Project Charter

Justines Sweets and Buko Pies is a small scale of a family business

owned by Mr. Larry and Mrs. Sally Sarmiento. It is located at Sto. Tomas,
Batangas and started on 1996 when Mr. Sarmiento return to the Philippines
from the sea to start their business. They start from a small budget until it
began to grow more for it to be enough to sustain their daily life. It is known
for their specialty in making and selling buko pie and sweets primarily
pastillas, masapan and yema. They are also known for always smiling in
front of their costumer and treat them as one of them. The business only
have three workers that also came from the family.
On the long run of Justines Sweets and Buko Pies, it also experiences
many hindrances but the problem most urgently needed to be solved is the
shortage on storage space. From that the researchers came up with the
project floor plan. This project aims to provide convenience and efficient
floor plan for Justines Sweet and Buko Pies that can help to maximize the
workspace area.
To have successful output, the project is guided by the following objectives:

To analyze and evaluate the current storage area in conditions of its

structure and plan.

To determine the appropriate dimension and create a new floor plan

for the storage that is suitable for the workers.

To conduct a workshop for the awareness and learning of the workers

of the new workplace and the more convenient storage plan.

The project is supported by various evidences of success. To start, the
minutes of the meeting serve as the major indication of progress, for such
papers hold all the features of the project from planning to execution. The
accomplished/ filled up survey forms, on the other hand, indicate that there
was a survey executed. The result from the conducted survey is not parallel
to the expectations set by the researchers.
Despite the advantages of the project, it also has limitations. The
project is only concerned about the maximization of the workspace area, it

Page | 1

doesnt address or assess the equipment, materials and ingredients that are
also vital on the businesss daily routine.

Activity List
The Activity List below shows the division of the three main focus of
the project. Below each focus are the steps to be done for each objectives.
The name below each step are the one responsible for the said step. Each
step is needed to be done for the product to be aesthetically convenient and
productive.

Justines Sweets and Buko

Pies

EVALUATE
Step 1: To
conduct a visual
inspection on the
warehouse Mendo
itself.

CREATE
Step 1: To get to
the owner the
dimension of the
warehouse.
Katigb

Step 1: Make a
letter of approval
to be signed by
the owner.

Step 2: To
formulate a plan
in creating a new
floor plan.
Mendoz

Step 2: Prepare all

the necessary
equipment,
materials, tokens
and the venue
where the
workshop will
be
Balani

za

Step 2: To ask the

owners for their
opinions on the
warehouses
current condition.
Sarmie

Step 3: To analyze
and assess the
results gathered.

All
Members

EDUCATE

Anoy
o

Step 3: To produce
a floor plan for the
storage.
Step 3: Conduct a
workshop

Page
All| 2

Members

Guante
ro

Chart 1:

Work Product Identification

The table below shows the list of activities that serves as a guideline
to be followed by the members throughout the project of creating a floor
plan for Justines Sweets and Buko Pies. This shows the activities, the dates
it will be done and the persons involved.

ACTIVITY

ACCOMPLISHME
NT DATE

POINT OF CONTACT

Visual inspection
of the warehouse

October 14, 2015

Sarmiento, Joshua
Mendoza, Renz

Layouting a floor
plan
Constructing the
Floor Plan
Preparing all the
needed equipment
and materials to
the workshop
Conducting the
workshop

October 20
November 10, 2015
November 11
January 11, 2016
January 13-15, 2016

Mendoza, Renz
Guantero, Michael

January 16, 2015

All of the researchers

Balani, Angelica

Table 1: Work Product

The targets dates of accomplishment may vary depending on the
duration of the pre-requisite activity of each step. Gaps are provided in
order to have preparations especially for reports during meetings.

Upon the completion of the product, the member assigned in each

activity will also be the one in charge of the evaluation process. The target

Page | 3

dates of accomplishment will be monitored to avoid delays that might result

to failure to each output. An immediate report will be given by the member
assigned to the activity if there will be unexpected problems or hindrances
so that it will secure immediate solutions.

Page | 4

Project Action Template

PROPONENTS/
DEVELOPERS:
Anoyo, Patrick
Balani, Angelica
Guantero, Michael
Katigbak, Arlyn
Mendoza, Renz
Sarmiento, Joshua
GROUP NUMBER 4

DATE: August 16,2015

INDUSTRY/ ORGANIZATION/
COMMUNITY:
Justines Sweets and Buko Pies

NAME OF THE PROPOSED PROJECT:.A

Floor plan Proposal for Justine's Sweets and
Buko Pies
CONSULTANT:Mr. Francis Ghio Magtibay
Reyes

GOAL: The proponents aim to improve efficiency on work and provide

convenience of storing the businesss ingredients and products, considering
that the warehouse only has a small workspace to be solved by a better and
more convenient floor plan.
OBJECTIVE 1: To analyze and evaluate the current storage area in
conditions of its structure and plan.
Action
Steps

Step 1:
To
conduct a
meeting
with the
managem
ent.

