C.

Transfers

When an officer is transferred to a new location all transfer-related claims should be submitted within
one month of transfer. If an officer plans to shift his family and claim related expenses, he has to do
so within one year from his date of transfer. In case of any deviation, prior permission will have to be
obtained from Head of Department.
Officers can claim reimbursements against transfer expenses such as:
Packing and Transportation:
The cost towards packing, transportation, loading/unloading, octroi and other levies will be borne by
the company. Receipts and vouchers for the same will have to be submitted to local
Administration/Corporate Infrastructure & Services/Sector HR/Group Corporate Office HR.
These arrangements have to be organized through the company's agencies. Respective
administration department shall organize for transportation of personal goods. If a transferee is
coming from a location where we have an office, the concerned administration department will
arrange for the transportation, else the nearest office / location will organize for the same.
The company will bear the cost of transporting the vehicle owned by the Officer or direct member of
the family (i.e. self, spouse and dependent children). The vehicle can be transported, either by truck,
or by rail, or can be driven down. The expenses towards the same will be reimbursed at actuals, as
per the Km rate or Freight charges as applicable or the EVK rate provided by the railways.
Fare for self and family:
Reimbursement will be made in respect of self, spouse and dependent children. The mode of travel
and entitlements will be applicable as per the Travel Policy.

Daily Allowance:
The Officer can claim daily allowance only in case of transfer from one city to another. Daily
allowance can be claimed for a maximum duration of 21 days from the day of transfer. If the Officer is
provided with a Company Accommodation or Transit Quarters, this allowance will not be payable.
Amounts have been specified as per grades, details of the same are mentioned in the travel policy
Settling Allowance:
On transfer from one location to another the officer is entitled up to one month PF base salary to take
care of the miscellaneous expenses related to the transfer. The same is applicable for movements
within city limits. (Movements refers to shifting of residence)
Brokerage and other expenses:
Brokerage upto one-month's rent shall be borne by the company. The amount will be duly verified by
the immediate head, and approved by the respective administration department in consultation with
the Corporate Infrastructure & Services Department. Amount paid towards brokerage cannot be more
than one month's rent. If the officer has to pay security deposit, the same will be governed by the loan
policy.