Checklist - Labour Laws

TheApprenticesAct,1961
TheApprenticesRules,1991
TheApprenticeshipCouncilRules,1962
_____________________________________________________________________________________
Act
Rulesframedthereunder
:TheApprenticesAct,1961
:TheCentralApprenticeshipCouncilRules,1962
_____________________________________________________________________________________
Preamble
An act to provide for the regulation and control of training of apprentices and for matters connected
therewith
Apprenticeshiprequirements
1)Sec3readwithRules3and4:
Personshallbequalifiedtobeengagedasanapprenticefortrainingifhe/she:(Section3)
Hascompleted14yearsofage
PeriodoftrainingshallbeasspecifiedinSchedule1oftherules.(Sec6r/wRule7)Annexure1
Personshouldenterintoacontractofapprenticeshipwithemployer(Section4)
Terms and Conditions in respect of graduate, technician and technician (vocational) apprentices
shallbeasspecifiedinScheduleVI(Rule6)
CopyofsuchcontractshouldbesenttotheApprenticeshipAdvisorforregistrationwithin3months
ofthedateonwhichitwassigned(Section4(4)r/wRule6)
Training vacancies should be reserved by employer for scheduled castes and scheduled tribes at
suchratiosasprescribedunderScheduleIIAoftheRules(Section3AreadwithRule5)
Satisfiessuchstandardsofeducation(asspecifiedinSchedule1andSchedule1AoftheRules)and
physicalfitness(asspecifiedinScheduleII)whichareasfollows:
a)Chemicals:
Page1of127
AttendantOperatorPassed10thClassunder10+2systemwithScience(PhysicsandChemistry)and
Mathsassubjectsoritsequivalent
b)InstrumentMechanicPassed10thClassunder10+2systemwithScience(PhysicsandChemistry)
andMathsassubjectsoritsequivalent
c)LaboratoryAssistantPassed10thclassunder10+2systemsoritsequivalent
d)PlasticProcessingOperatorPassed10thClassunder10+2systemsoritsequivalent
e)MaintenanceMechanicPassed10thClassunder10+2systemwithScienceandMathsassubjectsor
itsequivalent
f)RefrigerationandAirConditioningMechanic:Passed10thclassexaminationunder10+2systemwith
Science(PhysicsandChemistry)assubjectoritsequivalent
g) Power Plant Boiler attendant Passed 10th class examination under 10 + 2 system with Science and
Mathsassubjectsoritsequivalents
h)PowerPlantSteamTurbinecumAuxiliaryPlantOperatorPassed10thclassexaminationunder10+2
systemofeducationoritsequivalent
i)PowerPlantSwitchBoardAttendantPassed10thclassexaminationunder10+2systemofeducation
oritsequivalent
HealthStandardsareasspecifiedinSchedule2totherules
Penalty forengagingan apprentice in contraventionoftheabovestandards:Imprisonmentforupto6
monthsorfineorboth
2)Section3AreadwithRule5andScheduleIIA
Training place to be reserved for Scheduled Caste and Scheduled Tribes in the ratio prescribed under
ScheduleIIA:
SCtototal:1:17
STtototal:1:17
Penaltyforcontravention:Imprisonmentforupto6monthsorfineorboth
3)Section4readwithRule6andSchVI
Acontractofapprenticeshiphastobeenteredintoasperthebroadtermsandconditionsmentioned
underScheduleVI
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This contract of apprenticeship has to be sent to the apprenticeship adviser for registration within 3
monthsfromthedateitwassigned.
Penaltyforcontravention:FinebetweenRs1000andRs3000
4)Section6r/wRule7andScheduleI
Theperiodofapprenticeshiptrainingistobespecifiedinthecontractandthishastobeinaccordance
totheperiod(mentionedasperdifferentcategoriesofapprenticeshiptraining)mentionedinSection6
Chemicals:
Maintenancemechanic:3years,rebateallowedinapprenticeshiptraining2years
Refrigeration and Air conditioning mechanic 3 years rebate allowed in apprenticeship training 2
years
AttendantOperatorFor10thpass3years,rebateallowedinapprenticeshiptraining2yearsfor
BScpass1years,rebateallowedinapprenticeshiptraining6months
InstrumentmechanicFor10thpass3years,rebateallowedinapprenticeshiptraining2yearsfro
BScpass1year,rebateallowedinapprenticeshiptraining6months
LaboratoryAssistantFor10thpass3yearsrebateallowedinapprenticeshiptraining2years
ForBScpass1years,rebateallowedinapprenticeshiptraining6months
Fibrereinforcedplasticprocessor2years,rebateallowedinapprenticeshiptraining1year
Plasticprocessingoperator2years,rebateallowedinapprenticeshiptraining1year
PowerPlantBoilerAttendant3years,rebateallowed6months
PowerPlantSteamTurbinecumAuxilliaryPlantOperator3years
Powerplantswitchboardattendant3years
Penaltyforcontravention:finebetweenRs1000andRs3000
5)Section8
Theratioofapprenticestothenumberofworkers(otherthanunskilledworkers)
Chemicals:
Maintenancemechanic1:7
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RefrigerationandAirconditioningmechanic1:3
Attendantoperator1:10
Instrumentmechanic1:3
LaboratoryAssistant1:4
Fibrereinforcedplasticprocessor1:5
Plasticprocessingoperator1:5
Powerplantboilerattendant1:4
6)Section9
Suitable arrangements to be made in the workshop to impart course of practical training to the
apprentices
Incasetherearemorethan500workersworkingintheestablishment,trainingshallbeimpartedto
thetradeapprenticeseitherin:
Separatepartsoftheworkshopbuildingor
Separatebuildingsetupbytheemployer
Thesyllabus/equipmentforpracticaltrainingandtheprogramofapprenticeshiptrainingandthe
facilitiesrequiredforthesamerequireCentralGovernmentapproval
Penaltyforcontravention:FinebetweenRs1000andRs3000
7)Section11readwithRule6andScheduleV
Theobligationsoftheemployerunderthisactareasfollows:
TocarryoutsuchobligationsasmentionedinScheduleVoftheRules
Toprovidetraininginaccordancewiththeprovisionsoftheact/rules
To ensure that a person who possess the prescribed qualifications is in charge of the training of
apprentice
TocarryoutotherobligationundertheContractofApprenticeshipasprovidedinScheduleVs
Apprentice shall not be allowed to work overtime unless approved from the Apprenticeship
Adviseristaken
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TheprovisionsofHealth,SafetyandWelfareasmentionedintheFactoriesActshallalsoapplyto
theapprenticesasiftheyareemployedinthefactory(Section4)
Ifanypersonalinjuryiscausedbywayofaccidentarisingoutofandinthecourseofhistraining,
employershallbeliabletopaycompensationinaccordancewiththeWorkmenCompensationAct,
subjecttothemodificationspecifiedintheschedule(Section16)
If the contract is terminated on account of failure of employer in carrying out the terms and
conditions mentioned in the contract, such employer shall be liable to pay the apprentice
compensationofanamountequivalenttohis3monthsofstipendlastdrawn(Rule10orRule8
pleasecheck)
Toprovideadequateinstructionalstaff
Theprogressofsuchtraineehastobeassessedbytheemployerfromtimetotime
8)Rules12(2)and12(3)
Hours of work have to be within 10 AM and 6 PM. For additional hours of work, permission of the
apprenticeshipadviserisrequired
StipendduringTraining(Rule11)
To pay such stipend at a rate not less than the prescribed minimum rate or the rate which was
beingpaidbytheemployeron1stJanuary1979tothecategoryofapprenticesunderwhichsuch
apprenticefalls,whicheverishigher(Section13)
The minimum rate of stipend payable to trade apprentices during 1st, 2nd, 3rd and 4th year of
trainingshallbeminimumRs680,Rs780,Rs900andRs1020respectivelypermonth(Rule11(1))
The minimum rates (per month) of stipend payable to Graduates, Technician (Vocational)
ApprenticesshallbeRs1630/forEngineeringGraduates,Rs1160/forSandwichCourse(Students
fromdegreeinstitutions),Rs1160/forDiplomaHolders,Rs940/for SandwichCourse(Student
fromdiplomainstitutions)andRs900/forVocationalCertificate(Rule11(2))
Stipendshouldbepaidby10thofthenextmonth(Rule11(3))
Nodeductiononaccountofcasualleaveormedicalleave(Rule11(4))
Nostipendshallbepaidforextraordinaryleavetakenbysuchapprentice(Rule11(4))
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Continuance of payment shall be subject to the work and conduct of the apprentice being
satisfactory.(Rule11(6))
Iftheworkandconductisnotsatisfactory,employershallreporttotheApprenticeshipadviserand
with hisconsentmay stopmakingpayment.Insuchcases,opportunityofbeing heardhastobe
giventoapprentice(Rule11(7)
If Apprenticeship Advisor do not give decision within 30 days of the receipt fo report it shall be
deemedthathehasgivenhisconsenttostopmakingpaymentofstipend(Rule11(8))
Conditionsastohours,leave,attendance
HoursofWork(Rule12)
Hoursofworkhavetobewithin10AMand6PM.Foradditionalhoursofwork,permissionofthe
apprenticeshipadviserisrequired
Notrainingduring10:00p.m.to6:00a.m.withoutthepriorapprovalofApprenticeshipAdvisor
Total number of hours per week shall be 42 to 48 hours (including time spent on related
instructions)
Graduate, Technician and Technician (vocational) apprentice shall work according to the normal
workinghoursoftheconcerneddepartment
Section13ReadwithRule11
Stipends at a rate not less than the prescribed minimum rate (As specified in Rule 11) to be paid to all
apprentices:
TradeApprentices:
Firstyearoftraining:Rs680permonth
Secondyearoftraining:Rs780permonth
Thirdyearoftraining:Rs900permonth
Fourthyearoftraining:Rs1020permonth
Graduate:TechnicianandTechnician(vocational)Apprentices
EngineeringGraduatesRs1630permonth(forpostinstitutionaltraining)
Sandwichcourse(Studentfromdegreeinstitutions)Rs940permonth
VocationalCertificateHolderRs900permonth
Paymentshouldnotbeonthebasisofpiecework
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OutputBonusandIncentiveSchemearenotbeimposedontheapprenticetheapprenticehas
thechoiceofwhetherornottooptfortheschemes
10)Section19readwithRule14
ThefollowingreturnsaretobefiledwiththeStateApprenticeshipAdviserorRegionalDirector
ReturninFormApprenticeIVinScheduleIIItobepreparedwithin7daysfromthedateofjoining
of the apprentice and a duplicate of the same to be submitted to the Principal or head of the
Institutewherebasictrainingorrelatedinstructionsshallbeimparted
IndexcardinFormApprenticeshipIIinScheduleIIItobesubmittedwithin15daysofthedateof
registrationofthecontractofapprenticeship
ReportinFormApprenticeshipIIinScheduleIIIattheendofeachhalfyear
ParticularsofTradeApprenticeswhosatisfyminimumconditionsofeligibilitytoappearinensuring
tradetestinMarchorSeptembertobesubmittedinFormApprenticeshipIIIinScheduleIII
Record of work done and studies undertaken by the Graduate, Technician and Technician
(Vocational)foreachquartertobesentinFormApprenticeshipVIinScheduleIII
ProgressReportinFormApprenticeshipIandFormIAinScheduleIII,oftheeligibletradeapprentices
tobesubmittedtotheTradeTestingOfficeratleast7daysbeforecommencementoftheTradeTest
Thefollowingreportsandrecordsshallbemaintained:
RecordofbasicorpracticaltrainingandinstructioninFormApprenticeIAinScheduleIIIanda
copyofsuchreportistobesenttotheRegionalDirectorortheStateApprenticeshipAdviserat
theendofeveryhalfyear.ThereportshallbekeptintheFormApprenticeshipI
Details relating to Trade Theory, Workshop Calculation, Science, Engineering, Drawing and
SocialStudiesshallbeenteredinFormApprenticeshipIAperiodically
RegisterofAttendancetobemaintained
Action taken for irregular and unauthorised absence shall be recorded in the Register of
Attendance
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IndexcardinFormApprenticeshipVinScheduleIIIwithcompletebiodataoftheGraduate,Technicianor
Technician(Vocational)tobesentwithin10daysoftheapprenticejoiningtheinstitutiontothefollowing
authorities
CentralApprenticeshipAdviser
Director,RegionalBoardofApprenticeshipTraining
TechnicalInstitution(incaseofSandwichCoursestudent)
GrantofLeave(Rule13)
Ifthetotalleaveislessthan37daysin ayear,theapprenticeshallbeentitledtothe followingkinds of
leave:
a)CasualLeave
Maximum12daysinayear(Anyholidayinterveningduringtheperiodshallnotbecounted
Leavenotutilizedshalllapseattheendoftheyear
Itcannotbecombinedwithmedicalleave.Ifsuchleaveisproceededorfollowedbymedicalleave,
theentireleavetakenisconsideredaseithermedicalorcasualleave,provideditdoesnotexceed
themaximumperiodofmedicalorleave,asthecasemaybe
b)MedicalLeave
Maximum15daysinayear
Unusedleaveallowedaccumulatinguptomaximum40days
Anyholidayinterveningduringtheperiodshallbetreatedasmedicalleave
Ifleaveexceeds6days,medicalcertificatehastobeproduced
Female Apprentice (with one surviving child) may be granted medical leave for 90 days without
paymentofstipendandthetrainingperiodshallbeextendedaccordingly
ExtraordinaryLeaveMaximum10daysormoremaybegranted
Iftheestablishmentworksfor5daysinaweek(total45hoursperweek),minimumattendanceshouldbe
200daysinayear(167daysforpracticaltrainingand33daysforrelatedinstructions)
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Iftheestablishmentworkfor5andhalfor6daysaweek,minimumattendanceshouldbe240daysina
year(200daysforpracticaltrainingand40forrelatedinstructions)
ConclusionofTraining:
Such person shall appear for a test to be conducted by the National Council to determine his
proficiency
Onpassingthetestsuchpersonshallbegrantedacertificateofproficiency(Section21)
It is not obligatory on the part of employer to offer any job to such apprentice neither it is
obligatoryonthepartofapprenticetoacceptanyjobprovidedbysuchemployer(Section21)
Penalty:
Imprisonmentupto6months;or
FineRs3,000/;orboth
SchedulesoftheRules
Schedule1
Schedule1A
:MinimumEducationalQualificationsAnnexure2
: Minimum Educational Qualifications for persons engaged as a graduate
ortechnicianorTechnicianVocationalAnnexure3
ScheduleII
:MinimumStandardsofPhysicalFitnessAnnexure4
ScheduleIIA
:Statewisereservationoftrainingplacesforscheduledcastesandtribes
Annexure5
ScheduleIII
:RequisiteForms/Documents
ScheduleIV
:QualificationsofpersonsinchargeofTrainingAnnexure6
ScheduleV
:ObligationsoftheemployerAnnexure7
ScheduleVI
:TermsandConditionsofcontractsforGraduate,Technicianand
Technician(Vocational)ApprenticesAnnexure8
Page9of127
ChecklistforthecomplianceoftheActandrulesmadethereunder:
S.No. Provision
BriefDescription
Periodicity
Authority
Designated
Officer
1.
Sec3
Restrictiononwhocanbeanapprentice:
Atthetime
Person
a)Hastobeof14yearsofageorabove
of engagin
entrusted
b) Satisfies prescribed health and educatio the
with
standards
supervisionan
apprentice
control
ofemployees
2.
Sec 3A r/wProvision for reservation for SC/ST, accordin Asand

Rule5andSch totheratioprescribedin
IIA
3.
Ditto
when
ScheduleIIA
Sec 4 r/w Ru Apprenticeship contracts (terms of th
Apprenticeship
6andSch.VI contract will be according to Sch. VI) to b
Adviser
enteredtowithapprenticesandregistrationo
Ditto
(fo
registration)
thecontract
4.
5.
Sec 6 r/w Ru Periodofapprenticeship
As
7&Schedule
prescribed
Ditto
Schedule8r/wRatio of trade apprentices to workers othe Ongoing

Rule5
Ditto
thanthenunskilledworkers
&Schedule
IIA
6.
Sec9
Suitable arrangements to be made in th Ongoing
Apprenticeship
workshop,bytheemployer,toimpartpractic
adviserApproval
trainingtotheapprentices
ofsyllabusisby
Ditto
theCentralGovt
7.
Sec10
A trade apprentice undergoing practica Ongoing
Ditto
trainingshallduringthetrainingperiodshallb
givenacourseofrelatedinstructionsapprove
bytheCentralGovernment
8.
Sec 11 r/wObligations towards apprentices like providin Ongoing

Rule 6 and Sc training,
V
qualified
instructor,
followin
schedule V for terms of contract o
Page10of127
Ditto
apprenticeshipetcinaccordancetotheactan
rulesetc
9.
Rule 12 (10 Hoursofworktobebetween10A.M.
Ongoing
andRule12(2 and6P.M.
Apprenticeship
adviser
for
Ditto
th
purpose of havin
additionalhours
ofwork
10.
11.
Sec 13 r/wMinimumstipendasprescribedunderRule1 Ongoing

Rule11
tobepaid
Rule14
Recordsregardingprogressintraining
tobemaintainedandreturnsregarding
thesametobefiledasandwhenrequired
Page11of127
Ongoing
Ditto
Prescribedauthoritie Ditto
StatutoryForms
FollowingformsareprescribedinScheduleIIIoftherules:
Form
Particulars
Duration
Remarks
apprentice
Dateof
Compliance
ShipNo.
Within 3 months o Shouldbesubmittedwith
CopyofContract
enteringintocontract theApprenticeshipAdviser
1
IndexCard
Onjoining
In duplicate and one should be submitte Fortradeapprentic

totheconcernedauthoritywithin15day
ofregistrationofcontract
1A
Record
of
bas By 15
th
April and b To be submitted to the concerne Fortradeapprentic
th
15 October
training
authority&saidreportshallbekeptinsid
Form1
Halfyearlyreports
By 15
th
th
April and b Shall be submitted to the concerne Fortradeapprentic
15 October
3
Particulars
of
authorityalongwithForm1&1A
th During November an The particulars of such apprentices wh Trade
apprenticeeligible
May
fortest
satisfytheminimumconditions
Apprentice
of eligibility to appear in the ensurin

tradetestheldinMarchorSeptember.T
be submitted with the concerne
authorities
1&1A
Progressreport
Before 7 days of th On receipt of information of the tes Trade

test
progressreportsshallbesubmittedtoth apprenticeship
tradetestingofficerinadvance
Return
of
newWithin7daysofjoinin In duplicate. One to the concerne Trade
trainees
authority and another to the principal o apprenticeship

theinstitute
Register
o Ongoing
attendance
5
IndexCard
Details of attendance, irregular an Trade

unauthorisedabsence
apprenticeship
Within 10 days o In case of graduate, technician o GraduateTechnicia

joining
technician(vocational),employer
shall prepare index cards with complet
Page12of127
biodateandonecardtobe sendtoeac
of : Central Apprenticeship advise
DirectorRegionalBoardofApprenticeshi
Training and in case of Sandwich cours
studentthetechnicalinstitute
6
RecordofWork
At the end of eac In case of graduate, technician o

quarter
technician(vocational),employer
Shall maintain a record of work for eac
quarter and shall be send to Director
RegionalBoardorApprenticeshiptraining
Page13of127
ChecklistforthecomplianceoftheActandrulesmadethereunder:
SrNo.
Particulars
1.
2.
Yes
No
N.A.
Remarks
Whetheranyapprenticeshiptraineeshavebeenappointed
Whether any letter received from the authorities to appoint
suchnumberofapprentices
3.
Whetherapprenticeappointedaspertheletter
4.
Whether such apprenticeship trainees satisfies standards of
educationasprescribedinSchedule1or1A
5.
Whethersuchapprenticeshiptraineesorsoappointedsatisfies
physicalfitnessasprescribed
6.
WhetherperiodoftrainingisasspecifiedinRule7
7.
Whethercontracthasbeenenteredwithsuchtrainee
8.
Whether obligations mentioned in Schedule V has been
complied
9.
Whether copy of contracts entered into has been sent for

registration
10.
Whether training has been provided in complying with the

provisionsoftheact/rules
11.
Whether obligations as mentioned in the contract has been

compliedwith
12.
Whether any personal injury has been caused by way of

accident
13.
Ifaccidenthasoccurredwhethercompensationhasbeenpaid
inaccordancewiththeWorkmenCompensationAct
14.
Whetherstipendhasbeenpaidontime
15.
Whether conditions relating to hours, leave, attendance has
beencompliedwith
16.
Whetherthecontracthasbeenterminatedbeforetheexpiryof
termsmentionedinthecontract
17.
Whether all requisite forms has been filed along with the
returnswiththeDirectorateofTechnicalEducation
Page14of127
Act
:TheChildLabour(ProhibitionandRegulation
Act,1986)
Rulesframedthereunder :TheChildLabour(ProhibitionandRegulation)
Rules,1988
Preamble
Anacttoprohibittheengagementofchildrenincertainemploymentandtoregulatetheconditionsof
workofchildrenincertainotheremployments.
Childmeansapersonwhoisbelow14yearsofage(Section2(ii))
RestrictiononEmployments(Section3r/wPartAandBoftheSchedule)
ChildbelowtheageoffourteenshallnotbeallowedtoworkinsuchoccupationassetforthinPartAof
theScheduleorinanyworkshopwhereinanyoftheprocesssetforthinPartBoftheScheduleiscarried
on
Howeverhewillnotbeallowedtoworkinsuchworkshopprovideditiscarriedbytheaidofhisfamily
ortoanyschoolestablishedbyorreceivingassistanceorrecognitionfromgovernment
Hoursandperiodofwork(Section7)
Childshallnotworkformorethan3hourswithoutanintervalforrestforatleastonehour.
Theperiodofworkshallnotexceed6hoursincludingtherestintervalandtimespentonwaiting
forwork
Childnotallowedtoworkduring7pmand8am
Overtimenotallowed
Doubleemploymentofthechildisbanned.Ifachildisworkinginanyestablishment,heisnot
requiredtoworkinotherestablishment
Page15of127
WeeklyHolidays(Section8)
Onewholedayholidayallowedineachweek
Noticeofholidays should bepermanentlydisplayed in aconspicuousplaceandit shallnotbe

