Project Trainee Guidelines

1. OFFICE TIMINGS
8.15 AM
- Swipe-in Time
9.15 9.22 AM - Tea Break
12.30 - 1.00 PM - Lunch Break
2.15 2.22 PM - Tea Break
5.30 PM
- Swipe Out Time
2. DRESS CODE
Men: Formal trousers, shirts (Tucked In) with formal shoes
Women: Salwar with Dhupatta
Women Trainees Working in plants should Wear Aprons and shoes
compulsorily.
3. BUS TIMINGS
Hosur:
Morning - 7.15 AM
Evening - 5.45 PM, 6.30 PM, 7.30 PM
Bus Pass is compulsory
The travel expenses will be deducted from trainee stipend.
Bus charges Rs. 6/- up & down for Hosur only
Bangalore:
Trainees have to make their own arrangements
4. SWIPE CARD

Swipe your ID in the morning before shiftin time and in the evening
after Shiftout time.

Keep the guide informed about your daily plan and your place of work
for contact information.

For non-stipend project trainees sign in the time office notebook.

5. KNOWLEDGE CENTRE

Timings: 4.30 Pm to 6.30 Pm all working days.

Follow the guidelines of the Knowledge Center.

Make an entry in the register on entering the Knowledge Center.

Books can be taken from the knowledge Center only through the
project guide.

Get permission from the librarian before using ant resources of

Knowledge Center.

The knowledge center should be used only for gathering information for the
project. It is not a place to relax.
6. LEAVE
You are eligible for a leave of one day for every one-month of work.
Leave-request form:

Fill the leave request form and get it signed from your guide.

It is to be submitted in advance to the Time office.

For non-eligible leave the stipend for the absent days will be deducted.
7. STIPEND
(For stipend trainees only) Stipend will be issued in the first week of every
month in Finance Dept.
8. PROHIBITIONS
Mobile phones ,Pen Drives & Laptops are not allowed inside factory.

Submit them to security, sign in the register and get the token.

Get it back in the evening by giving the token back to the security.

9. COMPUTERS

Use computers available within concerned departments only.

Get ID and password from guide.

If you want to use internet, get ID and password from guide and use
it only for official purpose.

10. TELEPHONES
To contact persons in the factory refer the telephones list along
with the extensions given.
For making external calls from company, get the password from
the guide and get it strictly only for official purpose.

11. SATURDAY

Every alternate Saturday is a holiday for executives. For updates

regarding the same, refer the company calendar in intranet.

It varies according to departments, please verify with the guide.

12. INTRANET
Visit the intranet site for all kinds of assistance
13. MAN-OUT PASS
To go on official visits outside factory (only in cases where you return
within office hours), get signature in man out pass from guide.
14. GATE PASS
TO bring things inside the factory

Books Enter in a slip of paper along with the ID number and

name and get it signed from the security.

Floppy, CDs Permissible only in cases of utmost necessity. Take

prior permission from the guide, make out an in-slip and get from
security officer.

While going back, return the in-slip to security officer to take the
things back. For CD/Floppy get it signed by HOD.

15. STATIONERY
Stationery can be obtained only through the guide from that IDM Stores.
16. ESSENTIAL THINGS TO KNOW

Company vision, mission

Award and medals
Environmental consciousness
Safety policies

17. VARIOUS DEPARTMENTS IN THE COMPANY

Human Resource Development

Research & Development
Vehicle Program
Advance Engineer Group
Production Engineering
Operations
Central Purchases
Information System
Marketing
Sales & Service
International Business
3W Business
Asean Business
Personnel
Quality Assurance
Finance
Business Planning & TQC
NPI

18. CLEARANCE
Leaving date given at time of joining cannot be changed.
In case of unavoidable circumstances candidate has to
change date of leaving candidate needs to inform HR.
Project trainees have to collect the clearance form 7 days before
the finishing date of project from HR department.
After getting clearance done only project completion certificate
will be issued.
19. REPORT

Only the learning can be taken outside TVS.

Facts, Data, Models, Positions and other confidential matters

are strictly prohibited to be taken outside the factory.

There should not be any kind of duplication or copying from

existing reports they are meant only for reference.

Prints-outs, binding and other work should not be carried out in

the company. They should be done by trainees on the their
own.

For certificates, projects trainees need to inform one week

before the completion of the project.

Rough report should be shown well in advance to the guide so

that the corrections can be incorporated before the complete
report is done.

No soft copies of the project must be taken, without the

consent from the guide.

None of the materials from TVS should be sent in mails.

A folder in the computer in the name of the trainee needs to be

maintained containing all the work done and must be submitted
to the guide before leaving the company.

A hard copy of the report should be hard bound (no spiral

binding) must be submitted by the trainee to the knowledge
center before leaving the company.