Department of Education

Region III

DIVISION OF CITY SCHOOLS

City of Malolos, Bulacan
Tel./Fax No. (044) 662-1442/644-4172
E-mail Address: depedmalolos03@yahoo.com website; www.depedmalolos.com

Division Memorandum
No. _______ s. 2015
To: Chief Education Supervisors
Education Program Supervisors
Public Schools District Supervisors
Public Elementary and Secondary School Heads
All Others Concerned
From:

DR. AMANCIO S. VILLAMEJOR, JR, .CESO IV

Schools Division Superintendent

Subject: Functions and Responsibilities of School Governance and Operations

Division
Date: March 05, 2015
1. Under the approved Rationalized Structural Plan of our Department the staffing
pattern of Division Offices includes the Offices of the Curriculum Implementation
Division and the School Governance and Operations Division under the Office of
Schools Division Superintendent.
2. The School Governance and Operations Division is composed of the following
Offices :
A. School Management Monitoring and Evaluation Unit
B. Social Mobilization and Networking Unit
C. Planning and Research Unit
D. Human Resource Development Unit
E. Education Facilities Unit
3. In compliance thereof, this office has designated Division Personnel specific to these
units and for the information and guidance of all the functions and Key Result Areas
for the corresponding designated personnel is attached herewith.
4. Immediate and widest dissemination of this memorandum is desired.

Department of Education
Region III

DIVISION OF CITY SCHOOLS

City of Malolos, Bulacan
Tel./Fax No. (044) 662-1442/644-4172
E-mail Address: depedmalolos03@yahoo.com website; www.depedmalolos.com

Functions and Responsibilities of School Governance and Operations

Division
SGOD Personnel
A.) SPECIAL EVENT
Dr. Nora C. Lising
Education
Program
Supervisor

B.) SCHOOL
MANAGEMENT
MONITORING
AND
EVALUATION

Key Result Areas

Implementation of Regular
and Special Programs and
Projects

Quality
System

Management

Assessment
School Compliance to
Antonio M. Isidro
Quality Standards ( Public
Senior
Education
and Private)
Program Specialist
(SEPS)

Research
and
Annie S. Rafols
Development
Education
Program
Specialist II
Technical Assistance to
( EPS II)
Schools Learning Centers

Functions and other assignments

Supervises regular, special events
programs, and relevant projects
which includes but not limited to:
Teachers Day
Education Week
Adopt A School
Brigada Eskwela
Girl Scout
Red cross
Palarong Pambansa
Conduct
of
National
Observances
and
Commemoration
of
Historical Events and
Related Activities( please
refer to DM no. 146 s.
2014)
Report on quality assurance
process on:
SIP
SBM-PASBE
Programs
and Projects

M&E report on the conduct of

National Achievement Test (NAT)

Validate documents
schools requesting
operate.

Evaluate complete portfolio of

documents of school requesting to
operate for submission to the
regional office.

Conduct action researches

( division level)

Provide the following TA:

SBM and M&E
implementation in schools
Implementation of National
and Regional programs and
projects

of private
permit to

 Utilization of NAT results

C.) SOCIAL
MOBILIZATION
AND
NETWORKING

Mobilize resources and

provide
technical
assistance

Provide Technical Assistance in the

mobilization
generation
and
resources for the programs and
other projects which includes but
not limited to:
Regular programs and
activities( Balik eskwela,
Brigada eskwela, Adopt a
School)
Health care program and
services ( feeding program,
deworming,
oral/dental
health, hand washing,
dengue awareness, bright
smile,
bright
future,
nutritional status, kids eye
care program
Partnerships
(advocacy
campaigns programs, list of
partnership
proposal,
MOA/MOU,updates
to
stakeholders)

Monitor
the
implementation
recommendations for improvement
on the implementation of programs
and projects.
Provides
assistance
during
Disasters, calamities, or Conflicts in
terms of the following:
Prepare plan for risk
reduction management
Document
list
of
stakeholders and their
areas of support in
preparation for and during
disasters
Document
list
of
stakeholders and their
areas of support in
preparation for and during
disasters.
Implementation of the
following plans: ( fire
prevention,
fire
and
earthquake drill, calamity
awareness)

