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MD.

050 APPLICATION FUNCTIONAL OVERVIEW


New Features in Oracle Financials 11i.10
Summary

Author:

Marian Crkon

Creation Date:

July 12, 2005

Last Updated:

May 13, 2016

Version:

1.0

Contents

Document Control.....................................Error! Bookmark not defined.


Background................................................................................................. 1
General Ledger in Financials Family Pack F.................................................2
User Interface Enhancements in Major Transaction Windows...............2
General Ledger Standard Reports Integration with XML Publisher........2
Assets in Financials Family Pack F...............................................................4
New Assets Features.............................................................................4
Cash Management in Financials Family Pack F...........................................5
New Cash Management Features..........................................................5
Payables in Financials Family Pack F...........................................................6
New Payables Features..........................................................................6
Receivables in Financials Family Pack F......................................................9
New Receivables Features.....................................................................9
User Interface Enhancements.............................................................10
Internet Expenses Mini-pack 11i.OIE.H.....................................................11
New iExpenses Features......................................................................11
Internet Expenses Changed Features..................................................12
Changed iExpenses User Interfaces....................................................13
Project Costing in Oracle Projects Family Pack M......................................15
New Project Costing Features..............................................................15
Changed Project Costing Forms and Windows.....................................15
Changed Project Costing Workflows....................................................16
Changed Project Costing Programs.....................................................17
Project Billing in Oracle Projects Family Pack M.........................................19
New Project Billing Features................................................................19
New and Changed Project Billing Forms and Windows........................20
Changed Project Billing Reports..........................................................21
Changed Projects Public APIs...............................................................22
Changed Project Billing Programs.......................................................22

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Background
The purpose of this document is to provide a consolidated list of new features, functional prerequisites, and configuration steps delivered with the Oracle Applications 11.5.10 (Financials Family
Pack F and Oracle Projects Family Pack M) as they relate to the existing or Oracle Applications.
The goal was to highlight new features and functionality, which either impacts your existing Oracle
Applications, or will be delivered under the future Oracle implementation projects. It was the intent of
this document to include all features available in the above Family Packs, but focus on the main
functionality changes. Likewise, it was not the intent of this document to outline the patch application
instructions and list of required patches, but rather focus on the functional impact of the upgrade.
Following are the applications impacted by the Financials Family Pack F, and Projects Family Pack M:

General Ledger

Payables

Internet Expenses

Assets

Receivables

Time and Labor

Project Costing

Project Billing

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General Ledger in Financials Family Pack F


User Interface Enhancements in Major Transaction Windows
Oracle General Ledger improved the Enter Journals workbench and its related windows to streamline
transaction entry and management. These windows are now larger, display more information, have
enhanced functionality, and are more intuitive. Some windows were consolidated so users can review
and manage transactions using fewer windows.
Window

Description

The size of the window has increased.

The More Actions button and the More Actions window that it
invoked have been removed. The Post, Reverse Batch, Tax
Journal, Approve Batch, and Change Period buttons that were in
the More Actions window have been moved to the Enter
Journals window.

Some of the access keys for the buttons have changed.

Journal Entry Inquiry


window

The size of the window has increased.

Some of the access keys for the buttons have changed.

Journals window

The size of the window has increased. You can now view more
journal lines and more columns of information at one time.

The More Details window has been removed. The information


that was in the More Details window now appears in the
Journals window.

The More Actions button and the More Actions window that it
invoked have been removed. The Post, Reverse Journal, Tax
Journal, Approve Batch, and Change Period buttons that were in
the More Actions window have been moved to the Journals
window.

The Check Funds, Reserve Funds, and View Results buttons


have been added to the Journals window.

The Drilldown (renamed Line Drilldown) and T-Accounts options


that were accessed via the Tools menu can now also be
accessed using the new Line Drilldown and T-Accounts buttons
in the Journals window.

Some of the access keys for the buttons have changed.

The valid values for the Balance Type field were A, B, or E. The
valid values are now Actual, Budget, and Encumbrance.

The size of the window has increased.

The More Actions button and the More Actions window that it
invoked have been removed. The Post, Reverse Batch, Tax
Batch, Approve Batch, and Change Period buttons that were in
the More Actions window have been moved to the Batch
window.

Some of the access keys for the buttons have changed.

