ii)
iii)
B
i)
ii)
iii)
Assets, Customers, Vendors or Genreal Ledgers are nothing specialities as per their name . For example any of ledger irrespective of their nature. These all have particular specialities.
To define groups as Liabilties or Assets to any of ledger is depend on master charts made in background. (
master chart of accts with number range)
10
11
12
13
Procedure to reverse payment entry of reverse items (i.e. Payment made agst. Outstandings bills an
-
14
15
16
2nd Step
undamentals of SAP - FI
General Ledger
General Ledger is a Actual Ledger Account, which can not be create under any super ledger nor having sub ledger under its.
GL will not be linked to any type of ledgers. (In other words, Direct entry will be post in Genereal Ledger.
Assets, Customers, Vendors or Genreal Ledgers are nothing specialities as per their name . For example - we can assign any recon a/c to
ny of ledger irrespective of their nature. These all have particular specialities.
o define groups as Liabilties or Assets to any of ledger is depend on master charts made in background. (For better understanding refer
master chart of accts with number range)
ystem to do transaction entry in SAP is as below:In SAP transaction entry will be as per account types wise (i.e. A D K M S) not nature of transaction type wise.
rocedure of Purchase (i.e. receiving goods and booking respective invoice ) :MM will receive requisition for a particular material from Other module and after the approval of that requisition of material,
MM will enquire for vendor.
After bargaining with various vendors, MM will finalise Vendor .
MM will make PO and after that PO authorise & approved form PM and MD, the PO will release.
After PO release, the vendor will issue material to us.
When Material will received to our storage location, if the material have quality check, then first material will be checked by
quality deptt. And they will do ok.
After Q&Q procedure, our MM person will received goods and will make GRN and will define a GRN / Delivery note no.
(T-Code : MIGO)
When Invoice recd. At FI deptt. For that material, the FI person will book that invoice through T-Code "MIRO"
Give Input - Date of Invoice, Bus. Place, Section code, Purchase agst. What (i.e. agst. PO or Delivery note) - Del. Note, put
delivery note no. and select Goods and ENTER
the goods receipt details will be come in below screen automatically, the FI person will check all details and verify and will
put efective date for calculating due date.
and after that check "Calculate Tax" and total amt. will be show in above separate screen, copy that amt. and paste in Amount
cell and ENTER
simulate and post.
If some material found defective that we return that quantity of material to vendor.
First, MM deptt. Will ask us to make credit memo to return that material, and
FI deptt will make Credit memo agsts. Delivery note and will input all required details and ENTER
Simulate and post
After making the credit memo by FI deptt., the MM deptt. Will return goods from SAP system and accordingly stock will
reduce.
rocedure to reverse payment entry of reverse items (i.e. Payment made agst. Outstandings bills and we cleared that bills)
T- Code : FBRA
Put Clearing Doc. No., Co. Code and fiscal year and save
A pop-up box will open and will ask us to 1) reset (i.e. again reset bill no. as it is that is not cleared) and 2) Reset with reverse (
Put Doc. No. which we want to reverse and put Fiscal year , reversal reason and posting date and save
Examples
Recon A/c = Furniture & Fixtures Assets, sundry debtors,
sundry creditors
Special T Codes
Sr. No.
Advance Clearing
To Reverse all types of entries
Asset Retirement without Costomers (Sale of Assets A/c will be debited)
Asset Retirement without Revenue (W/off of FA)
Assets Impairment
Asset (A)
F-90
MIRO
F-92
AFAB
FBCJ
-
Common
FB08
FBD1
F.14
FBS1
F.81
FBR2
ME2DP
T Code
J1INCHLN
J1INBANK
J1INQEFILE
J1INREV
FS00
FI12
MM01
T Code
S_ALR_87012359
J1I2
F.12
S_PLO_86000028
S_ALR_87012284
MIR4
MIR5
MM T Codes
To see stock report as on posting date
To see Material report qty. wised
To see Material report qty. & amount wised
T Code
MB5B
MB51
MB52
PM T Codes
T Code
IE02
Customers (D)
Vendors (K)
Material (M)
FB70
VF01
VF02
F-31
F-28
F-29
FB75
F-02
FBCJ
-
FB60
MIRO
-
Not Possible
MIRO
Not Possible
VF01
F-53
F-48
F-52
FB65
F-02
FBCJ
-
F-07
F-06
FB50/F-02
FBCJ
FB50/FB-02
Customers (D)
F-39
Vendors (K)
F-54
Assets
ABAON
ABAVN
ABAA
15859.02
AIAB
AIBO
T - Code for
Change
FS00
FS00
XK03
FK03
XD03
FD03
AS03
FS00
FI12
MM02
FS00
FI12
MM03
FS00
-
Asset (A)
Customers (D)
Customers
Advance(D)
Vendors (K)
Vendors
Advance(K)
DEBIT
70
01
09
21
29
40
CREDIT
75
11
19
31
39
50
9/8/2012
3/31/2013
204.00
22386.83
40054.87
17558.30
9/7/2014
729.00
10131096
10131097
10131098
10131099
1000
1000
1000
1000
ZBCA
ZBCA
ZBCA
ZBCA
X
X
X
X
1st year
2nd year
3rd year
FSV
G001
G067
G005
G007
G006
G029
G003
G004
Document Type
Particulars
Vendor Payment F-53 / F-48
Vendor Invoice (General) - FB60
Vendor Invoice with PO - MIRO
Vendor Advance Adjustment - F-54
Customer Receipt - F-28 / F-29
Customer Invoice (Sales) - FB70
Customer Invoice agst. SO - VF01
Customer Advance Adjustment - F-39
Journal Entry - F-02 / FB50
Journal Entry (By default in F-44)
Depreciation Posting
Std.
