NATIONAL ENGINEERING SERVICES PAKISTAN (Pvt.) Ltd.

Lahore Orange Line Metro Train Project

DUTIES / PROCEDURES DURING CONSTRUCTION OF CIVIL WORKS
DUTIES OF CONSTRUCTION MANAGER (CM)
1. Overall in charge of construction supervision team of the Project.
2. Selection and formulation of construction supervision teams of various packages.
3. Provide guidance to the teams in performance of their duties.
4. Overview the performance of teams.
5. Identify bottlenecks during construction and propose their solutions.
6. Site visits along with dignitaries.
7. Attend meetings with all stake holders.
8. Coordinate with design office through Project Manager to resolve design issues.
9. Coordinate with Client to remove/relocate site impediments/utility lines.
10. Coordinate inspection, testing and construction supervision procedures for all packages
of the Project.
11. Inspect construction sites along with Quality Assurance Group of NESPAK so as to
identify non conformances by the contractors.
12. Monitor construction progress viz-a-viz Construction Schedule of contractors.
13. Review payment certificates of contractors as verified by CREs.
14. Management of NESPAK site staff.
15. He will be assisted by Deputy Construction Manager.

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NATIONAL ENGINEERING SERVICES PAKISTAN (Pvt.) Ltd.

Lahore Orange Line Metro Train Project
DUTIES / PROCEDURES DURING CONSTRUCTION OF CIVIL WORKS
DUTIES OF CHIEF RESIDENT ENGINEER (CRE)
1. He will report to CM.
2. Overall in charge of construction supervision team of one package of the Project.
3. Guide REs in performance of their duties.
4. Monitor/review performance of REs in particular and others in general.
5. Hold meetings with REs and Contractor to resolve bottlenecks for ensuring progress
and quality of works.
6. Coordinate inspection, testing and supervision procedures among all REs for his
package of the Project.
7. Site visits to check progress and quality of works.
8. Verify payment certificates of the contractor as checked by RE and issue to Client in
consultation with CM.
9. Review and convey design issues to CM for solution from design office.
10. Inspect and convey site impediments to CM for resolution through Client.
11. Guidance to contractor for selection of material and work methodologies.
12. Review of traffic management plan.
13. Review of Construction Schedule of contractors.
14. Review of site safety issues.
15. Management of NESPAK site staff.

Chief Resident Engineer shall be assisted by Material Engineer, Planning Engineer and Chief
Quantity Surveyor, whose duties are as under,
Material Engineer:

Selection of construction materials.

Ensure testing of all construction material before incorporating in the works.

Keep a record of all test results and reports.

Verify concrete mix designs for different classes, as submitted by contractor.

Verify asphalt Job Mix Formula, as submitted by contractor.

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NATIONAL ENGINEERING SERVICES PAKISTAN (Pvt.) Ltd.

Lahore Orange Line Metro Train Project
DUTIES / PROCEDURES DURING CONSTRUCTION OF CIVIL WORKS

Monitor tests at site material testing laboratory.

Monitor operations of concrete and asphalt plants.

Ensure calibration of equipment and plants.

He will be assisted by material inspectors and lab. technicians.

Planning Engineer:

Closely monitor the approved construction schedule of the contractor on daily basis.

Develop and implement plan versus actual progress charts. Report deviations from plan.

Track, monitor and forecast progress of all activities.

Analyse gaps between the planned and actual progress and highlight the areas of
concern which required action.

Promptly inform CRE about any lags in the pace of works of the contractor.

Chief Quantity Surveyor:

Cross examine the contractor payment certificate as checked by RE.

Scrutinize rate analysis of non-schedule items and variation orders as checked by RE.

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NATIONAL ENGINEERING SERVICES PAKISTAN (Pvt.) Ltd.