Enter Journals

Batch window

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General Ledger Standard Reports Integration with XML Publisher


Oracle General Ledgers Account Analysis - (132 Char), Journals - General (132 Char), and Trial Balance
- Detail standard reports are now integrated with XML Publisher. Using XML Publisher allows you to
leverage the formatting features of a word processing application to design the layout of your report.
You can personalize your report by changing fonts, adding images, inserting headers and footers,
creating borders, changing column widths, and re-ordering, adding, and deleting columns. This
enables you to create professional-quality reports directly from the general ledger, which ensures the
integrity and auditability of the information.

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Assets in Financials Family Pack F


New Assets Features
Asset Workbench Form
The Asset Workbench form has been modified to allow a group asset to be disabled or enabled. The
Disable check box has been added to the Books window in the Asset Workbench. A disabled group will
not depreciate and you cannot perform transactions affecting the group asset.
Book Controls Form
The Book Controls form has been modified to define a new option called Allow CIP Members in Group
Assets. When this option is not checked, the application does not allow you to add CIP assets to group
assets for the entire book.
Asset Inquiry
The Asset Inquiry feature has been enhanced with Advanced Search capability and additional search
parameters. You can also view attachments to assets, such as documents, images, and video and
audio clips.
Mass Copy Enhancements
The mass copy feature is now able to copy transactions even if the corporate and tax books have
different fiscal year calendars.

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Cash Management in Financials Family Pack F


New Cash Management Features
Batches Available for Reconciliation Report
A new report, Batches Available for Reconciliation Report, has been created. This report must be run to
view batches available for reconciliation. Batches available for reconciliation are no longer included in
the Transactions Available for Reconciliation Report.
Cash Forecasting Temporary Labor and Fixed Price Services
This feature enhances cash forecasting by adding new functionality to the Purchase Orders and
Purchase Requisitions source types. Cash Forecasting's new functionality will support the forecasting
of three additional purchase line types: Fixed Price Services, Rate Based Temporary Labor, and Fixed
Price Temporary Labor.
Cash Forecasting by Transaction Currency
Discoverer Workbook has been changed to display forecast amounts in actual transaction currency as
well as the forecast currency.
Cash Positioning Performance Enhancement / Cash Position Prior Day Cash Flow and
Overdue Transactions Program
The concurrent program, Cash Position Prior Day Cash Flow and Overdue Transactions Program, can be
run to calculate the prior-day and overdue cash flows for worksheets to expedite the cash position.

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Payables in Financials Family Pack F


New Payables Features
Payables Open Interface Import Program
The Payables Open Interface Import Program now supports amount-based matching. It has new
validations specific to matching to a service-based purchase order receipt.
Invoice Validation
Invoice Validation has been modified to ensure that you have equivalent controls for matches to
service-based purchase order distributions as you do for matches to quantity-based purchase order
distributions.
Bank Account Function Security Enhancements
Three new functions allow you to control each user's access to the three bank account types: Internal,
Customer, and Supplier. For example, you can grant a clerk who manages suppliers full access to
supplier bank accounts but deny that user access to all customer and internal bank accounts. These
new functions control bank account access in Oracle Payables windows and reports.
Payables Accounting Entries Program and Report Enhancements
Payables has improved the Payables Accounting Process so it no longer creates accounting entries
with an error status. Previously the accounting process created an accounting entry with an error
status when the system built an invalid account during accounting, or when the Validate Accounts
program parameter was enabled and a transaction had an invalid account. Users then needed to
provide a valid account for the accounting entry in the Update Accounting Entries window in Payables.
Now, when the accounting process identifies an invalid account, the accounting process does not
create accounting entries for the transaction. The details of the transaction are still listed in the
exceptions report, enabling users to always resolve any invalid account issues before creating
accounting entries.
Payables also enhanced exception reporting in the Payables Accounting Entries Report. The report has
a new exception section that lists all transactions within the program parameters that could not be
accounted.
Supplier Open Interface
Payables has added new open interface tables and concurrent programs to support the automated
import of supplier records from external sources. This feature offers the same validations as the
Suppliers and Suppliers Sites window.
Supplier Open Interface Request Set
The Supplier Open Interface Request Set submits:

Supplier Site Open Interface Import


Supplier Site Contacts Open Interface Import

Supplier Site Attachments


Payables now supports the attachment of supplemental files at the supplier site level. This feature's
functionality is identical to that currently available at the supplier level.

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User Interface Enhancements in Major Transaction Windows


Oracle Payables improved the invoice and payment windows to streamline transaction entry and
management. These windows are now larger, display more information, have enhanced functionality,
and are more intuitive. Some windows were consolidated so users can review and manage
transactions using fewer windows. The major changes are as follows:
Changed Window

Description

The Invoices window is now larger, which allows Payables to show


more invoice information all from the same window.

