Anda di halaman 1dari 9

October23,2013

MakingtheMostofMSExcel

Agenda
IncreasingYourNavigationSpeed
HotKeys(KeyboardShortcuts)
H tK
(K b d Sh t t )
UsingPivotTablesinMSExceltoAnalyzeLargeDataSets
CleaningupDatainMSExcel
Cleaning up Data in MS Excel
FormattingBasics
UsingConditionalFormatting
Us g o d o a o a g
HelpfulFunctions:
=Trim(),=Concatenate(),=Left(),=Right()
=VLOOKUP(),=HLOOKUP()
DemonstrationofFunctions

IncreasingYourNavigationSpeed

BreakOutofYourComfortZone
ExploreUnfamiliarCommands
MaketheMostofYourKeyboard
AvoidMultiStepProcessesWherePossible

LeverageHotKeys ForFrequentlyUsedFunctions
NavigateWindowsWithEase(Alt+Tab)
PerformRoutineTasksFaster(Copy,Cut,Paste,etc)
BecomeMoreEfficientatWhatYouAlreadyDo
ff

UtilizetheRightMouseButton
QuicklyAccessValuableFunctions
Quickly Access Valuable Functions

HotKeys.WhatAreThose?
AHotKey isafinitesetofoneormorekeysthat
invokeasoftwareoperationwhentriggeredbya
user.HotKeys areessentiallyshortcutsfor:
1 CommonlyUsedFunctions
1.
Commonly Used Functions
2. SheetNavigation
3. Formatting

TheRightMouseButton

QuicklyAccessValuableFunctions
FormattingToolbar
Cut,Copy,Paste,PasteSpecial,etc.
Insert,Delete
Insert Delete
InsertComment/Review

UnderstandingPivotTables
APivotTableisananalysistoolusedtosummarizeaflatdatasetintolayered
informationusingtheprocessofrotation(i.e.pivoting).
PivotTablescanbehelpfulforleveragingtransactionaldatatocreateonthego
ad hoc reporting (ie summarizing a sales journal spreadsheet by region by month)
adhocreporting(ie.summarizingasalesjournalspreadsheetbyregionbymonth).

CleaningUpDatainMSExcel

FormattingBasics
ParagraphToolbar
Paragraph Toolbar
FontToolbar
FormatPainter
PageBreakPreview
FreezePanes
F
P
Filtering
SortData(LargesttoSmallest,SmallesttoLargest,ByColor)
ApplyingFiltersforRules(ifGreaterThan,Equalto,etc)
pp y g
(
q
)
ConditionalFormatting
HighlightDuplicateValues
IdentifyValuesPerCriteria(GreaterThan/LessThan,etc)
ColorScales(appliesgradesofcolortocellsbasedonvalues)
Color Scales (applies grades of color to cells based on values)
Identifytop/bottom10%
TexttoColumns

HelpfulFunctions
=Trim(
Trim())
Removesallspacesfromatextstringexceptforsinglespacesbetweenwords.

=Concatenate()
Joinsseveraltextstringsintoonetextstring
=Left(),=Right()
Returnsadefinednumberofcharactersfromtheleft/rightsideofacell.
Returns a defined number of characters from the left/right side of a cell
=VLOOKUP()

Findmeavaluefromacolumn.

=HLOOKUP()

Findmeavaluefromarow.

BreakOutofYourComfortZone

ExploreUnfamiliarCommands
MostUsersOnlyUseaSmallHandfulofAvailableCommands
WhetherExpertorNovice,ThereisAlwaysSomethingtoLearn

MaketheMostofYourKeyboard
Make
the Most of Your Keyboard
UseHotKeys toSaveTime
ImproveAbilitytoNavigateUsingArrowKeys
NavigateFasterByHoldingDowntheCtrlKey
HighlightDataWhileNavigatingByHoldingDowntheShiftKey
f

AvoidMultiStepProcessesWherePossible
MostFunctionsCanBeExecutedMultipleWays
Most Functions Can e xecuted Multiple Ways
(RightClick,HotKey,NavigationRibbon,etc)
DoYouFindYourselfUsingaFunctionOftenandRepetitively?
IsaHotKey Available?HaveYouMadeaHabitofUsingit?