alteredmorethanoncein3months
Noticetobegiven(Section9)
Notice has to be given to the Inspector within whose local limits the establishment is situated
regarding:
a) Thenameandsituationoftheestablishment
b) Thenameofthepersoninactualmanagementoftheestablishment
c) Theaddresstowhichthecommunicationregardingtheestablishmentistobesent
d) Thenatureoftheoccupationorprocesscarriedonintheestablishment
Within30daysfromthedateofemploymentofanychild
Section11r/wRule16andFormA
A register having the following details should be available for inspection by the inspector at all times
whenworkisbeingcarriedonintheestablishment
Nameanddateofbirthofeverychildemployed
Hoursandperiodofworkandintervalofrest
Natureofworkthatthechildisexpectedtodo
Otherparticularsthatmaybeprescribed
SuchregisteristobemaintainedinFormA
Onayearlybasisthoughitshallberetainedforaperiodof3yearsafterthelastentryhasbeen
made
HealthandSafety(Section13)
The appropriate Government may be notification, makes rules for health and safety of the children
employed.
Penalty(Section14)
Page16of127
Ifachildisemployedorpermittedtobeemployed.Thepunishmentextendstoimprisonment
foratermnotlessthan3monthsandnotexceeding1yearorwithafinewhichshallnotbeless
thanRs.10,000butwhichmayextendtoRs20,000orboth
If there is a failure to give notice as required under Section 9, failure to maintain registers or
making erroneous entries in registers, in accordance with Sec 11, failure to display notices as
requiredbySec12orincaseofcontraventionofanyotherprovisionsoftheAct
ScheduletotheAct
:Listofoccupationandprocessesinwhichchildrenarenot
allowedtoWork.AnnexureI
StatutoryRequirements:
NoticetotheInspector(Section9)
If the child is employed or allowed to work, Occupier shall within a period of 30 days from the
commencement of employment, send to Inspector a written notice containing particulars such as
name,addressofestablishment,nameofthepersoninactualmanagement,communicationaddress
andnatureofoccupation.
Display in English and local language a notice containing abstract of Section 3 (prohibition of
employment)andSection14(penalties)(Section12)
Registermaintainedundertheactshouldbeforaperiodofthreeyearsafterthedateofthelastentry.
(Section12)
Registershouldbeandshouldbeavailableforinspectionbytheinspectoratalltimeswhenworkis
beingcarriedonintheestablishment.Theregistershouldcontainthefollowingdetails:
a) Nameanddateofbirthofeverychildemployed
b) Hoursandperiodofworkandintervalofrest
c) Natureofworkthatthechildisexpectedtodoso
d) Otherparticularsthatmaybeprescribed
e) SuchregisteristobemaintainedinFormA
f)
Onayearlybasisthoughitshallberetainedforaperiodof3yearsafterthelastentryhasbeen
made.(Section11readwithrule16).
Followingformsareprescribedintherules:
Page17of127
FormNo
Particulars
Duration
Remarks
Register of Children Ongoing
Detailsoftheworkincludingname,fathers
employed
name, DOB, address, joining, name of

work,dailyhours,intervals,wagesetc
CertificateofAge
Whenever required To be issued by appropriate medical

byInspector
authority
Checklist:
No.
1.
Provision
Section3
BriefDescription
Periodicity
No employment of Ongoing
children
Authority
N.A.
Designated
Cross
Officer
Reference
Occupier i.e. a
in
person who has
occupationssetout
ultimate control
inPartAorBofthe
over affairs of
schedule
establishment
Page18of127
Act
:TheContractLabour(RegulationandAbolition)
Act,1970
Rulesframed :TheMaharashtraContractLabour(Regulation
thereunder
andAbolition)Rules,1971
No
Provision
BriefDescription
Periodicity
Authority
Designated
Officer
1.
Sec 19 & Firstaidboxtobeprovided.Aperson Ditto
Ditto
Ditto
Inspector/
Ditto
Sec 20 r/w trained in first aid to be present,

Rule 58 to during the working hours of the
Rule62
establishment,if15ormorepersons
areemployedintheestablishment
2.
Sec 21 r/w Dulyauthorisedrepresentativestobe Asandwhen

Rule72,73
presentduringthepaymentofwages
and certify the same. Payment of
wages to workers in case the
contractorfailstomakepayment
3.
Sec 29 r/w Registers
and
records
to
be Ongoing/
Chapter VII maintained.Returnstobefiled
Annualasthe Registering
oftherules
casemaybe
authority as
the
case
maybe
4.
Sec9
Contract labour cannot be employed Ongoing
Ditto
in case registration has not been
donewithinthespecifiedtimeorhas
beenrevoked
Page19of127
Preamble
An acttoregulatetheemploymentofcontractlabourincertainestablishmentsandtoprovidefor its
abolitionincertaincircumstanceandformattersconnectedtherewith
Applicability
Toeverycontractorwhoemploysinpreceding12months20ormoreworkmen
Toeveryestablishmentinwhich20ormoreworkmenareemployedorwereemployedonany
dayofthepreceding12monthsascontractlabour
RegistrationofEstablishment
TheprincipalemployerwhointendstoappointsContractLabourthroughcontractorsisrequired
to make his establishment registered with the registering officer of the area in which the
establishmentsoughttoberegisteredislocated(Section7readwithrule17)
Applicationhastobemadebeforeappointingsuchlabourforwhichtheregisteringofficershall
grantcertificateofregistration
If the registration is not done or if the registration has been revoked, the principal employer
cannotemploycontractlabour(Section9)
LicencetoContractors
TheContractorscanundertakeorexecuteanyworkthroughcontractlabouronlyafterreceiving
licencefromtheRegisteringOfficer
Application has to be made in the prescribed form and shall contain the particulars regarding
the location, nature of process, operation or work which contract labour is to be employed
(Section13)
Licenceshallbevalidforsuchperiodasmaybeprescribedinthelicenceandshallberenewed
fromtimetotimeforsuchperiodandonpaymentofsuchfeesandonsuchconditionsasmay
beprescribed.(Section13)
FirstAidFacility(Section19r/wSection20&Rules43&44)
Iffirstaidfacilityhasnotbeenprovidedforbythecontractorwithin60daysoftheapplicabilityof
the act to the establishment or 30 days after the employment of contract labour, the Principal
Employerhadtoprovideforthesamewith30daysoftheexpiryoftheperioddescribed
Page20of127
ThefirstaidboxshallbeawhiteboxwithaRedCrossmarkonit
The first aid box in establishments employing less than 50contract labourers shall contain the
following:
6smallsterilizeddressings
3mediumsizedsterilizeddressings
3largesizedsterilisedburndressings
1(30ml)bottlecontainingsalvolatinehavingthedoandmodeofadministration
indicatedonthelabel
1snakebitelancet
1(30)gmsbottleofpotassiumpermanganatecrystals
1pairofscissors
1copyoftheFirstaidleafletbytheDirectorGeneral,Factoryadvisoryserviceand
labourinstitute,GovernmentofIndia
Abottlecontaining100tablets(eachof5grams)ofaspirin
Ointmentforburns
Abottleofsuitablesurgicalantisepticsolutions
6smallsterilizeddressings
The first aid box in establishments employing more than 50 contract labourers shall contain the
following:
12smallsteriliseddressings
6mediumsizedsteriliseddressings
6largesizedsterilisedburndressings
6(15gms)packetssterilizedburndressings
1(60ml)bottlecontaining2%alcoholicsolutionofiodine
1(60ml)bottlecontainingsalvolatinehavingthedoandmodeofadministrationindicatedon
thelabel
1snakebitelancet
1(30)gmsbottleofpotassiumpermanganatecrystals
1pairofscissors
Page21of127
1 copy of first aid leaflet issued by the director general, factory advice service and labour
institute,GovernmentofIndia
Abottlecontaining100tablets(eachof5grams)ofaspirin
Ointmentforburns
Abottleofsuitablesurgicalantisepticsolutions
Nothingexcepttheprescribedcontentsshallbekeptinthefirstaidbox
In both types of establishment arrangements have to be made for immediate recoupment of

equipmentwhenevernecessary
Incaseofestablishmentwhichemploys15ormorethan15contractlabourersthefirstaidboxhas
tobekeptwithaseparatepersonresponsibleforthesameandtrainedinfirstairtreatment
He/Sheshallalwaysbereadilyavailableinthevicinityduringtheworkinghoursoftheestablishment
Section21readwithRule72,73
Arepresentativedulyauthorisedbytheprincipalemployershallbenominatedtobepresentatthe
timeofdisbursementofwagesbythecontractor
Suchrepresentativeshallaffixhis/herinitialagainsteachentryasregardsthepaymentofwagesand
certifytheamountpaidaswagesattheendoftheentriesinthefollowingForm:
Certified that the amount shown in Column No._________ has been paid to the workman
concernedinmypresence
IfthecontractorfailstopaywagesormakesshortpaymentthenthePrincipalEmployerhastopay
thetotalwagesorthebalancewhateverthecasemaybe.
Section29r/wChapterVIIoftheRules
RegisterofcontractorsinFormNo.XIIaretobemaintained
Withinsevendaysofcommencementandcompletionofworkundereachcontractor,thePrincipal
Employer has to submit a return in Form XIII to the inspector indicating the actual date of
commencementorthecompletionofworkbythecontractlabour
AnnualreturnsinFormXXVinduplicatetobesenttotheregisteringofficerconcernedbythe15thof
Februaryofthefollowingyear
Page22of127
All registers are to be kept at an office or nearest convenient building within the precincts of the
workplaceorataplacewithintheradiusofthreekilometres
The principal employer is also to maintain a register containing particulars of contract labour
employedthenatureofworkperformedbythem,theratesofwagespaidtothem.Thecontentsof
theregistershavetobeinEnglishandHindiorinthelanguageunderstoodbythemajorityofthe
workers
Theregistershavetobemaintainedforaminimumperiodofthreeyearsafterthedateofthelast
entry
Theregistersandrecordshavetobeproducedbeforetheinspectororanyotherpersonauthorised
ondemand
Notice containing the following particulars has to be displayed in English, Hindi or any other
languageunderstoodbythemajorityofworkersinconspicuousplacesintheestablishmentandthe
worksite:
a) Amountofwages
b) Hoursofwork
c) Dateofpaymentofwages
d) Namesandaddressesofinspectorshavingjurisdiction
e) Dateofpaymentofunpaidwages
Thenoticeshavetobemaintainedincleanandlegiblecondition
AcopyofthenoticeshastobesenttotheInspectors
Anychangeintheparticularshavetobenotifiedtotheinspector
Section9
Nocontractlabourcanbeemployedifregistrationhasnotbeendonewithinthetimefixedorifthe
registrationhasbeenrevoked
ChapterVIoftheAct
Penaltiesareprescribedinthefollowingcircumstances:
Ifapersonobstructs,wilfullyneglectstoaffordanyreasonablefacilityformakingany
Page23of127
inspection, enquiry, investigation to an Inspector in the discharge of her/his duties, such person
shall be punishable with imprisonment for a term which may extend to 3 months or with fine
whichmayextendtoRs500orboth
Ifapersonwilfullyrefusestoproduce/preventsorattemptstopreventtheproductionof
anyregisterorotherdocumentdemandedbytheInspector,suchpersonshallbepunishablewith
imprisonmentforatermwhichmayextendto3monthsorwithfinewhichmayextendtoRs500
orboth
Ifapersonwilfullyrefusestoproduce/preventsorattemptstopreventstheproductionof
AnyregisterorotherdocumentdemandedbytheInspectorsuchpersonshallbepunishablewith
imprisonmentforatermwhichmayextendto3monthsorwithfinewhichmayextendtoRs500
orboth
ContraventionoftheprovisionsoftheActortherulesmadethereunder,prohibitingrestrictingor
regulating the employment of contract labour entails penalties as follows; Imprisonment which
mayextendtothreemonthsorwithfinewhichmayextendtoRs100everydayduringwhichsuch
contraventionscontinuesafterconvictionforthefirstcontravention
Incaseofcontraventionsotherthantheonesforwhichnospecificpenaltieshavebeenprescribed
theoffenderistobepunishedforatermwhichmayextendtothreemonthsimprisonment,ora
fineofRs1000orwithboth
Ifthepersoncommittingtheoffenceisacompany,thecompanyandeverypersonresponsibleshall
bedeemedtobeguiltyandpunishedaccordingly.Ifitisprovedthatthedirector,manager,managing
agent etc were aware of the contravention and acted in connivance in respect of the same such
personsshallbealsobeproceededagainstaccordingly
TermsandConditionsofLicence(Rule25)
Licenceshallbenonrecoverable
Number of workmen employed as contract labour shall not exceed the maximum number as
specifiedinthelicence
Wages shall be paid by contractor at such rates not less than as specified in agreement or
MinimumWagesAct
Page24of127
Thehoursofworkandotherconditionsofserviceoftheworkmenofthecontractorshallbeas
per the provisions of the Minimum Wages Act or as per the agreement entered whichever is
morebeneficialtothecontractlabourers.
Inothercasesthehoursofworkandotherconditionsofworkshallbesameasapplicabletothe
workmendirectlyemployedbytheprincipalemployeroftheestablishment.
If20ormorewomenareordinarilyemployed,roomsfortheuseofchildrenbelow6yearsshall
beprovidedandmaintained
Licencegrantedisvalidupto31stDecemberofeachyear(Rule27)
Applicationshouldbemadeforrenewalatleast60daysbeforeitsexpiry.Ifapplicationismade
within time limit, it is deemed to have been renewed until such date when the renewal is
grantedorrefused
WelfareandHealthofContractLabour
FollowingfacilitieshastobeprovidedbytheContractor
Canteens
RestRooms
DrinkingWater
UrinalsandLatrines
WashingFacilities
Firstaidfacilities(FirstaidboxshouldcontainsuchequipmentsasmentionedinRule44)
If the contractor does not provide any of the above facilities to the contract labour, such
amenityshallbeprovidedbytheprincipalemployerwithinsuchtimeasmaybeprovided
If expenses are borned by the principal employer to provide the above amenities, it may be
recovered from the contractor either by deduction from the amount payable or as a debt
payable(Section20)
Wages
Contractorisresponsibleforpaymentofwagestoeachworkeremployedbyhimasacontract
labour
It is the duty of the representative nominated by the principal employer to certify that the
amountshasbeenpaidaswagestocontractlabourers
Page25of127
If the contractor fails to make payment of wages or makes shorter payments, the principal
employer shall be liable to make payment of wages in full or the unpaid balance due to such
contractlabourersandcanrecovertheamountsopaidfromthecontractor
Wagestobepaidincurrentcoinorcurrencyforaperiodofnotmorethan1month
Itshouldbepaidonworkingdaywithin7thday(10thdayincasewhereworkersaremorethan
1000)
Ifaworkeristerminatedheshallbepaidwagesbynextday.
Finalpaymentshouldbemadewithin48hours
The provisions of Payment of Wages Act or the Minimum Wages Act as the case maybe
regardingtime,conditionsofpaymentofwages,deductionsetcshallbeapplicable
Noticeshoulddisclosethewageperiod,placeandtimeofdisbursementofwagesandshallbe
displayedattheplaceofworkandacopysentbythecontractortotheprincipalemployer
Penalty
Imprisonmentupto3monthsor
FineuptoRs1,000/orboth
StatutoryForm
Followingforms/documentsareprescribedundertherules:
FormNo. Particulars
I
Duration
Remarks
Application for registration Before

byestablishments
appointing Should be made in triplicate
contractlabour
alongwith fees as prescribed

under rule 26 to the registering
officer of the area in which the
establishmentislocated
II
Certificateofregistration
After
receipt
of Issuedbytheregisteringofficer
applicationforregistration
III
Register
of
certificates Ongoing
issued
Maintained by registering officer

giving particulars of certificates
Page26of127
issued
Changes in the particulars Within 15 days of the No form is prescribed. It should

prescribed in certificate of change
beintimatedtoregisteringofficer
registration
ofparticularsandreasonsforsuch
change
IV
Application for licence by Before

contractors
appointing Should be made in triplicate to
contractlabourers
licence officer alongwith the

prescribed
fees/deposit
as
mentionedinrule24and26.Such
application
should
be
accompaniedbyacertificatefrom
principalemployerinFormNo.V
V
Certificate
by
principal To be enclosed alongwith
employer
applicationforlicence
VI
Certificateoflicence
Afterreceivingapplication
VIA
Intimation to inspector of Within

commencement
days
of The contractor shall inform the
and commencement within 7 inspector
completionofwork
of
the
date
of
days of completion of commencement and completion

work
VII
Issuedbythelicensingofficer
ofwork
Application for renewal of Atleast60daysbeforethe Should be made in triplicate

licence
dateofexpiry
alongwiththefees
FormNo. Particulars
Duration
Remarks
VIII
Ongoing
To be maintained by principal
RegisterofContractors
employer
IX
Register
of
persons Ongoing
Tobemaintainedbycontractors
employed
X
EmploymentCard
Onthedateofjoining
XI
ServiceCertificate
On
termination
Tobeissuedbycontractor
of Tobeissuedbycontractor
employment
XII*
RegisterofMusterRoll
Ongoing
XIII*
RegisterofWages
Ongoing
Page27of127
XIV*
XV*
Combined muster roll cum
Ifthewageperiodisoneweekor
wagesregister
less
WagesSlips
Atleast a day prior to the

disbursementofwages
XVI*
Register of deductions for Ongoing
damagesorloss
XVII*
Registeroffines
Ongoing
XVIII*
Registerofadvances
Ongoing
XIX*
Registerofovertime
Ongoing
XIXA
Return
Within seven days of To be submitted by the principal

commencement
and employer
completionofwork
XX
Halfyearlyreturn
XXI
AnnualReturn
By 31st July and 31st To be submitted in duplicate by

December
thecontractor
By15th ofFebruary
To be submitted in duplicate by
theprincipalemployer
Displayof
Acts
Every contractor shall display an
&
abstract of acts and rules in
Rules
Displayof
english,hindiandmarathi
Principal employer shall display
notices
notice showing the wages, hours

of work, wage periods, date of
payment
of
wages,
names,
address of the inspectors etc in

english, hindi or marathi in
conspicuousplace
*IftheestablishmentisgovernedbyPaymentoftheWagesActorMinimumWagesActandrulesmade
thereunder,theregistersasmentionedthereundershallbedeemedtoberegistersandrecords(Form
Nos. from XII to XIX) to be maintained by the contractor under The Maharashtra Contract Labour
(Regulation&Abolition)Rules,1971.
Page28of127
ChecklistfortheContractLabourers
Paymentmadewithin7days
Minimumwagesispaidaspertheminimumwagesact
Paymentismadeinthepresenceoftherepresentativeofthecompany
Halfyearlyreturnisbeingfiled
Deductionismadeonaccountof:
ESIS
ProfessionTax
ProvidentFund
LabourWelfareFund
PaymentofBonusmade
ESIChalfyearlyreturnisfiled
PFreturnsarefiled
Identitycardisissuedtocontractlabourers
Followingrecordshavebeenmaintained:
Attendanceregister(dulyconfirmedbytheadministrationinchargeofemployer)
Wageregisterdulyacknowledgedforpaymentmade
Registeroffines,advances,overtime
AnnualReturnisfiledbycompany
Employerishavingregistrationnumberandamendmentisdoneasandwhennecessary
Contractors having more than 20 contract labourers have obtained licence and is renewed
withintimelimit
Numberofcontractlabourersappointeddoesnotexceedthelimitasspecifiedinthelicence
ReturnisfiledbyemployerinFormXIXAbyemployer
IntimationissentbycontractorinFormVIA
ChecklistunderContractLabour(RegulationandAbolition)Act,1970
SrNo
Particulars
Complied
Page29of127
Remarks
(Yes/No)
1.
Whether employer has obtained registration
numbertoemploycontractors
2.
Whether contractor has obtained licence to
employcontractlabourers
3.
Whether licence of all contractors has been
verified
4.
Whether the contractor has filed form VIA with
the Inspector within 7 days of commencement/

completionofwork
5.
Whether the form VIA has been verified for all
applicablecontractors
6.
Whether application has been made 60 days
beforeexpiryoflicenceinFormVII
7.
Whether Register of Contractors is maintained in
formVII
8.
Whether contractor is maintaining Register in
FormIXofcontractlabourersemployedbyhim
9.
Whether identity card is issued by contractor to
contractlabourinFormX
10.
Whether employer has filed return in Form XIXA
within 7 days of the commencement/completion

ofwork
11.
Whether half yearly return has been filed by the
contractor on or before 31st July and 31st

