Table of Contents

Introduction

0-1

Welcome ............................................................................................................ 0-1

Microsoft Dynamics Courseware Contents ........................................................ 0-2
Documentation Conventions .............................................................................. 0-3
Student Objectives ............................................................................................. 0-4

Chapter 1: Budgeting

1-1

Objectives ........................................................................................................... 1-1

Introduction ......................................................................................................... 1-1
Budgeting Overview ........................................................................................... 1-2
Basic Budgeting Setup ....................................................................................... 1-7
Budget Control ................................................................................................. 1-14
Configuring Budget Control .............................................................................. 1-20
Summary .......................................................................................................... 1-36
Test Your Knowledge ....................................................................................... 1-37
Quick Interaction: Lessons Learned ................................................................. 1-38
Solutions ........................................................................................................... 1-39

Chapter 2: Use and Manage Budgets

2-1

Objectives ........................................................................................................... 2-1

Introduction ......................................................................................................... 2-1
Budget Amounts ................................................................................................. 2-2
Lab 2.1 - Create and Manage Budgets .............................................................. 2-9
Lab 2.2 - Create a Budget Transfer .................................................................. 2-11
Using Budget Control ....................................................................................... 2-13
Lab 2.3 - Use Budget Control on a Purchase Order......................................... 2-16
Budget Reporting and Inquiries ........................................................................ 2-19
Budget Transaction Web Services ................................................................... 2-22
Integrated Budgeting ........................................................................................ 2-22
Transfer Budgets To and From General Ledger .............................................. 2-26
Summary .......................................................................................................... 2-26
Test Your Knowledge ....................................................................................... 2-27
Quick Interaction: Lessons Learned ................................................................. 2-28
Solutions ........................................................................................................... 2-29

Chapter 3: Commitment Accounting

3-1

Objectives ........................................................................................................... 3-1

Introduction ......................................................................................................... 3-1
Defining Purchase Order Encumbrances ........................................................... 3-2
Setting Up Encumbrances .................................................................................. 3-3
Purchase Order Encumbrance Transactions ..................................................... 3-5
Encumbrance Year-End Process ....................................................................... 3-6
Summary ............................................................................................................ 3-9
Test Your Knowledge ....................................................................................... 3-10
Quick Interaction: Lessons Learned ................................................................. 3-11
Solutions ........................................................................................................... 3-12

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Financials II in Microsoft Dynamics AX 2012

Chapter 4: Cash Flow Management

4-1

Objectives ........................................................................................................... 4-1

Introduction ......................................................................................................... 4-1
Relationship of Cash Flow to Other Modules ..................................................... 4-2
Set Up Cash Flow Forecasting ........................................................................... 4-2
Lab 4.1 - Set Up a Ledger Account for Cash Flow Forecasting ......................... 4-9
Lab 4.2 - Set Up a Dependent Ledger Account................................................ 4-10
Define a Cash Flow Forecast Budget Model .................................................... 4-11
Create Cash Flow Transactions ....................................................................... 4-11
Lab 4.3 - Create a Budget Entry to Include in Cash Flow ................................ 4-13
Calculate Cash Flow Transactions ................................................................... 4-14
Lab 4.4 - Calculate Cash Flow Transactions .................................................... 4-16
Summary .......................................................................................................... 4-18
Test Your Knowledge ....................................................................................... 4-19
Quick Interaction: Lessons Learned ................................................................. 4-20
Solutions ........................................................................................................... 4-21

Chapter 5: Multicurrency

5-1

Objectives ........................................................................................................... 5-1

Introduction ......................................................................................................... 5-1
Setup .................................................................................................................. 5-2
Foreign Currency Revaluation ............................................................................ 5-5
Accounts Receivable and Accounts Payable Exchange Rate Adjustments ....... 5-8
Lab 5.1 - Accounts Receivable Foreign Currency Revaluation ........................ 5-12
Summary .......................................................................................................... 5-14
Test Your Knowledge ....................................................................................... 5-15
Quick Interaction: Lessons Learned ................................................................. 5-16
Solutions ........................................................................................................... 5-17

Chapter 6: Advanced Payments

6-1

Objectives ........................................................................................................... 6-1

Introduction ......................................................................................................... 6-1
Bridging Accounts .............................................................................................. 6-2
Lab 6.1 - Bridging Accounts ............................................................................... 6-6
Electronic Vendor Payments .............................................................................. 6-7
Electronic Customer Payments ........................................................................ 6-14
Centralized Payments ...................................................................................... 6-15
Prepayments (Deposits) ................................................................................... 6-24
Lab 6.2 - Prepayments Set Up ......................................................................... 6-27
Bill of Exchange Administration ........................................................................ 6-29
Ledger Accrual ................................................................................................. 6-39
Lab 6.3 - Ledger Accrual .................................................................................. 6-42
Summary .......................................................................................................... 6-44
Quick Interaction: Lessons Learned ................................................................. 6-45
Test Your Knowledge ....................................................................................... 6-46
Solutions ........................................................................................................... 6-48

