Secretariat of AUYS 2016

Sumbawa University of Technology (UTS)

Jl. Olat Maras, Dusun Batu Alang, Desa Leseng, Kabupaten Sumbawa, Provinsi NTB.

AUYS 2016 SPECIAL GUESTS

E-mail: admin@auys2016.org
Website: www.auys2016.org
Fb: facebook.com/auys2016
Twitter: @auys2016

AUYS 2016
GUIDE BOOK

For
Participants

24-28 JANUARY 2016

Social Entrepreneurship as the main character of ASEAN future generation

TABLE OF CONTENTS
Contents
Forward from the Committee ___________________________________________________________________________ 1
The Committee Council __________________________________________________________________________________ 2
Operational Committee __________________________________________________________________________________ 3
Rundown of Program ____________________________________________________________________________________ 4
AUYS 2016 Special Guests _______________________________________________________________________________ 6
Rules for Round Table Discussion ______________________________________________________________________ 7
Rules for Gala Dinner and ASEAN Cultural Show ______________________________________________________ 9
Form of ASEAN Cultural Show _________________________________________________________________________ 10
Participant Information Form__________________________________________________________________________ 11
Pick-Up Request Form __________________________________________________________________________________ 13
Drop Off Service Form __________________________________________________________________________________ 14
Travel Departure Schedule _____________________________________________________________________________ 15

FORWARD FROM THE COMMITTEE

Forward from the Committee
The execution of ASEAN University Youth Summit (AUYS) 2016 is getting closer. Therefore, we need to collect a lot
of information in order to provide the best services for all participants of AUYS 2016. In addition, participants also
have the right to know all information about AUYS 2016 so that they could prepare for the event well. The contents
of this book include detailed rundown of events, rules to be followed by the participants, and some forms as a
tool to gather information about participants.
This book also contains a description of the AUYS 2016 in Sumbawa. There are several forms that needs to be
filled out by participants and sent back to the committee no later than January 20 th, 2016. Those forms are pickup form, drop-off form, and personal information forms for participants. All the forms must be completed by all
participants. Besides that, there is a special form for participants who plan to perform as a talent in Gala Dinner
and ASEAN Cultural Show program. The provisions to be talent in the ASEAN Cultural Show is described in a special
section in this book.
This book was made as a pdf. To be completed and returned to the committee, participants can follow the
following instructions below:
1. Download this guide book
2. You could print this guide book, fill in manually (by pen), scan the completed form and send it back to
secretary@auys2016.org and auys2016@gmail.com
3. Or you could convert the PDF file into Ms. Word, complete the forms and send it back to
secretary@auys2016.org and auys2016@gmail.com
4. If your form has been received, you will get a confirmation email from the committee.
Hopefully this book can help participants in understanding the program of AUYS 2016. As a committee, we really
hope to be a good host by providing good service to the participants. Therefore, we also request cooperation from
the participants to fill in a form as we described above. Thank you very much and see you in Sumbawa on 24th
January 2016.

Best Regards,
ASEAN University Youth Summit (AUYS) 2016
Head of Event,

Muhammad Nurjihadi, M.Sc

Page 1

THE COMMITTEE
The Committee Council
Patron

: The Governor of West Nusa Tenggara

The Regent of Sumbawa

Advisor

: Dr. Zulkieflimansyah, M.Sc

(Founder of UTS)
DR. Arief Budi Witarto, M.Eng
(Rector of UTS)

Head Of Event

: Muhammad Nurjihadi, M.Sc.

Deputy Head Of Event

: Asep Muizudin, M.A.

Secretary

: Sudrajat Martadinata, M.Ak.

Treasurer & Finance

: Gita Noviskandariani, MM

Programs

: Wawat Rodiahwati, M.Sc.

Food and Beverages

: Fitriah Permata Cita, ME

Zulfikar Rahadian Tamin, S.Pi

Registration &Participant

: Jannatun Aliyah, S.Kom

Public Relation

: Eko Satria, S.Pd.

Media and Publication

: Sausan Nafisah, S.Si

I Made Widiarta, S.Kom

Logistic

Page 2

: Sutarjon, S.Pd

THE COMMITTEE
Operational Committee
Operational Director

: Putri Munira

Secretary

: Nadhira Rosalina
Egi Subrata

Treasurer

: Munita Mentari

Media & Publication

: Nora Deri Sofya

Iftitah
Adiyat Ade Putra

Logistic & Hospitality

: Muhammad Jafar
Khaerul Iman
Fahmi El Faruq

Design & Documentation

: Ary Satria Dirgantara

Muhammad Munir

Programs

: Fitri Tjahyani
Nurmaningsih
Fahmi Dwi Laksono
Imam Wirawansyah
Tri Akhmad Firdaus
Yulia Sasmiranti
Soraya