December
12.
Whether half yearly return has been filed by all
contractors
13.
Whether annual return has been filed by the
employeronorbefore15thFebruary
14.
Whether the number of contract labourers
Page30of127
appointed by contractor is within the maximum

limitmentionedinthelicence
15.
Whether payment is made by contractor to
contractlabourerswithin7days
16.
Whether authorised representatives of the
employer was present when wages are paid to

contractlabourersbycontractor
17.
Whether contractor is registered with PF
department
18.
Whethercontractorregularlydepositsmoneywith
PF.Whetherallobligationsunderthesaidacthave
beencomplied
19.
Whether the contractor pays minimum wages as
pertheMinimumWagesActtoitscontractlabours
20.
Whether minimum wages rates prescribed by the
state government has been obtained and verified

withthepaymentmadebythecontractors
21.
Whether the contractor has issued insurance
policytocoverallcontractlabourersemployedby
him
22.
Whether the contractor has deposited half yearly
contributiontowardslabourwelfarefund
23.
Whethercontractorhasobtainedcertificateunder
the Inter State Migrant Workmen... Act, if

applicable
24.
Whether the company has obtained indemnity
bond, undertaking etc from contractor before

issuingcertificateinFormV
25.
WhethercontractorisregisteredunderESI
26.
Whether all statutory ESI deduction is made and

payment(includingbonus)madewithinprescribed
Page31of127
time
27.
WhetherreturnsunderESIisregularlyfiled
28.
Whether Administration Department has certified
theattendance
29.
WhetherreturnsunderESIisregularlyfiled
30.
Whether Administration Department has certified
theattendance
31.
Whetherpaymentismadeasperthecontract
32.
Toverifywhetherthecontractagreementisvalid
33.
To verify whether the contents of contract
agreementdoesnotviolateanyissues
34.
Whether complaint has been received from any
contractlabourorconcernedauthority
35.
WhetheranAbstractofActandrulesasapproved
by Commissioner has been displayed at the place

ofworkbythecontractor
36.
Whether contractor has displayed the notice of
wagesattheplaceofwork
37.
Whether payment to cease contact labours is
madebynextday
38.
Whether any remarks were made by Inspector
duringinspectionandcommentsthereupon
39.
Whether records are kept for the period of three
calendaryears
40.
Status on disputes between contract labours and

contractors
Page32of127
Act
:TheEmployeesStateInsuranceAct,1948
Rules:TheEmployeesStateInsurance(Central)Rules,1950
:TheEmployeesStateInsurance(General)Regulations,1950
Preamble
Anacttoprovideforcertainbenefitstoemployeesincaseofsickness;maturityandemploymentinjury
andtomakeprovisionforcertainothermattersinrelationthereto
Page33of127

Applicability
To all employees in factories or establishments to which this Act applies and such employees
shallbeissuedaccordingly
TosuchemployeeswhosewagesdoesnotexceedmorethanRs6,500/permonth(Rule50)
Whereanemployeewhosewages(excludingovertimewages)exceedsRs6,500/permonthat
any time after and not before the beginning of the contribution period, shall continue to be
employeeuntiltheendofthatperiod(ProvisotoRule50)
Wagesmeansallremunerationpaidtoemployeeandexcludingi)contributionpaidbyemployer
toanypensionorprovidentfundii)travellingallowanceiii)anyamountpaidtodefrayspecial
expensesiv)gratuity(Section2(22))
Contribution
TheContributiontowardstheESIFundshallbe
o
EmployersContributionis4.75%oftheemployeeswages
EmployeesContributionis1.75%ofthewages(Section39r/wRule51)
The above contribution shall be deposited by employer into Employees State Insurance Fund
administeredbytheCorporation
Itshouldbedepositedwithin21daysofthenextmonth(Rule31)
Ifamountisnotdepositedwithinthelimit,employerisliabletopayinterest@15%p.a.(Rule31A)
Ifcontributionisnotpaidwithintheprescribedtime,employerisliabletopaydamagestheratep.a.
being5%,10%,15%and25%fordelaysupto2months,between24months,between46months
andabove6monthsrespectively(Rule31C)
EmployeescontributionshallbeexemptedforsuchemployeeswhoseaveragedailywageisuptoRs
25/(Section42readwithrule52)
Benefits
TheBenefitswhichtheinsuredpersoncanclaimundertheprovisionsofthisActare:
o SicknessBenefit
o MedicalBonus
o MaternityBenefit
o DisablementBenefit
Page34of127
o DependentsBenefit
o FuneralExpenses
Thebenefitsaregivenonthebasisofstandarddailybenefittheratesofwhicharementionedin
TableunderRule54.(ReferAnnexure1).Dependingupontheaveragedailywages,theminimum
standardbenefitisRs14/orfullaveragedailywage,whicheverisless(incaseaveragedailywage
isbelowRs28/).ThemaximumbenefitisRs125/(incasetheaveragedailywageismorethanRs
236/)
Themedicalbenefitisgiventoaninsuredpersonoramemberofhisfamily(wheresuchbenefitis
extendedtohisfamily)eitherintheformofoutpatienttreatmentandattendanceinhospitalor
dispensaryorclinicorbyvisitstohomeortreatmentasinpatientinahospital(Section56)
Theinsuredpersoncannotcombinethefollowingbenefitsforthesameperiod(Section65)
o
Sicknessandmaternitybenefits
Sicknessandtemporarydisablementbenefits
Maternityandtemporarydisablementbenefits
SicknessBenefits(Rule55)
Apersonshallbequalifiedtoclaimbenefitsifthecontributionswerepayableforatleast78daysin
thecorrespondingcontributionperiod
Thebenefitsshallbepaidatthedailystrandedbenefitrate
Heshallnotbeentitledtobenefitsforthefirst2daysincaseofaspellofsicknessatanintervalof
notmorethan15days,thespellofsicknessbenefitsforwhichbenefitswaslastpaid
Itshallnotbepaidtoanypersonformorethan91daysinanytwoconsecutivebenefitperiods
Noemployeecanbedismissedorpunishedduringperiodofsickness(Section73)
MaternityBenefits(Rule56)
A woman shall be qualified if the contribution were payable for atleast 70 days in the
immediatelyprecedingtwoconsecutivecontributionperiods
Page35of127
Awomanwillbeentitledtoreceivebenefitsatdailyrate(twicethestandardbenefitrateas
mentionedinRule54orRs20/whicheverishigher)forperiodoftwelveweeksofwhichnot
morethan6weeksprecedestheexpecteddateofconfinement
Ifthewomandiesthenthenomineeorlegalrepresentativecanclaimsuchbenefits
In case of miscarriage or medical termination of pregnancy, on production of such proof a

womanshallbeeligibleformaternitybenefitsforalldaysonwhichshedoesnotworkduringa
periodof6weeksimmediatelyfollowingthedateofhermiscarriageormedicalterminationof
pregnancy
In case of sickness arising out of pregnancy, confinement, premature birth or miscarriage or

medical termination, shall on production of proof, woman shall get benefit for an additional
periodofonemonth
MedicalBonus
AnamountofRs250/shallbepaidonaccountofconfinementexpensestoinsuredwomanandan
insured person in respect of his wife provided that the confinement occurs at a place where
necessarymedicalfacilitiesisnotavailableundertheScheme(Rule56A)
DisablementBenefits(Rule57)
Personwhoistemporarilydisabled(foratleast3daysexcludingthedayofaccident)canclaimfor
theperiodofsuchdisablement
Apersonwhoispermanentlydisabled(whethertotalorpartial)canclaimperiodicalpayment
Dailyrateofdisablementis40%morethanthestandardbenefitrateasmentionedinRule54
Incaseofinsuredpersonceasestobeinanemploymentduetopermanentdisablement,heand
his wife is eligible to receive medical benefits till he would have vacated the employment on
attaining the age of superannuation subject to the conditions that i) proof is produced that he
ceases to be in employment due to employment injury and is permanently disabled and ii)
contributionamountattherateofRs 10/ permonthispaidin lumpsumfor oneyear atatime
withcorporation(Rule60)
Aninsuredpersonwhohasleftthecompanyonsuperannuationandhasbeeninsuredforatleast5
years can also claim Medical Benefits for himself and his spouse subject to a condition that the
payment ofcontribution atthe rateof Rs. 10/ per month in lumpsum for oneyearat a time in
advancehasbeenpaidwithcorporation(Rule6)
Page36of127

DependantsBenefits(Rule58)
Thedailyrateofdependantsbenefitshallbe40%morethanthestandardbenefitrate(the
fullrate)
It shall be paid to the dependants of the insured person who dies as a result of an
employmentinjuryinthefollowingmanner:
i)Towidowandchildren
Towidow:Anamountequalto60%ofthefullrateshallbepaiduntilremarriage
Tochild:Anamountequalto40%ofthefullrateuntilheattainstheageof18years
ii)Ifthereisnowidoworchild
Toaparentorgrandparentforlifeatanamountequivalentto30%ofthefullrate
To any otherdependent until the age of 18 years (in case of female 18yearsormarriage
whicheverisearlier),anamountequalto20%ofthefullrate.
FuneralExpenses(Rule59)
AnamountofRs1,500/ispaidtotheeldestsurvivingmember(orthepersonwhoactually
incursexpenditure)towardstheexpenditureonthefuneralofthedeceasedinsuredperson
WhenBenefitsbecomepayable(Rule52)
ThebenefitspayableundertheActshallbepaidwithin:
7daysincaseofsicknessbenefit
15daysincaseoffuneralexpenses
14daysincaseoffirstpaymentinrespectofmaternitybenefit
withinonemonthincaseoffirstpaymentincaseoftemporary/permanentdisablement
withinthreemonthsincaseoffirstpaymentofDependantsbenefits
Penalty(section84and85)
Imprisonmentupto3years
FineuptoRs5,000/
Page37of127

SchedulestotheAct
ScheduleI:Abolished
ScheduleII:Listofinjuriesresultinginpermanenttotal/partial
disablement
ScheduleIII:ListofOccupationalDiseasesAnnexure3
StatutoryRequirements:
Followingformsareprescribedintherules:
Form
Particulars
Duration
Remarks
RegistrationForm
Within15daysofact An applicationto appropriateregional
No
01
becomingapplicable
officer by employer for registration

andtoobtainEmployersCodeNumber
DeclarationForm
Onjoining
To be furnished be employee with

employer giving personal details,
nomination alongwith the temporary
identificationcertificate
1A
FamilyDeclarationForm Within10daysofthe To be submitted with appropriate

joining
1B
ChangesinFamily
authority
Within15daysofthe To be submitted with appropriate

change
authority within 10 days of receipt

from employee for any changes
Page38of127
received by employees as regards to

changes in any membership of the
family
3
Return
Declaration Within 10 days of To be submitted in duplicate with
Form
receiptofdeclaration appropriate office alongwith Form 1

form
(declaration forms) received from all

employees without detaching the
TemporaryIdentificationCertificate
IdentityCards
Deliver to employee Its prepared by appropriate authority

on completion of 3 and delivers to employer who on
monthsservice
completion of 3 months service takes

signatures on ID card and delivers to
employee
after
acknowledgement.
It
taking
is
non
transferable.Employeeswhoworksfor
lessthan3monthsisnotgivenIDcard
but is returned to appropriate
authority
6
Return of Contribution i) Within 42 days of In quadruplicate alongwith receipted

(monthlyreturn)
termination
of copies of challans for amounts
contributionperiod
depositedinbanks
ii) Within 21 days of

permanentclosure
iii) Within 7 days of
receipt of requisition
of
7
RegisterofEmployees
Ongoing
Details of all employees and such

register should be preserved for a
periodoffiveyears
Medical Certificate on Within 24 hours of Issued by insurance medical officer to

firstexamination
examination
Page39of127
insuredemployeesinrespectofaspell
of sickness or spell of temporary

disablement
9
Finalmedicalcertificate
Within 24 hours of In case of certificate other than first

examination
certificateandanopinioninwhichthe
personisfittoworkwithin3days
10
IntermediateCertificate Atintervalsnotmore If the final certificate is not issued

than7dayseach
within 7 days of the date of first

certificate
(except
intermediate
certificate for a longer period),

intermediatecertificateistobeissued
at intervals of not more than 7 days
each
11
Intermediate certificate At
foralongerperiod
intervals
not When temporary disablement or
exceedingfourweeks
sickness has continued for atleast 28

days and is likely to continue for a
longerperiod
12,13,14
Claim Form for sickness Eventbased
Should
or
or
medical certificate. Medical certificate
temporarydisablement
should be submitted within 3 days
maternity
be
submitted
alongwith
fromthedateofissue
12A, 13 Claim
A,14A
for
maternity Eventbased
TobefiledalongwithForms8,9,10or
benefit in case of
11 as the case may be as regards to
sickness arising out of
medicalcertificate
pregnancy, premature
birthormiscarriage
15
AccidentBook
Ongoing
Tobepreservedforaperiodof5yrs
16
ReportofAccident
Immediately in case Tobesubmittedtonearestlocaloffice

if injury is serious or andtoinsurancemedicalofficer
within 24 hours in
othercase
17
DeathCertificate
Eventbased
Page40of127
To be submitted with appropriate
regionaloffice
18
Claim for dependants Eventbased
Alongwith death certificate, birth
benefit
certificate and supported documents

proving that death is due to
employmentinjury
18A
Claim
for
periodical Eventbased
Tobesubmittedexceptincaseoffirst
payments
andfinalpayment
19
Noticeofpregnancy
Beforeconfinement
20
Certificateofpregnancy
Not earlier than 15

days
before
Tobesubmittedwithlocaloffice
the
expected date of
confinement
21
Claim
for
maternity Beforeconfinement
benefit
22
ceasedorwillceasetowork
Certificate
of Within 30 days of
confinement
23
To inform the date on which she
confinement
Notice of work for Eventbased
If woman who has claimed maternity
remuneration
benefit
and
does
work
for
remuneration on any day during such

periodnoticehastobegiven
24
Notice of work for Eventbased
If woman has claimed maternity
remuneration
benefit
and
does
work
for
remuneration on any day during such

period,noticehastobegiven
24A
Claim
for
maternity Within 30 days of AlongwithcertificateinForm24B
benefit after death of death

insuredwoman
25A
Claim
for
funeral Asandwhen
Alongwithdeathcertificateinform17
expenses
26
Claim for permanent At

disablement
six
monthly
intervals December
Page41of127
andjuneeveryyear
27
Claim for dependants At

benefit
six
monthly
intervals December
andjuneeveryyear
28
Abstention in case of Eventbased

sickness,
disablement
for
temporary
disablement
28A
Abstention in case of Eventbased
womantakenmaternity
benefits
Rule54Dailyrateofbenefit
Sr.No.
AverageDailyWagesare
StandardBenefitRate
(inRs)
1.
BelowRs28
14 or full average daily

wagewhicheverisless
2.
Rs28andabovebutbelowRs32
16
3.
18
4.
20
5.
24
6.
28
7.
30
8.
32
9.
36
10.
38
11.
40
12.
44
Page42of127
13
48
14.
53
15.
58
16.
63
17.
68
18.
73
19.
78
20.
83
21.
88
22.
93
23.
98
24.
103
25.
108
26.
113
27.
118
28.
Rs236andabove
125
ChecklistundertheEmployeesStateInsuranceAct
Sr
Particulars
Complied
No
Remarks
(Y/N)
1.
RegistrationundertheAct
2.
Deductionfromthewagesoftheemployees
3.
Depositoftheemployer/employeewithESI
4.
FillingofReturnwiththeESI
5.
MaintenanceofStatutoryDocuments
6.
ObtainingCodenumberforallitsemployees
7.
ClaimsmadebyanyemployeestoESIandstatusonthesame
8.
BenefitstakenbyemployeesunderESI
9.
ComputationofwagesundertheAct
Page43of127
10.
Inspectorsremarksmadeduringinspectionandcomments
ChecklistforLegalCompliance
No. Provision
BriefDescription
Periodicity
Authority
Designated
Officer
1.
Sec 2 A r/w Employers code number to Asandwhen
RegionalOffice
1.
Owner/
Reg10Band be entered in all the
occupier of the
Form01
relevant documents under
factory
theESIAct
2.Incaseofother
establishments,
person
responsibleforthe
supervision
and
control
establishment
2.
st
Sec 26 r/w All contributions shall be 21 dayafterthe Designated

Reg29
paid into the Employees last day of the Bank

StateInsuranceFund
3.
Sec40
month
Principal Employer to pay Asandwhen

the
of
Ditto
ESI
corporation
TheCorporation Ditto
employees
contribution at the first

instanceincaseofcontract
labour
4.
Sec 44 r/w Registers of employees to Ongoing

Reg 26, 32, be maintained, accident
65,66,102A booktobemaintainedand
and Form 7 observed for 5 years after
and15
last entry, inspection book

to be maintained, returns
of contributions to be
Page44of127
Ditto
of
furnished
corporation,
to
the
allowing
employees to see the

entries
5.
Sec72
Wages
or
any
other Ongoing
Ditto
benefitscannotbereduced
in lieu of payments of the
contribution which is the
liabilityoftheemployer
6.
Sec73
Employees not to be Asandwhen
Ditto
Ditto
discharged, dismissed or
punished, when they are
receiving
maternity,
sickness or disablement
benefits
7.
Reg12
Declarations of particulars
by employees after the
particularday
8.
Reg 14 r/w DeclarationFormalongwith Within10daysof To

Form3
temporary Identity card a the
particulars appropriate
return in duplicate in Form beingfurnished
regional
corporation
to
be
sent
after
particularsarefurnished
9.
Form1A
10.
office
Reg 15 r/w Particulars of family to be Within10daysof To

Reg95Aand furnished after notification the
underReg95Aformedical beingfurnished
regional
benefit and the same shall
corporation
besubmitted
office
family to be furnished by the
employeewithin15daysof beingfurnished
Page45of127
the Ditto
Reg15Br/w Particulars of changes in Within10daysof To

Form1B
the Ditto
regional
the Ditto
11.
Reg17
changeandthesametobe
corporation
submitted
office
Identity
cards
to
be
Ditto
delivered to employees
after
making
relevant
entries and taking receipt

ofdelivery
12.
Reg17A
Certificate of employment Asandwhen
Ditto
is to be issued to the
insured employee, where
his/her
temporary
identification
certificate
has not been issued, or is

lost,
if
he/she
needs
medical care, in certain

cases
13.
Reg27
Certificate of contribution Ondemand
Theappropriate Ditto
in respect
regionaloffice
of
insured
employees
14.
Reg67
If notice is given otherwise Immediately
Ditto
than in the accident book,

then appropriate entry has
tobemadeimmediately
15.
Reg 68 r/w Report of accident has to Immediately

Form16
besentinForm16
in To the nearest Ditto
case of serious local office and

injury likely to the
nearest
cause death or insurance

permanent
disablement. In
any other case
within24hours
Page46of127
medicalofficer
16.
Reg69
Provision for first aid and Upon happening
Ditto
medical care in case of of accident, till

accident
the
injured
personisseenby
the
insurance
medicalofficer
17.
Reg70
Particulars of the accident As and when Appropriate

has
to
be
sent
to information
appropriateofficerequiring required
Ditto
is office requiring
theinformation
further information on the

same
18.
Reg95B
Immediatereportofdeath
When
occurs
death Local office of Ditto

the
deceased
insuredperson
1)Section2AreadwithRegulation10bandForm01
AftertheallotmentoftheEmployersCodeNumber,thesameshallbeenteredinallthedocumentsthat
are relevant under this Act, Rules and the Regulations and also in all correspondence with the
appropriateoffice
2)Section26readwithRegulation29
AllcontributionsofemployeraswellasemployeespayabletotheEmployeesStateInsuranceFundshall
bepaidbytheemployerbeforethe21stdayofthelastdayofthedesignatedmonthintoabankduly
authorisedbythecorporation
3)Section38
AllemploymentinaFactoryorestablishmentaretobeinsuredunderthisAct
4)Section39readwithRule51andRegulations29,31and31A
Thecontributionspayableareasfollows:
A sum(rounded offtothe next highermultipleoffive paise) and equal to (Four and threefourth
percent)ofthewagespayabletotheemployee
Page47of127
Contributions payable in each wage period shall fall due, ordinarily on the last day of the wage
period.ThisshallcorrespondtotheRegulationthatcontributionsaretobepaidwithin21daysof
thelastdayofthecalendarmonthinwhichthecontributionsaredue
Ifcontributionsare not paidduly,then a simple interest of 12 %p.a.will be charged tillthe

actualdateofpayment
Ifcontributionsarenotmadeinaccordancetothepointnumber3,thenliabilitytopaysimple
interestattherateof15%p.a.foreachdayofdefaultordelayinthepaymentofcontribution
Penalty:Incaseoffailuretopaycontributionimprisonmentupto3yearswith6monthsbeing
theminimumsentenceandafineuptoRs5000/
Section40:
Payment at the first instance on behalf of all the employees as well as the employers part of the
contribution.Thisappliestobothdirectemployeesaswellasthoseemployedthroughacontractor
Theemployeescontributioncanberecoveredonlybymakingdeductionfromthewagesandnotby
anyothermeans
Deductionsmadeshallonlybefromwagesthatrelatetotheperiodorpartoftheperiodinrespect
ofwhichthecontributionispayable
Theexpensesofremittingthecontributiontothecorporationshallbebornebytheemployer
Penalty: In case of a failure to pay the employees contribution after deducting the same from the
employeeswages.Imprisonmentforaminimumofoneyearandupto3yearsandafineofRs10,000
6)Section44r/wRegulation32,65,66and102AandForms7and15
Thefollowingregistersandreturnsfiled.
7)RegisterofemployeesinForm7
Page48of127
An accident bookhasto be maintainedwhereinentries aretobemade inForm 15 and appropriate

particularsofaccidentcausingpersonalinjurytoaninsuredpersonmaybeentered.
Theappropriateparticularsareasfollows:
Fullname
InsuranceNumber
Sex
Age
Address
Occupation
Department
Shiftoftheinsuredperson
DateandTimeoftheaccident
Placewheretheaccidenthappened
Causeandnatureofinjury
Name,addressandoccupationofthepersongivingnotice,ifheisotherthantheinjured
person
Astatementofwhatexactlytheinjuredpersonwasdoingatthetimeoftheinjury
Names,addressesandoccupationoftwopersonswhowerepresentatthespotwherethe
accidenthappened
Aninspectionbookhastobemaintainedwherearecordofanyirregularitiesnoted/action
proposedbyinspectingauthoritieshastobekept
Remarks,ifany
Theregistersaretobekeptforaperiodoffiveyearsfromthedateofthelastentry
Inspectionbookrecordingremarksofinspectingauthoritieshastobemaintained
Registerstobeshowntotheemployeeconcernedonceinamonth,iftheemployeesodesires
ReturnsshowingcontributionshavetobefurnishedtothecorporationasperRegulation26
Penaltyforcontravention:Imprisonmentupto6months.FineuptoRs2000/orboth
7)Section72
Page49of127
Wages cannot be reduced or any benefits given under the conditions of service cannot be
discontinued/reducedforanycontributionpayablebyEmployer
Penaltyforcontravention:Imprisonmentofuptooneyear/FineofRs4000both
8)Section73
An employee shall not be dismissed, discharged or punished during the period when he/she is in
receiptofmaternity,sicknessordisablementbenefits
Penaltyforcontravention:Imprisonmentofuptooneyear/FineofRs4000/orboth
9)Regulation11readwithForm1
Employer shall require the employees on appointed day, to furnish particulars for the purposes of
DeclarationForm(Form1)
TheparticularsaretobeenteredintheformalongwiththetemporaryIdentificationCertificate.The
thumbimpressionorthesignatureofthepersonwillalsobeobtained
10)Regulation12r/wForm1
Employershallrequiretheemployeesengagedaftertheappointedday,tofurnishparticularsforthe
purposeofDeclarationForm(Form1).Theparticularsaretobeenteredintheformalongwiththe
temporaryIdentificationCertificate.Thethumbimpressionorthesignatureofthepersonwillalso
beobtained
IftheemployeeproducesanyIdentitycardorotherrelevantdocuments,relevantentriesshallbe
made
DeclarationFormhastobesenttotheappropriateregionalcorporationofficewithin10daysofthe
furnishingofparticulars
The Declaration Form has to be sent alongwith the temporary Identification card and a return in
duplicateinForm3
Page50of127

