Complete Preservation Systems, Inc

NY: 516-293-5337 FL: 352-534-0277

Labor Burden Worksheet

Fill in all the RED boxes to get an accurate Hourly Cost of an employee
1.
A.
B.
C.
D.
E.
F.
2.

Regular
Over Time
Double Time
Bonus/Incentive Pay
Other Compensation
Total Annual Pay

Date
Annual Gross Pay
Hours
40
0
0
0
(Profit Sharing)

5-Oct
X

Weeks
52
52
52

Employee:

Example

$ Rate = $ Annual Wage

$8.00
$16,640
$12.00
$0
$16.00
$0
$0
$0
$16,640

Burden Uplift
A.
B.
C.
D.
E.

FICA
7.65% X 1.F
=
FUTA
0.80% X 1.F
=
SUTA (Enter the correct rate for your state)
5.40% X 1.F
=
Work. Comp.
0.00% X 1.F
=
Other
5.00% X 1.F
=
3.
Sub Total Lines 1E thru 2F
4.
Add Health and Life Insurance
$0.00 X 12 Months
5.
Other benefit Costs
$0.00 X 12 Months
6.
Total Annual Cost (Add 3 - 5)
The Total at Line 6 is the total annual cost of the employee to the company. This cost will be
divided by the total productive hours to yield a burdened hourly rate to be used for job costing
and estimating.
Total Annual Hr. (40 Hr. X 52 Weeks)
7.
Working days per yr. = 2080/8
A. Holiday Pay
8 Days X 8 Hours
B. Vacation Pay
5 Days X 8 Hours
C. Sick Pay
5 Days X 8 Hours
D. Breaks
0.50 Hr. X
Wrk. Days per Yr.
E. Idle Time
0.50 Hr. X
Wrk. Days per Yr.
F. Other
0.00 Hr. X
Wrk. Days per Yr.
G. non-Bid overtime
(nbOT X 52 X .33)
H. Productive Hours
8.
Over time Hours
9
Total Productive Hours
Effective Total Hourly Employee Cost
Line 6 ( Total Annual Cost)
Divided By
Line 9 (Total Productive Hours)
Hourly Cost
BURDEN FACTOR (hr. rate/hr. cost)
( BURDEN FACTOR) X (HR.RATE) = HOURLY COST
Note: This rate is the employee burden rate as long as the factors do not change. When any

$1,273
$133
$899
$0
$832
$19,777
$0
$0
$19,777

2080
260
64
40
40
130
130
0
0
1676
0
1676
$19,777
1676
$11.80
1.47
$11.80

Complete Preservation Systems, Inc

NY: 516-293-5337 FL: 352-534-0277
of the factors used in this rate change a new rate should be computed.

In-House vs Outsourcing

Fill in the BLUE boxes with your figures to get an estimated cost per imag
Scanning per hour figures below include document preparation and indexing time
The Average In-House scanning rate is 250 Images per Hour
Hourly Cost
Cost of Scanner
Yearly Scanner Maintenance Cost

$11.80 (from Labor Burden calculations)

$5,000.00
$495.00

Fill in EITHER the number of boxes and/or drawers OR images

Estimated Images
# of 12"x15"x11" boxes per year
0.00
0
# of 12"x24"x11" boxes per year
0.00
0
# of 18" deep file drawers per year
0.00
0
# of 24" deep file drawers per year
0.00
0
# of 36" wide file drawers per year
0.00
0
Total Images
0
OR
Estimated Number of Images Per Year
Cost Per Image

$0.1729
$0.1139
$0.1021
$0.0943
$0.0844
$0.0785

100000
( @ 100 Images Per Hour)
( @ 200 Images Per Hour)
( @ 250 Images Per Hour) Average In-House Rate
( @ 300 Images Per Hour)
( @ 400 Images Per Hour)
( @ 500 Images Per Hour)

CPS Scanning Costs: Between $0.035 and $0.10 Per Image*

* Prices are based on Quantity & Document Preparation Required
The following is what is rarely factored in when companies try to decide whether or not to scan in-house:
Your scanning employee(s) and the space they and your documents take up, are an expense.
If you change your employee(s) and the space they and your documents take up,
into revenue generating areas, how much more income (profit) could your company generate?
Divide that missed yearly income by the number of images you do, or are considering scannning,
and then add that to your cost per image. That's your REAL cost per image!

employee

Complete Preservation Systems, Inc

NY: 516-293-5337 FL: 352-534-0277

Complete Preservation Systems, Inc

NY: 516-293-5337 FL: 352-534-0277

per image