Doc. Type
KZ
KR
RE
KA
DZ
DR
RV
DA
SA
AB
AF
Spl. GL Indicators
Particulars
Advance to Vendor
Advance to Employee agst. Salary
Std.
SPl. GL. Ind.
TDS Process
i
ii
iii
iv
vi
vii
viii
Asset Acquisition
i
10
11
12
13
Procedure to reverse payment entry of reverse items (i.e. Payment made agst. Outstandings bills an
-
14
Quarterly e-file
Asset Acquisition
Create Asset
Procedure of Purchase (i.e. receiving goods and booking respective invoice ) :MM will receive requisition for a particular material from Other module and after the
approval of that requisition of material, MM will enquire for vendor.
After bargaining with various vendors, MM will finalise Vendor .
MM will make PO and after that PO authorise & approved form PM and MD, the PO will
release.
After PO release, the vendor will issue material to us.
When Material will received to our storage location, if the material have quality check, then
first material will be checked by quality deptt. And they will do ok.
After Q&Q procedure, our MM person will received goods and will make GRN and will
define a GRN / Delivery note no. (T-Code : MIGO)
When Invoice recd. At FI deptt. For that material, the FI person will book that invoice
through T-Code "MIRO"
Give Input - Date of Invoice, Bus. Place, Section code, Purchase agst. What (i.e. agst. PO or
Delivery note) - Del. Note, put delivery note no. and select Goods and ENTER
the goods receipt details will be come in below screen automatically, the FI person will check
all details and verify and will put efective date for calculating due date.
and after that check "Calculate Tax" and total amt. will be show in above separate screen,
copy that amt. and paste in Amount cell and ENTER
simulate and post.
Procedure of Purchase return with quantity (Credit memo)
If some material found defective that we return that quantity of material to vendor.
First, MM deptt. Will ask us to make credit memo to return that material, and
FI deptt will make Credit memo agsts. Delivery note and will input all required details and ENTER
Simulate and post
After making the credit memo by FI deptt., the MM deptt. Will return goods from SAP system
and accordingly stock will reduce.
Subsequent Debit and Subsequent Credit
Subsequent Debit - The FI deptt will use this option for booking extra cost from vendor on
purchase of particular material without giving effect of that cost on Material - Cls. Stock a/c
(i..e without increasing value of stock), in other words, to debit other GL a/c.
Subsequent Credit - The FI deptt will use this option for debiting vendor for without
quantity and Q&Q discount agst. purchase of particular material without giving effect of that
cost on Material - Cls. Stock a/c (i..e without decreasing value of stock), in other words, to
credit other GL a/c.