12)Regulation15AreadwithRegulation95AandForm1A
In case particulars of family has not been furnished during registration then on notification under
Regulation95A(i.emedicalbenefitstofamilyofinsuredperson)theparticularshavetobeenteredby
theemployerinForm1Aandthethumbimpressionorsignatureoftheemployeeshallbetaken.The
same shall be submitted in the appropriate regional office of the corporation within 10 days of the
furnishingoftheparticulars.
13)Regulation15BreadwithForm1B
Changesinfamilyhavetobenotifiedbytheemployeewithin15daysofchange
These particulars are to be entered in Form 1B and the same shall be submitted in the appropriate
regionalofficeofthecorporationwithin10daysofthefurnishingoftheparticulars
14)Regulation16
Thecorporationwillreceiveassistancefromtheemployerforthefollowing:
Registrationofthefactoryorestablishment
Registrationofemployees
PhotographingofemployeesandaffixingthemontotheIdentitycards
15)Regulation17
Identitycardsaretobedeliveredtoemployees,whohavebeeninserviceforatleast3monthsafter
receivingtheirthumbimpressionorsignatureonthecardandmakingrelevantentriesandreceiptof
deliveryhastobetaken
TheIdentitycardsofemployeeswhohaveleftbeforecompletionofthreemonths,willbereturnedto
theregionaloffice
16)Regulation17A
Certificate of employment in such form as specified by the director general is to be issued to the
insuredemployeeincase:
He/sheneedsmedicalcarebeforegettinghistemporaryidentitycardor
Page51of127
He/shelosestemporaryidentitycardbeforereceiptoftheidentitycard
17)Regulation27
Certificate of contribution in respect of insured employees regarding all the contributions paid or
payableistobeissuedtotheappropriateregionalofficeondemandinFormthatmaybeprescribedby
theDirectorGeneralofthecorporation
18)Regulation67
If notice is given otherwise than in the accident book; then appropriate entry has to be made
immediatelyafterreceivingthenotice,intheaccidentbookandthethumbimpressionorsignatureof
thepersongivingnoticehastobetakenintheaccidentbook
Report of accident has to be sent in Form 16 to the nearest local office and the nearest insurance
medicalofficer:
Immediatelyiftheinjuryislikelytocausedeath,permanentdisablementorlossofamember.In
suchacasemassagehastobesentbyeitheraspecialmessengerorbyanyotherspeedymeans
Inanyothercasewithin24hoursofreceivingnoticeoftheaccident
20)Regulation69
Firstaid,medicalcareandtransportforobtainingsuchcareistobeprovidedincaseofaccident
21)Regulation70
Particularsoftheaccidenttobesenttoappropriateofficerequiringfurtherinformationonthesame
22)Regulation95B
Incaseofdeathatemployersplace,employerhastogiveimmediatereportofthesametothenearest
localofficeofthedeceasedinsured
Page52of127
TheEmployersLiabilityAct,1938
_____________________________________________________________________________________
Act
:TheEmployersLiabilityAct,1938
_____________________________________________________________________________________
No. Provision
1.
S.3A
BriefDescription
Periodicity
Employercontractingoutof
Authority
Designated
Cross
Officer
Reference
liability for personal injury

totheemployeeisvoid
1)Section3A
Everycontractoragreementofserviceorapprenticeshipwhichlimitsortakesawaytheliabilityofthe
employerforpersonalinjuryoftheemployeeisvoid
Page53of127
Act
:EQUALREMUNERATIONACT,1976
:EqualRemunerationRules,1976
:CentralAdvisoryCommitteeonERR1991
Preamble
Toprovideforthepaymentofequalremunerationtomenandwomenworkersandfortheprevention
of discrimination on the ground of sex against women in the matter of employment and for matters
connectedtherewithorincidentalthereto.
No.
Provisions
1.
Sec 4 r/w Payment

Sec5
BriefDescription
Periodicity
of
equal As
Authority
Person
having
remuneration to all for same when
ultimate
control
work or work of similar nature
over
affairs
of
and no discrimination between
establishment
or
men
factory
and
women
while
recruiting or subsequent to
recruitment(promotionetc)
Page54of127
and
DesignatedOfficer
2.
Sec 8 r/w Maintenanceofregisters
Ongoing
Rule6
Person
having
ultimate
control
over
affairs
of
establishment
or
factory
Obligations(Section4r/wSection5)
Employer shall pay equal remuneration to men and women workers for performing the same
workorworkofasimilarnature
Employershallnotreducetherateofremunerationofanyworkerforthepurposeofcomplying
withtheprovisionsofthissection
Employer shall not make any discrimination while recruiting men and women and during the
period of employment such as promotion, training or transfer and for same work or work of
similarnature
StatutoryRecords
RegisterofworkerstobemaintainedinFormD(section8r/w&Rule6)
FormsprescribedundertheRules
Form
Particulars
FormA
Complaint
authority
Duration
with
for
the
concerned Eventbased
contravening
any
Remarks
To be made in triplicate with the
concernedauthority
provisionsofthisAct
FormB
Complaint
with
the
concerned Eventbased
authority for nonpayment of wages
To be made in triplicate with the

concernedauthoritybypetition
atequalrates
FormC
FormD
Authorisation by worker in favour of Eventbased
To be presented to the authority
legal practitioner or any official of
along with such complaint or
tradeunion
claim
RegisterofWorkers
Ongoing
Tobemaintainedbyemployer&
should be kept at the place
Page55of127
whereworkersareemployed
Penalty
Imprisonmentuptoonemonth;or
FineuptoRs10,000/orboth
Act
:TheFactoriesAct,1948
Rulesframedthereunder :TheMaharashtraFactoriesRules,1963
:GujaratFactoriesRules,1963
Preamble
Anacttoconsolidateandamendthelawregulatinglabourinfactories:
RulesundertheAct
EachStateGovernmentmaymakerulesforthepurposesofthisAct(Section6)
Registration/License
RegistrationofthefactoryhastobedonewiththeChiefInspectorandlicenseshouldbeobtained
(Rule5)
Thelicenceistoberenewedafterevery5years(Rule5)
Thelicenceisdeemedtobevalidif:(Rule4)
Thefees,includingadditionalfees,ifnecessaryarepaid
Page56of127
Noofworkersdoesnotexceedthemaximumgrantedunderthelicence
Limitofinstalledpowerforwhichlicenceisgranteddoesnotexceed
NecessaryCertificateshasbeenobtainedfromtheconcernedauthoritiesasregardstodisposal
oftradewasteandeffluents
Ifaftermakingapplicationnolicenceisissuedwithinfourmonthsfromthedateofitsapplicationit
isdeemedtobegrantedorrenewed(Rule9)
ObligationonOccupier
Occupiertoensurehealthandsafetyofworkersandtobringhealthandsafetypolicytothenotice
ofworkers(Section7A)
Notice within 15 days to the Chief Inspector before occupying or use of any factory giving
prescribeddetails(AsmentionedinSection7(1))
Atleast30daysbeforecommencementofworkin afactory(engaged inmanufacturingprocess),
noticehastobegiventotheChiefInspector(Section7(3))
On appointment of a new manager notice has to be sent within 7 days to Inspector and Chief
Inspector(Section7(4))
Occupiershouldprepareandupdatethewritten statementofthegeneral policywithrespectto
thehealthandsafetyoftheworkers
Obligationsaredividedintofollowingcategories:
Health
Safety
Welfare
Workinghoursofadults
EmploymentofYoungPersons
AnnualLeavewithWages
The technical details as regards to health, safety, welfare mentioned in various provisions of
MaharashtraFactoryRulesshouldbefollowedtobereadwithscheduleoftherules
Health
Page57of127
Cleanliness: To maintain cleanliness by washing, sweeping, brushing, dusting, vacume

cleaningetc.Ifwalls/ceilings/passages/staircases/partitionsarepainted(otherthanwashable
water paint) or varnished should be repainted or revarnished once in every five years and
shouldbecleanedoncein14months.Iftheyarepaintedwithwashablewaterpaintitshould
berepaintedwithatleastonecoatineverythreeyearsandwashedatleastonceinsixmonths.
White washing or colour washing should be carried out once in 14 month. All doors and
window frames and other wooden or metallic framework shall be painted or varnished
atleastonceinfiveyears(Section11)
Factory must be kept clean from any drain, privy or other nuisance. Cleanliness must be
maintainedinparticularin:
a) Dirt and refuse to be cleaned and removed everyday from the floor, benches of workers,
staircasesandpassage.Thesemustbedisposedoffinaneffectivemanner
b) Washingoffloorsofworkroombyusingdisinfectantsatleastonceeveryweek.
c) EffectiveDrainageSystemincaseswherefactoryprocessislikelytowetthefloor
d) Insidewalls,partitions,ceilings,topsofrooms,allwallsides,topsofpassagesandstaircases
shall be repainted and varnished atleast once on every five years (if they are painted
otherwisethanwithwashablewaterpaintorvarnished)
e) Ifpaintedwithwashablewaterpainttheywillberepaintedwithatleastacoatofsuchpaint
atleastonceinthreeyearsandwashedatleastonceinsixmonths
f)
In any other case they should be white washed or colour washed atleast once in every
fourteenmonths
g) Doors,windowframesandallothermetallicorwoodenframeworkandshutterstobekept
paintedandvarnishedandthesametobecarriedoutatleastonceineveryfiveyears
Thedatesonwhichtheabovementionedarecarriedoutwillbemaintainedinaregister
Effective arrangements should be made for disposal of wastes and effluents and prior
approvalsshouldbetakenfromthelocalauthoritiesforconnectionwiththepublicsewerage
system(Section12readwithRule22)
There should be adequate ventilation and temperature. The maximum wetbulb

temperatureofairinaworkroomataheightof1.5metersabovefloorlevelshallnotexceed
300degreecentigradeandadequateairmovementofatleast30metersperminute(Section
13readwithRule22A)
Page58of127
Measuresshouldbetakentopreventdustandfume(Section14)
AdequatemeasuresshouldbetakenforArtificialhumidification(Section15)
Factory rooms should not be overcrowded to an extent that it affects the health of the
workers.Allmeasuresshouldbetakentoavoidovercrowding(Section16)
Lighting:
a)Sufficientlighting,artificialornaturalaretobeprovidedwhereworkersarepassingorworking.
b) All glazed windows and skylights used for lighting should be kept clean in inner and outer
surface
c) Provisionsaretobemadeforpreventionofformationofshadowtoanextentthatitcauses
eyestrainortheriskofaccidenttoanyworker(Section17)
DrinkingWater:
There should be provision for sufficient supply of wholesome drinking water for all workers
employed
Allpointsaretobemarkeddrinkingwaterlegiblyinalanguagethatisunderstoodbymajority
ofworkers
Allpointsofdrinkingwatershouldnotbesituatedwithinagapof6metersfromanywashing
place,urinal,latrine,spittoon,opendrain
Factories hiring more than 250 workers will have provisions for cooling drinking water during
hotweather(Section18)
Latrines and Urinals: Separate for males and females. In case where there are more than 250
workers,thefloorandinternalwallsupto90cmsheightshallbeinglazedtiles.Itshouldbekept
clean, adequately lighted and ventilated. There should be one latrine for every 25 persons and
oneurinalforevery50maleworkers(Section19r/wRules45,48)
Spittoons:
Thereshouldbesufficientnumberofspittoons.
Spittoonsaretobemaintainedincleanandhygienicconditions
Itshouldbeplacedeitheronastandorbracket90cmshigh.(Section20r/wRule54)
Page59of127
SAFETY
FencingofMachinery:Everymovingpartofaprimemover,everyflywheelconnectedtoaprime
mover, the headrace and tailrace of every waterwheel and water turbine, electric generator,
motor or rotary converter, transmission machinery and every such dangerous part of any
machineryshouldbesecurelyfencedbysafeguards(Section21)
Workingnearmachineryinmotion:Wherethemachineryisinmotion,operationorexamination
shall be carried by trained adult male worker wearing tight fitting clothing. The worker shall not
handlebeltatamovingpulleyunlessthebeltisnotmorethan15cmsinwidth.Thebeltjointis
eitherlacedorflushwiththebelt.Womanoryoungpersonshallnotbeallowedtoclean,lubricate
oradjustanypartofaprimemoverorofanytransmissionmachinerywhileitisinmotion(Section
22)
YoungPersonondangerousmachine:Hehasreceivedfullinstructionsofdangersandprecautions
thereofhasbeenexplainedandisallowedtoworkonlyifhehasgivenfulltrainingorisworking
underthesupervision(Section23)
Strikinggearanddevicesforcuttingoffpower:Suitablestrikinggearorotherefficientmechanical
applianceshallbemaintainedtopreventthebeltfromcreepingbackontothefastpulley.Suitable
devices should be provided for cutting off power in emergencies. Driving belts when not in use
shallnotbeallowedtorestorrideuponshaftinginmotion.(Section24)
Selfactingmachines:Thereshouldbeatleastaspaceoverrundistanceof45cmsfromanyfixed
structurewhichisnotpartofmachineandtheselfactingmachines(Section25)
Casing of new machinery: Every set screw, bolt or key on any revolving shaft, spindle, wheel or
pinionshallbesunked,encasedsoastopreventdanger.Andallspur,wormandothertoothedor
friction gearing which does not require frequent adjustment while in motion shall be completed
encased(Section26)
Prohibition near cotton openers: Woman or child shall not be employed for pressing cotton in
whichcottonopenerisatwork(Section27)
HoistsandLifts:
Liftsandhoistsinafactoryshouldbe:
ofgoodmechanicalconstruction,soundmaterialandadequatestrength.
properlymaintained,examinedonceineverythreemonthsbyacompetentpersonandaregister
andrecordofsuchexaminationshouldbemaintainedbyawayofregister
Page60of127
sufficiently protected by enclosure fitted with gates to prevent the trapping of any person or
thing
maximumsafeloadtobeexhibited
thecageofeveryhoistorlifttobefittedtoagateoneachsidefromwhichaccessisaffordedtoa
landing
gatesreferredtointheabovementionedpointestobefittedwithinterlockingorotherdeviceto
ensurethatgatecannotbeopenedunlesswhenthecageisatthelandingandthecagecannotbe
movedunlessthegateisclosed(Section28)
Liftingmachines,chains,ropesandliftingtackles:
Liftingmachines,chains,ropesorliftingtacklesforraisingorloweringpersonsorthings
Ofgoodmechanical,construction,soundmaterialandadequatestrength
Properlymaintained,examinedonceineverytwelvemonthsbyacompetentpersonandaregister
ofthesameshouldbemaintained
Registerortableshowingworkingloadsshallbemaintained
Loadscarriedbytheliftingtacklesetcshouldbewithinsafeworkingload
If any person is working near the wheel track of a crane, it should be ensured that the crane is
atleastsixmetersawayfromtheworkingplaceoftheperson(Section29)
GrindingStonesorrevolvingmachinery:
Factorieswheregrindingstonesorrevolvingmachinesareused,safeworkingperipheralspeed
hastobepermanentlyaffixedinnoticesandsuchspeedisnottobeexceeded(Section30)
Plantsandfactorieswheremachineryetcisoperatedatapressureaboveatmosphericpressure,
safeworkingpressureshouldbemaintainedandthepressureisnotexceeded.(Sec31)
Floors,Stairs:
Floors,Stairsandothermeansofaccessaretobeproperlyconstructedandmaintained
These should be kept free from obstructions and handrails etc must be provided in order to
ensuresafety
Safemeansofaccesstobeprovidedtoatworkplace
Fencingtobeprovidedforthesafetyofthoseworkerswhoworkataheightfromwherethey
arelikelytofallandinjurethemselves(Section32)
Page61of127

Pits,sumps,openingsinfloor:
Pits, sumps, openings in floors etc if dangerous due to its depth, construction, situation etc the same
shallbesecurelycoveredorfenced(Section33).
HeavyLoads:
Nopersonshallbeallowedtocarryheavyloadsthatarelikelytocausehiminjury(section34)
SafetyMeasures:
Screens, google etc are to be provided to persons who are working in manufacturing process
wheretheprocessinvolvesriskofinjurytotheeyesdueto:
Fragmentsandparticlesbeingthrownoffintheprocessor
Exposuretoexcessivelightevolvedintheprocess(Sec35)
Excessiveweights:
Nopersontoenteranychamber,pipeetcwheregas,fumes,vapouretchasbeenemittedorispresent
until:
Allmeasuresaretakentopreventingressofsuchgasetc
Testcarriedonandcertificategivencompetentpersonthattheplaceisreasonablysafe
Suchpersonwhoiswearingabreathingapparatusandbeltattachedtoaropewithafreeendthatis
heldbyapersonatthefreeend(Sec36)
Precautionsregardingtheuseofportableelectriclight(Section36A)
Explosiveorinflammabledust,gasetc:
Incasethemanufacturingprocessproducesgas,dust,fumesvapouretclikelytoexplodeallmeasuresto
betakentopreventexplosionby:
Enclosureofplantandmachinery
Onlyflameproofconstructiontobeused(Section37)
Precautionsincaseoffire:
Precautionagainstfirehastobetaken:
Page62of127
Effectiveequipmentforextinguishingfiretobeprovided
Safemeansofescapeincaseoffiretobeprovided(Section38)
Powertorequirespecificationofdefectivepartsortestofstability(Section39)
Safetyofbuildingsandmachinery(Section40),
MaintenanceofBuildings(Section40A)
SafetyOfficerstobeemployedin:
Factoriesemployingmorethan1000persons
Factoriesnotifiedinofficialgazettebystategovernment(Section40B)
Informationtobedisclosed:
Occupier to disclose all information regarding any hazardous process involved and ways to
overcomethesehazards
Detailedinformationregardinghealthandsafetytobelaiddownwhileregisteringfactory(Sec41B)
HazardousProcess
ThelistofindustrieswhichinvolvehazardousprocessismentionedintheFirstScheduleoftheAct
Informationasregardstohazardousprocessshallbegiventoworkers,chiefinspectorsandgeneral
publicinthevicinity
Maintain upto date health records and to appoint qualified and experienced persons in handling
hazardousprocess(Section41C)
ExposureofChemicals&toxicsubstances:Themaximumpermissiblelimitsofexposureofchemical
andtoxicsubstancesshallbeofthevalueindicatedintheSecondScheduleoftheAct(Section41F)
Formation of Safety Committee: Where hazardous substances are handled, safety committee
consistingofequalnumberofworkersandmanagementshouldbeformed(Section41G)
Ifthereisanydangertolivesorhealth,itshouldbeinformedtoworkers(Section41H)
Page63of127
Welfare
Washingfacilitiesshouldbeprovidedseparatelyformaleandfemaleandshouldbekeptclean
(Section42)
Suitablefacilitiesforstoringanddryingofwetclothing(Section43)
Suitablearrangementsforsittingshallbeprovidedforsuchworkerswhoareobligedtoworkin
standingposition(Section44)
Forevery150workersemployedatanytime,thereshouldbeatleastoneFirstAidBoxwhich
should be in the custody of a person holding certificate in first aid treatment who is readily
available.Inadditiontothefirstaidboxes,iftherearemorethan500employeesambulance
roomshouldalsobeprovidedandmaintained(Section45)
SafetyCommittee(Sec41G)
SafetyCommitteeconsistingofanequalnumberofrepresentativesofworkersandmanagementtobe
formedinfactorieswherehazardousprocesstakesplaceorwherehazardoussubstancesareused
WashingFacilities(Sec42)
Washingfacilitiestobekeptcleanandtobeconvenientlyaccessible
FirstAidBox
Firstaidappliancesreadilyaccessibleatallworkinghourstobeprovided
FirstaidboxorcupboardtobeputinchargeofapersonholdingcertificateinFirstAid
treatmentwhoshallbereadilyavailableduringworkinghours
Factoriesemployingmorethan500workerstomaintainanambulanceandemploy
medicalandnursingstaffwhoshallbereadilyavailableduringallworkinghours(Sec45)
Canteens,RestRoomsandCreches
Canteenstobemaintainedinacleanandhygieniccondition
Shelters,Restrooms,lunchrooms,buildingstobemaintainedinacleanandhygienic
conditionbyemployingsweeper
Crechestobemaintainedinacleanandhygienicmanner(Sec46toSec48)
AppointmentofSafetyOfficers:
Page64of127
Wherethereismorethan1000workersareemployedor
in the opinion of the Government, if any manufacturing process involves any risk of bodily injury,
poisoningordiseaseoranyotherhazardtohealththeoccupierisrequiredtoappointSafetyOfficers
Canteensshouldbeprovidedwheretherearemorethan250workers(Section46)
Shelters,restroomsandlunchroomsshouldbeprovidedwithsufficientlightandventilation,ifthere
aremorethan150workers.Ifthecompanyhasprovidedcanteenitshallberegardedascompliance
ofthissection(Section47)
Creches:Wheretherearemorethan30womenworkersaroomforchildrenundertheageof6years
shouldbeprovidedforwithadequateaccomodation,lightsandventilation.(Section48)
Appointment of Welfare Officers: Where there are more than 500 workers, the occupier shall
employsuchnumberofwelfareofficersasmaybeprescribed(Section49)
WorkingHoursofAdult
Personshallnotworkmorethan48hoursinanyweek(Section51)and9hoursinaday(Section
54)
Noadultworkershallberequiredonthefirstdayoftheweekunless:
a) Heisgivenaholidayononeofthethreedaysimmediatelybeforeorafterthesaidday
b) Themanagerofthefactoryhasdeliveredanoticetotheinspectorrequiringtheworkertowork
onthesaiddayandinformedhimofasubstitutedholidayanddisplayedanoticetothateffect
A person shall notwork formorethan10 daysconsecutively without a holiday for wholeday