New tab: General. Displays all of the summary display-only


information from the previous version of the Invoices window. The
information is displayed in four regions within the tab. The Status
fields are rearranged and the region is renamed to Invoice Status.
The Summary regions have also been rearranged. A new region
called Approval Status has been introduced. This region has
information about the Invoice Approval Workflow status and the
Pending Approver (the person who received the notification
requesting his/her approval, but has not yet responded).

New tab: Holds. The Holds window was converted to a tab in the
Invoices window. New display fields were added to provide more PO
details for PO and receipt matched invoices to help users resolve
quantity and amount holds.

New tab: Payments. All existing payments for an invoice are now
displayed in the Payments tab. Previously, this was a separate
window.

New tab: Scheduled Payments. All information from the previous


Scheduled Payments window is now displayed in the Scheduled
Payments tab. The layout has some changes from the Scheduled
Payments window. For example, you now scroll to see all information
rather than using tabs.

New tab: Prepayment Applications. Displays the prepayment


applications. Previously, this information was available only in the
Apply/Unapply Prepayments window. When viewed from the invoice
to which prepayments are applied, the Prepayment Applications tab
displays the applied Prepayments. When viewed from the
Prepayment invoice, the invoices to which the Prepayment is applied
are displayed.

The Payments and Holds buttons were removed because those


windows are now easily accessible as tabs.

Users cannot update Invoice Number if the Gapless Invoice


Numbering feature is used for the supplier site.

Distributions

The Distributions window displays more distribution records at once


and is wider to show more attribute columns at once.

Invoice Actions

The Invoice Actions window is now larger. The fields or their order
were not changed. The larger window displays realigned fields to
make the UI clearer.

Apply/Unapply Prepayments

The Apply/Unapply Prepayments window is larger. The fields or their


order were not changed. The larger window displays realigned fields
to make the UI clearer.

Invoice Gateway

Window name is renamed to Quick Invoices.

Invoices

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Changed Window

Description

Associated UI components are renamed from Invoice Gateway to


Quick Invoices.

Window display is larger.

New button: Save and Next. When a user completes entry of an


invoice, the user clicks Save and Next to save the existing invoice to
the interface table and clear the window to start entry of the next
invoice within the batch. Previously the user used hotkeys or the
toolbar to save the record and proceed to the next record.

New region: Quick Invoices. Provides context information about the


Quick Invoices batch. The Create Invoices button was moved to this
region to clearly indicate that it will create invoices for the entire
batch.

Instead of navigating to a second window to review invoices n the


payment, those invoices are automatically displayed in the new
Invoices region of the window.

New button: View Processes. Navigates to the Requests window


where the user can review the status of the payment program. In
previous releases, when a user selects an action in the Payment
Workbench that submits a concurrent request, the system displayed
a pop-up message that provided the request ID. This behavior is
modified as follows: The request ID is stored. When the user clicks
the View Processes button, the Requests form opens. The most recent
concurrent processes for the payment are automatically displayed.

Payments Actions

The Payment Actions window is larger and fields are reformatted to


be clearer.

Payment Batches

New button: View Processes. Used to quickly navigate to the


Requests window to monitor the most recent concurrent processes
for the payment batch.

Payment Batch Action

The Payment Batch Actions window is now larger and the fields are
reformatted to be clearer.

Supplier Sites

Payables now supports the attachment of non-structured data files to


supplier sites.

New checkbox: Gapless Invoice Numbering

New field: Selling Company Identifier

Match to Purchase Orders, Match to


Receipts

New field: Match Basis. The value of the field will be either Quantity
or Amount. The value of this field is based on the value basis of the
purchase order line's type. If the Match Basis is Amount, all display
information about the shipment shows amounts rather than
quantities.

Match to Purchase Order


Distributions

If the Match Basis is Amount in the Match Basis field of the Match to
Purchase Orders window, then all display information about the
distribution shows amounts in the Match to Purchase Order
Distributions window.