Procedure to reverse payment entry of reverse items (i.e. Payment made agst. Outstandings bills and we cleared that bills)
T- Code : FBRA
Put Clearing Doc. No., Co. Code and fiscal year and save
A pop-up box will open and will ask us to 1) reset (i.e. again reset bill no. as it is that is not cleared) and 2) Reset with reverse (
Procedure to reverse Purchase entries passed through T-Code MIRO
T- Code : MR8M
Put Doc. No. which we want to reverse and put Fiscal year , reversal reason and posting date and save
T- Code
FK01
FB60
F-47
F-48
J1INCHLN
at is not cleared) and 2) Reset with reverse (i.e. reset and then reverse )
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
F-54
F-53
FB60
FB60
FB65
FBL1N
FK10N
FB70
FB75
F-28
F-29
F-32
FBL5N
FD10N
FB50
F-03
F.13
FBL3N
FS10N
FBV0
F-02
F-90
F-92
AW01N
AFAB
AIAB
AIBU
ABAON
ABUMN
ABAVN
J1INCHLN
J1INBANK
J1INCERT
J1INQEFILE
SE11
FBS1
F.81
FBD1
F.14
F.15
F.80
MB03
OB52
OB08
FAGL_FC_VAL
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
F.07
F.19
FAGLGVTR
FF67
SM35
FCHI
FBZ5
FCH8
FCHN
SP01
SP02
SU53
FBRA
F-02
FB08
ME23N
ML82N
MIR5
MB51
MB03
VF03
VF05
ML84
KO03
IW33
MIGO_Display
CO03
MI07
F-06
F-07
MR21
F-31
F-49
F-57
FV50
FBCJ
FB01
FB02
FB03
FB04
FAGLL03
FBD2
FBD3
FBD4
F.56
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
FB70
F-37
F-01
KE51
KE52
KE53
ABAA
MIR6
MIR7
S_ALR_87012078
S_ALR_87012105
S_ALR_87012084
S_ALR_87012083
S_ALR_87012172
S_ALR_87012168
S_ALR_87012199
S_ALR_87012197
F.01
S_ALR_87012277
S_AlR_87012289
S_ALR_87012249
S_ALR_87012271
S_ALR_87013532
S_ALR_87013543
S_ALR_87013542
S_ALR_87011990
J1INEMIS
J1INMIS
S_AC0_52000887
S_AC0_52000888
S_ALR_87012309
Description
Vendor Create with Accounting Data
Vendor Change with Accounting Data
Vendor Display with Accounting Data
Vendor Create with Purchasing Data
Vendor Change with Purchasing Data
Vendor Display with Purchasing Data
Vendor Master Blocking/Unblocking
Vendor Master Changes display
Customer Create with Accounting Data
Customer Change with Accounting Data
Customer Display with Accounting Data
Customer Create with Sales Data
Customer Change with Sales Data
Customer Display with Sales Data
Customer Master Blocking/Unblocking
Customer Master Changes display
GL Creation/Blocking/Unblocking
GL Creation at Company Code Level
GL Creation at Chart Of Account Level
GL Master Changes display
Creation of House Bank
Asset Master Creation
Asset Master Alteration
Asset Master Display
To see up to which period is closed - Asset
To Open New Fiscal Year for Asset
To Close Fiscal Year for Asset
Setup Cash Journal
Define Number Ranges etc
Creation/Alteration/Deletion Business Txn
Output Controller
Display Spool Requests
Evaluate Authorization Check
Batch Input Monitoring
Evaluate Authorization Check
Invoice Verification
Cancel Invoice Document
Display Invoice Documents
Park Vendor Invoice
Request for Advance
Clear Vendor
Post Vendor Advance
Customer Invoice
Customer Down payment Request
Sample Document
Profit Centre Create
Profit Centre Change
Profit Centre Display
Asset Impairment
Vendor Invoice Parked Display
Parked Invoice Post
Vendor Ageing
Vendor Advance Report
Vendor Payment due Date Report
Vendor Outstanding List
Customer Outstanding List
Age wise Analysis of Customers
Advances Report
Customer's Ledger
Financials
GL Account Balances
Document Journal
Balance Sheet/P&L
Cash Flow (Direct)
Project Plan/Actual/Variance
Project Actual/Commitment/Total/Plan in CO Area Currency
Project Actual/Commitment/Total/Plan in CO Area Currency
Asset History Sheet (FAR)
TDS Report
TDS Report
Receivables: Profit Center
Payables: Profit Center
Print Cashbook
T-Code
S_ALR_87012078
S_ALR_87012105
S_ALR_87012084
S_ALR_87012083
S_ALR_87012172
S_ALR_87012168
S_ALR_87012199
S_ALR_87012197
F.01
S_ALR_87012277
S_AlR_87012289
S_ALR_87012249
S_ALR_87012271
S_ALR_87013532
S_ALR_87013543
S_ALR_87013542
S_ALR_87011990
J1INEMIS
J1INMIS
S_AC0_52000887
S_AC0_52000888
S_ALR_87012309
Description
Vendor Ageing
Vendor Advance Report
Vendor Payment due Date Report
Vendor Outstanding List
Customer Outstanding List
Age wise Analysis of Customers
Advances Report
Customer's Ledger
Financials
GL Account Balances
Document Journal
Balance Sheet/P&L
Cash Flow (Direct)
Project Plan/Actual/Variance
Project Actual/Commitment/Total/Plan in CO Area Currency
Project Actual/Commitment/Total/Plan in CO Area Currency
Asset History Sheet (FAR)
TDS Report
TDS Report
Receivables: Profit Center
Payables: Profit Center
Print Cashbook
T-Code
FB50
FI
General Ledger
FB50L
FI
General Ledger
F-02
FI
General Ledger
FB01L
FI
General Ledger
FV50
FI
General Ledger
FV50L
FI
General Ledger
F-65
FI
General Ledger
F-04
FI
General Ledger
F-06
FI
General Ledger
F-07
FI
General Ledger
FBCJ
FI
General Ledger
F-05
FI
FI
10
11
GL - Ref. Doc.
