Background
has been carrying out program as per the general and project agreement signed with the Social Welfare
Council (SWC). This TOR is designed for evaluating the project/program as per the Project Agreement signed
between/among the Social Welfare Council (SWC), , and . on .
1.
2.
3.
I/NGO/projects coordination mechanism with local bodies and other line agencies.
Resource flow modality from I/NGO to partners and community/Ensure financial resource has
gone to partners account as per project agreement .
Projects target and achievements as per the log frame stipulated under project agreement.
Successful cases/stories of the project, which can be replicated in other areas/programs, and
failure cases and the lesson to be learnt.
contribution, role and responsibilities of foreign representative/ expatriate/ volunteers within the
project/organization (if applicable).
Compliance with clause No. 1 of general agreement signed between SWC and INGO.
Socio-ethical issues governing the project implementation.
Review of findings and suggestions shown by previous monitoring and evaluation reports. (If
applicable)
Status of fix assets /equipments/ Medicines/ other goods purchased under duty free privilege;
purchased date, cost value, number, its use and condition, number of people benefited by such fix
assets, its impact on community and disposal procedure as well as recording system.
Selection of partners/counterparts and its performance in implementing projects; institutional
capacity, planning, implementation and monitoring/ evaluation modality, SWC compliances (Renew,
audit, election, reporting etc).
Assess the performance of the expatriate (s) based on the approved TOR and existing policy
standard of the Government of Nepal.
Instruments:
Observation checklists,
Team Leader
i.
coordinate and lead the team, I/NGO/s and partners
ii.
prepare a suitable strategy for the team
iii.
allocate the responsibilities for the team members
iv.
gather and analyze all relevant information
v.
provide the framework of activities to be accomplished before the onset of the fieldwork by
team
vi.
adopt the appropriate evaluation methodology for fulfilling the evaluation objectives
vii. receive feedback and suggestions from team members
viii. write a comprehensive evaluation report
ix.
present the draft report to SWC in consultation with INGO and update accordingly
b. Team Member
i.
participate actively in each step of the evaluation function
ii.
Provide analytical written/ inputs/ suggestion/ feedback to the team leader based on the clause
no. 7 of this TOR.
(Representative member from concerned Ministry should give technical feed back /
suggestion / inputs as per the nature of the project)
iii.
accomplish the responsibilities as per the direction extended by team leader
iv.
assist the team leader in accomplishing the evaluation objectives
c. Financial Expert
i.
Assess the efficiency of the projects/cost effectiveness
Review of set standards of cost both for program and administration
Review of actual and comparison with standards
Identification of areas of cost reduction
Economy in procuring goods and service
ii.
Check the compliance with general agreements/project agreements
Actual support vs committed support
Actual level of activity vs committed level of activity
Expenditure in non budgeted areas, if any
Volume of financial resource provided to partners as per project agreement.
iii.
Compliance with Tax laws
Tax registration and return filing
iv.
v.
vi.
vii.
Fixed Assets
Review of fixed assets records and physical verification
Review of control system on utilization of fixed assets
Review of Disposal of fixed assets
Evaluation of the internal control system
Rules bye laws INGO/ Partners
AGM and board meetings (Partners ) / PAC and PMC meetings
Delegation of authorities and responsibilities
Financial reporting framework
Periodic and annual reports preparations and submission
Disclosure in the reports
Uniformity in reports
Overall Review of financial good governance
Comparison of the budgets and actual with the committed project cost
Review of budgeting procedure
Comparison of budgets with agreed projects cost
Comparisons of budgets with actual and variance thereon
with the covering letter from the team leader. The standard tax rate as per the prevailing rules and regulations would
be applied and additional 15% will be deducted from the agreed amount for the institutional development of the
Council.
19. Liability
All the team members (excluding the personnel/office bearer of ministry and SWC) including the team leader will not
be temporary or permanent staff of SWC, I/NGO or the partner organizations and thus, they will not fall under their
terms of employment and shall not be covered for any kind of accidents compensation by ministry or SWC or I/NGO
or the partner organization. Similarly, above said institutions will accept no liabilities for all kind of losses and
damages that may occur during the execution of the assignment. They may not claim for any medical expenses or for
any compensation for injuries or death. Regarding the personnel/office bearer of ministry and SWC they will abide
by their respective institutions regulations.