Payments

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Receivables in Financials Family Pack F


New Receivables Features
GL Transfer Program Controls for Business Users
GL Transfer Program Controls offer business users the convenience of scheduling GL Transfer Program
run times, as well as the ability to easily correct invalid GL accounts that are uncovered during the GL
Post process. The Correct Invalid GL Accounts window lets users perform mass and/or individual
updates to invalid GL accounts. Enhancements to the Unposted Items report help to identify the
transactions that require modification.
-------------------------------------------------------------------------------Attention: You can run the Unposted Items report as a standalone request to identify items
that use invalid GL accounts. However, to correct these invalid accounts, you must run the
General Ledger Interface program and use the Correct Invalid GL Accounts window.
-------------------------------------------------------------------------------Deposit Applications
Applying customers' deposits to their purchases is now more flexible. At the time of a customer order,
deposit information might not be recorded on the order. You can now add the deposit information after
the invoice is generated. You can add a deposit to any open invoice, including invoices that have been
partially paid or credited.
Bank Account Function Security Enhancements
Oracle Receivables has strengthened internal controls by extending function security to the Bank
Account Setup window. You can now control user access based on internal, customer, and supplier
bank account types.
Customer Credit Classifications
If customer credit standing directly impacts your business relationship with your customers, you can
use the Customer Credit Classification feature to assign and maintain credit classifications at the
customer account level. You can manage credit classifications using customer profile classes. Each
customer within a customer profile class inherits the credit classification of the group.

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User Interface Enhancements


Oracle Receivables has improved three major windows to streamline transaction entry and
management. These windows are now larger, display more information, and are more intuitive.
Windows have been conveniently consolidated, so that users can review and manage transactions
using fewer windows. The following windows were enhanced:

Transactions

Transactions Header

Transactions Lines

Distributions

Tax

Tax Summary

Freight

Sales Credits

Receipts

Receipt Applications

Receipt Summary

Quick Cash

Credit Memo Applications

Revenue Accounting

Revenue Accounting and Sales Credits Window

Redesigned Find Windows

Transactions Overview

Transactions

Receipts

Redesigned Folder Windows

Receipt Applications

Receipt Summary

Quickcash

Credit Memo Applications

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Internet Expenses Mini-pack 11i.OIE.H


New iExpenses Features
Home Page
The Oracle Internet Expenses Home Page allows users immediate access to a variety of expense
reporting information, workflow notifications, and their corporate credit card account information.
Employees are alerted to changes and transactions that require their attention and these items are
highlighted and linked, so that they can be addressed in a timely and efficient manner. You can easily
configure the application to include your own links in the Shortcuts section.
Contingent Workers
Non-employees, such as contractors and temporary workers, can now enter expense reports into
Oracle Internet Expenses. The service providers who employ them are then paid directly through
Accounts Payable. Contingent workers can also be set up to approve reports, enter reports for others,
and audit reports.
DBI Integration
Included in the daily business intelligence (DBI) suite of reports and portlets is a new Travel and
Entertainment (T&E) Top Spenders report. Cost center owners and other managers can quickly
determine who the top spenders in their organization are. This will help decision makers to assess
both potential problem areas and policy violators. Note: DBI Release 6.0, which contains this feature,
is currently only available in a controlled release.
Audit Notes and Approval Communications
Internet Expenses Notes functionality enables expense report-related communications between the
expense report preparer, approver, and auditor, as well as auditor-only communications. Auditors can
enter notes in the Audit Expense Report page directed to the preparer or to another auditor. In
addition, approval and rejection responses entered through workflow notifications are captured as
notes. The notes and communications provide a history of management and payables approvals for
the report.
The Notes functionality works with enhanced audit processing. Line level audit issues used in
shortpay, adjust, and reject flows are summarized in the expense report notes. The auditor can mark
an expense line level issue with an audit issue code. This information is available for the preparer in
the workflow notification and is visible in the application in the notes. In addition, a new configurable
client extension supports retrieving information from other sources and inserting them into the notes.
Audit Process Enhancements
The following enhancements were made to the Audit module:

Ability to reject the entire expense report.

Ability to request from the preparer more information regarding the entire expense report,
without rejecting it. The preparer can respond via workflow or withdraw the report to make
corrections.

Ability to set up audit issue codes to communicate line level issues to the preparer in the
shortpay, adjust, and reject flows. This minimizes the auditor data entry, streamlines the audit
process, and helps standardize the expense business process. Audit issues with 'canned'
instruction text are shown to the preparer in the workflow notification and in expenses entry
notes.

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View Payables icon to see invoice and payment information for expense reports.

View amount totals for all displayed expense reports.

A new Receive Receipt Packages page allows the audit clerk to capture just the receipt package
received date and report a filing number without the need to query the expense report lines.

