General Ledger Master Creation

User Manual FI11.
01
Title:
Module Name
General Ledger Master Creation

General Ledger
OVERVIEW
Business Process Description Overview
General ledger accounts are master data that is used in day to day transaction processing in
various modules of the SAP ERP system.
Each general ledger is set up according to a chart of accounts. The chart of accounts contains the
definitions of all G/L accounts in an ordered form. The definitions consist mainly of the account number,
account name, and the type of G/L account, that is, whether the account is a P&L type account or a
balance sheet type account.
The general ledger contains a record of all relevant accounting transactions from a business point of view
in the G/L accounts. In order to keep a clear overview, the general ledger often only contains collective
postings. In such cases, the information posted is displayed in more detail in the subsidiary ledgers,
which provide their information to the general ledger in summarized form.
This manual contains the process that are involved in creation of General Ledger Account Centrally, at
Chart of Accounts level and at Company code level. Create General ledger master centrally function
allows you create both segments simultaneously i.e. the chart of accounts and the company code
segments.
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Prepared by:
Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
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User Manual FI11.01

General Ledger
Title:
Module Name
Procedural Steps
FI11.01.01 General Ledger Account - Centrally
Via Menus
Accounting Financial Accounting General Ledger Master Records G/L

Accounts Individual Processing Centrally
Via Transaction Code
FS00
Enter:
Field Name
G/L Account
Description
General Ledger Account
Company Code
Last changed on:
Prepared by:
R/O/C
R
User Action and Values

Enter the general ledger account
number
Enter the company code in which the

General Ledger account to be
created
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Release: ECC 6.0
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Comments
Consider the
number range that
has been assigned
to the account
group
User Manual FI11.01

Title:
Module Name
Click on the Create

General Ledger
button.
Select the relevant Account group from the drop-down
Select the Radio button

based on the requirement.
P&L statement account or Balance sheet Account
Enter:
Field Name
Short Text
G/L Acct Long Text
Description
General Ledger Long Text
R/O/C
R
R

Enter the short text of the general
ledger
Enter the long text of the general
ledger
Comments
Enter the relevant Group Account Number

. Group Account number is used for
reporting a consolidated balance of GL accounts from all Company codes.
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Release: ECC 6.0
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User Manual FI11.01

General Ledger
Title:
Module Name
Click on
tab.
Enter the Account Currency as INR. Click in the check box Posting without tax allowed.
Click in Line Item Display Check box. Enter Sort key as 001 Sorting based on Posting Date.
Click in the
tab.
Enter the Field status group

as Z003. Z003 is for Expenses and since the GL
account we are creating in this manual is an expense account is of Expenditure nature we are
selecting this. Enter the field status group as per the actual scenario (ranging from Z001 to Z010) by
pressing the F4 button.
Enter the Commitment Item
Click on the Save
based on the nature of the transaction.
button to complete the GL creation process.
The message bar displays Data Saved
The system task is complete.
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Release: ECC 6.0
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User Manual FI11.01

General Ledger
Title:
Module Name
FI11.01.02 General Ledger Account In Chart of Accounts

Via Menus

Accounts Individual Processing In Chart of Accounts
FSP0
Note: This scenario should be used only for creation of General Ledger accounts for the Group Chart
of Accounts (GCOA). A General Ledger account to be created for Operational Chart of Accounts
(OCOA) should not be created here and if created should be extended to Company code through
FSS0.
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Release: ECC 6.0
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User Manual FI11.01

Title:
Module Name

General Ledger
Enter:
Field Name
G/L Account
Description
Chart of Accounts
Click on the Create
R/O/C
R
R

Enter the General Ledger account
number
Enter the Chart of Accounts
Comments
button.
Select the relevant Account group from the drop-down
Select the Radio button

based on the requirement.
P&L statement account or Balance sheet Account
Enter:
Field Name
Short Text
G/L Acct Long Text
Click on the Save
Description
General Ledger Long Text
R/O/C
R
R

Enter the short text of the general
ledger
Enter the long text of the general
ledger
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Release: ECC 6.0
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Comments
User Manual FI11.01

General Ledger
Title:
Module Name
FI11.01.03 General Ledger Account In Company Code

Via Menus

Accounts Individual Processing In Company Code
FSS0
Enter:
Field Name
G/L Account
Description
Company Code
Click on the Create
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R/O/C
R
R

number
GL needs to be created.
button.
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Version: 1.0
Release: ECC 6.0
Page:
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Comments
User Manual FI11.01

General Ledger
Title:
Module Name
Enter the Account Currency as INR. Click in the check box Posting without tax allowed.
Click in Line Item Display Check box. Enter Sort key as 001 Sorting based on Posting Date.
Click in the
tab.
Enter the Field status group

as Z003. Z003 is for Expenses and since the GL
account we are creating in this manual is an expense account is of Expenditure nature we are
selecting this. Enter the field status group as per the actual scenario (ranging from Z001 to Z010) by
pressing the F4 button.
Enter the Commitment Item
Click on the Save
based on the nature of the transaction.
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Prepared by:
Version: 1.0
Release: ECC 6.0
Page:
8 of 14
User Manual FI11.01

General Ledger
Title:
Module Name
FI11.01.04 General Ledger Account Changes Centrally

Via Menus

Accounts Display Changes Centrally
FS04
Enter:
Field Name
G/L Account
Description
Company Code
R/O/C
R
R

number
GL needs to be created.
Comments
Note: Incase the G/L Account number is not known, press the F4 button or
button. By entering the
parameters like the company code and chart of accounts, the G/L account can be searched.
Click Enter
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Release: ECC 6.0
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User Manual FI11.01

Title:
Module Name

General Ledger
System displays the list of changed fields.
Double-click on the required line item to be checked.
System displays the Old Values and the New Values along with the date of change.
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Release: ECC 6.0
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User Manual FI11.01

General Ledger
Title:
Module Name
FI11.01.05 General Ledger Account Changes In Chart of Accounts

Via Menus

Accounts Display Changes In Chart of Accounts
FSP4
Enter:
Field Name
Chart of Accounts
G/L Account
Description
R/O/C
R
R

Enter the Chart of Accounts
number
Comments
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Release: ECC 6.0
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User Manual FI11.01

Title:
Module Name
Click Enter

General Ledger
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User Manual FI11.01

General Ledger
Title:
Module Name
FI11.01.06 General Ledger Account Changes In Company Code

Via Menus

Accounts Display Changes In Company Code
FSS4
Enter:
Field Name
G/L Account
Description
Company Code
R/O/C
R
R

number
Enter the Company Code
Comments
Click Enter
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Release: ECC 6.0
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User Manual FI11.01

Title:
Module Name

General Ledger
Last changed on:
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Release: ECC 6.0
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