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NETHERLANDS VISA GUIDELINES


CONTENTS
GENERAL/IMPORTANT INFORMATION
BUSINESS VISA
Applied through The Consulate General of Netherlands,
Mumbai
Applied through The Royal Netherlands Embassy, New Delhi
WORK PERMIT APPROVAL
Short Term Work Permit
1 A Implementation Visa
Long Term Work Permit
Legalization
DEPENDANT APPROVAL
WORK PERMIT STAMPING

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Applied through The Consulate General of Netherlands,


Mumbai
Applied through The Royal Netherlands Embassy, New Delhi
CONTACT DETAILS

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GENERAL/IMPORTANT INFORMATION
The Royal Netherlands Embassy, New Delhi - North India
The territories of operation of the Embassy are mainly - the states of Arunachal Pradesh, Assam, Bihar,
Chattisgarh, Haryana, Himachal Pradesh, Jammu & Kashmir, Jharkhand, Manipur, Meghalaya, Mizoram,
Nagaland, Orissa, Punjab, Rajasthan, Sikkim, Tripura, Uttaranchal, Uttar Pradesh, West Bengal as well as the
Union-territories of Chandigarh & Delhi
Consulate General of Netherlands, Mumbai - West & South India
The territories of operation of the Consulate are mainly - the states of Andhra Pradesh, Andaman & Nicobar,
Dadra & Nagar Haveli, Daman & Diu, Goa, Gujarat, Karnataka, Kerala, Lakshadweep, Tamil Nadu, Madhya
Pradesh, Maharashtra, and Pondicherry.
Important Information:
For Associates traveling on a Long Term Work Permit:
As soon as the associate reaches Netherlands, he/she should report to the Visa Department at TCS office in
Netherlands immediately (need not report to the Foreign Police within 72 hours). Netherlands TCS Office will
schedule their IND appointments to get a sticker in the associates passports. This sticker is a legal requirement
as it ensures that the associates could work in The Netherlands when their Resident Card application is under
process with the Immigrations. It is illegal for the associates to be at the client site, unless they have a sticker from
the IND in their passports.

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For Associates traveling on a Short Term Work Permit:


As soon as the associate reaches Netherlands, he/she should report to the TCS office in Netherlands, collect their
original STWPs and register him/herself with the Foreign Police within 72 hours on arrival. Once they receive the
necessary stamps in their passports, they should return the original copies of the Work Permits to the Visa
Department in the TCS office, Netherlands. It is illegal to work in the Netherlands without registering with the
Netherlands Police.

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All information on the process to be followed is available in Connect 2 Europe in Ultimatix. It is very important to
read this document before you start your travel from India.
Please carry the following documents while traveling to Netherlands.
Original Passports
All Legalized Original Certificates ( Birth Certificates, Marriage certificates for Self , Spouse and kids
as applicable)
Original Degree/PG certificates and all semester mark sheets
Deputation Letter can be obtained from Branch FDFU/MATC
Insurance
Ten (10) Passport size photographs (strictly with white background, 30*40, face should be seen
prominently) - Please be advised that the IND is very strict with regard to photographs
specifications.
Please Note: Associates traveling to Netherlands on a Long Term Work Permit (Knowledge Migrants) do not
need to take passport photos from India.

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BUSINESS VISA
Purpose
The activities of business visitors are limited to the following:
Attend Business meetings or discussions
Attend sales calls to potentials client
Attend seminars or fact-finding meetings
But strictly cannot work
Documentation: (Applied through Mumbai)
Original Passport + old passport if any (should have minimum 6 months validity and two (2) blank pages.
Mutilated or damaged passport will not be accepted, attach a photocopy of first page of the current
passport)
Photocopy of the current passport pages in duplicate (1st page (i.e. photo page), address page,
ECR/ECNR page (Emigration status page) and parents details page)
Visa Application Form(s) duly filled in and signed (in original) Click Here
Blank Visa Application Form duly signed

Signature in Visa Application Form should be same as passport

Visa Application Form should be printed back to back on A4 size where in 2nd page of
form should be upside down