Page 3

RUNDOWN OF PROGRAM
Day

Local time

Activity

1st day
24 Jan

10.00 - 18.00

Pick up, Check in & Registration

Airport/ Bus Station, Hotel

19.00 - 20.00

Preparation for Welcome Party and Samawa Cultural Night, Dinner

Istana Dalam Loka

20.00 21.30

Istana Dalam Loka

21-30 - 22.00

Welcome Party, Dinner and Samawa Cultural Night

Welcoming speech from the committee (Head of Event)
Special and Honorable Speech from Sultan Sumbawa
Samawa Cultural Show and Dinner
Briefing

07.00 -08.00

Breakfast

Hotel

08.00 - 08.30

Transfer to the Venue

08.30 - 10.00

Aula Bupati

10.00 - 10.30

Opening ceremony
Speech from Rector of UTS
Speech from regent of Sumbawa
Speech from Governor of West Nusa Tenggara
Theatrical Action for opening ceremony
Preparation for Youth Conference

10.30 11.15

Keynote Speaker 1: Developing Industries with Social entrepreneurship motivation

Aula Bupati

Rundown of Program

2nd day
25 Jan

11.15 - 12.00

Keynote Speaker 2: Social Entrepreneurship as an Unifier of ASEAN Community

Venue

Istana Dalam Loka

Aula Bupati
Aula Bupati

12.00 - 13.00

Lunch and praying time

13.00 14.00

Round Table 1 : Economic Condition of My Hometown

Aula Bupati
Aula Bupati

14.00-14.50

Round Table 2 : The Challenges to be Solved in AEC

Aula Bupati
Aula Bupati

15.30-16.00

Round Table 3 : Social Entrepreneurship Opportunity to Solve Economic Problem in ASEAN

Community
Coffee Break dan Ashar pray

16.00-16.40

Round Table 4 : Youths Rules and Ideas to Advance ASEAN Through Social Entrepreneurship

Aula Bupati

16.40-17.10

Formulation of the Youth Conference Summary

Aula Bupati

14.50-15.30

Page 4

Aula Bupati

RUNDOWN OF PROGRAM
3rd day
26 Jan

4th day
27 Jan

5th day
28 Jan

17.10 -finish

Back to Hotel

07.00 - 07.30

Breakfast

07.30 - 08.00

Transfer to the Venue

08.00 10.00

Rural Engagement Program

Penyaring Village

10.00 - 11.00

Horse Riding Show

Penyaring Village

11.00 - 12.00

Transfer to the next Venue

12.00 - 13.00

Lunch and praying time

UTS

13.00 16.00

UTS Sharing session, UTS Students Art Performance & UMKM (Business of Small Product) Fair

UTS

16.00 16.30

Coffee break

UTS

16.30 19.00

Back to Hotel and Preparation for Gala Dinner and ASEAN Cultural Show (Closing Ceremony)

Hotel

19.00 -20.00

Transfer to the next Venue, Dinner

Aula Bupati

20.00 -20.45

Aula Bupati

20.45 22.00

Opening and Short Lecture for Gala Dinner : Short Lecture on Financial Inclusion in
Promoting Social Entrepreneurship during AEC
ASEAN Cultural Show

22.00 22.15

Delivering AUYS Flag and Symbol to the next AUYS Host

Aula Bupati

22.15 22.30

Closing Ceremony

Aula Bupati

22.30 22.40

Briefing

Aula Bupati

22.40 23.00

Back to Hotel

05.00 - 06.00

Preparation for Lombok Journey, Check Out

06.00 - 13.00

The Lombok Journey

13.00 - 14.00

Lunch and check in Hotel in Lombok

Lombok

14.00 - 18.00

Vacation in Lombok

Hotel di Lombok

18.00 19.00

Break (praying time)& Transfer to the next vanue

Lombok

19.00 21.00

Dinner and Night sightseeing

Lombok

21.00 22.00

Back to Hotel

07.00 ~ 18.00

Breakfast, check out and Drop off to Lombok International Airport and Bertais Bus Station of
Mataram

Page 5

Hotel

Aula Bupati

Hotel

Hotel, Lombok Int Airport

AUYS
2016
SPECIAL
GUESTS
AUYS
2016
SPECIAL
GUESTS

AUYS 2016 Special Guests

DR. TGB. KH. M. Zainul Majdi, MA

Gubernur Provinsi Nusa Tenggara Barat

Governor of West Nusa Tenggara Province

Rosan P. Roeslani

Ketua Umum KADIN RI

Head of Indonesian Trades
and Industries Commission

Fauzi Ichsan

Kepala Eksekutif Lembaga

Penjamin Simpanan (LPS) RI
Executive Head of Indonesian
Deposit Insurances Agencies