(Section52)
If a person is deprived fo any of the weekly holidays he shall be allowed within 2 months
followingthatmonth,compensatoryholidaysofequalnumbertoholidayssolost(Section53)
Personwillnotbeallowedtoworkformorethan5hourswithouttakingarestintervalofatleast
halfanhour(Section55)
Thespreadoverinclusiveofrestintervalsshallnotexceed10hoursinaday(Section56)
Ifapersonworksformorethan9hoursinadayormorethan48hoursinaweek,heshallbe
entitledforovertimewagesattherateoftwicehisordinaryrateofwages(Section59)
Thenoticeofperiodsofworkshowingforeverydaytheperiodsduringwhichtheworkersare
requiredtoworkshallbedisplayedattheconspicuousplace(Section61)
Registerofadultworkershastobemaintained(Section62)
Page65of127
Registerofadultworkerswiththefollowingdetailsshouldbemaintainedbythemanager:
Nameofeachworker
Natureoftheworkerswork
Group,ifhebelongstoone
Incasethegroupworksinshifts,therelayhefallsinto
Anyotherparticular
ThisshouldbemadeavailabletoInspectoratallworkinghoursofthefactory
Holidayforworkersonnightshift:
Holidayforworkersonnightshiftwheretheshiftextendsbeyondmidnight,wouldstartfromthe
periodtheshiftendsandcontinuesfor24hours
Thefollowingdayfortheworkershallbedeemedtotheperiodof24hoursbeginningfromthetime
theshiftends.Thehoursworkedaftermidnighttobecountedinthepreviousday.(Sec57)
To avoid overlapping of shifts more than one relay of workers cannot be engaged in work of the
samekindatthesametime
Workschedule:(Section61r/wSec108)
Notice of work period for workers to be displayed in English and in another language that is
understoodbymajorityoftheworkers
Themanagertodetermineasthecasemaybe:
Groupandtimingsifworkershavedifferentshifts
Ifworkershaveoneshift,timeperiodforthesame
Ifanygroup/sofworkersdonothavetoworkinashiftsystem,timingsasregardshoursofwork
If there is a system of shifts and relays, but a group is not to be subject to predetermined and
periodicalshiftchangesmanagertodrawschemeofshiftswhereunder,theperiodsduringwhichany
relayofthegroupidrequiredtoworkandrelaywhichwillbeworkingatanytimeofthedaywillbe
knownfortheday
Incaseofanyproposedchangethatislikelytonecessitateanychangeinthenoticereferredtointhe
firstpointthesameshallbenotifiedtotheinspectorinduplicatebeforechangeismade
No change can be made before the expiry of one week after the last change without the prior
sanctionoftheinspector
Page66of127

Womanworkers:
Nowomanworkertoberequiredtoworkbetween7p.m.and6a.m.
Nochangeinshiftsexceptweeklyholidaysoranyotherholiday
EmploymentofYoungPersons
Childbelow14yearsisnotallowedtoworkinafactory
Personwhoisbetweentheageof1418yearsshallbeallowedtoworkonlyifhehasbeengranteda
certificateoffitnessandsuchpersoncarriesatokengivingreferencetosuchcertificate(section68)
Suchpersonsarenotallowedtoworkbetween7pmto6am(Section70).Femalechildshallnotwork
between7:00pmto8:00am.
Childshallnotbeallowedtoworkformorethan4hoursinanyday.Theyarenotallowedtoworkat
night
Achildabove14yearsofageoranadolescentnotbeallowedtoworkwithout:
a) Gettingacertificateoffitnesstobeinthemanagerscustody
b) Atokengivingreferencetosuchcertificate
Noticeofperiodsofworkforchildrenshowingeverydaytheperiodsduringwhichthechildren
mayberequiredtoworkshouldbedisplayedinthefactory(Section72)
Registerofchildworkersshouldbemaintained(Section73)
AnnualLeavewithwages
Personhavingworkedatleast240daysduringcalendaryear(whereanydaysoflayoffpermissible
by agreement, contract or standing order or maternity leave not exceeding 12 weeks or leave
earned in a year prior to which leave is enjoyed shall be deemed to be work days for such
computation)shallbeallowedwithwagesinsubsequentyearattgerateof:
a) Onedayforevery20daysofworkforadults
b) Onedayforevery15daysofworkforchildrenoradolescents
Leaveshallbeexclusiveofallholidaysoccurringduringorattheendoftheleaveperiod
Worker commencing service on 1st January shall be entitled to wages in accordance with the
provisionsenumeratedhereinifhehasworkedfortwothirdsofthecalendaryear
Page67of127
Ifworkerisdischarged,dismissed,quitsemployment,issuperannuatedordieswhileinservice,his
heirornomineeshallbeentitledtowagesinlieuofquantumofleavethattheworkerwasentitled
to:
For calculating leave, fraction of leave of half a day or more to be treated as full days leave and
fractionofleaveoflessthanhalfadaytobeomitted
Iftheleavegrantedasenumeratedhereinisnottakenbya
Amaximumof30daysofleavecanbecarriedforwardtothesubsequentyear
Iftheworkerhasbeenrefusedtheleaveheisentitledtoheshallbeallowedtocarryforwardthe
leaverefusedwithoutanylimits
Theworkershallgiveatleast30dayspriornoticetothemanagerbeforetakingleave,subjectto:
Thisprovisionbecominginapplicablewhentheleaveistocoveraperiodofillness:
Inordertoensurecontinuityofwork,leavemayberegulatedbyoccupierormanagerofthefactory
inagreementwiththeworkscommitteeoranyothersimilarcommitteeorrepresentativeofworkers
intheabsenceofanycommittee
Leaveadmissibleasaboveshallbeexclusiveofallholidays
Incalculatingleave,fractionofleaveofhalfadayormoreshallbetreatedasonefulldaysleaveand
fractionoflessthanhalfadayshallbeomitted
The total number of days fo leave that may be carried forward to a subsequent year shall not
exceed30(40incaseofchild)
Workers who has been allowed leave shall be paid wages equal to daily average of his wages
excludingovertimeandbonus
The same shall be displayed atsome conspicuous place inthe factoryand shallbe in force for 12
months,whereafteritmayberenewedwithorwithoutmodification
NoticeofrenewalshallbesenttotheChiefInspectorbeforeitisrenewed
Wages:
Wages are to be paid at a rate equal to daily average of the workers full time earning for days on
whichheactuallyworkedduringthemonthprecedinghisleave.
Incaseworkerhasnotworkedduringtheprecedingmonth,calculationshallbeaccordingtothework
doneduringthelastcalendarmonthprecedinghisleave.
Thewagesshallbeinclusiveofdearnessallowanceandcashequivalentofotheradvantagesgivenlike
saleoffoodgrainsatadiscountetcandexclusiveofovertimeandbonus.(Section80)
Page68of127
Workerallowedleaveforatleast4days(adult)and5days(child)tobepaidwageinadvance(Section
81)
Noticeofcertainincidents
Ifanyaccidentoccursduetowhichthepersondoesnotworkatleast48hours,themanagershall
sendnoticetotheconcernedauthorities.(Section88)
Ifanydangerousoccurrenceofprescribednatureoccurs,causingbodilyinjuryordisabilityornot,
noticehastobesenttotheconcernedauthorities(Section88A)
Ifanyworkergetsanydisease(asspecifiedinThirdSchedule),themanagershallthensendnotice
totheconcernedauthorities.Ifmedicalpractitionerattendssuchperson,heshouldsendareport
inwritingtotheChiefInspector(Section89)
SchedulesoftheAct
ScheduleI:ListofIndustriesInvolvingHazardousProcessAnnexure1
ScheduleII:Permissiblelevelsofcertainchemicalsubstancesinworkenvironment
Environment(referencetoSection41F)Annexure2
Schedule:ListofNotifiableDiseases(Section89&90)Annexure3
SchedulesoftheMaharashtraFactoriesRules,1963
ScheduleI:Manufactureofaeratedwaterandprocessesincidentalthereto
ScheduleII:Electrolyticplatingoroxidationofmetalarticlesbyuseof
Electrolytecontainingchromicacidorotherchromium
compounds
ScheduleIII:Manufactureandrepairofelectricaccumulators
ScheduleIV:GlassManufacturers
Page69of127

ScheduleV:Grindingorglazingofmetalsandprocessesincidentalthereto
ScheduleVI:Manufacture&treatmentoflead&certaincompoundsoflead
ScheduleVII:Generationofgasfromdangerouspetroleumasdefinedin
Section2(b)ofPetroleumAct,1934
ScheduleVIII:Cleaningorsmootheningetcofarticlesbyajetofsand,metal
Shotorgritorotherabrasivepropelledbyablastofcompressed
airorsteamblastingregulations
ScheduleIX:Limingandtanningofrawhidesandskinsandprocesses
incidentalthereto
ScheduleX:Manufactureofchromicacidormanufactureorrecoveryofthe
bichromateofsodium,potassiumorammonium
ScheduleXI:ManufactureormanipulationofNitroorAminoCompounds
ScheduleXII:Handlingandmanipulationofcorrosivesubstances
ScheduleXIII:Manufacturingofbanglesandotherarticlesfromcinematographic
filmandtoxicandinflammablesolvents
ScheduleXIV:Processesinvolvingmanufacture,useorevolutionofcarbon
disulphideandhydrogensulphide
ScheduleXV:Manufactureandmanipulationofdangerouspesticides
ScheduleXVI:Compressionofoxygenandhydrogenproducedbyelectrolyte
processorbysteamironprocess
Page70of127

ScheduleXVII:Handlingandprocessingofasbestos,manufactureofanyarticleof
asbestosandanyotherprocessofmanufactureorotherwisein
whichAsbestosisusedinanyform
ScheduleXVIII:Manufactureormanipulationofmanganeseanditscompounds
ScheduleXIX:Carbondisulphideplants
ScheduleXX:Benzene
ScheduleXXI:Processesofextractingoils,waxandfatsfromvegetable&animal
sourcesinsolventextraction
ScheduleXXII:Manufactureormanipulationofcarcinogenicdyeintermediaries
ScheduleXXIII:Highlyinflammableliquidsandflammablecompressedgas
ScheduleXXIV:Operationsinvolvinghighnoiselevels
ScheduleXXV:Handlingandprocessingofcotton
StatutoryRecords/Documents
FormsprescribedundertheMaharashtraFactoriesRules,1963:
Form Particulars
Duration
Remarks
No
1
1A
Application for permission to Before construction of a It should include flow chart

construct,extendortakeintothe factory
of manufacturing process,
useofanybuildingasafactory
plansetc
Certificateofstability
Before
commencing
manufacturingprocess
Page71of127
any Fresh certificate has to be

obtainedoncein5yrs
Application for registration and Beforestartingafactory
Tobesubmittedintriplicate
noticeofoccupation
alongwith pay order as

specified in Schedule to
Rule5
Applicationforlicence
To be submitted alongwith To be submitted alongwith

Form 2. Application for thefees.Thevalidityisfor5
renewal has to be made years
atleast 2 months prior to its
expiryofvalidity
Registrationoflicence
After making application for To be obtained from the

licence
Noticeforchangeofmanager
Within
concernedauthorities
7
days
of
appointment
6
CertificateofFitness
Asandwhennecessary
To be issued by certifying
surgeon to certify young
persons
HealthRegister
Ongoing
Detailsofvisitsofcertifying
surgeons
RegisterofWhiteWashing
Ongoing
The
details
of
white
washing, colour washing,

varnishingetc
9
HumidityRegister
Ongoing
Readings of temperature
should be notedat the end
ofeachmonth
10
Register of workers attending Ongoing
machinery
11
Register of examination of hoists Ongoing

orlifts
12
Register of examination of lifting Ongoing

machines, chains, ropes & lifting
tackles
Page72of127
13
Register
of
examination
of Ongoing
pressureplant/vessels
13A
Registerofgasholders
Ongoing
13B
Report of competent person
Every gas holder should be
examiningthegasholders
examined by competent
person once in every 12
months
16
Noticeofperiodofworkforadult
Ongoing
17
Registerofadultworker
18
Noticeofperiodsofworkforchild Ongoing
workers
19
RegisterofChildworkers
Ongoing
20
Registerofleavewithwages
Ongoing
24
ReportofaccidentbyManager
Within4hoursofincident
Noticecouldbegiveneither
by telephone, telegram.
Noticeshouldalsobe given
inForm16appendedtoESI
Regulations,1950
24A
Noticeofdangerousoccurrence
Within 12 hours of such

occurrence
25
Noticeofpoisoningordisease
Within4hours
Notice to be sent to Chief

Inspector,medicalinspector
& administrative medical
officerunderESI
26
Abstract of the Act and of the Ongoing
To be displayed in English
rules
and in local language. The

name and address of the
InspectorandtheCertifying
Surgeon should also be
mentioned
27
AnnualReturn
st
Before 1 February of each To
Page73of127
be
submitted
in
AnnualReturnofholidays
year
duplicate
Before31stDecember
State Govt may dispense

with this return in case of
any specified industry or
shalldispensewithfactories
which regularly observe
Sundaysoranyfixeddayas
aholiday
29
Musterroll
Ongoing
Itshouldbepreservedfor3
years
30
Register
of
Accidents
and Ongoing
Dangerousoccurrences
Should be furnished to
inspector annually before
15thFebruary
31
InspectionBook
Ongoing
Size should be 35 cms x 20

cms should contain 180
pages, every 3rd page
should be consecutively
numbered
OtherObligationsapartfromthestatutoryformsundertheFactoriesAct,1948
WrittenStatementofgeneralpolicyasregardstohealthandsafetyoftheworkers(Section7A(3))
HoistsandLifts(section28)
Hoists and Lifts shall be examined once in every period of 6 months by a competent person and
registershallbemaintained
Maximumsafeworkingloadshallbemarkedoneveryhoistorlift
Liftingmachines,chains,ropesandliftingtackles(Section29)
Itshouldbeexaminedbycompetentpersonatleastonceineveryperiodof12months
Liftingmachinesorachain,ropeorliftingtackleshallbedeemedtohavebeenthoroughlyexamined
Page74of127
ifavisualexaminationsupplemented,ifnecessarybyothermeansandbydismantlingofpartsofthe
gear has been carried out as carefully as the conditions permit in order to arrive at a reliable
conclusionastothesafetyoftheparts
Liftingmachinemeansacrane,crab,winchteaglepulleyblock,ginwheel,transporterorrunaway
Lifting Tackle means any chain sling, rope sling, hook, shackle, swivel, coupling, socket, clamp, tray or
similarappliancewhetherfixedormovableusedinconnectionwiththeraisingorloweringofpersonorloads
byuseofliftingmachines
PressurePlant(Section31)
StateGovernmenttomakerulesforexaminationandtestingofanyplantandmachinery
Responsibilityofoccupierinrelationtohazardousprocess(Section41C)
Tomainaccurate anduptodatehealthrecordsofworkerswhoareexposedtoanychemical,toxicor
anyotherharmfulsubstanceswhicharemanufactured,stored,handledortransportedandsuchrecords
shallbeaccessibletotheworkerssubjecttosuchconditionsasmaybeprescribed
MedicalExaminationbeforeassigninganyjobinvolvinghandling,workingofhazardoussubstance
MedicalExaminationatintervalsnotexceeding12months
GujaratFactoriesRules,1963
CompetentPerson
Shouldhavetheprescribedqualifications(asperscheduleunderRule2A).ChiefInspectormayrelax
therequirementsofqualificationifsuchpersonisexceptionallyexperiencedandknowledgeable
Page75of127
Application (in Form 26 or 27) should be made to Chief Inspector to recognise as a competent
personforspecifiedareasandforspecifiedregion.Certificate(Form4A)isissuedwithin60days
fromthedateofreceiptofapplicationorrejecttheapplicationgivingreasons.
Heshouldnotbeabovetheageof62yearsandshallbephysicallyfitforthepurposeofcarryingout
tests,examinationandinspections
CertificateofStability(Rule3C)
Certificateofstability(Form1A)isobtainedfromacompetentpersononceineachperiodof5
yearsoraftereveryextension,alteration,repairsoradditionofmachinery,plantsetc
CopyofsuchcertificatehastobesendtoChiefInspectorofFactories
Registrationandgrantoflicence(Rule4)
Application in Form 2 for registration and Form 3 in triplicate for registration alongwith fees as
prescribedinthescheduleshouldbesubmitted
CertificatemaybeissuedinForm4forregistrationandlicence
Licenceissuedshallremaininforcetill31stDecember
RenewalofLicenceinForm3alongwithfeesshouldbemadebefore60daysoftheexpiryoftheperiod
oflicence
HealthandSafetyPolicy(Rule12C)
OccupiershallprepareawrittenstatementofhispolicyinrespectofHealthandSafetyofworkers
atwork.
Suchpolicyshall:
Beavailabletoallworkersincludingcontractworker,apprentices,suppliers,transportworkers
etc
Displayofsuchpolicyattheconspicuousplaceinalanguageunderstoodbymajorityofworkers
Policyshallberevisedasandwhenthereisanexpansion,modificationhavingimplicationonsafety
andhealthorwhenanynewarticleisintroducedhavingimplicationonhealthandsafety
Page76of127
Policyshallcontainthefollowing:
Declaredintentionandcommitmentoftopmanagementtohealth,safetyandenvironment
requirements
Organisationalsetuptocarryoutthedeclaredpolicygivingdetailsofresponsibilityat
differentlevels
Arrangementsformakingpolicyeffective
Arrangementsforinvolvingworkers
Performanceofindividualstakingintoaccountthehealthandsafety
Fixingresponsibilityofcontractors,subcontractors,transportersetc
ProvidingaresumeofhealthandsafetyperformanceofthefactoryinitsAnnualReport
Relevanttechniquesandmethods(safetyauditsandriskassessment)forperiodicalassessmentat
leastonceinevery2yearsonhealth,safetyandenvironment
Intentionto integratehealthandsafetyinalldecisions includingthose dealingwithpurchaseof
plant,equipment,machineryandmaterial
Arrangements for informing, educating and retraining its own employees at different levels
whereverrequired
Health(Rule1653)
RecordofwhitewashingshouldbemaintainedinForm7
Where drainage system is connected to public sewerage system, prior approval of the
arrangementshouldbeobtainedfromlocalauthority.Inothercases,priorapprovalfromHealth
Officershallbetakenfordisposaloftradewastesandeffluents
VentilationandTemperatureMaximumwetbulbtemperatureataheightof1.5meterabovethe
floor level shall not exceed 30 degree C and adequate air movement of atleast 30 meter per
minuteshallbeprovided.Inrelationtodrybulbtemperatureandwetbulbtemperatureitshould
beprescribedinthescheduletoRule18A
Itshouldbeverifiedthattherulespertainingtothefollowingarecomplied:
Cleanliness of walls and ceilings, thermometers, artificial humidification, hydrometer, lighting,
prevention of glare, drinking water, source of supply storage of water, cleanliness of wells or
reservoir, cooling of water, latrine, urinal, white washing colour washing drains, water taps,
numberandlocationofspittoons(itshouldbeplacedonastandorabracketof91.4cmshigh)
Safety:(Rule5468H)
Page77of127

