SEQUENTIAL PROCEDURE IN EFFECTING AN EXPORT:

Importer Enquiry Exporter

Exporter Samples / Test Reports, etc. Importer
Importer Price Enquiry Exporter
Exporter Proforma Invoice Importer
Importer Negotiation / Purchase Order Exporter
Exporter Acceptance Importer
Importer Advance Payment / Letter of Credit Importers Bank
Importers Bank Advance Payment / Letter of Credit Exporters Bank
Exporters Bank Advance Payment / Letter of Credit Exporter
Exporter Confirmation of Advance Payment / Letter of Credit Importer
Exporter Confirmation of date of readiness of goods Importer
Importer Nomination of Freight Forwarder / Shipping Line Exporter
Exporter Information of date of readiness of goods Origin Freight Forwarder
Exporter Invoice & Packing List Origin Freight Forwarder
Origin Freight Forwarder Invoice & Packing List Destination Freight Forwarder
Destination Freight Forwarder Getting approval Importer
Destination Freight Forwarder Approval Origin Freight Forwarder
Origin Freight Forwarder Acceptance Exporter
Exporter Export Documents & Goods Origin CHA
Origin CHA Checking up export incentives / Shipping Bill Customs
Customs Assessment, examination & Let Export Origin CHA
Origin CHA Stuffing goods Origin Freight Forwarder
Origin Freight Forwarder Stuffed container Shipping Line
Shipping Line Master Bill of Lading Origin Freight Forwarder
Origin Freight Forwarder House Bill of Lading Origin CHA
Origin CHA Post shipment documents Exporter
Exporter Copy of post shipment documents Importer
Exporter Post shipment documents Exporters Bank

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Exporters Bank Post shipment documents Importers Bank

Importers Bank Post shipment documents Importer
Importer Surrendering House Bill of Lading Destination Freight Forwarder
Importer Other shipment documents Destination CHA
Destination CHA Delivery Order Destination Freight Forwarder
Destination CHA Documents & Import Duty Customs
Customs Goods release Destination CHA
Destination CHA Goods dispatch Importer

INCOTERMS 2000
(effective 01.01.2000)

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EXW: Ex-Works
FCA: Free Carrier
FAS: Free Alongside Ship
FOB: Free On Board
CFR: Cost & Freight
CIF: Cost, Insurance & Freight
CPT: Carriage Paid To
CIP: Carriage & Insurance Paid to
DAF: Delivered At Frontier
DES: Delivered Ex-Ship
DEQ: Delivered Ex-Quay
DDU: Delivered Duty Unpaid
DDP: Delivered Duty Paid

Ready
Loading
Inland
Freight
PoL
Charges
FF Fee
Vessel
Loading
Sea/Air
Freight
PoD
Charges
Destn.
Duties
Inland
Freight

EXW
S
B

FCA
S
S

FAS
S
S

FOB
S
S

CFR
S
S

CIF
S
S

CPT
S
S

CIP
S
S

DAF
S
S

DES
S
S

DEQ
S
S

DDU
S
S

DDP
S
S

S = Seller
B = Buyer

Documents normally involved in effecting a shipment

1.
2.
3.
4.
5.

IEC
Proforma Invoice
Purchase Order
Order Acceptance
L/C

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6. Test Certificates
7. Invoice
8. Packing List
9. Certificate of Origin / GSP Form-A
10. Fumigation Certificate
11. Marine Insurance Policy
12. Catalogues
13. GR Form / SDF Form
14. ARE-1 Form
15. Bill of Lading / AWB
16. Bill of Exchange
17. Various Declarations
18. EPCG / Advance Licences
19. Any further specific documents

Importer to Exporter
1.
2.
3.
4.

Enquiry Letter
Purchase Order
Advance Payment Proof, if any
Copy of L/C, if any

Exporter to Importer
Pre-shipment documents
1. Samples Test Certificate, etc., if any
2. Proforma Invoice
3. Order Acceptance
Post-shipment documents
1. Invoice
2. Packing List
3. Bill of Lading / AWB
4. Certificate of Origin / GSP Form-A
5. Fumigation Certificate
6. Insurance Policy
7. Catalogue, if any

Exporter to ECGC
1.
2.
3.
4.
5.

Request Letter
Copy of Purchase Order
Invoice
Packing List
Payment

Exporter to Insurance Company

1.
2.
3.
4.

Request Letter
Invoice
Packing List
Payment

Exporter to Export Inspection Agency

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1.
2.
3.
4.

Request Letter
Invoice
Packing List
Payment

Exporter to Origin Freight Forwarder

1. Invoice
2. Packing List

Exporter to CHA
1. Copy of IEC
2. Authorisation Letter
3. Invoice
4. Packing List
5. Copy of Purchase Order
6. Shipping Instruction
7. GR Form / SDF Form (if value of invoice is more than US$.25000)
8. ARE-1 Form
9. Export Value Declaration
10. Exporters Declaration
11. Copy of EPCG License, if shipment is in fulfillment of export obligation
12. DEPB Declaration, if shipment is under DEPB Scheme
13. Drawback Declaration, if shipment is under Drawback Scheme
14. DES Declaration, if shipment is under DES Scheme
15. Copy of Advance License, if shipment is under DES Scheme
16. Catalogue, if any

Exporter to Bank
1. Covering Letter
2. Letter of Credit
3. Bill of Exchange
4. Original Bills of Lading duly endorsed
5. Invoice
6. Packing List
7. Certificate of Origin / GSP Form-A
8. Fumigation Certificate
9. Marine Insurance Policy
10. Any further specific documents

Exporter to Central Excise

Before shipment:
1. Covering Letter
2. Triplicate & Quadruplicate copies of ARE-1
3. Invoice
4. Packing List
After shipment:
1. Covering Letter
2. Original & Duplicate copies of ARE-1
3. Copy of Bill of Lading

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4. Copy of Shipping Bill

CHA to Freight Forwarder

1. B/L instruction
2. Copy of Shipping Bill

Freight Forwarder to CHA

1. Bill of Lading / AWB set

CHA to Exporter
1. Invoice
2. Packing List
3. Shipping Bill (Triplicate & Quadruplicate)
4. Short shipment notice, if any
5. Fumigation Certificate
6. Certificate of Origin / GSP Form-A
7. Survey Report
8. Bill of Lading / AWB set
9. GR / SDF Form
10. Customs attested declarations
11. Any other available documents

Types of Shipping Bills

1.
2.
3.
4.
5.

Free Shipping Bill

DEPB Shipping Bill
Drawback Shipping Bill
Ex-Bond Shipping Bill
Dutiable Shipping Bill

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