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Table of Contents
Chapter 7: Intercompany Accounting

7-1

Objectives ........................................................................................................... 7-1

Introduction ......................................................................................................... 7-1
Post Intercompany Transactions ........................................................................ 7-2
Intercompany Posting Setup .............................................................................. 7-3
Post an Intercompany Transaction ..................................................................... 7-6
Trace an Intercompany Entry ............................................................................. 7-8
Lab 7.1 - Enter and Post an Intercompany Transaction ................................... 7-10
Lab 7.2 - Trace an Intercompany Transaction.................................................. 7-12
Summary .......................................................................................................... 7-13
Quick Interaction: Lessons Learned ................................................................. 7-14

Chapter 8: Consolidations

8-1

Objectives ........................................................................................................... 8-1

Introduction ......................................................................................................... 8-1
Set Up a Consolidation Company ...................................................................... 8-2
Lab 8.1 - Set Up a Consolidation Company ....................................................... 8-5
Set Up a Subsidiary Company ........................................................................... 8-7
Perform a Consolidation ..................................................................................... 8-9
Lab 8.2 - Perform a Consolidation .................................................................... 8-13
Consolidations Inquiry ...................................................................................... 8-15
View and Delete Consolidation Transactions ................................................... 8-16
Intercompany Eliminations ............................................................................... 8-16
Summary .......................................................................................................... 8-22
Test Your Knowledge ....................................................................................... 8-23
Quick Interaction: Lessons Learned ................................................................. 8-25
Solutions ........................................................................................................... 8-26

Chapter 9: Collections Management

9-1

Objectives ........................................................................................................... 9-1

Introduction ......................................................................................................... 9-1
Customer Account Statement ............................................................................ 9-2
Set Up Collection Letters .................................................................................... 9-7
Lab 9.1 - Set Up a Collection Letter ................................................................. 9-14
Process Collection Letters ................................................................................ 9-17
Lab 9.2 - Collection Letter ................................................................................ 9-21
Set Up Interest Codes ...................................................................................... 9-22
Lab 9.3 - Set Up an Interest Code .................................................................... 9-30
Calculate Interest ............................................................................................. 9-32
Managing Collections and Collection Agents ................................................... 9-36
View and Manage Collections Information ....................................................... 9-44
Lab 9.4 - Manage the Collections Process ....................................................... 9-51
Advanced Collections Management Tasks ...................................................... 9-53
Summary .......................................................................................................... 9-56
Test Your Knowledge ....................................................................................... 9-57
Quick Interaction: Lessons Learned ................................................................. 9-60
Solutions ........................................................................................................... 9-61

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Financials II in Microsoft Dynamics AX 2012

Chapter 10: Financial Workflows

10-1

Objectives ......................................................................................................... 10-1

Introduction ....................................................................................................... 10-1
Workflow Types ................................................................................................ 10-2
Workflow Configurations .................................................................................. 10-4
Workflow Approvals ........................................................................................ 10-12
General Ledger Workflow ............................................................................... 10-12
Accounts Payable Workflow ........................................................................... 10-13
Accounts Receivable Workflow ...................................................................... 10-14
Managing Workflows ...................................................................................... 10-15
Summary ........................................................................................................ 10-17
Test Your Knowledge ..................................................................................... 10-18
Quick Interaction: Lessons Learned ............................................................... 10-19
Solutions ......................................................................................................... 10-20

Chapter 11: Year-End Close

11-1

Objectives ......................................................................................................... 11-1

Introduction ....................................................................................................... 11-1
Create a New Fiscal Year................................................................................. 11-2
Control Transactions in a Closing Period ......................................................... 11-3
Create and Post a Closing Sheet ..................................................................... 11-6
Transfer Opening Balances .............................................................................. 11-9
Lab 11.1 - Year-End Close ............................................................................. 11-13
Summary ........................................................................................................ 11-15
Test Your Knowledge ..................................................................................... 11-16
Quick Interaction: Lessons Learned ............................................................... 11-18
Solutions ......................................................................................................... 11-19

Chapter 12: Financial Statements

12-1

Objectives ......................................................................................................... 12-1

Introduction ....................................................................................................... 12-1
Financial Statement Setup ............................................................................... 12-2
Financial Statement Row Definition ................................................................. 12-3
Financial Statement Column Definition .......................................................... 12-10
Print a Financial Statement ............................................................................ 12-12
Example: Create a Balance Sheet ................................................................. 12-13
Dimension Reports ......................................................................................... 12-15
XBRL Taxonomy ............................................................................................ 12-17
Summary ........................................................................................................ 12-19
Test Your Knowledge ..................................................................................... 12-20
Quick Interaction: Lessons Learned ............................................................... 12-21
Solutions ......................................................................................................... 12-22

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