EXECUTIVE COMMITTEE MEETING

APRIL 14, 2016

STEINBRENNER METRO SERVICE CENTER
1307 NORTH MACDILL AVENUE
AGENDA

1. Welcome Members & Guests................Chris Roederer

New Executive Committee Members: Holly Grogan, Jeff Ortmeier, Lori Liburdi,
Keith Harris & Major Chad Chronister
Terry Balko, Boys & Girls Clubs of America
2. Consent Items (No discussion is planned unless requested)
a. February 11, 2016 Minutes
b. February 2016 Financial Report
3. Presentation.........Terry Balko
4. Board Development....Chris Roederer
Vote on members: Corporate | Steve Baricko & Jeffery Goodwin
Foundation | Vic Holcomb
5. Reports
a. Brandon Clay Shoot | Tampa Bay Fishing Tournament...Tai Ishia Robinson
b. Boots & BBQ | Golf Scramble...Jennie Yingling
c. Yankees Luncheon..Brenda Browning
d. Steak Dinner | 9/27.....Cassandra Thomas
10. Presidents Report..............Chris Letsos
11. Executive Session
a. Permuy Group Agreement
b. Be The Spark
12. Adjourn

BOYS & GIRLS CLUBS OF TAMPA BAY

EXECUTIVE COMMITTEE MEETING MINUTES
STEINBRENNER METRO OFFICE
February 11, 2016
Members Present:
Karl Brandes, Joe Garcia, Luis Garcia, Eddie Gomez, Chris Roederer.
Others Present:
Chris Letsos, Deborah McCarthy, Brenda Browning, Felicia Hernandez, Cassandra Thomas, Jennie
Yingling, Glenn Permuy, Tai Ishia Robinson, Jennifer Hayes and guests Steve Baricko, Chief Albano
and Brian Smith.
Chair Elect, Chris Roederer called the meeting to order at 12:05 pm and welcomed members and
introduced guests: Steve Baricko with Freemans Office Furniture & Supplies, Brian Smith with Wells
Fargo Insurance and Chief Albano from the Temple Terrace Police Department. Steve and Brian are
both interested in joining our Corporate board.
Chris L. introduced Chief Albano speaking of his passion in serving kids.
Chief Albano spoke about law enforcement support is a growing need in Temple Terrace and they have
established a presence at Boys & Girls Club in Greco Middle School. He spoke about the areas that
have a need for BGC and the benefit of Hillsborough County Sheriffs Office and Temple Terrace
Police Department working together. The Chief worked in Plant City and was at the facility on Waller.
Eddie Gomez spoke of the collaboration of the Sheriffs Office and the Solomon Club and how major
crimes have gone down in that area. There was discussion on how BGCs benefit neighborhoods.
Consent Items:
Copies of the December 10th Minutes and the December 2015 Financial Report were provided to the
members for their review prior to the meeting, with copies provided at the meeting. A Motion to
approve the Minutes and Financial Report was made by Eddie, Second by Luis. Motion passed.
Youth of the Year
Jennifer Hayes presented a slideshow and spoke about the challenging task to name one teen as Youth of
the Year. She thanked and named those that judged the competition. The panel selected Taylor Calbra
as this years YOY. The State Youth of the Year competition will be held in Tampa, its a 3 day event
with 120 teens attending. They are in the process of securing judges for that competition.
Reports:
Tai Ishia Robinson reported on the 1st Annual Simmons Breakfast for the Riverview Club and
showcased the enclosure of the gym. Approximately 75 guests attendance and the Simmons Family
announced a $25K matching gift. Eddie stated we should encourage prospects to take a tour of a club.
Jennie Yingling and Glenn Permuy spoke about growing the Heritage Club and that is part of the
strategic plan. Chris Letsos is the newest members. There will be a GFB Celebration Lunch at the