Lahore Orange Line Metro Train Project
DUTIES / PROCEDURES DURING CONSTRUCTION OF CIVIL WORKS
DUTIES OF RESIDENT ENGINEER (RE)
Technical Issues
1. He will report to CRE.
2. In charge of construction work executed in the assigned section of the respective
package of the Project.
3. Ensure complete liaison, coordination and working relationship with the site staff of
contractor at every level i.e. from site in charge to store keeper, specially the Planning
and Quality Control Engineers.
4. From day one, develop a system of Inspection Requests or Check Requests. For each
work activity these shall be submitted a day in advance by the contractor to the
consultant for timely checking / verification. A workable and efficient SOP is to be
devised between the contractor and the consultant before the start of the works, so as to
ensure quality as well as pace of works.
5. No Inspection Request is to be put on hold due to any reason. All Inspection
Requests must be finalized and returned on the date of inspection of work.
6. The Technical Specifications should be followed in true sense w.r.t. inspection / testing
of materials, work procedures and measurement / payment.
7. All activities of the project to be supervised and compliance to all plans and
specifications to be ensured.
8. Prior to start of each new activity at the site, it should be discussed with site staff in
detail w.r.t. approval of materials, checking procedures and measurement / payment.
9. Method statements and the related shop drawings of each activity to be obtained from
the contractor before the start of the works.
10. Material sources to be checked, as put forward by the contractor. Identify those which
qualify technical requirements.
11. Keep a record of arrival of construction material at site.
12. Every consignment of the material should be got tested under the relevant code /
standard before incorporation in the works and a record of test results to be maintained.
13. Preferably all tests as identified in the specifications must be performed, either at site
laboratory or outside from a reputable test lab.
14. Concrete mix design with 20% additional strength be ensured before start of the works.
Furthermore, chemical additives should be a part of every type of concrete for reduction
in water/cement ratio and permeability to increase workability and strength.
15. BMs and TBMs should be checked randomly before start of the works.

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NATIONAL ENGINEERING SERVICES PAKISTAN (Pvt.) Ltd.

Lahore Orange Line Metro Train Project
DUTIES / PROCEDURES DURING CONSTRUCTION OF CIVIL WORKS
16. Oversee working of all site staff and assist in resolving the construction holdups and
recommend improvement in all construction activities.
17. Maintain a daily site report.
18. Note down addition and removal of contractors manpower, tool, plant and machinery at
site.
19. Issue site instructions to the contractor, as and when needed.
20. At least make one site visit, daily.
21. Emphasise on safe construction practices.
22. Keep a strict eye on contractors work schedule. In case of lapses, follow contractual
obligations and immediately convene a meeting with Client, contractor and CRE/PM so
as to pursue the contractor to take corrective actions.
23. Any nonconformance by the contractor must be highlighted to all the stake holders.
24. Compile monthly progress reports and keep a record of contractors progress on daily
basis.
25. Contractors correspondence should be promptly responded.
26. Regularly advice contractor on progress, quality, health / safety and environment issues.
27. Hold regular meetings with the contractor and Client on important matters and
bottlenecks and issue minutes of meeting, agreed by all parties.
28. Obtain as built drawings from the contractor after completion of works.
29. Make a detailed check of measurement sheets.
30. All payments should be checked on time, as per standard format, after due consultation
with the CRE/PM, in line with the instructions already issued.
31. All non BOQ item rates should be discussed with the contractor and analysed in
consultation with CRE/PM.
32. No payment against excess BOQ quantity and non BOQ items to be checked without
prior approval from the Client.
33. Ensure regular visit of the site by Quality Assurance team of NESPAK, so that any lags
in the construction or unacceptable works are timely pointed out and thus duly
addressed.
34. Keep a record of site photos and videos on monthly basis.

General Issues
1.
2.
3.
4.

Make a detailed initial site visit.

Meet focal person of the Client.
Meet site in charge of the contractor.
Ascertain the potential of your site staff and assign them areas of supervision and duties
accordingly.

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NATIONAL ENGINEERING SERVICES PAKISTAN (Pvt.) Ltd.