Responsibili
ties

Timeli
ne

Resour
ce

Potentia
l
Barriers

Communicat
ions Plan

Mendoza,
Renz

Octobe
r 13,
2015

A.Pen,
paper,
audio
recorde
r
B.Video
camera

A.
Presence
of the
Propriet
ors
B.The
research
ers will
require
the
permissi
on and
vital
data
from the
owners,
so their
presence

The
management
is involved
including all
the
researchers
leading by Mr
Renz
Mendoza. This
will be done
by a meeting
(Questions).

Evidenc
e of
Success
?
The
informati
on from
the
meeting
helped
the
research
process.
The
evidence
s will be
gathered
right
after the
meeting

Evaluati
on
Process
The
success is
evident
when the
solutions
made by
the
researche
rs met the
problem
of the
managem
ent.

Page | 5

is
needed.
Step 2:
Conducti
ng a
visual
inspectio
n on the
workplace.

Step 3:
To
analyze
and
assess
the
results
gathered
by having
a
meeting.

Sarmiento,
Joshua
Mendoza,
Renz

All Members
of the group

Octobe
r 14,
2015

Octobe
r 15-18

A.The
printed
blueprin
t of the
old floor
pla
Measuri
ng
material
s

A.Pen,
paper,
laptop
and the
data
gathere
d.

A.n/a

A.Long
Distance
travel

B.The
research
ers had
difficulti
es
visiting
the
business
place to
gather
more
informati
on
A.Differe
nt Ideas
of the
Research
ers

B.Diffe
rence
on the
ideas
of the
researc
hers
may
cause
conflict
s,
especia
lly on
making
the
project
produc
t.

The
researchers
led by Mr.
Sarmiento
and Mr.
Mendoza with
the help of
professional
layout
makers. The
sharing of
ideas will be
as much as
possible.

When
the
research
ers are
able to
gather
data and
vital
informati
on for
making
the new
floor
plan.

The
gatherin
g of data
was done
easily
and
successfully.

All members
of the group.
The
researchers
will
brainstorm
and share
ideas within
the group for
the
betterment of
the research.

When
the
research
ers are
able to
arrive at
a concensus
by
having a
meeting
which
include
the
balancin
g of
ideas
and
opinions.

The
different
ideas
have
sum up
resulting
to the
best
solution
from the
research
ers.

Table 2.1: Project Action

Template Obj. 1

Page | 6

OBJECTIVE 2: To determine appropriate dimension and create a new floor

plan for the work place that is suitable for the workers.
Results and Accomplishments.

Action
Steps
Step 1:
Conduct
the
meeting
with the
layout
professio
nal

Step 2:
Layouti
ng the
new
layout
design
for the
workpla
ce.

Step 3:
Creating

Responsibili
ties

Timeli
ne

Resources

Potential
Barriers

Katigbak,
Arlyn

October
19,2015

A.paper

A.Time
Managem
ent
A.The
researche
rs may
have
conflict
with the
time
availabilit
y of the
layout
professio
nals

B. layout
professiona
l

Mendoza,
Renz

October
20
Novemb
er 10,
2015

A.Autocad

B.n/a

A.n/a
Guantero,

Novem-

A.Making
the new
floor plan.
B.Impossi
ble to do
for
amateurs
like the
researche
rs, since
they are
only at
their
second
year of
college.
B.Connec
tion

Commun
ications
Plan
The
layout
professio
nal is
involved
including
all the
researche
rs leading
by Mr
Renz
Mendoza.
This will
be done
by
meeting.

Evidenc
e of
Success
The
informati
on from
the
meeting
helped
the
research
process.
The
evidence
s will be
gathered
right
after the
meeting

Evaluati
on
Process
The
research
ers
stated
all the
needs of
the
manage
ment to
the
layout
professio
nal.

The
consistent
sharing
ideas and
making
decisions
made by
researche
r
managem
ent and
the
constructi
on
workers.

The
planned
floor
plan was
made
with
maximizi
ng the
spaces.

The
manage
ment fill
fulfillme
nt with
the
product

The
consistent

When
the

The
managem

Page | 7

the made
floor
plan.

