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INTRODUCTION
application materials (e.g., resume/CV, research statement, teaching philosophy, writing samples, etc.). The
purpose of a cover letter is to quickly summarize why you are applying to an organization or for a particular
position, and what skills and knowledge you bring that make you the most suitable candidate for that position.
The cover letter is often the first impression that a prospective employer will have of you, especially if they do not
know you, or have not heard about you from their network of contacts. First impressions count, and so getting
your cover letter right is a critical step in your job application process. Like all your job application materials, it
may take time and focus to write your cover letters well. You will likely have several drafts before you come up
with a final version that clearly articulates your skills and your understanding of the employer and the job
Career Fairs
requirements.
While your CV or resume briefly states your skills, knowledge, experience and (most importantly), what you have
achieved using your abilities, the cover letter gives you an opportunity to create a narrative that shows the path
you have taken in your career or education, emphasizing the skills you've used along the way, and explaining
why the position you are applying to is the next desirable step on this path. To find out more about the structure
of the cover letter, you can see some examples here. Also, it is important to know that there are some differences
between cover letters written for faculty positions and those written for non-faculty positions. You can review
some of the key differences of cover letters for faculty positions here. For a detailed discussion of academic
cover letters, as well as many sample letters provided by successful applicants, see "The Academic Job Search
Handbook", available to Penn doctoral students and postdocs for $10 at Career Services.
When you start the process of looking for job opportunities, you will probably read through lots of job
advertisements. You will notice that most of the ads for both faculty positions and non-faculty jobs ask for a cover
letter of some sort. The exception to this might be when you apply for some jobs through an employer's online
job application system, where they may ask you to upload your letter as a document, cut and paste the contents
of your letter into specific fields, or they may not ask for a letter at all. For most jobs, and whenever you are
submitting a formal application, cover letters are usually expected - even if a letter is not requested in the job ad
itself.
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First step:
The first step to writing a good cover letter is to first have a good CV or resume. For information on putting these
documents together, click here. You cover letter expands upon some of the information you include within these
documents, and describes the role you have played in achieving your academic or non-academic goals (i.e.,
showing how your experiences have made you the best candidate for the position).
Second step:
The next step is to find an open position that interests you, or at least the type of job to which you want to apply.
There is no such thing as a one-size-fits-all cover letter, as each should be tailored to each job you apply to, but
there will certainly be parts of the letter that will stay much the same, and be appropriate for multiple jobs. This
might mean changing some of the key words in the letter, so that you are describing your experience in the
employer's language, not your own.
Third step:
Go through the job ad and carefully note all of the requirements and skills the employer is looking for. Based on
your background research of the employer and the people you have spoken to who know about this employer
(whether a business or a university department), try to identify the two or three most important skills that the
employer is looking for. You should then try to create a cover letter that illustrates that you have these skills and
have used them effectively. See the anatomy of a cover letter for more information.
Next step:
Use some of the samples and resources we have provided to create a draft version of your cover letter, and then
make an appointment with us here at Career Services so that we can review your draft and provide suggestions.
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Examples of key requirements from actual job ads that should be addressed in your application
materials
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Technical
Academic
Business
requirements
requirements
requirements
General requirements
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Significant auditing,
certification programs
such as Mil-Hdbk-516
or commitment to,
scholarly achievement
in cross functional
networks
and excellence
experience required
Able to teach
Experience with
required
neuroscience courses,
and courses in
supervisory and
financial management
communication
Demonstrated track
developmental
responsibility of a
Ability to manage
record of IND
psychology, statistics,
regulatory affairs
multiple conflicting
department
Demonstrated skills in
management, risk
backgrounds
Previous experience
Solid proficiencies in
approvals
concurrent tasks
Your cover letter will be stronger if it addresses these requirements and the job duties. Ensure that you talk
about your experiences in the language used by the employer, echoing their words in descriptions you use to
illustrate your skills. Write out a list of the keywords that you highlighted from the job ad, and then next to each of
these words, write a brief statement that illustrates the fact that you have this skill/ability/knowledge using a
specific example. You may not have an experience for all of the requirements, but the more you think about what
you have achieved, the more likely it is that you will find something relevant to talk about. When you have all of
this information, then you can begin to structure it within the format of a formal cover letter. Some organizations
are increasingly using software to scan job application materials for keywords relevant to the advertised position
(which they've included in the job ad). The more keywords you can integrate into your materials, the more likely it
is that your application will be given a closer look.
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Your Name
Academic and non-academic cover letters differ in style and their length. While a 2-3 page cover letter might be
the norm when applying for an English, tenure-track, faculty position (you need to check with your own
department to find out what the norms are), this type of lengthy letter would not make a good impression for a
consulting firm. Check out these cover letter samples for ideas about how to format your letters, and to see how
others have illustrated their skills and achievements. Remember, these are examples only, and every cover letter
will be slightly different to reflect your own individuality.
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ADDITIONAL RESOURCES
Wetfeet's "Insider's Guides" to cover letters and resumes will walk you through what you need to do to write
an effective cover letter for business and other non-academic positions. Visit our online subscriptions page
to access these resources and see more great examples.
You will find all you need to know about the process of applying for academic jobs in the Academic Job
Search Handbook, with great examples of actual application materials used to get faculty positions.
Spend some time exploring the career advice pages of Science Careers, NatureJobs, and the Chronicle of
Higher Education for more advice on cover letters (Tip: use the search function on these websites to find
useful resources, since new material is added frequently).
When you have a draft version of a cover letter for a non-faculty job, use the Cover Letter Checklist to
review it, and see if you can identify areas where you need more work, or where you would like help from a
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Make sure you search through articles on the Career Services blog "Penn & Beyond." You will find plenty of
useful information, and new posts are added frequently.
The Career Services library has plenty of books with sample job application materials, including cover
letters. Stop by and browse the collection to get some ideas for how to format your own letter.
There are other types of letters you might use during your job search (e.g., thank you letters, letters to set
up informational interviews and letters accepting or declining an offered position). Click here for examples
of these types of correspondence.
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