Enterprise

Technology
Solutions

“Designing effective IT
systems for today’s
changing world.”
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Table of Content

Project Name……………………………………………………………………………3

Project Team…………………………………………………………………………….3

Team Members………………………………………………………………………….3

Project Description……………………………………………………………………3

Measurable Organizational Value (MOV)………………………………………4

 The desired area of impact……………………………………………..4

 Desired value of the IT project………………………………………..4

 Appropriate metric…………………………………………………………5

 Set time frame for achieving the MOV………………………………5

 Summary of the MOV……………………………………………………..5

Phases of the project…………………………………………………………………6

Milestones for each phase and deliverable……………………………………9

Activities/Tasks………………………………………………………………………10

Resource Assignments……………………………………………………………..11

Estimates for each Activity/Task………………………………………………13

Work Breakdown Structure Page 2

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Project Name

The project name is Poseidon.

Project Team

The group that will be implementing the project is Enterprise Technology Solutions. The members of
this project team include Gavin Heinly, Andrew Krug, Batul Merchant, Lee Pickett, Matthew Shaw, and
Bob Woods.

Team Members

Gavin Heinly, Batul Merchant, Matthew Shaw, Lee Pickett, Andrew Krug, Bob Woods

Project Description

Our team is seeking to develop a database backbone for the Husky Air Company. In the following
proposal, our team will attempt to outline and explain what our proposed solution for the revamp of
their current data storage system. Our goal is to create a database system that will keep Husky Air's day-
to-day operations more efficient and effective. Database systems organize and catalog data to better aid
in using information effectively. Husky Air's current data organization system is ineffective for the
changing market and to keep their company competitive; revamping the back end operations will help
move them forward.

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Measurable Organizational Value

 The Desired Area of Impact: First and foremost, our interest is in helping Husky Air in their
Operational flow. Improvement of operations describes maintaining a system that will create
a lowered cost and overall improvement in task completion. Since Husky Air's current system
has proven to be less-than useful for the changing demands of today's electronic-focused
world, our new system will focus on improving their operations. Our next concern is the
improvement of the Strategic element of their business. To expand and grow, a company
should move forward technologically regularly. Companies that don't use computerization in
their business plan are prone to being market-starved against companies that will. Tying into
this, improving the Strategic area will improve the financial area as well. With improved
growth, a company would naturally see an increase in revenue. Plus with the reduced cost of
maintaining a lower profile file management system, profit margin will also see an increase.
Customer relations will likely improve with a more streamlined file system as entering and
retrieving data will allow for quicker turnaround times and improved accuracy. Finally, we can
examine the improvement for Social concerns. However, the focal point of this project is to
improve the Operational concerns of the company as that is where we will see the largest
benefit.

 Desired Value of the IT Project: As the focus of the project is to improve operations, in general
we are trying to lower time taken to handle requests for data entry or retrieval. With a non-
database system, much time and energy is lost in trying to maintain and use data. Using
physical data storage requires a manual organization system and having to peruse through file
cabinets or bookshelves of paperwork to find one piece of information or enter a new piece of
information is inefficient in today's computerized society. As such, in the interest of making a
more effective operation for Husky Air, computerizing their data storage will remove the need
to physically organize data. Database software like SQL Server and MySQL are designed to
collect and manage data on behalf of the user, freeing up their time. In addition, time lost on
inaccurate data entry due to errors in human organization of information can be averted with

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a computer data storage system as a computer data storage system reduces the number of
variables a user must know about the data to organize it (organization on the computer level
can be preprogrammed and thus blunting the risk of erratic data entry). Time lost is money
lost and in the business world, any gain in time improves the possibility for improved earnings.

 Appropriate Metric: By implementing a pilot supply database it would be possible to increase

productivity by at least 50%. This is due in part because of the ability to make certain tasks
automated. For instance, when certain supplies become low, it would be possible to
automatically order more to keep inventory up. It will also allow the workers to see how
many items they have in inventory and be able to work accordingly. Also, by implementing a
user-friendly interface the users will be more likely to adopt the system and make use of its
beneficial qualities.

 Set Time Frame for Achieving the MOV: Once the data is added to the database and set up
then it will be possible for the workers to be trained to take advantage of the system and
begin to feel the beneficial effects of the system at least 1-2 months after its implementation.

 Summarize the MOV: By implementing this system, there will be a noticeable increase in
operational efficiency. Workers will be able to access information more efficiently than was
previously possible. It will also be possible to improve operations by automating inventory
orders. The system will provide a productivity increase of at least 50% after the workers have
been trained to use the system. The project will be successful if the users are trained and are
willing to use the new system.