Michael

ber 11
January
11,
2016

B.Constru
ction
workers,
Budget

B.The
research
ers dont
have any
connecti
on on
professio
nal
workers.

sharing
ideas and
making
decisions
made by
the
researche
r,
managem
ent and
the
constructi
on
workers.

construc
tion was
made by
the way
it was
planned.

ent fill
fulfillmen
t with the
product.

Table 2.2: Project Action

Template Obj. 2
OBJECTIVE 3: To conduct the Workshop.
RESULTS/ ACCOMPLISHMENTS:
Action
Steps
Step 1:
Make a
letter of
approval
for the
managem
ent.

Step 2:
Prepare
all the
needed

Responsibili
ties

Timelin
e

Resourc
es

Potential
Barriers

Communicati
ons Plan

Anoyo,
Patrick

January
12, 2016

A.Paper,
pen and
laptop

A.Presenc
e of the
Proprietor
s
B.The
managem
ent may
not allow
the
workshop
because it
will
acquire
time and
budget.

Mr. Annoyo
will go directly
to the
business place
to talk
properly and
personally with
the owner with
the given
reasons and
explanations
for conducting
the workshop.

A.Time
Managem
ent

All the
members led
by Ms. Balani

B.n/a

Balani, Lyka

January
13-15,
2016

A.N/

Evidenc
e of
Success
The
owner
will sign
and allow
the
workshop
to be
done.

Evaluati
on
Process
Evaluate
the letter
signed by
the
managem
ent

All the
needed
equipme

The
material

Page | 8

materials
and
equipment
.

Step 3:
Conduct
the
Workshop.

All the
Members

January
16, 2015

B.Financi
al
support
for
providing
equipme
nt and
materials
.

B.The
researche
rs have
other
responsibi
lities to do
on other
subjects,
thats why
time
managem
ent
became
an issue.

will canvass to
every store
that has the
materials and
equipment
needed.

nt and
materials
will be
provided
before
the day
of the
seminar.

s will be
evaluate
d it is a
necessar
y.

A.The
provided
materials
and
equipme
nt
B.Audie
nce

A.Audienc
e

All of the
members will
have the
assigned topic
to discuss in
the workshop.

The
audience
will learn
all the
necessar
y
informati
on about
the new
floor
plan.

Make an
evaluati
on form
for the
worksho
p to be
answere
d by the
audienc
e.

B.The
different
availabiliti
es/time of
the
audience
for the
workshop

Table 2.3: Project Action Template

Obj. 3

Page | 9

Estimated Cost at Completion

Resources

Pages

SURVEY
Quantity

Printed
Survey
Questionnai
re

Cost per
page
Php 1.00

Total
Php 6.00

TOTAL

Resources
Printed
Blueprint
Layout
Professional

Php 6.00

FLOOR PLANS BLUEPRINT

Quantity
Fees
2
Php 10.00
1

Total
Php 20.00

15,000

TOTAL

Php 15,000
Php 15,020.00

FLOOR PLANS IMPLICATION

Resources
Number
Fees (daily)
Duration
Total
1
Php 500.00
2 weeks
Php 7,000
Foreman
3
Php 250.00
2 weeks
Php 10,500
Helper
Materials / Equipment
Resources
Cost
Total
Php. 185/sq. ft.
Php 12,025
Glass Portion Wall
(needed: 65 sq, ft)
Php 17,000
Php 17,000
Stainless Shelves
Php 7,500
Php 7,500
Food Storage Shelves
Php 27,000
Php 27,000
Table (Stainless)
Php 550 (2)
Php 1100
Doors
TOTAL
Php 82,125.00

Resources
Rented
Projector
Rented Sound
System
Food

WORKSHOP
Quantity
Cost
1
Php 500.00

Total
Php 500.00

Php 1,500.00

Php 1,500.00

9
TOTAL

Php 79.00

Php 7,111.00
Php 9,111.00

Table 3: Estimated Cost at

Completion
The costing presented is based on sources and actual prices that were
verified

through

inquiries

and

research.

Based

from

the

identified

Page | 10

resources, a total of Php 106,262.00 was the overall costing of the project.
Additional costs will be added if ever necessity of more resources is needed.
There will also be the presence of finance committee within the group to
handle the records of costing. The appointed head of the committee will
coordinate the authorities with the aid-matter. Transactions will be given
transparency in order to avoid doubts or queries.