Yang Mulia Sultan Muhammad

Kaharuddin IV

Muliaman Hadad, Ph.D

Ketua Otoritas Jasa Keuangan

Republik Indonesia (OJK RI)
Head of Indonesian Authority on
Financial Services

Erwin Rijanto

Deputi Gubernur Bank Indonesia

Deputy Governor of Central Bank
of Indonesia

Sultan Sumbawa

DR. Zulkieflimansyah

Anggota DPR RI dan Pendiri UTS

Member of Indonesian Parliament
and Founder of UTS

Ahmad Juwaini

Presiden Direktur Dompet Dhuafa

President Director of Dompet
Dhuafa Indonesia

RULES FOR ROUND TABLE DISCUSSION

Rules for Round Table Discussion
Hello ASEAN students! During your preparation to Sumbawa, we would like to inform you some rules
regarding to AUYS 2016 Youth Conference. Here are things that you should pay attention and prepare
for joining the forum:

Lecture Session
1. Dress Code: formal dress (black suit, white shirt, tie, long black pants/skirt) and pantofel shoes
2. We will have two keynote speakers in this session
3. There is no Questions and Answers session
4. All participants should attend the lectures and focus to the topic.
5.
6.
7.
8.

All electronic devices should be switched off or in silent mode

All participants are able to bring drinks
All participants are not able to take any pictures during the session
All participants should keep quite during the session

Round Table Conference

1. Dress Code: formal dress (black suit, white shirt, tie, long black pants/skirt) and pantofel shoes
2. Each university should have a representative to speak in Round Table Conference
3. Each delegation are able to deliver question or giving response to other delegation after the
approval of moderator
4. Moderator has the authority over the whole conference
5. Participants should deliver idea, response, question, etc politely
6. A delegation is not able to dominate the forum
7. Participants, who are not a delegation in Round Table Conference, should attend the whole
conference

Page 7

RULES FOR ROUND TABLE DISCUSSION

8. Participants, who are not a delegation in Round Table Conference, are able to deliver questions or
response after the approval of moderator. Participants just need to raise hand before deliver a
question or response.
9. Round Table Conference will be held in 4 sessions, which takes 40 minutes in every session. There
will be a coffee break for 10 minutes between the sessions
10. Delegation of each university could be changed in every session of Round Table Conference

Page 8

RULES FOR GALA DINNER AND ASEAN CULTURAL SHOW

Rules for Gala Dinner and ASEAN Cultural Show

1. Bring Your Special Souvenir
Each participant is required to bring a souvenir from each country, because at the end of the
gala dinner there is a program where each participant will exchange souvenirs with delegates
from different countries, or at least from different university. When you accept souvenir or
parcel from other participant, you are not allowed to asking price or quality of the souvenir.
2. Use Your Traditional Dress
Everyone who involved and participate in this event are required to use traditional clothe
whether participants, facilitators, guests, and member of the committee. Because at the gala
dinner there will be held an ASEAN culture show program, where participants will show the
traditional appearance of the respective countries, so for participants who do not show
anything, at least appreciate the participants who appeared to participate using traditional
clothing.
3. Delegates Traditional Performance
Participants of AUYS 2016 are allow to show at least 1 traditional appearance from their
country, such as singing, dancing, reading poetry and others. Maximum duration of appearance
is 7 minutes, it may appear in groups or solo. If the participants will present an appearance at
this event, they have to confirm to the committee no later than 20th of January 2016. Your
confirmation should be done with filling the form which has attached in this book (Form of
ASEAN Cultural Show).

Page 9

FORMS
Form of ASEAN Cultural Show
If you want to show your performance, you have to fill this form:
Name of the performance leader : .
Country/Region

: .

Number of member

: .

Name of member

1.

..

2.

..

3.

..

4.

..

5.

..

6.

..

7.

..

8.

..

9.

..

10.

..

Kind of performance

Title of your performance

Duration

The message from your performance

Page 10

FORMS
Participant Information Form
Personal Information
Applicant Name: (PRINT the English name in Passport)

Surname

Given name

Middle Name

Nationality:

Nickname:

Address:

Gender:
Male

Contact number:

Date of Birth:

E-mail:

Religion:

Female

Home Institution:
Major:
Passport No. :
T-Shirt size:

Country of Issue:
S

Food Restrictions
Halal
Vegetarian
Seafood
Any
Health Conditions
Food Allergies:
Major Medical Problems:
(please specify)
Others:

Guardian/Parent Contact Information

Full Name:
Address:
Telephone No. (Emergency):
Page 11

Mr./Mrs./Ms.