Lahore Orange Line Metro Train Project
DUTIES / PROCEDURES DURING CONSTRUCTION OF CIVIL WORKS
5. Keep CRE informed about the bottlenecks in construction work and seek his guidance.
6. Preferably every senior site staff should be supported by a junior staff, so that incase of
leave the work is not hampered.
7. Review contract documents along with the site staff.
8. Keep a record of signatories of the contractor site staff.
9. Keep a record of facilities available at contractors camp.
10. Inconsistencies of the Contract Document to be identified.
11. Maintain site visit book for the visitors comments / recommendations / advice.
12. Any accident at site must be immediately reported to all the stake holders and a report
about its cause and damage occurred must follow.
13. No briefing to be given to any media person.
14. Maintain a staff attendance register at site.
15. Code of ethics to be ensured by all staff members.

Resident Engineer shall be assisted by a number of technical staff, whose duties are as under,
Assistant Resident Engineer:

He will be full time available at site and will inspect and coordinate all the activities of

his section of the Project.

Discuss all items of work with the site staff before their execution.
Report non conformances of the contractor to RE for his necessary action.
Assist RE in preparation of reports.
He will be assisted by Site Engineers.

Field Surveyor:

He will be full time available at site.

Carry out all the survey work i.e. establishing of BMs, TBMs, control points and
closing of traverse etc.
Ensure that all checking is done through total station.
Prepare and maintain all sketches and maps etc.
Verify the accuracy of survey data, including measurements.
Conduct surveys to establish right of way and legal boundaries for acquiring of

properties.
Record the results of surveys, including contour, location, elevation, dimensions of

land and land features.

Calculate heights, depths and relative positions of the structure.
Ensure accuracy of survey equipment.

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NATIONAL ENGINEERING SERVICES PAKISTAN (Pvt.) Ltd.

Lahore Orange Line Metro Train Project
DUTIES / PROCEDURES DURING CONSTRUCTION OF CIVIL WORKS

He will be assisted by survey helpers.

Site Inspector:

He will be full time available at site.

Supervise all the activities of his section of the Project.
Check excavation, bar bending schedule, formwork, shuttering/scaffolding, pouring of

concrete, backfilling, stressing and launching of members etc.

Ensure curing of concrete.
He will be assisted by Field Assistants.

Quantity Surveyor:

Check contractors monthly statements.

Ensure preparation of As-built drawings to be attached with monthly statements.
Carry out all measurement checks.
Check in detail any claim of the contractor.
He will be assisted by Field Assistants.

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NATIONAL ENGINEERING SERVICES PAKISTAN (Pvt.) Ltd.

Lahore Orange Line Metro Train Project
DUTIES / PROCEDURES DURING CONSTRUCTION OF CIVIL WORKS
PROCEDURE FOR CHECK REQUESTS
Check requests are to be submitted by the contractor for each activity of permanent works.
Following steps to be followed,
1. Format of Check Request to be agreed between CRE office and the contractor before
start of the works.
2. Check Request of each item of work to be submitted by contractor office to RE office,
3.
4.
5.
6.
7.
8.
9.

with a certification on it from the contractor that the item is ready for inspection.
It must be submitted a day in advance.
It must contain the exact location of works and date/time to inspect them.
Concerned staff of RE to inspect the works on the specified date.
RE staff to return it to RE office after completion of works or otherwise.
RE staff to record time of start/completion of works and its approximate quantum.
RE to finalize it and return to contractors office on the very next day of inspection.
Record of check requests to be maintained jointly by contractor and RE office.

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NATIONAL ENGINEERING SERVICES PAKISTAN (Pvt.) Ltd.

Lahore Orange Line Metro Train Project
DUTIES / PROCEDURES DURING CONSTRUCTION OF CIVIL WORKS
IMPORTANT SUBMITTALS BY THE CONTRACTOR
1. Site organization chart.
2. Construction schedule.
3. Material procurement schedule.
4. Manpower and equipment mobilization schedule.
5. Construction materials.
6. Method statements.
7. Shop drawings.
8. Quality assurance measures.
9. Health, safety and environment measures.
10. Monthly progress report.
11. Daily program of works.
12. List of site staff along with their designation, duties, signatures and initials.
13. Detail of construction camp and site office.
14. Check Request for each activity, before its execution.

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