3 Recent Passport Size colour photographs - (For photo specifications click here)
Invitation Letter from Netherlands (provided by Europe Visa Cell) click here
Medical Insurance for stay duration for Europe
Photocopy of the Appointment letter (or) Confirmation Letter (or) increment letter
Copy of International Credit card. If Credit Card is not available, please coordinate with branch FDFU and
complete Ultimatix clearance process for Forex pre-endorsement since it is mandatory
Confirmed Air Ticket
Income tax papers for last one years or copy of Form 16
Bank Statement for last six months
Salary slip of the last three months
Copy of the degree certificates and marksheets
Completely filled Employee Information Form (Click here)

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Documentation: (Applied through Delhi)


Original Passport + old passport if any (should have minimum 6 months validity and two (2) blank pages.
Mutilated or damaged passport will not be accepted, attach a photocopy of first page of the current
passport)
Visa Application Form(s) duly filled in and signed (in original) Click Here
Blank Visa Application Form duly signed
2 Recent Passport Size colour photographs - (For photo specifications Click Here)
Invitation Letter from Netherlands (provided by Europe Visa Cell) Click here
Foreign exchange duly endorsed / copy of credit card
Confirmed air ticket
Medical insurance for the stay duration
Bank Statement for last six months
Salary slip of the last three months
Copy of the degree certificates and marksheets
Completely filled Employee Information Form (Click Here)
Applicants are required to write an authorization letter addressing visa officer and authorizing Mr. A.S.
Negi / Idris Abbasi of M/S Thomas Cook India Ltd to submit and collect the passport on behalf of the
Applicant
Please Note (Both Mumbai Consulate and Delhi Embassy)
Processing Time

: Three Working days from the date of submission

Important

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Personal Appearance is mandatory for first time travelers for

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Business Visa Invitation Letter


For Business Invitation Letters, please email the request with the BV Approval Request Form (attached below) to
the HR Manager onsite Vasudevan.r@tcs.com with cc. to europe.visa@tcs.com for necessary approval. Requests
for invitation letters will be processed within 24 hours, if no further information is required. The invitation letter will
be scanned and e-mailed to those concerned (inclusive of concerned travel department).
Important

Please note that an associate cant stay for more than 2 weeks in a Business visa

Business Visa Approval Request Format

BV Approval Request
Form

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SHORT TERM WORK PERMIT


Please initiate your WP requests for Netherlands through Ultimatix using the below link and submit the
WP documents to FDFU team to apply for LTWP.
Ultimatix -> Workforce Management -> Integrated Workforce Management System -> Launch Visa Tracker
-> Visa Initiation
Documentation: (To be sent as soft copies to the respective branch FDFU team)
Project Description Role (PRD) Click Here

To be duly filled in and send to BRM

BRM to review and send this to Europe visa cell

PRD sent through directly from the associate will not be accepted by Europe visa cell

Passport copies
Signed Employment Agreement Form (Click Here)
Degree/PG certificate copy
Updated CV
Recent Payslip
Schengen Visa Application form, duly filled in and signed by the associate (Click Here, refer sample
attached)
Employee Information form duly filled in (Click Here)

WP Process:
STEP 1: Associate to send all documents (as soft copies) as per the guidelines to the respective branch FDFU
team
STEP 2: FDFU team will send the documents to Europe Visa
STEP 3: Europe Visa Cell will arrange to get the signed guarantee letter from TCS-Netherlands which will be
forwarded to the associate in a day or two.
STEP 4: On receipt of the guarantee letter from Europe Visa Cell, the associate needs to contact his branch
travels and submit all documents required for Visa stamping.
STEP 5: On obtaining the Visa/Proof of payment, Travels/Associate should forward a copy of the Visa to Europe
Visa cell.
STEP 6: On receipt of the Visa copy, Europe Visa cell will send the complete set of documents to TCSNetherlands for filing.

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VERY IMPORTANT: Please note that the documents will be sent to Netherlands for filing only on receiving
the Visa copy from the associate/travels and THE ASSOCIATES CAN TRAVEL TO NETHERLANDS ONLY
ON RECEIPT OF THE WP APPROVAL FROM EUROPE VISA.
Lead Time for obtaining WP: Four to Five weeks from the date of filing.

