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Project Management With PMP Exam Preparation

Agenda
Execution [Acquire Project Team]
Execution [Develop Project Team]
Execution [ Direct And Manage Execution]
Controlling [ Verify Scope]
Controlling [ Perform Quality Control ]
Controlling [ Perform Integrated change control ]

Project Execution & Controlling Process Groups

Coordinating people and other

resources to carry out the plan

Ensuring that project objectives are

met be monitoring and measuring
progress and taking corrective
action when necessary

Execution & Controlling Project Cases

Case 1 - Deliverables
Case 2 - Change Request
Case 3 - Work Performance Information

Execution & Controlling Project Cases

Case 1 Deliverables
Case 1 a Happy Case

Case 1 b Angry Case

Case 1 c Prototype

Case 1 a- Happy Case

Case 1 b- Angry Case

Case 1 c- Prototype Case

Case 2- Change Request

Executing Process Group

Project execution involves managing and performing the work
described in the project management plan
The majority of time and money is usually spent on execution
This application area of the project directly
affects project execution because the products
of the project are produced during execution

Monitoring And Controlling Process Group

Purposes
Communicate
Coordinate

Take actions needed to stay on track

Weekly team project review meeting

Reports to stakeholders

Audit Risks

Acquire Project Team

Obtaining Human Resources to complete the project
Staffing plans and good hiring procedures are important, as are
incentives for recruiting and retention
Some companies give their employees one dollar for every
hour a new person they helped hire works
Some organizations allow people to work from home as an
incentive

Acquire Project Team

1. Project Management
Plan

Tools
1. Pre-Assignments

1. Project Staff
Assignments

2. Negotiation

2. Resource

Environmental

3. Acquisition

Calendars

Factor

4. Virtual Teams

2. Enterprise

3. Organizational

3. Project Mgmt Plan

(Update)

Process Assets

Output
Input

Develop Project Team

To improve the competencies and interaction of team

members
The main goal of team development is to help people work
together more effectively to improve project performance
It takes teamwork to successfully complete most projects

Develop Project Team

Tools
1. Project Staff
Assignments

1. Interpersonal skills

2. Project Mgmt Plan

2. Training

3. Resource

3. Team Building

calendars

Activities
4. Ground Rules
5. Co-location

Input

6. Recognition &

Rewards

1. Team Performance
Assessment
2. Enterprise
environmental
factors updates

Output

Tuckman Model of Team Development

Forming
Storming

Norming
Performing
Adjourning

Direct And Manage Execution

Executing the work defined in the project management plan
to achieve the projects requirements defined in the project
scope statement

Process requires the project manager and the project team

to perform multiple actions to execute the project
management plan to accomplish the work defined in the
project scope statement.

Direct And Manage Execution

1. Project Mgmt Plan

2. Approved change
requests
4. Enterprise
Environmental
Factors
5. Organizational
process Assets

Tools
1. Expert judgment
2. Project
Management
Information

1. Deliverables
2. Work performance
information
3. Change Requests
4. Project
Management Plan
Updates
5. Project document
updates

System

Input

Output

Perform Quality Control

Determining that project work is comply with relevant
standards and identifying ways to eliminate causes of
unsatisfactory Results
Quality Control is often performed by quality department
Project Team requires to understand
Prevention and inspection
Attribute Sampling and Variables Sampling
Special Cause and Common Cause [random causes]
Tolerance and control limits

Perform Quality Control

1. Project
Management plan
2. Quality metrics
3. Quality checklists
4. Work
Performance
measurements
5. Approved change
requests
6. Deliverables
7. Organizational
Process Assets

Input

Tools
1. Cause and effect
diagram
2. Control charts
3. Flowcharting
4. Histogram
5. Pareto chart
6. Run chart
7. Scatter diagram
8. Statistical
sampling
9. Inspection
10. Approved change
request review

1. Quality control
measurements
2. Validated changes
3. Validated Deliverables
4. Organizational Process
Assets (updates)
5. Change requests
6. Project Mgmt plan
(updates)
7. Project document
updates

Output

Verify Scope
Formalizing acceptance of the completed project
deliverables

Obtaining the stakeholders formal acceptance of the

completed project scope and associated deliverables.
Scope verification is concerned with acceptance of
deliverables

Verify Scope

1. Project Management
plan
2. Requirement

Tools

2. Change Requests

documentation
3. Requirement
traceability Matrix

1. Accepted Deliverables

1. Inspection

3. Project document
Updates

4. Validated
Deliverables

Input

Output

Perform Integrated Change Control

Reviewing all change requests, approving changes, and

controlling changes to the deliverables and organizational

process assets

Three main objectives are:

Influencing the factors that create changes to ensure that

changes are beneficial

Determining that a change has occurred

Managing actual changes as they occur

Perform Integrated Change Control

1. Project Mgmt Plan

2. Work performance
information
3. Change Request
4. Enterprise
Environmental
Factors
5. Organizational
Process Assets

Tools
1. Expert Judgment
2. Change Control
Meetings

1. Change request status

updates
2. Project Management
Plan updates
3. Project document
Updates

Output

Input

Integrated Change Control Change Control

Change Control Board
A formal group of people responsible for approving or
rejecting changes on a project
CCBs provide guidelines for preparing change requests,

evaluate change requests, and manage the implementation of

approved changes
Includes stakeholders from the entire organization

Integrated Change Control - Suggestions

View project management as a process of constant
communications and negotiations

Plan for change

Establish a formal change control system
Use good configuration management
Define procedures for making timely decisions on changes
Use written and oral performance reports
Use PMIS to help manage and communicate changes

Questions