GL - Ref. Doc.
FBD1
F-01
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
F-03
FBV0
FB01
FB02
FB03
FB04
FAGLL03
FBD2
FBD3
FBD4
F.56
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
Description
Enter Journal Enteries ( G/L A/c document)
Enter Journal Enteries ( G/L A/c document) for Ledger
Group
Enter Journal Enteries (General Posting)
Enter Journal Enteries (General Posting) for Ledger Group
Recurring Document
Sample Document
Clear GL - Manual
To Post/Alter/Delete Park Document
Genrel Document Post
Genrel Document Change
Genrel Document Display
Display Changes
GL Line Item Display
Recurring Document Change
Recurring Document Display
Recurring Document Display Changes
Recurring Document Delete
To post a doc. GL to GL posting as well as GL to any other type of ac posting with inv. reference maintain in a specific ledg
group (either VIL ledger group or IFRS ledger group)
To Park only a doc. GL to GL in both ledger groups (i.e. VIL ledger group & IFRS Ledger group)
To Park only a doc. GL to GL in a specific ledger groups (i.e. either in VIL ledger group or in IFRS Ledger group)
To Park only GL to GL documemt as well as GL to any other type of ac parking with inv. reference maintain
For clearing invoice ref. / doc. Ref. This function will be use after posting a GL doc. In T-Code F-02 / FB50 (Same functio
as F-44 used in case of vendor docs.)
For posting a Bank receipt entry (in case of GL) with clearing a inv. Ref. / doc. Ref. (same function as F-28 used in case of
Customer receipts)
For posting a Bank payment entry (in case of GL) with clearing a inv. Ref. / doc. Ref. (same function as F-53 used in case o
Vendor payments)
For posting all types of cash receipts or cash payment or cash contra entries. (i.e. cash book)
To post a doc. GL to GL posting as well as GL to any other type of ac posting in FOREIGN CURRENCY without inv.
reference maintain. (same as F-02, only differnce of currency)
To post recurring entry
For Opening Balance uploading (i.e. to post entries of opening balances)
From
To
Profit Centre
VIL00001
VIL00060
Head Office
VIL10001
VIL15000
Head Office
VIL00061
VIL03000
Punjab
VIL03001
VIL05000
Rewari
VIL05001
VIL08000
Panchkulla
VIL00044
VIL00045
VIL00046
VIL00047
VIL00048
VIL00049
VIL00050
VIL00051
VIL00052
VIL00053
VIL00054
VIL00055
VIL00056
VIL00057
VIL00058
VIL00059
VIL00060
Ramesh Patel
Sheetal Jain
Mayank Mathur
Naveen Kumar Sharma
Pankaj Budhraja
Sujan Singh (Retd. Col.)
Dinesh Suthar
Richa Sharma
Nathu Singh
Mahendra Singh Solanki
Sanjay Kumar Suthar
Archana Garg
Deepika Bhandari
Varun Sankhlecha
Dinesh Mahajan
Abeera Salhan
Kishan Singh
VIL01237
VIL01217
VIL01254
VIL01223
NEW
VIL10001
VIL10002
VIL10003
VIL10004
VIL10005
VIL10006
VIL10007
VIL10008
VIL10009
VIL10010
VIL10011
VIL10012
VIL10013
VIL10014
VIL10015
VIL10016
VIL10017
VIL10018
VIL10019
VIL10020
VIL10021
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
10018290
10018290
10018290
10018230
10018290
10018230
10018290
10018290
10018290
10018290
10018290
10018290
10018230
10018290
10018290
10018290
10018290
10018290
10018230
10018230
10018290
10018290
10018290
BK
BK
BK
BK
Panda
Panda
Panda
Panda
10018290
10018290