1A VISA IMPLEMENTATION VISA


Please initiate your WP requests for Netherlands through Ultimatix using the below link and submit the
WP documents to FDFU team to apply for 1A.
Ultimatix -> Workforce Management -> Integrated Workforce Management System -> Launch Visa Tracker
-> Visa Initiation
Documentation: (To be sent as soft copies to the respective branch FDFU team)
Project Description Role (PRD) Click Here

To be duly filled in and send to BRM

BRM to review and send this to Europe visa cell

PRD sent through directly from the associate will not be accepted by Europe visa cell

Passport copies
Degree/PG certificate copy
Updated CV
Employee Information form duly filled in (Click Here)

WP Process:
STEP 1: Associate to send all documents (as soft copies) as per the guidelines to the respective branch FDFU
team
STEP 2: FDFU team will send the documents to Europe Visa
STEP 3: Europe Visa Cell will forward the documents to the Attorneys
STEP 4: Attorneys will file with the Immigrations for the approval and the approval will be sent to Europe Visas
STEP 5: On receipt of approval, Europe Visa cell will forward the same to the associate with a copy of FDFU
STEP 6: Associate should get in touch with their Branch Travels/FDFU for visa stamping
Lead Time for obtaining WP: two to three weeks from the date of filing.

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FORMS

STWP
PRD

EIF

Application
Form (Mumbai)

Application
Form (Delhi)

Sample Form

Employment
Agreement

Project Role
Description

Employee
Information Form

Application
Form-Mumbai

Application
Form-Delhi

Schengen Visa
Sample Form.pdf

Employment
Agreement

LONG TERM WORK PERMIT


Please initiate your WP requests for Netherlands through Ultimatix using the below link and submit the
WP documents to FDFU team to apply for STWP.
Ultimatix -> Workforce Management -> Integrated Workforce Management System -> Launch Visa Tracker
-> Visa Initiation
Important:
If an associate is married, the marriage certificate also has tobe legalized even the associate is traveling alone to
Netherlands, Associates traveling with families should apply altogether at the same time since the process of
dependant permit is time consuming as the process for the family goes into a slow track and the applicants will
have to wait for a long time to get their approvals. It is therefore advisable that the entire family applies together.
Documentation for applying Work Permit/MVV: (To be sent as soft copies to the respective branch FDFU
team)
Project Description Role (PRD) (Attached, duly filled in)

To be duly filled in and send to BRM (Please provide the Expected Start Date without fail)

BRM to review and send this to Europe visa cell. In addition, we require the approval from Europe
ISU Head of your account to initiate the process.
PRD sent without the approval from the Onsite BRM/AM will not be accepted by Europe
visa cell
Degree/PG certificate scanned copy

Copy of the legalized Birth Certificate of the associate


Copy of the legalized Marriage Certificate (if married and the associate is traveling to Netherlands alone
or family)
Copy of the legalized Birth Certificate (s) of the dependants (if accompanying)
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Passport scanned copies

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Updated CV in TCS format
Copy of latest month pay slip & annual compensation letter
Employee Information form (Attached, duly filled in)
Signed employment agreement (Attached, duly filled in)

PRD

EIF

LTWP Employment
Agreement

Project Role
Description

Employee
Information Form

Employment
Agreement Form

Lead Time:

5 weeks from the date of filing

Please Note: For exceptions on legalized certificates while processing WP, please get in touch with the HR
Manager onsite Vasudevan.r@tcs.com

LEGALIZATION
Please submit the following documents to your branch travels for Apostile (legalization)
Documentation

Original Birth Certificate (of the applicant)


Original Marriage certificate (If married)
Authorization form (Attached, duly filled in)
Legalization form (Attached, duly filled in)
Employee Information form duly filled in

If family is traveling

Original birth certificate of all

PS: Please ensure that all certificates have an English translation and the original certificates should be with six
months validity.
Authorization

Legalization Form

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EIF

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Authorization Form

Legalization Form

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Employee
Information Form

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DEPENDANT WP APPROVAL
In order to obtain the dependant WP approval, when the associate is at onsite, the below documents needs to be
provided to TCS Netherlands to obtain the dependant approval
Documentation: (To be sent as soft copies to netherlands.visa@tcs.com)
Copies of all pages of passport pages of the dependant(s) (blank and non blank)
Copies of all pages of passport of the associate (blank and non blank)
Copy of legalized birth certificates of the dependant(s) and the associate
Copy of legalized marriage certificate (not older than 6 months)
Copy of the associate Resident Card (Both sides)
Guarantor statement signed by the associate for the dependant(s)
Copy of the Employment Contract.
Original employers statement (provided by Netherlands TCS)
UVW declaration (provided by Netherlands TCS)
Salary specifications of the last 3 months
Original GBA extract
MVV Application forms for spouse