XL

FORMS
E-mail address:
Relationship with Participant:
Declaration
I hereby declare that the information provided in this form is true and complete in every detail. I authorize
AUYS 2016 Committee to handle and use my personal data/information for the purposes of the program.
Signature:

Date:

________________________________________

_____________________

()

Page 12

FORMS
Pick-Up Request Form
(FROM LOCAL AIRPORT/BUS STATION) IN SUMBAWA

Please complete this form if you require a pickup service from pickup point (local Airport/local Bus station) in
Sumbawa. Please note that the service is only provided for AUYS 2016 participants. Below are my flight / bus
details:
Name

Passport number and nationality

*note: for Indonesian participant just fill the nationality
Departing from (country and city)

Flight / bus number

Name of airlines / bus company

Departure Date/ Time (Indonesian time/WITA)
Date of Arrival / Arrival time (Middle Time of Indonesia /WITA)
Pickup Point

Airport of Sultan Muhammad Kaharuddin III,

Sumer Payung Bus Station, Base of Local
Travel

Please email this completed form along with a copy of your flight / bus ticket.
NOTE:
1. The form must be submitted before January 20th 2016 or it will not be processed.
2. You will receive a confirmation email within three (3) working days stating that pickup has been arranged
for you.
3. If there are changes to your flight/bus schedule, please inform us within 48 hours of your departure to
Indonesia.

Page 13

FORMS
Drop Off Service Form
Please complete this form if you require drop off service from Hotel in Mataram to Lombok International Airport
or Bertais Bus Station (Mataram). This service is only available on 28 January 2016. Beside this time, you are advised
to contact the AUYS Secretariat. Below are my flight / bus details:
Name

Passport number and nationality *note: for Indonesian participant

just fill the nationality
Name of airlines / bus company
The departure date and time for flights / bus

Departure Date:

Drop Off Point

(Please choose one)

Departure Time:
International Airport Of Lombok, Bus
Station of Bertais.

Please send this from to committee of AUYS 2016 upon registration.

Page 14

FORMS
Travel Departure Schedule
This is the reference for public transportation by travel (car and bus) from Mataram to Sumbawa and
return. Remember that you will be picked up at Sumbawa, but you will be dropped off to Lombok
International Airport or Mataram Bus Station in Lombok.

Departure Schedule
No.
Sumbawa- MataramMataram
Sumbawa
1.
Sumbawa 05.00 Wita 09.00 Wita
Utama
10.00 Wita 11.00 Wita
Travel
Company

2.

3.

4.

Page 15

14.00 Wita
21.00 Wita

14.00 Wita
17.00 Wita

05.30 Wita

08.00 Wita

08.00 Wita

10.00 Wita

10.00 Wita
12.00 Wita
17.00 Wita
21.30 Wita

12.00 Wita
14.00 Wita
16.00 Wita
18.00 Wita
20.00 Wita
22.00 Wita

06.00 Wita

08.00 Wita

10.00 Wita

10.00 Wita

14.00 Wita

14.00 Wita

17.00 Wita
21.00 Wita

18.00 Wita
20.00 Wita

Tiara Mas 05.00 Wita

09.00 Wita

10.00 Wita

12.00 Wita

Panca
Sari

Titian
Mas

Adress/Telephone
Diponegoro street No. 4A Sumbawa Besar (Telephone
0371-21168)
Pejanggik street No.106 Cakranegara (Telephone
0370-621663)/ Langko street In front of Gas station
(Karang Jangkong)

Diponegoro street no.49 Sumbawa Besar (Telephone

0371-21513)
Panca Usaha street Block.A No.18 behind Mataram
Mall (Telephone 0370-6650555)

Manggis street No.8 Sumbawa Besar (Telephone 037122176)

Kartini street No.89 Sumbawa Besar (Telephone 037121686)
Pejanggik street No.86 B. Cakra Negara (Telepon 0370629303/647468)

Yos Sudarso street Sumbawa Besar (Telephone 037121241/21428)

Laksmana street No.3 Mataram (Telephone 0370640612)

FORMS

5.

Angkasa
Jaya

15.00 Wita

15.00 Wita

21.00 Wita

19.00 Wita

07.00 Wita

10.00 Wita

21.00 Wita

14.00 Wita

No.
1.
2.
3.
4.
5.

Diponegoro street No.61 Sumbawa Besar (phone

number.081332452197)
Pejanggik street No. 34 B Mataram ( Phone:
081916807975)

Sumbawa Company
Sumbawa Utama
Panca Sari
Titian Mas
Tiara Mas
Angkasa Jaya

Note:
WITA : Time for middle of Indonesia

Page 16

Salaparang street No.85/4 Mataram (Telephone 0370636935)

Tarif/Price
Rp.140.000
Rp.140.000
Rp.140.000
Rp.120.000
Rp.120.000