Executive Committee Meeting

February 11, 2016
Page Two
Yankees Pavilion, provided by the Steinbrenner family on February 25th. On April 30th will be the Golf
Scramble. Scott Jacobsen and Lynn Dumais are co-chairs.
Brenda Browning reported on Yankees Luncheon and that CapTrust signed a 3 year agreement as a lead
sponsor, Majestic will be the t-shirt sponsor. We have brought in over $263K in sponsorship and ticket
sales..
Cassandra Thomas reminded everyone of the Annual Board Meeting & Dinner on March 29th at the
Glaser Childrens Museum. Well be kicking off our 90th year and will be recognizing board members
and community leaders along with electing new officers.
Presidents Report:
Chris Letsos stated that in the members packets, there was funding request to the Foundation and asked
for a Motion to approve the request. Motion made my Luis, Seconded by Eddie, Motion passed. The
funds are from GFB and how it is divided will be discussed in the Executive Session. Chris also spoke
about the OJP Resolution and asked for approval from the board for $70K worth of grants from OJP,
BGCA. Motion was made by Luis, Seconded by Eddie, Motion passed.
Chris spoke about what was going on in Tallahassee and that the House and Senate are divided. The
Senate wants to take away $32M for non-profits that will now have to apply for grants. There were
talking points in the packets. If this happens, on July 1st, we would lose $600K a year. Senator Joiner is
our #1 advocate. The House wants to keep the money the way it is. The governor is not willing to do
anything right now due to tax cuts.
Chris dismissed the staff and an Executive Session was held.

Brenda Browning, Recorder

_____________________________ ____________
Chris Roederer, Secretary
Date

Boys & Girls Clubs of Tampa Bay, Inc.

Memo
To:

Executive Committee

From:

Deborah L. McCarthy, Chief Financial Officer

Date:

April 5, 2016

Subject: February 2016 Financial Statements - Unaudited

Please find attached the Statement of Financial Position and the Statement of
Activity for the Unrestricted Fund for the two months ended February 29, 2016.
The financial statements presented represent gross operations including all
sources of funding. We are slightly ahead of budget by $9,000 or 4.9% with a
Net Surplus of $189,000. A review of the variances indicates that there are no
significant variances at this time.
Please let me know if you have any questions or comments on the statements.

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

Page 1

With Comparative Totals to Last Year - Unaudited

Unrestricted
Fund
2/29/2016

Temporarily
Restricted
Fund
2/29/2016

Total
All
Funds
2/29/2016

Endowment
Fund
2/29/2016

Total
All
Funds
2/28/2015

ASSETS
Current Assets

Cash & Cash Equivalents

$660,408

Investments

$750,341

Accounts Receivable
Other Receivables
Pledges Receivable - Current, net of allowance
Due from BGCTB Foundation
Prepaid Expenses
Total Current Assets

$767,730

$20,341

$1,448,479

$2,230,840

$575,325

$1,325,665

$1,245,346

$310,914

$310,914

$442,146

$29,736

$29,736

$28,027

$58,244

$58,244

$63,381

$343,490

$343,490

$1,176,497

$9,558

$9,558

$22,548

$3,526,087

$5,208,786

$7,607,229

$7,570,706

$2,162,692

$767,730

$595,666

Non Current Assets

Land, Property and Equipment

Prepaid Rent - Non Current

$7,607,229
$37,500

Pledges Receivable - Non-Current, net of allowance

Cash Value Life Insurance
Other Assets
Total Non Current Assets
TOTAL ASSETS

$37,500

$45,000

$32,300

$32,300

$44,985

$82,440

$82,440

$79,233

$14,494

$12,828

$14,494
$7,659,223

$114,740

$0

$7,773,963

$7,752,753

$9,821,915

$882,470

$595,666

$11,300,050

$12,961,539

LIABILITIES AND NET ASSETS

Liabilities
Current Liabilities

Accounts Payable

$163,920

$163,920

$175,531

Accrued Expenses

$279,744

$279,744

$238,699

$1,500

$564,211

$4,000

$4,000

$449,164

$982,441

Due to BGCTB Foundation

$1,500
$4,000

Deferred Revenue
Total Current Liabilities

$445,164

$4,000

$0

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

Page 2

With Comparative Totals to Last Year - Unaudited

Temporarily
Restricted
Fund
2/29/2016

Unrestricted
Fund
2/29/2016

Total
All
Funds
2/29/2016

Endowment
Fund
2/29/2016

Total
All
Funds
2/28/2015

Other Liabilities

Deferred Lease Revenue

Total Other Liabilities
Total Liabilities

$148,000
$0

$0

$0

$0

$148,000

$445,164

$4,000

$0

$449,164

$1,130,441

Net Assets

Unrestricted - from Operations

$1,750,884

$1,750,884

$2,255,683

Unrestricted - Property and Equipment

$7,625,867

$7,625,867

$7,648,060

Temporarily Restricted

$878,470

Permanently Restricted
Total
Total Net Assets
TOTAL LIABILITIES AND NET ASSETS

$878,470

$1,249,472

$595,666

$595,666

$677,883

$9,376,751

$878,470

$595,666

$10,850,886

$11,831,098

$9,376,751

$878,470

$595,666

$10,850,886

$11,831,098

$9,821,915

$882,470

$595,666

$11,300,050

$12,961,539

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited

Actual
YTD
2/29/2016
Public Support and Revenue
Public Support
United Way & Combined Campaigns
Contributions
Funds Released from Restriction
Fees & Grants
Total Public Support