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STAMPING REQUIREMENTS
Documentation required for STWP, LTWP and 1A Stamping: ( Applied through Mumbai)
Original Passport + old passport if any (should have minimum 6 months validity and two (2) blank pages.
Mutilated or damaged passport will not be accepted, attach a photocopy of first page of the current
passport)
Photocopy of the current passport pages in duplicate (1st page (i.e. photo page), address page,
ECR/ECNR page (Emigration status page) and parents details page)
Visa Application Form(s) duly filled in and signed (in original) Click Here
Blank Visa Application Form duly signed

Signature in Visa Application Form should be same as passport

Visa Application Form should be printed back to back on A4 size where in 2nd page of
form should be upside down

3 Recent Passport Size colour photographs - (For photo specifications Click Here)
Medical Insurance for stay duration for Europe
Photocopy of the Appointment letter (or) Confirmation Letter (or) increment letter
Copy of International Credit card. If Credit Card is not available, please coordinate with branch FDFU and
complete Ultimatix clearance process for Forex pre-endorsement since it is mandatory
Confirmed Air Ticket
Income tax papers for last one years or copy of Form 16
Bank Statement for last six months
Salary slip of the last three months
Copy of the degree certificates and mark sheets
Completely filled Employee Information Form (Click here)
Approval from Netherlands Office

Guarantee letter from Netherlands counterpart, duration for stay not more than 12 weeks (3
photocopies) (in case of STWP)

1A Invitation Letter (In case of 1A)

MVV approval and original legalized birth certificate + back to back copy (In case of LTWP)

For Dependants accompanying applicable only for LTWP): Original passport, visa form, 3 photos, copy of
dependent visa approval, original legalized marriage (for spouse) and birth certificate (for spouse and children)
will be required.

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Documentation required for STWP, LTWP and 1A Stamping: ( Applied through Delhi)
Original Passport + old passport if any (should have minimum 6 months validity and two (2) blank pages.
Mutilated or damaged passport will not be accepted, attach a photocopy of first page of the current
passport)
Visa Application Form(s) duly filled in and signed (in original) Click Here
Blank Visa Application Form duly signed
2 Recent Passport Size colour photographs - (For photo specifications Click Here)
Foreign exchange duly endorsed / copy of credit card
Confirmed air ticket
Medical insurance for the stay duration
Bank Statement for last six months
Salary slip of the last three months
Copy of the degree certificates and marksheets
Completely filled Employee Information Form Click Here
Applicants are required to write an authorization letter addressing visa officer and authorizing Mr. A.S.
Negi / Idris Abbasi of M/S Thomas Cook India Ltd to submit and collect the passport on behalf of the
Applicant
Approval from Netherlands Office

Guarantee letter from Netherlands counterpart, duration for stay not more than 12 weeks (3
photocopies) (in case of STWP)

1A Invitation Letter (In case of 1A)

MVV approval and original legalized birth certificate + back to back copy (In case of LTWP)

For Dependants accompanying applicable only for LTWP): Original passport, visa form, 2 photos, copy of
dependent visa approval, original legalized marriage (for spouse) and birth certificate (for spouse and children)
will be required.
Please Note (Both Mumbai Consulate and Delhi Embassy)
Processing Time

: Three Working days from the date of submission

Important

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Personal Appearance is mandatory for first time travelers

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FORMS:
EIF

Visa Application Form

Photo Specification

Employee
Information Form

Visa Application
Form-Mumbai

Photo
Specification-Mumbai

MUMBAI

EIF

Visa Application Form

Photo Specification

DELHI
Employee
Information Form

Visa Application
Form-Delhi

Photo
Specification-Delhi

Contact Details:
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Shared Services - Europe Visa Cell
Tata Consultancy Services Limited
21/22 II Floor TS 140 Block 2&9,
Elnet Software City, CPT Road,
Taramani, Chennai,
Tamil Nadu, India. PIN: 600 113.
Phone: 044 6616 1012/6616 1081
Mailto: europe.visa@tcs.com
Website: http://www.tcs.com
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