Precautions asregardsto fencingof machinesshouldbetakenasapplied tothescheduleannexed to
Rule54.
ScheduleI:Textilemachineryexceptmachineryusedinjutemills
ScheduleII:CottonGinning
ScheduleIII:Woodworkingmachinery
ScheduleIV:RubberMills
ScheduleV:CentrifugalMachines
ScheduleVI:PowerPress
ScheduleVII:Shears,SlittersandGuillotineMachines
TightFittingClothing(Rule55A)
Workerstoweartightfittingclothingconsistofcloselyfittingfullpantsandcloselyfittinghalfsleeves
shirtorvest.
SuchworkersshallbepaidwashingallowancenotlessthanRs10/permonth
Belt(Rule56)
Allbeltstoberegularlyexaminedtoensurethatthejointsaresafeandbeltsareatpropertension
Liftingmachines,chains,ropesandliftingtackles(Rule60)
All lifting machines, chains,ropes and liftingtackles(except fibreropeor fibresling) before use
should be tested and all parts is thoroughly examined by a competent person and certificate of
suchtestandexaminationisobtained
RegisterinForm10shallbekeptforeveryexamination
Page78of127

PressureVesselsorplant(Rule61)
PressureVesselmeansavesselthatmaybeusedforcontaining,storing,distributing,
transferring,distilling,processingorotherwisehandlinganygas,vapourorliquidunderpressure
greater than the atmospheric pressure and includes any pipeline fitting or other equipment
attachedtheretoorusedinconnectiontherewith
It should be properly designed, constructed and should be in a safe condition. The design
construction shall be of an Indian Standard of country of manufacture and certificate shall be
obtainedfrommanufacturerorfromthecompetentpersonwhichshallbekeptandproduced
ondemandbyaninspector
Every pressure vessels shall be fitted with suitable valve or other effective pressure relieving
deviceofadequatecapacitytoensurethatthemaximum permissibleworkingpressureofthe
pressurevesselsshallnotbeexceeded
Suitable pressure gauges with a dial range not less than 1.5 times the maximum permissible
workingpressure,easilyvisibleanddesignedtoshowatalltimesthecorrectinternalpressure
and marked with a prominent red mark at the maximum permissible working pressure of the
pressurevessel
Suitable nipple end globe valve (for checking accuracy of pressure gauge), stop or valves by
whichpressurevesselmaybeisolated,draincockorvalveatthelowestpart(todischargeliquid
orothersubstancescollectedinpressurevessel)shallbefitted
Hydrostatictestbyacompetentpersonatapressureatleast1.3timesthedesignedperson
Ifpressurevesselsorplantispreviouslyusedoridleforaperiodexceeding2monthsorwhich
hasundergonealterationsorrepairsshallbeusedonlyifthoroughlyexaminedbyacompetent
personexternallyandinternallyifpracticableandhasbeenhydrostatictestedbyacompetent
personatapressurewhichshallbe1.5timesthemaximumpermissibleworkingpressure
Inservicetestandexaminationofpressurevesselorplant
Externallyonceinaperiodof6months
Internallyonceineveryperiodof12months
If by reason of construction, a thorough internal examination is not possible, this examination
maybe reasonable by a hydrostatic test to be carried out once in every period of 2 years. If the
Page79of127
pressurevesselorplantisincontinuousprocesswhichcannotbefrequentlyopened,theperiodof
internalexaminationmaybeextendedtofouryears
Hydrostaticallytestonceineveryperiodoffouryears
Detailsoftestingalongwiththeobservationsandconclusionsmadebycompetentpersonshallbe
enteredintheprescribedregister
ReportofeveryexaminationshallbecompletedinFormNo.11andshallbesignedbytheperson
makingexaminationortest
Competent person making report of any examination under this rule shall within 7 days of the
completionoftheexaminationsenttoaInspectoracopyofthereportincase:
o
Wherethemaximumpermissibleworkingpressureisreduced
Whereexaminationshowsthatthepressurevesselorplantcannotcontinuetobesuedwith
safetyunlesscertainrepairsarecarriedormeasuresaretaken
Safetyofwatersealedgasholder(Rule61A)
It means a watersealed gas holder which has a storage capacity of not less than 141.5 cubic
meters(5,000cft)
Itshouldbethoroughlyexaminedexternallybyacompetentpersonatleastonceinaperiodof12
months
Permanentregistershallbemaintainedforgasholdersgivingdetailsof:
o
Dates of examination, methods of examination, date of painting, nature of repairs,

distinguishednumberorletterofgasholdermarkedthereon,remarksetc
ResultsofexaminationmadebycompetentpersonshallbemaintainedinFormNo.11A
CopyofthereportinFormNo.11Ashallbekeptintheregisterandbothregisterandreport
shallbereadilyavailableforinspection
Reactionvesselsandkettles(Rule61B)
Noticepointingoutthepossiblecircumstancesinwhichpressureaboveatmosphericpressuremay
bebuiltupinthereactionvessel,thedangersinvolvedandprecautionstakenshallbedisplayedat
theconspicuousplacenearthevessel
Firstaid,FireFightingequipment(Rule66A(10))
Page80of127
Each first aid fighting equipment shall be allotted a serial number and details such has serial
number,dateoflastrefillingshouldbepaintedonthebodyofeachequipment.
Allfirstaidfightingequipmentsshallbesubjectedtoroutinemaintenance;inspectionandtesting
tobecarriedoutbyproperlytrainedpersons.Periodicityofroutinemaintenance,inspectionand
testshallconformtorelevantIndianStandards
SafetyCommittee(Rule68F)
SafetyCommitteeshouldbeformediftherearemorethan250workersemployedinanyfactory
Management representatives includes a senior official, safety officer, Factory Medical Officer,
representativeeachfromproduction,maintenanceandpurchasedepartments
Workersrepresentativesshallbeelectedbytheworkers
TenureoftheCommitteeshallbe2years
SafetyCommitteeshallmeetatleastonceineveryquarterandmeetingshallberecorded
Functionsanddutiesofthesafetycommittee:
o Assistingandcooperatingwith management in achieving aims and objectives outlined in Health
andSafetyPolicy
o Dealingwithmattersconcerninghealth,safetyandenvironment
o Creatingsafetyawarenessamongstallworkers
o Undertakingeducational,trainingandpromotionalactivities
o Discussing reports on safety environmental health surveys, safety audits, risk assessment,
emergencyanddisastermanagementpintsandimplementationoftherecommendationmadein
reports
o Carryingouthealthandsafetysurveysandidentifyingcausesofaccidents
o Reviewingtheimplementationoftherecommendationbyit
o Lookingintoanycomplaintmadeonthelikelihoodofanimminentdangertosafetyandhealthof
theworkersandsuggestivecorrectivemeasures
OvensandDriers(Rule68G)
Noovensordriersshallbeusedunlesscompetentpersonhasexaminedallitspartsandcertificate
hasbeenobtainedofsuchtestsandexaminations
Page81of127
Ifthereisanyalterationorrepairitcannotbecarriedunlesscertificateofexaminationhasbeen
obtained
Allparts andthe working ofoven or drier should betested at frequent intervals andregister isto be
maintainedonewhichdetailsfovarioustestscarriedoutfromtimetotimeisentered
SiteAppraisalCommittee(Rule68I)
Application for appraisal of sites in respect of factories engaged in hazardous process shall be
submittedtotheChairmanoftheSiteAppraisalCommittee
Occupier shall arrange to obtain or develop detailed information on hazardous chemical in the
form of a material safety data sheet as specified in Schedule 5. And such information shall be
accessibletoworkersuponrequestforreference
Every container of hazardous chemical shall be clearly labelled or marked to identify contents,
name/addressofmanufacturerandphysicalandtoxicologicalofthehazardouschemical
Occupier shall provide evidence to show that he has identified the major accident hazards and
stepshasbeentakentopreventaccidentsandsufficienttrainingetcisgiventoensuresafety.
MajoraccidentsshouldbenotifiedtoChiefInspectorandInspectorbysendingreport.
AnonsiteemergencyplanshallbepreparedinconsultationwiththeChiefInspectordetailinghow
majoraccidentsshallbedealtwithonthesiteonwhichtheindustrialactivityiscarriedonandthat
planshallincludethenameofthepersonwhoisresponsibleforsafety
FollowingschedulesareprescribedinRule68Jrelatingtositeappraisalcommittee:
Schedule1:IndicativeCriteriaandListofHazardousChemicals
Schedule2:
Schedule3:
Schedule4:
Schedule5:
Page82of127

Schedule6:
Schedule7:
Schedule8:
Collection,developmentanddisseminationofinformation(Section68Q)
FactoryinvolvingahazardousshallarrangetoobtaintodevelopinformationintheformofMaterial
Safety Data Sheet (MSDS) in respect of every hazardous substance or material handled in the
manufacture, transportation and storage in the factory. It shall be accessible upon request to a
workerforreferenceandshallincludesuchdetailsasmentionedinthesaidrule.
MedicalExamination(Rule68T)
Workersemployedinahazardousprocessshallbemedicallyexamined:
o Oncebeforeemploymenttoascertainphysicalfitness
o Onceinaperiodof6monthstoascertainhealthstatus
DetailsofpreemploymentandperiodicalmedicalexaminationshallberecordedinForm
No.32
OccupationalHealthCentre(OHC)(Rule68U)
Factoriesemployingabove200workers,1fulltimefactorymedicalofficersforfactories
employing upto 500 workers and 1 medical officer for every additional 1000 workers or part
thereof
OHCshouldhaveatleast2rooms,thereshallbe1nurse,1dressercumcompounderand
onesweepercumwardboy
WithinonemonthoftheappointmentofFactoryMedicalOfficer,theoccupiershall
FurnishtotheChiefInspectortheparticularsincludingname,address,qualification,experience
andruleunderwhichheisappointed
OHCshouldhaveequipmentsasspecifiedintheScheduleoftheRule
Page83of127
Ambulance Van should be available with full time driver cum mechanic and a helper and a
helpertrainedinfirstaid
Canteens(Rule72)
Recordsofdatesonwhichlimewashing,colourwashing,varnishingorpaintingiscarriedoutshall
bemaintainedintheprescribedregister(Form7)
Walls of rooms, ceilings, passages and stair cases shall be lime washed or colour washed atleast
onceineachyearor
Paintedoncein3years
Allwoodworkshallbevarnishedorpaintedoncein3years
Internalstructuralironorsteelworkbevarnishedorpaintedoncein3years
Insidewallsofthekitchenbelimewashedonceeveryfourmonths
CanteenManagingCommitteeshallbeappointedincasecanteenisnotmanagedby
CooperativeSocietiesAct,1925
SpecialProvisions(Rule102)
Ruleshasbeen prescribedforcertain operationswhichwhencarriedaredeclaredto bedangerous
manufacturingprocessoroperationsunderSection87.Suchrulesareprescribedintheschedulesto
suchrule
WelfareOfficers(WelfareOfficersRecruitmentandConditionsofServices(Gujarat)Rules,1963)
Occupierofeveryfactorywherein500ormoreworkersareordinarilyemployedatleastoncewelfare
officer shall be appointed. Assistant/Additional Welfare Officers shall be appointed as per the
schedule
WorkersbetweenNoofassistantoradditionalwelfareofficer
25003500:1assistantwelfareofficer
35004500:1additionalwelfareofficer
45006500:1assistantandoneadditionalwelfareofficer
65008500:2additionalwelfareofficer
Page84of127
850010,500:2additionalwelfareofficersand1assistantwelfareofficer
Above10,500:3additionalwelfareofficers
FormsprescribedunderTheGujaratFactoriesRules,1963
Form Particulars
Duration
Remarks
No.
1
Application for permission to Beforeconstructionofa It should include flow chart of

construct, extend or take into the factory
manufacturingprocess,plansetc
useofanybuildingasafactory
1A
Certificateofstability
Beforecommencingany Fresh certificate has to be

1B
Application
to
Site
Appraisal Asandwhen
obtainedoncein5yrs
Application to be made to
Committee
Chairman of Site Appraisal

Committee
Application
for
registration, Beforeopeningfactory
To be submitted in triplicate
amendmentoflicenceandnoticeof
alongwith pay order as specified
occupation
inScheduletoRule4
Applicationforrenewaloflicence
To
be
alongwith
submitted To be submitted alongwith the

Form
2. fees.Thevalidityisfor5years
Application for renewal

has to be made atleast
2 months prior to its
expiryofvalidity
3A
Noticeofchangeofmanager
Within 7 days from the Rule12AreadwithSection7(4)

dateofchange
4A
Registrationoflicence
CertificateofCompetency
After
making To be obtained from the
applicationforlicence
concernedauthorities
Asandwhennecessary
Rule 2A: Issued to competent

person authorised to issue
Page85of127
certificates for examination of

plant
vessels,
lifts,
lifting
machinesetc.
5
Certificate of Fitness for young Asandwhennecessary
Rule 15: To be issued by
persons
certifying surgeon to certify

youngpersons
HumidityRegister
Ongoing
Rule
23
Readings
of
temperature should be noted at

theendofeachmonth
7
Register of LimeWashing, Painting Ongoing
Rule 17 The details of white
etc
washing,
colour
washing,
varnishingetc
8
Register of workers employed for Ongoing
Rule5455
workonanearmovingmachinery
9
Registerofexaminationofhoistsor Once in every period of Rule 58 Report to be made by

lifts
10
6months
competentperson
Register of examination of lifting Once in every period of Rule 60 Report to be made by

machines, chains, ropes & lifting 12months
competentperson
tackles
11
Registerofexaminationofpressure Externally Once in Rule 61 Report by competent

plant/vessels
every
period
of
6 person
months
Internally Once in If thorough internal examination

every period of 12 is not possible, it may be
months
replaced by a hydrostatic test
whichshallbecarriedoutoncein
everyperiodof2years
Pressure for hydrostatic test to
Page86of127
Hydrostatically testing becarriedoutshallbe125times

once in every period of the design pressure of 1.5 times
4years
the
maximum
permissible
working pressure whichever is

less
11A
12
Register of examination of water Once in a period of 12

sealedgasholders
months
RegisterofCompensatoryHolidays
Ongoing
Rule84:Shouldbepreservedfor
aperiodof12months
13
Overtime Register for exempted Ongoing
Rule 85: Must for factories
worker
whichareexempted
14
Noticeofperiodofworkforadult
Ongoing
Rule87
15
Registerofadultworker
Ongoing
Rule 88 Should be preserved for

aperiodof12months
16
Notice of periods of work for child Ongoing
Rule92
workers
17
RegisterofChildworkers
Ongoing

12months
18
Registerofleavewithwages
Ongoing

aperiodof3years
19
LeaveBook
Ongoing
Rule95
20
HealthRegister
Ongoing
Rule15
21
Report of accident by Manager Within 4 hours of Notice could be given either by

including dangerous occurrence incident
telephone,
resultingindeathorbodilyinjury
should also be given in Form 16
telegram.
Notice
appended to ESI Regulations,

1950
21A
Reportofdangerousoccurrence
Within12hoursofsuch
occurrence
22
Noticeofpoisoningordisease
Within4hours
Notice to be sent to Chief

Inspector, medical inspector and
Page87of127
administrative medical officer

underESI
23
AbstractoftheActandoftherules
Ongoing
TobedisplayedinEnglishandin
local language. The name and
addressoftheInspectorandthe
CertifyingSurgeonshouldalsobe
mentioned
24
MasterFormAnnualReturn
st
February of Master Form in respect of
eachyear
FactoriesAct,PaymentofWages
Before 1
Act, Maternity Benefit Act,

Workmens Compensation Act
Rule
25
On or before 15th July
HalfYearlyReturn
and15thJanuaryineach
year
26
Application for grant of certificate Asandwhennecessary
Application to be made by
ofcompetency
person eligible as competent

personpursuanttoRule2(A)
26A
TestReport
Asandwhennecessary
Dust/Fumeextractionsystem
27
Application for grant of Certificate Asandwhennecessary
Application to be made by
ofcompetencytoaninstitution
person eligible as competent

personpursuanttorule2(A)
28
MusterRoll
Ongoing
Rule 110 If daily attendance is

noted in respect of Adult and
Child workers and is preserved
for a period of 3 years, separate
muster
roll
need
not
be
maintainedunderthisrule
29
Register
of
accidents
Accidents,
and
major Ongoing
Dangerous
Rule111Shouldbefurnishedto
inspector annually before 15th
February
occurrences
Page88of127
30
SpecialCertificateofFitness
N.A.
31
InspectionBook
Ongoing
Size should be 13 X 8 ,
Should contain 180 pages, every
3rd page should be consecutively
numbered
32
HealthRegister
Ongong
Rule 68T. Details of pre

employment
and
periodical
medicalexamination
33
Certificateoffitnessofemployment Ongoing
Rule68T
inhazardousprocessandoperation
35
Nomination for payment of wages Ongoing
Payment in case of death of
inlieuofquantumofleave
worker. Nomination should be

signedbyworkerandattestedby
2witnesses
36
IdentityCards
Ongoing
Issued by manager to all

employedpersons
37
Register containing particulars of Ongoing
Rule12B
monitoringofworkingenvironment
ChecklistundertheFactoriesAct
Sr.
Particulars
Complied
No.
Remarks
Y/N
1.
RegistrationundertheAct
2.
ValidityofLicence
3.
Noticeforchangeinmanager
4.
Generalpolicyonhealthandsafetyofworkers
5.
Regulationspertainingtohealth,safety,welfare,working
hours,leave
6.
Appointmentofsafetyofficers
Page89of127
7.
Firstaidbox
8.
AppointmentofWelfareOfficers
9.
CertificateofStability
10.
CertificateofFitness
11.
StatutoryRegisters
12.
Report of Competent persons on examination of lifts,
hoists,liftingmachines,chains,pressureplantandvessels
13.
Displayofabstractofactandrules
14.
FilingofReturns
15.
InspectionmadebyInspectors
16.
Displayofhealthandsafetypolicy
17.
RecordsofWhiteWashing
18.
AppointmentofsafetyCommittee
19.
AppointmentofOccupier/Manager
20.
ReportofMedicalexaminationofemployeesparticularly
inhazardousatmosphere
21.
AppointmentofMedicalOfficer
DetailedChecklistundertheFactoriesAct
No
Provision
BriefDescription
Periodicity
Authority
Designated
Officer
1.
Sec7A
Occupier to ensure health and Ongoing
Occupier i.e. the
safety of workers and to bring
person who has
healthandsafetypolicytothe
ultimate control
Page90of127
noticeofworkers
overtheaffairsof
the
factory.
Directors
are
deemed to be
occupiers in case
ofacompany
2.
Sec11
Cleanliness to be maintained Ongoing
Inspector
Ditto
Inspector
Ditto
bywashing,cleaningetc
3.
Sec16
Overcrowding
should
be Ongoing
prevented
4.
Sec17
Lightingshouldbeprevented
Ongoing
Inspector
Ditto
5.
Sec18
There should be sufficient Ongoing
Inspector
Ditto
Ditto
Ditto
be Ongoing
Inspector
Ditto
Fixationofinwardandoutward Ongoing
Inspector
Ditto
supply of wholesome drinking

water
6.
Sec20
Sufficient Spittoons are to be Ditto

provided
7.
Sec23
Young
Persons
not
employedondangerous
8.
Sec25
traverse
of
self
machines
at
acting
specified
distance
9.
Sec28
10. Sec29
11.
Sec30
Competent person to inspect Every
six Chief
hoists and lift. Registers to be months
Inspector
maintainedinthisregards
ofFactories
Competent person to inspect Every
12 Chief
chains ropes etc. Registers to months
Inspector
bemaintainedinthisregards
ofFactories
Maximum
Ditto
safe
working Ongoing
peripheral speed of revolving

machinerytobedisplayed
Page91of127
Ditto
Ditto
Ditto
12.
Sec31
Safe working pressure to be Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
maintainedinpressureplants
13.
Sec32
Means of access to be Ditto

maintained
14.
Sec33
Pits, sumps and opening in Ditto

floorsaretobecovered
15.
Sec34
No employee to be made to Ditto

carry weight likely to cause
him/herinjury
16.
Sec35
Ifworkinvolvesriskofinjuryto Ditto
the eye, then suitable goggles
andscreenstobeprovided
17.
Sec36
No person to be allowed near Ditto

places or enter chambers, vat,
pitetcwherethereisemission
ofdangerousfumes
18.
Sec37
Safety precaution if gas likely Ditto

to explode is produced in any
19.
Sec38
Precaution against/in case of Ditto

fire like safe means to escape,
toextinguishfire
20.
Sec40B
AppointmentofSafetyOfficer
21.
Sec41B
Disclosure of information of Once
Chief
dangerinhazardousprocess
Inspector
Maintain upto date health Ongoing
Ditto
Inspector
Ditto
22.
Sec41C
Once
Ditto
Ditto
records. Appoint competent

and experienced persons to
supervise/handle
hazardous
substances
23.
Sec41G
Safety Committees to be Ongoing
Page92of127
formed
where
workers
participation will be equal to

thatofthemanagement
24.
Sec42
Washing
facilities
to
be Ongoing
Inspector
Ditto
Ditto
Ditto
Canteenstobemaintainedina Ditto
Chief
Ditto
cleanandhygienicmanner
Inspector
Shelters, rest rooms, lunch Ditto
Ditto
Ditto
Ditto
Ditto
Sec 52 & Noadultworkertoworkona Ditto
Chief
Manager
Sec53
Inspector
maintained in a clean and

hygieniccondition
25.
Sec45
Readily accessible first aid box Ditto

tobeprovided
26.
Sec46
27. Sec47
rooms,
building
and
its
precincts to be kept clean by

employingsweepers
28.
Sec48
Creches to be maintained in a Ditto

cleanandhygienicmanner
29.
weekly holiday and if so, he

shall be given a compensatory
holiday
30.
Sec54
Noadulttoworkformorethan Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
10hoursaday
31.
Sec55
No worker to work for more Ditto

than 5 hours without taking a
restinterval
32.
Sec56
The spread over period shall Ditto

not be more than 10 hours
per day including the rest
intervals
33.
Sec57
Holiday in case of night shift Ditto

workers would start from the
Page93of127
period the shift ends and

continuesfor24hours
34.
Sec58
Prohibition
of
overlapping Ditto
Ditto
Ditto
shifts
35.
Sec 61 r/w Notice of periods of work for Daily
Sanction of Ditto
Sec108
Inspector
adults to be displayed and

workperiodtobedetermined
36.
Sec62
Register of adult workers with Annual
Inspector
Ditto
Occupier
Chief
Ditto
particulars shift etc to be

maintained
37.
Sec66
Prohibition of employment of Ditto

women between 7 p.m. & 6
a.m.
38.
Sec79
Leave
with
wages
and Ditto
notification of leave that
Inspector
differsfromthatprescribedby
thestatute
39.
Sec80
Wages equal to daily average Ongoing
Inspector
Manager
wagestobepaidtoworkerson
leavewithwages
40.
Sec81
Worker allowed leave for Asandwhen
Occupier
atleast 4 days (adult) and 5

days(child)tobepaidwagesin
advance
41.
Sec88
Notice of accidents whereby Asandwhen Prescribed
Manager
the worker is prevented from
Authority
working for more than 48

hourstobegiven
42.
43.
Sec88A
Sec89
Notice
of
dangerous Asandwhen Prescribed
occurrences
Authority
If any worker contacts disease Ditto
Chief
Page94of127
Ditto
Ditto
specifiedintheIIISch;noticeis
Inspector
to be sent to the appropriate

authority
_____________________________________________________________________________________
Act
:TheIndustrialEmployment(StandingOrders)Act,1946
:TheIndustrialEmployment(StandingOrders)Rules,1946
No.
Provision
BriefDescription
Periodicity
Authority
Designated
Officer
1.
Sec9
Posting of Final Standing Ongoing

