End process

Click on the icon

Last changed on:

User Manual - FI08.06

Fiscal Year Change status is displayed.

YEAR END CLOSING

Accounting Financial Accounting Fixed Assets Periodic Processing

Via Transaction Code

Last changed on:

User Manual - FI08.06

Input Required fields

Asset Year End process

Click on the EXECUTE icon

Click on the YES icon

Last changed on:

User Manual - FI08.06

Asset Year End process

The status is NO as this is a test run.

Press the green arrow

Last changed on:

to go back to previous screen to run the actual.

User Manual - FI08.06