This Year
Budget
Variance
YTD
Favorable
2/29/2016 (Unfavorable)

Variance
%

Annual
2016
Budget

137,890
355,298
21,006
402,724
916,919

141,000
348,000
20,000
410,000
919,000

(3,110)
7,298
1,006
(7,276)
(2,081)

-2.3%
2.1%
4.8%
-1.8%
-0.2%

850,000
2,175,000
295,000
2,613,000
5,933,000

34,285
1,201
10,090
45,575

35,000
1,200
3,500
39,700

(715)
1
6,590
5,875

-2.1%
0.1%
65.3%
12.9%

357,474
(47,606)
309,868

350,000
(45,000)
305,000

7,474
(2,606)
4,868

2.1%
5.5%
1.6%

8,662

0.7%

6,909,500

Last Year
Actual
Variance
YTD
Favorable
2/28/2015 (Unfavorable)

Variance
%

137,890
329,964
(6,428)
489,284
950,709

25,335
27,435
(86,560)
(33,790)

7.7%
426.8%
(17.7%)
(3.6%)

272,500
8,000
21,000
301,500

30,940
2,675
1,832
35,447

3,344
(1,474)
8,257
10,128

10.8%
(55.1%)
450.7%
28.6%

886,000
(211,000)
675,000

328,294
(8,912)
319,382

29,180
(38,695)
(9,515)

8.9%
(434.2%)
(3.0%)

1,305,539

(33,177)

(2.5%)

Revenue
Program Service Revenue
Investment Revenue
Other Revenue
Total Revenue
Special Events
Special Event Revenue
Special Event Expenses
Net Special Events
Total Public Support and Revenue
Expenses
Personnel Costs
Compensation
Employee Benefits
Payroll Taxes
Other Employee Costs
Total Personnel Costs
Operating Costs
Professional Fees
Contract Services
Supplies

1,272,362

1,263,700

444,972
71,816
32,731
4,897
554,416

447,500
65,000
33,000
5,500
551,000

(2,528)
6,816
(269)
(603)
3,416

-0.6%
9.5%
-0.8%
-12.3%
0.6%

3,517,000
359,000
274,000
35,000
4,185,000

450,845
53,857
33,336
5,291
543,330

5,874
(17,959)
605
394
(11,086)

1.3%
(33.3%)
1.8%
7.4%
(2.0%)

19,676
3,058
142,065

20,000
3,500
145,000

(324)
(443)
(2,935)

-1.6%
-14.5%
-2.1%

117,500
76,000
648,500

13,170
13,047
89,214

(6,506)
9,990
(52,851)

(49.4%)
76.6%
(59.2%)

1 of 2

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited

Actual
YTD
2/29/2016
Information Technolgy
Occupancy Expense
Equipment Expense
Printing & Postage
Transportation Expense
Training, Travel & Meetings
Program Services
Other Expenses
Total Operating Costs
Total Expenses
NET SURPLUS/(DEFICIT)
#

This Year
Budget
Variance
YTD
Favorable
2/29/2016 (Unfavorable)

Variance
%

Annual
2016
Budget

Last Year
Actual
Variance
YTD
Favorable
2/28/2015 (Unfavorable)

Variance
%

21,045
225,366
12,505
3,373
25,154
13,501
47,053
15,711
528,505

22,500
227,500
12,500
3,000
25,000
12,000
45,000
16,500
532,500

(1,455)
(2,134)
5
373
154
1,501
2,053
(789)
(3,995)

-6.9%
-0.9%
0.0%
11.0%
0.6%
11.1%
4.4%
-5.0%
-0.8%

109,000
1,318,500
75,000
17,000
154,000
73,500
245,500
105,500
2,940,000

23,452
219,609
9,870
2,660
24,112
14,893
37,785
20,057
467,868

2,407
(5,757)
(2,635)
(712)
(1,042)
1,392
(9,268)
4,346
(60,637)

10.3%
(2.6%)
(26.7%)
(26.8%)
(4.3%)
9.3%
(24.5%)
21.7%
(13.0%)

1,082,922

1,083,500

(578)

-0.1%

7,125,000

1,011,198

(71,723)

(7.1%)

189,440

180,200
Page 1

294,340

(104,900)

(35.6%)

2 of 2

9,240

4.9%

(215,500)