Orders
along
with
amendments
N.A.
1. Manager of
the factory 2.
Person
responsible to
the owner for
supervision
and control of
the industrial
Page95of127
establishment
2.
Sec10
No
modification
standing
Agreement
of Till 6 months in
Ditto
orders. case they have

between been
modified
workmen and employer previously and 1

necessaryforthesame
year in case they

have not been
modifiedatall
3.
Sec10A
Payment of Subsistence Asandwhen
NA
Ditto
Allowance in case of
suspension
(ModelStandingOrderstobeapplicableafterNotificationintheOfficialGazette)
1)Section9
FinalCertificateofstandingorders/ModelStandingOrdersandamendmentstobeprominently
postedinEnglishandlanguageunderstoodbymajorityofworkmenatorneartheentranceand
inalldepartments
2)Section10
FinallycertifiedStandingOrders(iftheyhavebeenmodified/amended)cannotbemodified
untilexpiryofsixmonths.
Standing orders that have not been amended at all cannot be modified until expiry of one
year.
In both the above mentioned cases an agreement to that effect has to be entered into
between the employer and the workmen/trade union/any representative body of the
workmen
PenaltyformodificationincontraventionofAct:fineuptoRs5000withanadditionalfineof
Rs200foreverydayafterthefirstday
Page96of127
3)Section10A
Subsistence allowance to be paid to suspended workman pending investigation/ inquiry into
complaints,chargesofmisconductagainsthimattherateof:
50%ofwagesimmediatelyprecedingthedateofthesuspensionforthefirst90days
75%ofwagesfortheremainingperiodofsuspensionifdelayofdisciplinaryproceedingsis
notattributabletotheconductofsuchworkman
PenaltyforContraventionofstandingorders:FineuptoRs100andanadditionalfineofRs
25foreverydayafterthefirstday
________________________________________________________________________
Act
:TheMaternityBenefitAct,1961
:TheMaharashtraMaternityBenefitRules,1965
___________________________________________________________________________
No.
Provision
BriefDescription
Periodicity
Authority
Designated
Officer
1.
Sec19
Abstract of the Act and the Ongoing
Ditto
rules to be displayed by the
employer at a conspicuous
placeoftheestablishment
2.
Sec20
Registers, records and muster Ongoing
Ditto
rollstobemaintained
3.
Sec4
Employment
prohibited
of
during
women As andwhen
Person
certain 6 weeks after
ultimate control
periods(Afterpregnancyetc)
delivery,
Page97of127
having
over the affairs
miscarriageetc
4.
Sec4(3)
ofestablishment
No work is likely to interfere Sandwhen6

with
pregnancy,
normal weeks,
Ditto
development of foetus or is of month before

ardous nature is to be expected
performedbyawoman
5.
Sec5
deliverydate
Payment of maternity benefit Asandwhen
Ditto
at the rate of average daily

wage.Maternitybenefitisalso
payable in case the woman
diesduringorafterthedelivery
6.
Sec8
Paymentofmedicalbonusifno Asandwhen
Ditto
prenatal confinement or post

natalcareisbeingprovidedfor
7.
Sec9
Leavefor6weeks withwagein Asandwhen
Ditto
case of miscarriage or medical
termination
8.
Sec9A
Leave with wages for two Asandwhen
Ditto
weeks
after
tubectomy
operation
9.
Sec10
Leave for 1 month in addition Asandwhen
Ditto
toleavementionedinSec6or
9 in case of illness due to
pregnancy,delivery,tubectomy
operation
10.
Sec11
Two nursing break in addition Asandwhen
Ditto
totheregularbreaks
11.
Sec12
No dismissal due to absence Asandwhen
duringpregnancy
12.
Sec13
Ditto
No deduction of wages due to Asandwhen

avoiding work of arduous
Page98of127
Ditto
natureetc
13.
Rule4
Medical bonus under Sec 8 to As and when

be
paid
with
maternity wages
Ditto
in
benefits. Wages to be paid in respect
of
respect of leave because of illness to be

miscarriage
paid within 48
hours
of
production of
proofofillness
14.
Rule6
Nursing breaks to be of 15 Till

minutesduration
child
Ditto
attains age of
15months
15.
Rule11
AbstractunderSection19tobe Ongoing
Ditto
asperForm9
16.
Rule12
Up todate maternity benefit
registerwillallparticularstobe
maintainedandkeptopen
17.
Rule13
Forms 9, 10 and 11 to be Asandwhen
Ditto
supplied when any woman

appliesforthem
18.
Rule15
FurnishreturninForm11
By the 15th Competent

date
Ditto
of authority
January
19.
Rule16
Records
required
to
maintainedunderthisact
be Foraperiodof
3 years from
date of last
entry
1)Section4
Noemploymentofwomenforatleastwomenforatleastsixweeksfollowing:
Herdelivery
Miscarriage
Page99of127
Ditto
Medicalterminationofpregnancy
Apregnantwomenneednotdowork
Whichisofarduousnature
Involveslonghoursofstanding
Likelytointerferewithherpregnancy
Likelytointerferewiththenormaldevelopmentofherfoetus
Likelytocausehermiscarriageor
Otherwiseaffectherhealthfor
Onemonthpriortosixweeksbeforetheexpecteddateofherdelivery
Anyperiodduringthesixweekspriortoherdeliveryifshedoesnotavailofleave
2)Section5
Paymentofmaternitybenefitattherateofaveragedailywageforaperiod(ifthewomanhasworked
for80daysin12monthsprecedingthedateofherexpecteddelivery
Immediatelyprecedingthedayofherdelivery
Actualdayofherdelivery
Anyperiodfollowingherdelivery
Maternitybenefitisalsopayableifawomandiesduringorafterdeliveringherchild.Insuchanevent
thematernitybenefitamounthastobepaidtoeithertohernomineeorlegalrepresentative.
3)Section8
MedicalBonusamountingtoRs250tobepaidifno
Prenatalconfinementor
Postnatalcareisbeingprovidedfor
4)Section9
Leavewithwagesattherateofmaternitybenefitforaperiodof6weeksincaseof
Miscarriageor
Page100of127
5)Section9A
Leavewithwagesattherateofmaternitybenefitforaperiodof2weeksafterTubectomyoperation
6)Section10
Leavefor1monthinadditiontoleavementionedinSection6andSection9incaseofillnessarisingout
of
Pregnancy
Delivery
Prematurebirthofchild
Miscarriage
Tubectomyoperation
7)Section11
2nursingbreakstobeallowedtowomen,inadditiontotheregularbreakstillthechildattainstheage
of15months
8)Section12
Nodischargeordismissalunlessforgrossmisconductonaccountofabsenceduetopregnancy
9)Section13
Nodeductionofdailywagestoawomanentitledtomaternitybenefitdueto
Avoidingworkofarduousnature,requiringlonghoursofstandingetcasmentionedinSec4(3)
or
TakingnursingbreaksasprovidedinSection11andSection19
EmployertodisplayabstractoftheActandtherulesmadethereunderataconspicuousplaceof
theestablishment
10)Section20
Register,recordsandmusterrollsaretobemaintainedinthemannerprescribed(mentionedinthe
rules)
Page101of127
11)Section21
Penaltiesareattractedinthefollowingcases
Ifanemployerfailstopaymaternitybenefittoawomanorifhe/shedischarges/dismissesa
womanfromworkonaccountofherabsenceduetopregnancy,abortionormiscarriage.
TheimprisonmentshallnotbelessthanRs2000butwhichmayextendtoRs5000
IfanyemployercontravenestheprovisionsofthisAct,theimprisonmentmayextendto1
yearorwithfinewhichmayextendtoRs5000/orwithboth
12)Section23
If anypersonfailstoproduceanyregistersordocumentsdemandedbythe Inspector,theperson
shallbepunishablewithimprisonmentwhichmayextendto1yearorwithfinewhichmayextendto
Rs1000orwithboth.
Page102of127
_____________________________________________________________________________________
Act
:TheMaharashtraWorkmensMinimumHouseRent
AllowanceAct,1983
Rules
:TheMaharashtraWorkmensMinimumHouseRent
AllowanceRules,1990
No Provision
BriefDescription
Periodicity
Authority
Designated
Officer
1.
Sec 4 read House rent allowance of atleast 5% of Within
10
Person having
withRule3 the workmans wages of Rs 20 days of the
ultimatecontrol
whicheverishigherhastobepaid
month next
over the affairs
following
of the industry.
Manager,
managing
director
other
or
person
responsible to
the owner for
supervision and
Page103of127
control
2.
Sec 8 r/w Registers, accounts and records to be Ongoing

Rule
Ditto
4, maintained
Rule
12,
Form
andFormI
3.
Rule13
Visit book to be maintained. No Ongoing
Ditto
separate visit book is necessary

where such a book is already
maintained under the provisions of
Maharashtra Minimum Wages Rules
1963 or Maharashtra Shops and
EstablishmentRules1961
1) Section4r/wRule3
House rent allowance of atleast 5% of the workers wages (basic wages + dearness
allowance)tobepaidtotheworkman
Thehouserentallowancepayablehastobepaidincashalongwithhismonthlywages
Houserentallowancehastobepaidwithin10daysofthemonthnextfollowing
Incaseaccomodationisgiventotheworkmanandamountdeductedishigherthanthe
amountspecifiedintheearlierpoint
Incasedeductionislowerthanthehouserentallowance,thentherestofthebalance
hastobepaidtotheworkman
2) Section8r/wRule4
AregisterofhouserentallowanceinFormAshallbemaintained
Penalties for false entries in registers: Imprisonment for upto 1 year, fine upto Rs
2000orboth
Page104of127
3) Rule12
Register of workmen in Form I to be maintained which is to contain names of

workmenanddaysofthemonthwhentheywereinservice
Penaltiesforfalseentriesinregisters:Imprisonmentforupto1year,fineofRs2000
orboth
4) Rule13
Visitbooktobemaintainedbytheemployerinwhichtheinspectorhastoenterthe
date of his entry along with remarks as regards defects etc if any and also put his
signatureinthevisitbook
The visit book has to be a bound book where the pages are to be consecutively
numbered
Page105of127
Act
Rules
:TheMinimumWagesAct,1948
:TheMaharashtraMinimumWagesRules,1963
______________________________________________________________________________
No
Provision
BriefDescription
Periodicity Authority
Designated
Officer
1.
Sec11,12,15 Wages to be paid in cash and at the As and
Person
who
andRule24
minimum rates if it is a scheduled when
directly
or
employment. Even if a worker worked less
through
thanwhatconstitutesanormalworkingday
another
(Normalworkingdaywillconstitute9hours
person,
foranadult,7hoursforanadolescentand4
whether
hours for a child) A person is entitled to
himself/or on
paymentofminimumwages
his
behalf
employs
person in a
scheduled
employment
and manager
ofafactory
2.
Sec 14 read PreparationofcontributioncardsinForm3 As
Page106of127
and
Ditto
withRule25
or Form 3A for employees newly qualified when

tobecomemembersofEPfund
3.
Sec17
Piecerateworkernottobepaidwagesless As
thantheminimumtimerate
3.
and
Ditto
when
Sec 18 r/w Maintenance of muster roll cum wage Ongoing
Ditto
Ditto
Rule 27, Rule registers, attendance cum wage slip,

28andRule30 records,inspectionbooksetc
&FormII
4.
Rule 22 r/w Notice containing the minimum rates of Weekly

FormI
wages,abstractsoftheactandtherulesetc
aretobedisplayed,legiblecondition
5.
Rule 22 r/w Notice containing the minimum rates of Ongoing

FormI
Ditto
Ditto
and
Ditto
wages,abstractsoftheactandtherulesetc
aretobedisplayed,legiblecondition
6.
Rule23
Weeklydayofrestistobeprovidedtothe Weekly
employees
7.
Rule26
Personsworkingovertimesi.e.morethan9 As
hours a day or 48 hours a week are to be when
paid overtime wage at double the ordinary
rateofwages
1) Section11
Wagesaretobepaidincash
TheycanbepaidinkindonlybyNotificationinOfficialGazette
IncaseofscheduleemploymentwhereaNotificationisinforceunderSection5wagesattherateof
notlessthanfixedNotificationhastobepaid
WheretheminimumwagesofaworkerarefixedundertheAct(onahourly,dailyorlongerbasis)such
workersshallbepaidovertime(iftheyworkovertime)asfixedundertheAct
Incasetheemployeeonanydayworksforlessthanthenormalworkinghoursforthatday,hewillstill
bepaidminimumwagesforthedayunlessthefailuretoworkisduetohiswillingnesstoworkandnot
duetothefailureonthepartoftheemployertoprovidetheemployeewithwork
Page107of127
2) Section16
Incasetheemployeeisperformingtwodifferentkindsofjobstowhichtwodifferentratesofminimumwages
apply,he/sheshallbepaidaccordingtothenumberofhourshe/shedevotestotheworkandthefinalwages
should not be lessthan theminimumrate in force in respect of any ofthe classof workthattheemployee
performs
3)Section17
Anemployeewhoisemployedonpieceworkforwhichtheminimumtimerateandnotaminimumpiecerate
hasbeenfixed,theemployershallpaytosuchemployeeswagesnotlessthattheminimumtimerate
4)Section22
Penaltiesareattractedinthefollowingcircumstances
Ifanyemployerpayslessthantheminimumratesofwagesfixedforthatclassofworkorlessthanthe
amountthepersonisentitledtoundertheAct
Orifthepersoncontravenesanyrule,ordermadeinSection13(fixationofworkinghours);
Thepersonshallbepunishablewithimprisonmentforatermwhichmayextendto6monthsorwith
finewhichmayextendtoRs500orwithboth
5)Section18readwithRule27,Rule28,Rule30&Form2,17and19
Thefollowingregistersandrecordsaretobemaintained
AmusterrollcumwageregisteristobemaintainedinFormIIorregistersinForm17and19appended
to the Maharashtra Factories Rules 1963 and a register in Form II appended to the Maharashtra
PaymentofWagesRules,1963aremaintained.Theregistersshallcontainthefollowingparticulars
Grosswagesofeachpersonemployedforeachwageperiod
Alldeductionsthathavebeenmadefromthewagealongwithamentionofthecategoryofdeduction
madeasperRule21
Minimumrateofwagespayabletoeachemployee
Thewagesthatareactuallypaidtoemployeesineachwageperiod
Thedateofpaymentofwages
Overtimedoneineachwageperiodbyeachemployee
Theamountofleavewithwages
Anattendancecumwagesliptobeprovidedtotheemployees
Page108of127
Entryinattendancecumwagesliptobemadebypersonauthorisedeverydayandalsoattheendof
eachmonth
AboundinspectionbookhastobemaintainedandthishastobeproducedifrequiredbytheInspector
The records and registers are to be maintained atleast for a period of three years from the date on
whichthelastentrywasmadeandthisshallbeproducedifrequiredbytheInspector
6)Rule21
Wageperiodofemployeesnottoexceedonemonth
Employeestobepaidwagesbeforeexpiryof
Theseventhday,incaseofestablishmentsemployinglessthanthousandpersons
Thetenthdayincasetheestablishmentsemployingmorethanthousandpersons
Nodeductionsotherthanthosespecifiedbelowcanbemade:
Finesinrespectofsuchactsoromissionsonthepartoftheemployeeasmaybespecifiedbythe
stategovernmentbygeneralorspecialorder
Deductionforabsencefromduty
Deduction made for damage or loss of goods that were entrusted to the employee or for loss of
money which the employee is required to account for. In both cases the damage or loss must be
directlyattributabletotheemployeesneglectordefault.
Deduction for house accomodation supplied by the employer or the Maharashtra Housing Board
constitutedundertheBombayHousingBoardAct,1948ortheVidharbhaHousingBoardconstituted
under the Madhya Pradesh Housing Board Act, 1948 or the Vidharbha Housing Board constituted
under the Madhya Pradesh Housing Board constituted under the Madhya Pradesh Housing Board
Act 1950 of any other agency that the state government may direct by notification in the Official
Gazette
Deductionsforrecoveryofadvancesoradjustmentforoverpaymentofwages.Theadvancesshould
notbemorethanthewagespayabletothatemployeeintwocalendarmonthsandthedeductions
cannotbemorethanonefourthofthesalaryearnedbythatemployee
Deductionofincometaxpayablebytheemployee
Deductiondirectedbycourtorderororderofanycompetentauthority
Deductionsforsubscriptions/paymentofadvancesforProvidentFund
Deductionofincometaxpayablebytheemployees
Page109of127
Deductiondirectedbycourtorderororderofanycompetentauthority
Deductionsforsubscription/paymentofadvancesforProvidentFund
Deductionforpaymenttocooperativesocietiesordeductionsmadewiththewrittenauthorization
oftheemployeeforpaymentofLifeInsurancePolicyPremium
Deductionofmaximumofhalfthewagesofthepersonforamaximumperiodoffourmonthsduring
which an employee is suspended from work by virtue of any rule standing order settlement or
awardwhichislegallybinding
Deductionsorrecoveryoranadjustmentofamountotherthanwagespaidtotheemployedperson
inerrororinexcessofwhatisduetotheemployee
DeductionsmadeforpurchasingsecuritiesfotheGovtofIndiaoranyotherstateGovernmentorfor
saving account in the Post office savings bank in furtherance of saving scheme by the state
government.Thisdeductioncanbemadeonlybytheauthorisationoftheemployeeconcerned
Deductions made with the authorization of the concerned employee or the president and the
secretaryofthetradeunionforcontributiontothenationaldefencefundoranyotherfundthatis
approved by the state government. This deduction can be made only by the authorization of the
employeeconcerned
Deductions made with the authorisation of the concerned employee or the president and the
secretaryofthetradeunionforcontributiontothenationaldefencefundoranyotherfundthatis
approvedbythestategovernmentfornationaldefenceorforanyotherpurposethatisnotifiedby
thegovernmentintheofficialgazette
DeductionsmadeunderSection6BBoftheBombayLabourWelfareAct,1953
7)Rule22readwithFormI
Notices containing the following are to be displayed in English and another language which is
understoodbythemajorityoftheworkers:
Minimumratesofwages,abstractsoftheactandtherulesmadeunderFormI
Nameandaddressoftheestablishment,placeofwork
Nameandaddressoftheemployer
Normalworkinghoursoftheemployee,theintervalsofrest
The notice is to be displayed at the entrance of the establishment and office or any other place
thatmaybeselectedbytheinspector
Thenoticeshallbekeptinclearandlegibleposition
Page110of127