20. Additional Responsibilities of the INGO/s
It will be the responsibility of the INGO to provide the following sets of documents to each team member:
Project and general agreement
Amendment of project agreement (if any)
Progress report/s
Audit report/internal audit report
Baseline and end line survey report
Mid-term evaluation report (if any)
Internal or external evaluation report (if any)
Other related literature or documents which are useful for evaluation.
INGO should bring their partners/ counterparts during pre and post evaluation meetings as far as possible.
Note:- Incase any complain filed regarding the Project/ Program/ INGO/ Partners SWC can assign evaluation team
to conduct investigation and submit report on the complained issues.
This is the TOR filled and developed by INGO as per the SWC monitoring/evaluation guideline designed by SWC.
INGO takes responsibility for all the information stipulated in the TOR.
We under signed both parties (INGO and SWC) read understood and commit to carryout above said clauses and
statements accordingly.
On behalf of SWC
On behalf of INGO
Signature
Date
Signature
Date
Name
Designation
Name
Designation
Annex 4A
General Structure of the Evaluation Report
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Prefatory Part
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Title page
Acknowledgement
Table of Contents
List of Tables
List of Figures/Diagrams
List of Annexure
List of Appendices
List of Abbreviations
Executive Summary (should include a precise summary of the total study report with an attempt to give information
pertaining to WHY?, WHO?, WHAT?, HOW?, and WHERE? The Executive Summary should precisely present
with the learnt replicable events as well as the most severe problems for immediate correction by the concerned
agencies. The purpose of this section is to give a complete glimpse of the total report whereby the most of the readers
would get completely synthesized information about the paper even without going through each section. It should not
exceed 3 pages in length.)
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Main Body
=====================================================================
SECTION I
INTRODUCTION
1.1: Project Background
1.2: Project Objectives
1.3: Intended Outcomes of the Project
1.4: Intended Beneficiaries of the Project
1.5: Donor Information
1.6: Project Composition
1.7: Financing Arrangements
1.8: Objectives of the Evaluation
1.9: Scope of the Evaluation
1.10: Evaluation Research Questions
1.11: Evaluation Team Composition
1.12: Organization of the Study Report
=====================================================================
SECTION II
METHODOLOGY OF EVALUATION
2.1: Study Approach
2.2: Study Designs
2.3: Selection of the Participants
2.4: Study Instruments/Tools of Data Collection
2.5: Mechanism for Fieldworks
2.6: Data Presentation and Analysis Techniques
2.7: Work Schedules of the Study
2.8: Limitations of the Study ,if any.
=====================================================================
SECTION III
DATA PRESENTATION AND ANALYSIS
Format and structure should be based on the identified scope-objectivesresearch questions set in Section I.
Necessary case studies, and narratives should be placed to verify the qualitative nature of information from the
perspectives of the user groups/beneficiaries. Finally, the neatly composed summary of findings should appear to
answer all research questions.
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SECTION IV
SUMMARY, CONCLUSIONS, AND RECOMMENDATIONS
4.1: Summary
Give a quick overview of the overall task, its structure, objectives, purpose, methodology, and instrumentation. Then
produce precise picture of the key findings reflecting the project status, uses/misuses, rationalities, etc., followed by
lessons learnt.
4.2: Conclusions
On the basis of overall study, claim 2-3 points what evaluation team has proved through your presentation and
analysis of he information processed.
4.3: Recommendations
Finally, produce with to-the-point, action-oriented corrective measures to be undertaken by whom within which time
frame.
Supplementary Part
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REFERENCES
Reference on project agreement, evaluation reports etc can be included on this part
=====================================================================
ANNEXTURES
All the data collection tools/instruments to be placed in page-by-page order.
=====================================================================
APPENDICES
All necessary financial analysis and statistical facts related to the project components should be placed in page-bypage order. These should be referred in the main body of the text.