Branch:
Circle:
Date of Pre-release Audit:
Date of report:
1. Name of Branch Manager
2. Name of Borrower
3. Details of existing facilities with present balance (as on date of Audit) Nil
Facility
Fund Based
Limit
D/L
Balance
Excess
(Rs. In lakhs)
Overdue
Since
Date:
Sanctioned by:
Limit
Margin
Interest/Commission
Period of sanction
Instructions:
1. Please put a tick mark ( ) in the appropriate columns.
2.Wherever required, comments should be furnished. If the comments box is insufficient,
separate numbered comment sheets should be attached.
3.When separate comment sheets are attached, the number of the comment sheet should be
written in the appropriate comments box.
Particulars
1. Documentation
1. Correctness of Documentation
1.1 Application obtained kept along with the documents
Comments:
Yes
No
NA
Yes
No
NA
1.2 Assets and Liabilities and credit reports of the borrower and guarantors
obtained are in order
Comments:
Particulars
Page 1 of 10
1.3 Where the borrowers/ Signatorys declared net worth exceed Rs. 50 Lakhs, the
following documents are obtained
1.3.1 Certificate from chartered Accountant
1.3.2 Photo copy of title deeds in case of immovable properties
1.3.3 A Declaration that any disposal of properties will be intimated to bank
1.3.4 A Declaration that additional liability assumed will be intimated to the bank
Comments:
1.4 Copy of sanction ticket is signed by the Borrower agreeing to the terms and
conditions of sanction
Comments:
1.7 Documents selected are appropriate to the legal status of the borrower, type of
the credit facility, nature of security
Comments:
2. Stamping
2.1 Documents are affixed with required value of adhesive stamps before execution,
as per local stamp Act and cancelled by the Branch Manager/appropriate authority
Comments:
2.2 Where non-judicial stamp paper is used, each stamp paper used has a portion of
the instrument written or typed on it.
Comments:
Particulars
Yes
Page 2 of 10
No
NA
3. Execution
3.1 Documents are signed /executed by the executants in the presence of 2officers of
the bank to avoid difficulty in identification
Comments:
3.2 The fact of having so executed is recorded in the document Execution Register
with full particulars
3.3 The documents contain full particulars and addresses of all the executants
Comments:
3.4 All the pages and schedules of the documents are signed in full in the same style
Comments:
3.5 All the blanks and schedules aware filled in before execution of documents and
the date and place of execution are recorded in the documents
Comments:
Particulars
3.8 In case of firms. Association, trust, company, etc.the signatures are obtained in
their official capacity
Comments:
Page 3 of 10
Yes
No
NA
4.3.6 Common Seal is affixed on all documents as enjoyed and in the manner
prescribed in the Articles of Association of the company duly witnessed by the
authorized officials of the company vis a vis the Board resolution of the company
(Refer to Para 14.5 page 4.10 of the Documentation Manual)
4.3.7 All other documents are executed by a person/persons authorized by the Board
resolution or by a power of attorney executed by the company
4.3.8 Attested copy of the document creating charge over the assets of the Company
so filed along with Form 8 and Form 13 with the Registrar of companies within 30
days of creation of charge
4.3.9 The acknowledgement issued by the Registrar of Companies to the above effect
is obtained and filed with the documents
Comments:
4.3.10 An extract of the search made from the Registrar of Mortgaged and charges
maintained at the office of the registrar of companies is held at the branch in form F128, duly signed by the officer who made the search and countersigned by the
Manager or by Chartered Accountant/ Practicing Company secretary as per HO
Guidelines
4.3.10.1 Before pre-release audit (mention date of search)
4.3.10.2 the search revealed that there are no encumbrances which have not been
disclosed to the bank at the time of proposal and which are against the interest of the
Bank
Comments:
4.3.11 Wherever Negative Lien is to be exercised as per sanction terms, copy of the
Board resolution, in form F-46 is obtained
Page 4 of 10
4.3.12 Letter of Pegging: Form F-87 from directors countersigned by the company is
obtained (in case of private limited companies)
4.3.13 Modification of charge, if any is filed in Form 8 along with Form 13 in 30days
Comments:
4.6 SOCIETIES (Registered under the societies Registration Act and Cooperative Act
4.6.1 Certified true copies of the rules and Bye laws are obtained (duly certified by
authorized persons as true, update and correct)
4.6.2 Copy of the resolution F-84 authorizing the Managing Committee/Board of
Directors to execute documents for borrowing is obtained
4.6.3 D-57 from respectable creditworthy person or persons connected with the society
is obtained guaranteeing the advance to society, wherever the society is not a
registered body
Comments:
4.7 TRUSTS
4.7.1 Certified true copy of the rules and bye laws are obtained
4.7.2 Legal opinion from approved lawyer on deeds, documents of the Trust is
obtained
4.7.3 Prior sanction from HO/Circle Office is obtained
4.7.4 Resolution in F-84 authorizing the Managing Trustee / Board of Trusted to
execute the documents for borrowing is obtained
Comments:
5. Other Aspects
5.1 Entry in EM/CIS Advance /Documents Execution/ Securities/Insurance register is
made
5.1.1 CIS Advance Register
5.1.2 Documents Execution Register
5.1.3 Securities Register
5.1.4 Insurance Register
Comments:
Page 5 of 10
5.2 Adequate insurance cover with Bank clause is taken and the policies are in force as under
Folio No. of
Whether policy
insurance
Details
Amount of
in joint name
register
of
Value of
Insurance
with agreed
Risks
where
S.No
Security Security
Policy
bank clause
covered
entered
Comments:
Comments:
5.3 Acknowledgement of debt in D-11 is obtained from borrower and guarantor
in the case of existing limits
Comments:
Page 6 of 10
Remarks
5.6.4 Specific sanction for individual documents, in case a likely delay for joint
documentation, is obtained
5.6.5 Copies of the title deeds for the immovable properties (EM) are held if
we are a member
5.6.6 Copies of the legal opinion/ engineer's valuation are held if we are a
member
Comments:
Page 7 of 10
Comments:
6.3 The schedule of properties, etc., is properly filled in the agreements at the
appropriate places.
Comments:
6.5 For advances to exporters classified as sub standard assets, if the Total
amount exceeds the discretionary limit of Rs.100 lakhs and for all accounts
classified as doubtful and loss assets branch applied to ECGC in form HOS
41 and corporation's approval is obtained
Comments:
7.Details of Documents
Nature of Facility
Limit
Sanctioned
Details of documents
obtained
Page 8 of 10
Date of documents
Comments:
Particulars
Yes
No
NA
The Following terms and conditions have not been complied with due to reasons stated there
against:
S. No
Details of Condition
Page 9 of 10
Signature of Inspector
Page 10 of 10