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HowtodefineandcompleteaPhysicalInventory(DocID105286.1)

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APPLIESTO:
OracleInventoryManagementVersion11.5.10.0andlater
Informationinthisdocumentappliestoanyplatform.
***Checkedforrelevanceon20Aug2014***

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DocumentDetails

ThisdocumentappliestoallversionsofOracleEBusinessSuite11iandRelease12
Type:
Status:
LastMajor
Update:
LastUpdate:

GOAL

TounderstandanddeterminewhichformsareinvolvedwiththeprocessofdefiningandcompletingaPhysicalInventory.

RelatedProducts

SOLUTION

StepstodefineandcompleteaPhysicalInventory
==================================================

Approvals
TheinformationinthisareaisnormallysuppliedbyyourFinanceDepartment
Required:YouhavethreeoptionsAlways,Ifoutoftolerance,Never
Toleranceoption:pickapercentageoravalue.
CountSubinventories
Youhavetwooptionshere:
All:Thiswillselectallsubinventories
Specific:Thisgivesyoutheoptiontochoosewhichsubinvetoriesyouwish.
AllowDynamicTags

EBusinessSuiteProduct
InformationCenterIndex
[444.2]

DocumentReferences

InPhysicalInventoryscreen
Name=(GiveyourPhysicalInventoryaname)
Description=(YearendPI)
Date=Thiswillbesetbydefault

OracleInventoryManagement
InformationCenters

1.DefinePhysicalInventoryPath=INVPHYSICALINVENTORYPHYSICALINVENTORY
ThiswillbringupPhysicalInventorySummaryscreen
Clickonthe"new"tobringupaDefinePhysicalInventoryscreen

HOWTO
PUBLISHED
21Aug2014
21Jan2016

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OracleInventoryallowsyoutogeneratetagsthatyoucanusetoentercountsforeachitem,
IfyouenableDynamictagentrythenyoumayentertagnumbersthatOracleinventorydoesnotgenerateforyou.
Enabledynamictagentryifyouwanttousedatacollectiondevicetoloadyourtaginformation
Enabledynamictagentryifyoudonotexercisetightcontroloverthenumberandnameofthetagscreatedduringthe
physicalinventory
Ifyouwanttomaintaintightcontroloverthenumberofthetagsforyourphysicalinventory,thenyoushouldgenerate
defaultblanktags.
Takesnapshot
Takeasnapshotofonhandquantitieseitheratthetimeofphysicalinventorydefinitionorlater
Oracleinventorytakesasnapshotoftheitemcostandonhandquantitiesforeachuniquecombinationofitem,
subinventory,locator,revision,lotnumberandserialnumberinyourphysicalinventorydefinition
Oracleinventoryusesthesnapshotinformationasabasisforadjustmentsratherthanthecurrentquantityonhand.
Youmustcompletetheinventorysnapshotbeforeproceedingtothenextstage.
NOTE:Ensurethatthereisnotransactionactivitywhensnapshotisbeentaken.

2.DefinePhysicalInventoryTagspath=INVPHYSICALINVENTORYTAGGENERATION
ThiswillbringupGeneratePhysicalInventoryTagsscreen
InGeneratePhysicalInventoryTagsScreen
Name=(ThenameyougaveyourPIinstepone)
Description=(Thiswilldefaultin)
SnapshotDate=(Thiswilldefaultin)
Tagtype=Default
ShowSerialnumbersontags=Thisisyourpreference
Ifyouchoosetogeneratedefaulttags,thenOracleInventorygeneratesasmanytagsasthereareuniquecombinationsofitem,
revision,subinventory,locator,lotnumberandserialnumberinyourphysicalinventorydefinition.
Ifthedefaulttagsdonotcontainserialnumberinformationforitemsunderserialcontrol,thenyoumustenterserialnumber
informationwhenyouenterphysicalinventorycounts.
Tags
Startingtag=(Number,forexample0001iftotalnumberis5000)
Notedependingonhowmanytagsyouexpectyoumustgivethenumberthecorrectamountofdigit