Work Breakdown Structure Page 5

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Phases of the project

1. Initialize and
Business Case
Conceptualize

Project Charter
2. Project
Charter and plan
Project plan

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Strategic DB Plan

Analysis
Systems
Proposal

Logical Design

Design

Technical Design

Database
Construction Application
Systen
3.Execute and
control Test Plan

Testing Test Results

Test Completed

Documentation

Implementation Training Program

Conversion Plan

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Final Project
4. Close Report
Project
Formal
Acceptance

5. Evaluate Project
Project Success Evaluation

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Milestone for each phase and deliverables

Business case

Project Charter
and plan

Design Plan

Client Sign off

on Test Results

Testing
Completed

Implementaion
Successful

Project
Completed

Work Breakdown Structure Page 9

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Activities/Tasks

Initialize and Conceptualize •Business case

Project Charter and Plan •Project Charter and Project Plan

•Analysis
•Strategic DB Plan
•Decide on database structure and required application
•Research what the company needs to get started using the DB
•Systems Proposal
•List hardware and software required for the company to use the DB
•Design
•Logical Design
•Think about what type of network to implement
•Design layout for different terminals and server
•Technical Design
•Create a blueprint for ethernet cable layout
•Install server in a strategic location
•Install terminals in appropriate locations
•Design Completed
•Construction
•Database Application System
•Assigning database admin to work on setting up database system
•Testing
Execute and Control
•Test plan
•Review Criteria with Client
•Setup Variables to Observe
•Design Test to Accurately Observe Variables
•Prepare Test Plan
•Test Results
•Review Test Plan with Client
•Carryout Test Plan
•Analyze the Results
•Prepare Test Report
•Present Test Results to Client
•Address Any Issues or Problems
•Clients Sign off on Test Results
•Testing Complete
•Implementation
•Documentation
•Training Program
•Conversion Plan
•Implementation Successful

•Final Project Report

Close Project •Formal Acceptance
•Project Completed

•Project Evaluation
Evaluate Project Success
•Debug Leftover Errors

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Resource Assignments

ETS Web Will be responsible for designing the web page 'interaction point' during
Designer the Construction phase of the Execute and Control step. Designs the
front-end web page that the employees will use to interact with the
database. Also responsible for the implementation of any coding
necessary to actually connect to the database.

ETS Database Is responsible for a working database. Participates in the

Specialist: Conceptualization step by offering a skeleton of how the database will
be formed. During the Execute and Control step, will work in the Design
and Construction phases to implement the database. Also has a role in
the Testing phase to ensure that the database is taking entries correctly
and storing data. Overall ensures a smooth and elegant operation
between the client and server in relation to the database end.

ETS Physical Develops the physical implementation of the network. Is most crucial
Networking during the Implementation step. Is responsible for the initial operation
Specialist of the network and laying out the wiring. Has a role in the Analysis
phase to determine what physical links are going to be set up to service
all client nodes. Handles implementation of the switches, routers, and
other networking components.

ETS Business Primarily responsible for the budget during the Project Charter & Plan
Manager phase. Determines if the components chosen fit in with the budget
established by the client and generally handles all accounting details to
present to the project sponsor.

ETS Server Is a key player during the Design phase onwards. Is responsible for
Administrator working with the server itself. Responsibilities include installation of the
server OS, any associated programs, working with the client terminals
to ensure they properly connect to the server. Also oversees the testing
and feedback from the users. Is generally in charge of the
Implementation phase.

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ETS Project As the one in charge of the entire workflow of the project, the
Manager Project Manager plays a role in every step and phase and is
almost solely responsible for the final two steps (Close Project
and Evaluation). Interacts directly with the project sponsor,
getting approval, and ensuring the work on the project stays
within the needs of the client.

Instructor Responsible for teaching employees how to use the new

system. Primarily functions within the Implementation phase.

Husky Air Takes over for ETS Database Specialist during the
Database Implementation phase to manage the database once ETS has
Administrator implemented the system. May be ETS itself if the client desires
to maintain ETS' services once the project is complete.

Project Represents Husky Air as the client. Primiarly functions in the

Sponsor early steps by approving the propositions put forth by ETS.

Husky Air Assumes the duties from the ETS Server Administrator after the
Server Implementation phase. Is responsible for keeping the server
Administrator running once ETS has completed the implementation of the
system. Depending on the client's wishes, ETS itself may
assume this role and continue administrating the network after
the project is considered 'complete'.

Work Breakdown Structure Page 12

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Estimates for each Activity/Task

Work Breakdown Structure Page 13