Cynthia B. Consul
Senior
Education
Program
Specialist(SEPS)

Shella
P.
Buenaventura
Education
Program
Specialist II (EPS)
Sustained Partnerships
(DepED Programs and
Projects)
Implementation of policies
standards and guidelines
for
outcomes-focused
resource mobilization

D.) PROJECT
DEVELOPMENT
OFFICER

Mary Grace
San Pedro
PDO II

DRRM/EIE

Training and Development

System

June

E.) HUMAN
RESOURCE
DEVELOPMENT

Document best practices for bench

marking
Training and Development Program

Senior
Education Scholarship
Program Specialist
Management
(SEPS)

Grant

Gladys Bondoc
Education
Program 003.
Specialist II
(EPS)
Employee
Programs

Benefits

Provide list of possible programs

and courses for Scholarship
Offering ( full or partial for DepED
personnel)

Prepare
list
of
Personnel
recommendation for scholarship

Update
manual
for
Policy
Guidelines on employee benefits
program
Deserving personnel availed of
appropriate employee benefits

H.) PLANNING AND

Planning Frame, Systems
RESEARCH
and Plans

Leonila H. Antonio
Capability building on
Senior
Education information system data
Program Specialist
utilization
(SEPS)

PLANNING OFFICER
III

Relevant Basic Education

data and information

Aurora de Leon
Planning Officer III

Facilitates the formulation and

implementation of education plans,
standards, policies and guidelines
in all areas of basic education in the
division.
Develops and maintain Division
Education Planning and Data
Management Systems and conduct
research studies to provide critical
inputs as bases for managements
strategic and operational decisions.
Maintain and update data on the EBEIS
Disseminate timely, accurate, and
relevant basic education statistics
to stakeholders
Share report on Division/ schools
researches
(prepared
and
implemented)

Plans and Budget

I.) EDUCATIONAL
FACILITIES

Provide data and statistics for

DEDP/AIP

Report on status of plan

implementation prepared.
Report on school site inspection
(including report after disaster)
Reports on School site appraisal
Prepares School Titling and
mapping

Site Inspection

Angelina A. Alcaraz
Engineer III

BAC Procurement

Educational
Construction

Reports on the accuracy of

technical documents and program
of works

Pre construction conference

Orientation
with
SHs
contractors conducted

Facilities

and

Education Facilities Repair

Education Facilities Final

Inspection

Material testing report

Progress report
Safety compliance report

Program of work
Procurement activities
Evaluation report

Punch list
Certificate of completion and
acceptance
Documents for the turnover of the
project

Department of Education
Region III

DIVISION OF CITY SCHOOLS

City of Malolos, Bulacan
Tel./Fax No. (044) 662-1442/644-4172
E-mail Address: depedmalolos03@yahoo.com website; www.depedmalolos.com

Functions and Responsibilities of School Governance and Operations

Division
SGOD Personnel
A.) SPECIAL EVENT
Dr. Nora C. Lising
Education Program
Supervisor

B.) SCHOOL
MANAGEMENT
MONITORING
AND
EVALUATION

Antonio M. Isidro
Senior
Education
Program Specialist
(SEPS)
and

Key Result Areas

Implementation of Regular
and Special Programs and
Projects

Quality
management
System
Implementation

Assessment

Functions and other assignments

Supervises
regular,
special
programs, and relevant projects
which includes but not limited to:
Teachers Day
Education Week
Adopt A School
Brigada Eskwela
Girl Scout
Red cross
Palarong Pambansa
Conduct
of
National
Observances
and
Commemoration
of
Historical Events and
Related Activities( please
refer to DM no. 146 s.
2014)
Primarily accountable for the
implementation of standards and
policies relevant to managing
schools and to ensure that the
following
are
provided
to/implemented in schools for the
purpose of effectiveness.