8)Rule23
All employees are to be provided with a day of rest every week. The rest day will usually be a
Sundayorsomeotherdayandcanalsobefixedforanyemployeeorgroupofemployees
Incaseanyemployeeworksonarestdayhe/sheshallbegivenasubstitutedrestdayonanyother
dayoftheweek
Wages payable for working on a rest day will be at the rate the overtime wages are paid and
normaldaywageswillbepaidforthesubstitutedrestday
Employeeswhoarepaidwagesatapieceratebasis,theemployeeshallbegrantedfortherestday
wages,equaltothedailyaverageearningsoftheemployeeforthepreceding6daysandincasehe
worksontherestdayandhasbeengivenasubstitutedrestday,heshallbepaidwagesfortherest
day on which he worked at double the average wage rate as calculated above and for the
substitutedrestdayatthesaidaveragerate
9)Rule24
Thenormalworkinghoursinadaywillbeninehoursincaseofanadult,sevenhoursincaseof
anadolescentandfourandahalfhoursincaseofachild
Noemployeeistoworkformorethanfivehoursatastretchwithouttakinganintervalrestfor
atleasthalfanhour
Theworkhoursofachildshouldnotspreadoverformorethanfivehoursinadayincludingthe
timetakenforrestintervals
10)Rule25
Incaseanemployeeworksinashiftextendingbeyond12midnight
A holiday would mean a whole day extending upto 24 hours starting from the time his shift
ends
Thefollowingdaywouldmeantheperiodof24hoursbeginningfromthetimewhensuchshift
endsandthehoursaftermidnightduringwhichsuchemployeewasengagedinworkshallbe
countedtowardspreviousday
11)Rule26
Page111of127
Where an employee works more than 9 hours a day or 48 hours a week, the person shall be
entitledtopaymentofovertimewagesatdoubletheordinaryrateofwages
Page112of127
________________________________________________________________________
Act
:ThePaymentofGratuityAct,1972
:ThePaymentofGratuity(Central)Rules,1972
andThePaymentofGratuity(Maharashtra)
Rules,1972
No.
Provision
BriefDescription
Periodicity
Authority
Designated
Officer
1.
Sec4
Payment
of
gratuity
on Asandwhen
NA
Person having
termination of employment
ultimate
after 5 years of continuous
control
serviceandupondeath
affairs
establishment
orfactory
2.
Sec4A
Compulsory insurance to be Onetime
Ditto
NA
Ditto
obtained by employer in
respect of their liability to pay
gratuity; unless exempted by
thegovernment.Establishment
ofapprovedgratuityfund
3.
Sec6(7)
Nomination
forms
of Ongoing
employees to be kept in safe

custody
4.
Sec7
Determination of amount of As and When Controlling

gratuity to be done by the (within
30 authority
employer when it becomes days)
deal
payable and payment of the
disputes
same within 30 days. The

employee
and
controlling
Page113of127
Ditto
to
with
over
of
authorityaretobeinformedof
the fact that gratuity has
becomepayable
5.
Rule 4 of Display of notice at the main Ongoing

the Central entrance
&
Ditto
regarding
State authorizationtoreceivenotices
Rules
under this act. Notice to be in

English,MarathiandGujarati
6.
Rule 5 r/w Notice to be given by any As and when Controlling

Sec 2(h) (ii) femaleemployeeexcludingher required
authority
& Form D husband
thearea
of
from
the family/withdrawing
such
NA
of
Central & notice

StateRules
7.
Rule 6 r/w Verification
of
service Within30days NA
Form F of particulars as mentioned in of

the Central nomination
&
receiving
ultimate
with nomination
control
State referencetotherecordsofthe forms
Rule
8.
form
Person having
affairs
of
establishmentandalterationof
establishment
thesamebyauthorisedperson
orfactory
Rule 8 r/w Gratuity to be paid in cash or As and when Intimation
Ditto
Form L and Demand Draft/Bank Cheque (if required
about details
M of the payeerequires)
of payment to
Central &
be
StateRules
controlling
sent
to
authority
9.
over
Rule 9 of Gratuity to be paid in cash or As and when Intimation

the Central DemandDraft/BankCheque(if required
about details
and State payeerequires)
of pay men to
Rules
be sent to the
controlling
Page114of127
Ditto
authority
10.
Rule 20 of Employertodisplayanabstract Ongoing
NA
Ditto
Centraland of the Act and the rules in

StateRules
accordance with From U, in

English and in the languages
understood by majority of the
employees at a conspicuous
place
Section4
Paymentofgratuitytoemployeewhohasrenderedcontinuousserviceforatleast5years
Onhissuperannuation
Onhisretirementorresignation
Onhisdeathordisablementduetoaccidentordisease
Incaseofemployeesdeath,gratuitypayabletonomineeorheirs
Gratuityattherateof15dayswagesbasedontherateofwageslastdrawnbytheemployeeconcerned
tobepaidforeverycompletedyearofserviceorpartthereofexceedingsixmonths
As regards piecerated employees daily wages is to be computed as an average of his daily wages
receivedinthe3monthspriortotheterminationofhisservice(wagespaidforovertimeworknotbeing
takenintoaccount)
GratuitypayabletoanemployeeshallnotexceedRs3,50,000/
Gratuitypayabletoanemployeereemployedafterdisablementshallbecomputedintermsofwages
receivedpriortodisablementandreducedwagessubsequenttohisdisablement
2)Section4A
Compulsoryinsurancetobeobtainedinmannerprescribedforpaymentofgratuity,unlessexemptedby
theappropriategovernmentbyvirtueofanalreadyestablishedandapprovedgratuityfund.Suchafund
canbeestablishedbyanemployeremploying500personsormore
Page115of127

Establishmenttoberegisteredwiththecontrollingauthorityafteradheringtotheaboverequirement
ContraventionwiththeprovisionsoftheSectionattractsafinewhichmayextendtoRs10,000andin
thecaseofacontinuingoffencewithafurtherfinewhichmayextendtoRs1000foreachdayduring
whichthedefaultcontinues
3)Section6(7)
Thefollowingthataregivenbytheemployeearetobekeptinsafecustody
Nominations
Freshnominations
Alterationsofnomination
4)Section7
Amountofgratuitypayabletobedeterminedbythecompanyassoonasitbecomespayable
Noticeoftheamountofgratuitydeterminedhastobegivento
Thepersontowhomgratuityispayable
Alsotothecontrollingauthority
Gratuitymustbepaidwithin30daysfromthedateonwhichitbecomespayable
Ifgratuityisnotpaidintimeithastobepaidwithsimpleinterestattheratewhichisnotmorethanthe
ratethanhasbeennotifiedbytheCentralGovernmentfromtimetotime fortherepaymentof long
termdeposits
5)Section12
Penaltiesareattractedinthefollowingcases:
If a person makes false statements/representations to avoid making payments under the Act The
punishmentextendstoimprisonmentupto6monthsand/orafinewhichmayextendtoRs10,000/
Ifanemployercontravenes/orfailstocomplytheprovisionsoftheActortherulesmadehereunder.
The punishment extends to imprisonment not less than 3 months but which may extend to 1 year
and/orwithfinewhichshallnotbelessthanRs10,000/andnotexceedingRs20,000/
Page116of127
If the offence relates to nonpayment of gratuity, the employer shall be punishable with
imprisonment not less than 6 months but which may extend to 2 years, unless the court records
reasonsforimposingalowerpunishmentoronlyafine
CentralRulesandStateRules
6)Rule4
DisplayofNoticeat/nearmainentranceofestablishmentin
Englishand
Anyotherlanguagethatisunderstoodbythemajorityoftheemployees(MarathiorGujarati)
specifyingthenameofthepersonwhoisauthorisedtoreceivenoticesunderthisAct
Fresh notice to be displayed immediately when the displayed notice becomes illegible or
requiresachange
7)Rule5readwithSection2(H)(ii)andFormD
Noticegivenbyfemaleemployeeregarding
ExclusionofherhusbandfromfamilyforthepurposesoftheActor
WithdrawingsuchanoticetobesenttotheControllingAuthorityofthearea
8)Rule6ReadwithFormF
Verificationofserviceparticulars,asmentionedinthenominationformwithreferencetorecordsofthe
establishment and its alteration by a person authorised is to be done within 30 days of receiving the
same
9)Rule8ReadwithFormLandM
Within15daysofreceiptofapplicationforpaymentofgratuity:
Ifclaimisadmissible,noticetobeissuedinFormLforpaymentofgratuityspecifyingamount
payableandthedateforthesame(datenotbeinglaterthan30daysfromthedateofreceiptof
theapplication)
If claim is not admissible then notice under Form M to be issued specifying why claim is not
admissible
Page117of127
InboththesituationsacopyofeitherofthenoticesistobesenttotheControllingAuthorityofthearea
10)Rule9
Gratuitytobepaidtotheemployee,her/hisnomineesorlegalheirsin
Cash
DemandDraft/BankCheque(ifthepayeedesires)
Thepaymentmayalsobemadebyapostalmoneyorderincaseitissodesiredbythepersons
concerned and in case the gratuity payable is less than Rs. 1000 and after deducting the
commissionforthepostalorder
Intimationaboutthedetailsofpaymentshallalsobegivenbytheemployertothecontrolling
officer
11)Rule20
EmployertodisplayabstractoftheActandrulesinaccordancewithFormUataconspicuousplaceof
theestablishmentinEnglishandthelanguageunderstoodbythemajorityoftheworkers
Act
:ThePaymentofWagesAct,1936
Page118of127
No.
Provision
1.
Sec 3, 4, 5 Maximum monthly wages to Ongoing

and25A
BriefDescription
Periodicity
Authority
DesignatedOfficer
1) Employer 2) Manger
bepaidwithin7daysifnumber
of factory u/s 7(1)(f) of
ofemployeesislessthan1000
the Factories Act 3)
and within 10 days in case
Person responsible for
there are more than 1000
supervision/control
employees
2
Sec6
In case bonus payable to
Ditto
apprenticeexceeds1/4thofthe
apprenticesearnings(Exclusive
of D.A.) excess is to be
paid/invested in prescribed
manner
3.
Sec7
Only deductions as permitted
Ditto
under Section 7 r/w Section 9

(absence),10(damageorloss),
11
(Services),
12,
12A(Advancesorloans)canbe
madefromthewages
4.
Sec8
Nofinewithoutpriorapproval;
State Govt Ditto
Methodofimpositionoffines
or
prescribed
authority
5.
Sec13A
Registers and records to be Ongoing
Ditto
Ditto
maintained upto 3 years from

lastentry
6.
Sec25
Notice giving abstract of acts Ongoing

andrulesaretobemaintained
1)Section3,Section4andSection5
Page119of127
Wages are to be paid within 7 days (in case there are less than 1000 employees in the
establishment) or 10 days (in case there are more than 1000 employees) of the expiry of the
wageperiod
Incasetheemployeesjobhasbeenterminated,thewagesearnedbyhimshallhavetobepaid
withinthe2nddayoftheterminationofhisemployment
Allpaymentstobemadeonworkingdays
Penaltyfornonpaymentasabove:FineuptoRs1000butnotlessthanRs200
Penaltyfornonpaymentonaworkingday:fineuptoRs500
2)Section6
Where anybonuspayabletoanapprenticeexceeds1/4thoftheapprenticesearning(Exclusiveof
D.A.)excessittobepaid/investedinprescribedmanner
PenaltyforpaymentincontraventionofSection6;FineuptoRs500
3)Section7
OnlydeductionsaspermittedunderSec7r/wSec9(absence),10(lossordamage),11(services),12,
12A(Advancesorloansmade)canbemadefromthewages
Penaltyfornonpermitteddeductions:FineuptoRs1000butnotlessthanRs200
4)Section8
Whatfinescanbeimposedandinwhatmannertheycanbeimposed:
Noticespecifyingtheacts/omissionsforwhichfineistobeimposedhastobeexhibitedonthe
premises
Opportunity of showing cause as to why fine should not be imposed should be given to the
employed(Accordingtoprescribedprocedures)
Totalamountoffinewhichmaybeimposedinanyonewageperiodshallbeofmaximumof3%
ofthewagespayableinthatwageperiod
Finecannotbeimposedonapersonbelow15yearsofage
Finecannotberecoveredinexamples
Fine cannot be recovered after 60 days after fine was imposed (i.e. the day on which the
act/omissionwascommitted)
Page120of127
Finecannotberecoveredinexamples
Fine cannot be recovered after 60 days after fine was imposed (i.e. the day on which the
act/omissionwascommitted)
Fineshavetobeappliedonlyforpurposesbeneficialtoemployees
Fine have to be recorded in a register kept in prescribed form by the person responsible for
paymentofwages.Penalty:FineuptoRs1000butnotlessthanRs200
5)Section13A
Thefollowingrecordsandregistersaretobemaintained
Particularsoftheemployees
Wagesperformedbyemployees
Wagespaidtotheemployees
Deductionsmadefromwages
Receiptsgivenbyemployees
Theseregistersandrecordsaretobemaintainedforaperiodofthreeyearsafterthedateofthelast
entry.Penaltyfornonmaintenance:FineuptoRs1000butnotlessthanRs200
6)Section25
Anoticegivingtheabstractofapplicableactsandrulesaretobedisplayedprominentlyonthepremises
7)Section25A
Undisbursedwagesincaseofthedeathoftheemployeearetobepaidtothelegalheirsornominees
Act
:TheEmployeesProvidentFundandMiscellaneousAct,1952
Rules
:TheEmployeesProvidentFundsScheme1952
:EmployeesDepositLinkedInsuranceScheme,1963
Page121of127
Provision
BriefDescription
Periodicity
Authority
Designated
o
1.
Officer
Sec 6 clauses Contribution to be made by the 15 days after
1. Owner/
29,30and38
Occupier/
employer
towards
Employee the close of
ProvidentFund.Amount10%ofthe everymonth
Manager of
basicwages,dearnessallowanceand
factory
retaining
2.
allowance
if
any.
Contribution of both employee and
having
employer to be made by the
ultimate
employer in the first instance. The
control over
employer also to pay administrative
affairs
charge which is fixed by Central
the
Government
establishme
nt
2.
Clause 35 of Preparation of contribution cards in Asandwhen
Ditto
Providentfund Form 3 or Form 3A for employees

newlyqualifiedtobecomemembers
ofEPfund
3.
Clause 36 of Returns&Registers:
Provident
Person
15
days Commissioner
List of employees qualifying for within
the Central Board,
FundScheme
membership of EP fund for the close of each in
firsttime
month
InspectionFund
accounts
Accounts:
Accounts of the contribution from time to

made
time
as
directed
by
the
Page122of127
case
central
of
of
board
4.
Clause 36A of Employer to furnish any changes in
Regional
Provident
details of branches & departments,
Commissioner
FundScheme
owners,
occupiers,
directors,
partners, manager or any other

person
in
control
of
the
establishment/factory
5.
6.
Clause 42 of Employer to renew contribution

Provident
cards before period of currency
FundScheme
expires
Sec6C
Payment of further amount into
Ditto
depositinsurancefundifsorequired
by the Central Government, subject
to a maximum limit of 1/4th of the
contributionunderSec6
7.
Clause 10 of ReturnsandRegisters
15
days Commissioner
Deposit
List of employees qualifying for within
the CentralBoardin
Scheme
membership of EP fund for the first close of each case

time
month
InspectionFund
Accounts:
Accountsofcontributionmade
From time to
accounts
Monthly abstract of aggregate time
as
wages of all members on which directed
by
contributionsarepayable
the
central
board
Abstract: 25
days
from
close
of
month
Page123of127
of
Ditto
8.
Sec7Q
If amount due under scheme is not
Ditto
paid then 12% or higher interest as

specified in the scheme to be paid
fromduedatetoactualduedateof
payment
9.
Sec 12 r/w No reduction of wages of workers
Ditto
Clause 31 of for reasons of liability to make

Provident
contribution to the fund under the
FundScheme
scheme. No deduction of employers

contributionfromwages
1) Section6
TheemployerhastomakecontributiontowardstheschemeforEmployeesProvidentFundframedby
theCentralGovernment.Theamountofcontributionis10%ofbasicwages,dearnessallowanceand
retainingallowance,ifanyoftheemployee,whetheremployeddirectlyorthroughacontractor
Penalty for contravention: Imprisonment upto 3 years, but not less than 6 months and a fine of Rs
5000
TheContributionofbothemployeeandemployertobemadebyemployerinthefirstinstance.The
employeralsotopayadministrativechargewhichisfixedbytheCentralGovernment
2)Clause36
ReturnsandRegisters:
ListofemployeesqualifyingformembershipofEPfundforthefirsttimeinform15within15daysof
closeofthemonth
Inspectionbook
Accountsofthecontributionmade,asdirectedbythecentralboard
Page124of127
Thesameappliesfordepositscheme.Additionallyanabstractoftotalwagespayabletoallemployees
onwhichcontributionispayablewithin25daysofthecloseofthemonth
3)Clause36A
Employertofurnishanychangeindetailsofbranchesanddepartments,owners,occupiers,directors,
partners,manageroranyotherpersonincontroloftheestablishment/factory
PaymentoffurtheramountintodepositinsurancefundifsorequiredbytheCentralGovtsubjecttoa
maximumlimitof1/4thofthecontributionunderSec6
Penaltyforcontravention:Imprisonmentofupto3years,butnotlessthan6monthsandafineupto
Rs5000/
4)Clause42ofprovidentfundscheme
Employertorenewcontributioncardsbeforeperiodofcurrencyexpires
5)Section6C
PaymentoffurtheramountintodepositinsurancefundifsorequiredbyCentralGovernmentsubject
toamaximumlimitof1/4thofthecontributionunderSec6
6)Section7Q
12%ormore,ifspecifiedundertheschemeistobepaidontheamountdue.Interestwillbecharged
if amount to be paid as contribution to the fund has not been paid then employer has to pay an
interestoftheduedatetotheactualdateofpayment
Penalty:Imprisonmentofupto6monthsbutnotlessthan1monthandafineofuptoRs5000/
7)Section12readwithClause31ofthePensionScheme
Page125of127
The wages of workers cannot be reduced for liability to contribute to the fund or insurance fund.
Employerscontributioncannotbedeductedfromthewages.
Penalty:Imprisonmentofupto6monthsbutnotlessthan1monthandafineuptoRs5000
Page126of127
Act
:TheMaharashtraRecognitionofTradeUnionsand
PreventionofUnfairLabourPracticesAct,1971
Rules :TheMaharashtraRecognitionofTradeUnionsand
PreventionofUnfairLabourPracticesRules,1975
No. Provision
BriefDescription
Periodicity
Authority
Designated
Officer
1.
Sec 27 r/w Sch Prohibition on engaging in Ongoing

IV
2.
unfairlabourpractices
Rule 23 r/w Sec Noticeoflockouttobegiven Asandwhen

24andFormJ
Employer
inFormJandhadtobesent
byregisteredpost
1)Section27readwithScheduleII,IIIandIV
ProhibitiononengaginginunfairlabourpracticesaslistedinScheduleIV
2)Section23readwithRule23andFormJ
NoticeoflockouttobesentbyregisteredpostinFormJ
Lockoutcanstartonlyafter14daysofgivingnotice
Page127of127
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TheApprenticesAct,1961

b) Satisfies prescribed health and educatio the

Sec 3A r/wProvision for reservation for SC/ST, accordin Asand

Sec 4 r/w Ru Apprenticeship contracts (terms of th

6andSch.VI contract will be according to Sch. VI) to b

Sec 6 r/w Ru Periodofapprenticeship

Schedule8r/wRatio of trade apprentices to workers othe Ongoing

Suitable arrangements to be made in th Ongoing

A trade apprentice undergoing practica Ongoing

Sec 11 r/wObligations towards apprentices like providin Ongoing

schedule V for terms of contract o

Rule 12 (10 Hoursofworktobebetween10A.M.

Sec 13 r/wMinimumstipendasprescribedunderRule1 Ongoing

Within 3 months o Shouldbesubmittedwith

In duplicate and one should be submitte Fortradeapprentic

April and b To be submitted to the concerne Fortradeapprentic

April and b Shall be submitted to the concerne Fortradeapprentic

th During November an The particulars of such apprentices wh Trade

of eligibility to appear in the ensurin

Before 7 days of th On receipt of information of the tes Trade

newWithin7daysofjoinin In duplicate. One to the concerne Trade

authority and another to the principal o apprenticeship

Details of attendance, irregular an Trade

Within 10 days o In case of graduate, technician o GraduateTechnicia

At the end of eac In case of graduate, technician o

Whether any letter received from the authorities to appoint

Whether such apprenticeship trainees satisfies standards of

Whether obligations mentioned in Schedule V has been

Whether copy of contracts entered into has been sent for

Whether training has been provided in complying with the

Whether obligations as mentioned in the contract has been

Whether any personal injury has been caused by way of

Whether conditions relating to hours, leave, attendance has

Noticeofholidays should bepermanentlydisplayed in aconspicuousplaceandit shallnotbe

Register of Children Ongoing

name, DOB, address, joining, name of

Whenever required To be issued by appropriate medical

person who has

Sec 19 & Firstaidboxtobeprovided.Aperson Ditto

Sec 20 r/w trained in first aid to be present,

Sec 21 r/w Dulyauthorisedrepresentativestobe Asandwhen

Sec 29 r/w Registers

Chapter VII maintained.Returnstobefiled

Contract labour cannot be employed Ongoing

in case registration has not been

In both types of establishment arrangements have to be made for immediate recoupment of

Application for registration Before

appointing Should be made in triplicate

alongwith fees as prescribed

Maintained by registering officer

Changes in the particulars Within 15 days of the No form is prescribed. It should

Application for licence by Before

appointing Should be made in triplicate to

licence officer alongwith the

principal To be enclosed alongwith

Intimation to inspector of Within

of The contractor shall inform the

and commencement within 7 inspector

days of completion of commencement and completion

Application for renewal of Atleast60daysbeforethe Should be made in triplicate

Combined muster roll cum

Atleast a day prior to the

Register of deductions for Ongoing