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DigitIncrements
Thetagnumbermaybeacombinationofalphabeticandnumericcharacters
Specifyavaluebywhicheachnumericdigitofthetagnumbermayincrease
Youmustspecifyadigitincrementofzeroforthealphabeticcharacterofyourtagnumbermustbeconstant
Forexample,ifthestartingtagnumberisA001andyouspecifythedigitincrementsas0112thenOracleInventory
generatesthefollowinglistoftagnumbersA001,A003,A005,A009andsoon.
3.DefinePhysicalInventoryBlankTagspath=INVPHYSICALINVENTORYTAGGENERATION
ThiswillbringupGeneratePhysicalInventoryTagsscreen.
InGeneratePhysicalInventoryTagsScreen
Thisisthesamescreenasinsteptwo.pathINVREPORTSALL
Name=(ThenameyougaveyourPIinstepone)
Description=(Thiswilldefaultin)
SnapshotDate=(Thiswilldefaultin)
Tagtype=Blank
Startingtag=(Thiswilldefaultinasitwillstartfromthenextnumberavailableafterthedefaulttags)
DigitIncrements=(Asdescribedinstep2)
EndingTag=(Ifstartingtagwas00010andyourequire10blanktagsthenyouwouldput00020in)
NumberofTags(Thiswilldefaultin)

4.PrintPhysicalInventoryTagsPath=INV,REPORT,ABC&COUNTING
ThiswillbringupABC&Countingreportsscreen
Type=Request
Name=PhysicalInventoryTags
Parameters
PhysicalInventory=(ThenameyouhavegiventhePhysicalInventory)
Subinventory=(LeaveBlank)
SortBy=TagNumber
Range=FullList
From/To=(Blank)TabthroughallotherParameters
Printoptions=Setthisuptoaccommodateyourtags

5.VoidTagsPath=INV,PHYSICALINV,TAGCOUNT
Thiswillbringupthetagcountscreen.
Intagscreen
Name=(ThenameyouhavegiventhePhysicalInventory)
DefaultCountedby(Thepersonwhoisdoingthevoidtag)
Queryforlist,Arrowdowntotagnumberyouwanttovoid,Tabovertothe
voidboxandactivatethis.
Save
Youalsohavetheoptionwiththetwobuttonsatthebottomofthescreento
voidallcountsorunvoidallcounts.
Thereisareportthatcanberunwhichwillgiveyoualistofalltagsthat
havebeenvoided.
Path=INV,REPORT,ABC&COUNTING.
6.EnterPhysicalInventoryCountsPathINV,PHYSICALINV,TAGCOUNT
Thiswillbringupthetagcountscreen.
Type=Request
Name=(ThenameyouhavegiventhePhysicalInventory)
DefaultCountedby(Thepersonwhoisenteringthecounts)
Queryforlist
Entercountsagainsttagnumbers.
Thereisareportthatcanberunwhichwillgiveyoualistofalltags
thathavebeenprinted.
Path=INV,REPORT,ABC&COUNTING.

7.Reports
ThereareanumberofreportsthatcanberunthroughoutthePhysicalInventory.
PhysicalInventoryTrendandSummaryReport
PhysicalInventoryAccuracyAnalysisReport
PhysicalInventoryMissingTagreport

8.PerformPhysicalInventoryAdjustmentPath=INV,REPORT,ABC&COUNTING
ThisisareportbutitwilladjustallstockandputitinlinewiththePhysicalInventory
Note:ThisreportisnormallyrunbyyourFinanceDepartment
Type=Request

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Type=Request
Name=PhysicalInventoryAdjustmentReport

Document105286.1

Parameters
DisplayandBreakonSubinventory=YES/NO(Thisisyouroption)
AdjustmentValueSortOption=Youroption
PhysicalInventory=(ThenameyouhavegiventhePhysicalInventory)
Printoptions=Thisreportwillnotbeprintable

9.OncetheabovehasbeendoneruntheMaterialAccountDistributionDetailtoconfirmthattheinventory
adjustmenthasbeendonecorrectly.
Navpath=INV,REPORTS,ALL
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Keywords
PERFORMPHYSICALINVENTORYADJUSTMENTS PHYSICALINVENTORY PHYSICALINVENTORYTAGS
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