Data gathering and analyzing

quality assurance processes

Data gathering for monitoring and

evaluation report on Organizational
Effectiveness of the Division

Annie S. Rafols
Education
Program
Specialist II
( EPS II)
C.) SOCIAL
MOBILIZATION
AND
NETWORKING
Cynthia B. Consul
Senior
Education
Program
Specialist(SEPS)

Technical
Assistance

Resourcing (for
Special Programs
and Projects:e.g.
Adopt a School
Program, Funding
Resource
for
School
Based
training
for
teachers)
Sustain
Partnerships

And
Shella
Buenaventura
Education
Program
Specialist
(EPS)

P.

II

D.) PROJECT
DEVELOPMENT
OFFICER II (for
DRRM)

Utilization of assessment and

evaluation of results of all programs
and projects

Ensure provision of resources

needed by the schools division
office, schools and learning centers,
and compliance to standards
towards good governance and
effective operations.

Maintain open communication on

Stakeholders

Implementing of policies, standards,

and guidelines for outcome focus
resource mobilization.
Monitoring and documentation on
needs of school related resources
and support from stakeholders.
Coordinates with other Disaster
Risk
Reduction
Management
Agencies, Local and National.
Prepare plan for risk
reduction management
Document
list
of
stakeholders and their
areas of support in
preparation for and during
disasters
Document
list
of
stakeholders and their
areas of support in
preparation for and during
disasters.
Implementation of the following
plans: ( fire prevention, fire and
earthquake
drill,
calamity
awareness)
Facilitates the formulation and
implementation of education plans,
standards, policies and guidelines
in all areas of basic education in the
division.
Develops and maintain Division
Education Planning and Data
Management Systems and conduct
research studies to provide critical

Technical
Assistance

DRRM

Mary Grace June

San Pedro
PDO II

E.) PLANNING AND

RESEARCH

Leonila H. Antonio
Senior
Education
Program Specialist
(SEPS)

Planning Frame,
Systems,
and
Plans

Basic Education
Information
System
maintenance and

Report generation

PLANNING OFFICER
III

Technical
Assistance

Plans and Budget

Basic Education
information
system (E-BEIS)
maintenance and
report generation

Report preparation and policy

direction as well as, ensure basic
education data quality and access
by intended users.

Capability
Building

Human
Resources plans
and policies

Provide
continuing
technical
support to users of the web based
education information system
Implement efficient and effective
Human Resource Development
Systems to ensure availability of
competent education leaders,
teaching centers and schools
division office at all times.

Professional and
career
development

Determine
professional
and
competency development needs of
personnel.

Human
Resources
Development
Interventions

Prepare a Calendar of Training and

development Programs

Scholarship and
Professional
Program
Coordination
Technical
Assistance

Design Career Paths for teaching

and non teaching positions in the
schools division office

Interventions and identify HRD

needs of schools, and learning
centers
Provide services to ensure
structurally and physically safe
building, grounds and facilities for
the Division Office, schools and
learning centers to maintain a
conducive physical environment.

Aurora de Leon
Planning Officer
III

A.) HUMAN
RESOURCE
DEVELOPMENT
Senior
Education
Program Specialist
(SEPS)
Gladys Bondoc
Education
Program
Specialist II
(EPS)

J.) EDUCATIONAL
FACILITIES

Angelina A.
AlcarazEngineer III

inputs as bases for managements

strategic and operational decisions.

Site Inspection

Assistance in the interventions on

identified needs of schools division
and learning centers with regard
planning.
Provide descriptive and summary
statistics and information that will
be utilized for planning budgeting,

BAC Procurement

Report on school site inspection

(including report after disaster)

Educational
Construction

Facilities

Reports on School site appraisal

Prepares School Titling and
mapping

Reports on the accuracy of

technical documents and program
of works

Pre construction conference

Orientation
with
SHs
contractors conducted
Material testing report
Progress report
Safety compliance report

Program of work
Procurement activities
Evaluation report

Punch list
Certificate of completion
acceptance
Documents for the turnover

Education Facilities Repair

Education Facilities Final

Inspection

and

and