Page | 11

Risk Identification
The categories inside the table shows the risks that the researchers
have encountered. Each risk has given the measure of problem and impact
that it causes the project proven by the description under the risk column.
But then, the researchers made the possible ways to reduce the
consequences. Upon the mitigation process, it shows that all the impacts
decreased from being high/medium to low.

Categorie
s

Proble
m

Impa
ct

Risk

Mitigation
Approach

Distance

High

Low

The researchers
had difficulties
visiting the
business place to
gather more
information.

Since one of the

researchers have a
connection to the
owner, we made him
as an instrument to
gather the required
information.

Time
Managem
ent

High

Low

The researchers
have other
responsibilities to
do on other
subjects, thats why
time management
became an issue.

We equally divided
the time on each
courses/subjects.

Survey

High

Low

Since the workers

only consists of
three workers,
having a survey
isnt effective.

After getting the

answered surveys,
the researchers
conducted a small
interview to broaden
the information
gathered.

Page | 12

Low
Blueprint

High

Connecti
on for
Construc
tion

High

Medium

Impossible to do for
amateurs like the
researchers, since
they are only at
their second year of
college.

Ask a professional to
help us for better
understanding.

Low

The researchers
dont have any
connection on
professional
workers.

We asked some
persons
knowledgeable
enough to give us the
information we need
regarding the
construction.

Low

Inclement weather
can hinder the
scheduled activities
regarding the
research.

The researchers
would consult an
online weather
forecast to be able to
choose a good
day/schedule for the
activity.

Low

The researchers
will require the
permission and vital
data from the
owners, so their
presence is needed.

The researchers will

send a letter to the
managers of the
business to assure
their presence on the
activity day.

Low

Since the

The researchers will

Weather

High
Presence
of the
Proprieto
rs

Medium
Power/El

Page | 13

ectricity
Outage

researchers will be
using electrical
devices like the
sound system and
laptops for the
workshop, power
outage is a risk.

contact Meralco
regarding possible
upcoming power
outages.

Low

Difference on the
ideas of the
researchers may
cause conflicts,
especially on the
evaluation part of
the paper.

As much as possible,
the researchers will
always be conducting
meetings for the
unity of ideas.

Low

The different
availabilities/time of
the audience for the
workshop.

The researchers will

send a letter to the
workers of the
business to assure
their presence on the
activity day.

Medium
Different
Ideas of
the
Research
ers

The
workers

Medium

Table 4: Risk
Identification

Bibliography
Hadley, Chris, (September 2008). Draw Blueprints for a House, Retrieved
from http://www.wikihow.com/Draw-Blueprints-for-a-House
Herrick, Jack, (June 2014). House Blueprints, Retrieved from
http://www.make-my-own-house.com/house-blueprints.html
Smith, Krystle, (April 2011). Make your own Blueprint, Retrieved from
http://www.the-house-plans-guide.com/make-your-own-blueprint.htm

Page | 14

Fu, Ning, ef (2004) Abstraction and Optimization of Consistent

Floorplanning with Pillar Block Constraints.. IEICE Translations vol. E87-A,
no. 12, pp.3224-3232
Olivo, T., & Payne, A. (1952). Blueprints - A Complete Guide. Albany, New
York, Manhattan: DELMAR Publishings.
Yamasaki, Shinya (2005) A performance-driven Floorplanning Method with
Interconnect Performance Estimation.. IEICE Transactions, December vol.
E87-A, no. 12, pp.3174-3184
Estimated Cost at Completions Resources:
Ang, Sidney (2009, December 2) Prices of glass walls Retrieved from
http://www.pinoyexchange.com/forums/showthread.php?t=418137
Olx.com (2015, October 1) Stainless Shelves Retrieved from
http://olx.ph/i2/all-results/q-stainless-shelves/
Homedepot.com (2013, November 26) Doors and Windows Retrieved from
http://www.homedepot.com/b/Doors-Windows/N-5yc1vZaqih
Stone, David M. (2004, August 17) Cost-per-Page analysis Retrieved from
http://www.pcmag.com/article2/0,2817,1625352,00.asp
Jobstreet.com Salary Report Retrieved from
http://myjobstreet.jobstreet.com.ph/career-enhancer/basic-salary-report.php
Branded Projectors for rent. Retrieved from
http://www.projector4rent.com
88db.com.ph Sound System and Lights Rental. Retrieved
fromhttp://88db.com.ph/home/viewads/79094/sound-system-and-lightsrental-manila
Blueprint
price list. Retrieved from
http://www.domiconeprinting.com/Blueprint_Services.html

APPENDICES

Page | 15