Future-Dated Expenses
Expenses process owners can use the setup utility to define whether future-dated expenses should be
treated as warnings or errors during expenses entry. This ensures that expenses are not entered into
inappropriate accounting periods, which causes reimbursements to be delayed and accounting to be
incorrect.
Usability Enhancements
Several usability enhancements were made, including browser Back button support and bubble text.
In addition to the Internet Expenses Back and Next buttons, you can now use the browser Back button
to go back and make changes while entering an expense report, unless the report has been submitted
or items were deleted. Bubble text was added for buttons and icons.
Quick Home Page Access
When you click on the Internet Expenses responsibility link, you are taken directly to the Expenses
Home page. Because you can access all functions from the Expenses Home page, there is no longer
the need to show a list of menu items.
Configurable Expense Report Numbers
The expense report number can be configured using the new Expense Report Number API to generate
custom expense report numbers. For example, the format of the expense report number can be
configured to include such things as employee ids and the date an expense report was submitted.

Internet Expenses Changed Features


Enhanced Approval Rules using Oracle Approvals Management
A tighter integration with Oracle Approvals Management (AME) offers a robust solution to expense
report management approval. The OIE Expense Reports transaction type and numerous AME
attributes are now pre-seeded in the product, making it easier to enable rules-based management
approval in your implementation. In addition, Internet Expenses includes three new configurable client
extensions to support approval for enhancements, such as line level accounting or Oracle Projects
integration: AME Header-Level Approver API, AME Line-Level Approver API, and AME Custom Cost
Center Approver API.
Enhanced Approver Entry
Employee supervisors can now be defaulted during expenses entry. As the user sees who the default
approver is, they can redirect the expense report, if necessary.
Enhanced Adjustment and Short Pay Processes
Numerous enhancements were made to adjustment and short pay (policy non-compliance) processes.
Adjusting a cash or credit card line creates an itemization and a personal line. Shortpayment of a cash
or credit card itemized line creates a shortpay for all the related lines that belong to the same receipt.

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Enhanced Expenses Itemization


Numerous enhancements were made to the itemize expenses functionality. In particular, employees
can remove and duplicate lines, edit original expense data, itemize promotions and discounts as
negative amounts, and easily review completed itemization using sub-numbering.
Paperless Audit Rules
The paperless audit rule was changed to include other expense lines that do not require receipts.
Audit List Rules
The Receipt package received after the maximum number of days rule was changed. In the past, the
application only evaluated expense reports that were submitted within the last 30 days. With this
change, this 30-day restriction was removed. For important related information, see Instructions for
Applying this Patch.
Enhanced Approval Rules using Oracle Approvals Management
Expense reports can be sent to cost center owners for approval when no one in the cost center
hierarchy approved the expense report. Expense reports can also be sent to cost center business
managers. The AME Cost Center Approver API and AME Cost Center Business Manager API were added
to support these features.
Usability Enhancements
Various usability improvements were made. See Changed User Interfaces under New and Changed
Components for more information.
Manager Reporting
Managers and other reporting users can now save search results to a spreadsheet file. This allows
users to use the data for better spend and trends analysis.

Changed iExpenses User Interfaces


Workflow Notifications
All notifications related to the Expenses and Credit Cards workflows were enhanced as follows:

The notifications now use OA framework regions, thus allowing customers to configure the user
interface using the Oracle Applications Personalization Framework.

All information header information, notes, and instructions that were in y table were moved.
Header attributes were moved to be next to the From, To, etc information. Instruction messages
are now in a new Instructions region. FYI-type information is displayed in Information or
Warning boxes at the top of the notifications.

Expenses And Violations Reporting


An Export button was added so that users can save search results to a spreadsheet file.
Credit Card Transaction History
An Export button was added so that users can save search results to a spreadsheet file.

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Changed HTML Pages

Pages with the Go button


The Go button was removed from the General Information, Select Corporate Credit Card
Transactions, and Expense Lines Details pages.

Pages with the Done button


For all pages that had a Done button, the button label was changed to Apply.

Button Hot Keys


Hot keys support is provided for most standard buttons. For buttons with an underlined letter,
users can hold the Alt key and press the underlined key to invoke the button. Users can also
navigate back and forth between subtabs by holding the Alt key and pressing the < or > keys.

Expenses Home page. The following changes were made to this page:
o

Shortcuts section was removed and links were converted to buttons.

Alerts section was removed.

Track Submitted Expense Reports page was moved to be the first table on the page.

Manage Expense Reports page


The Last Audited By query criteria and list of values on the Manage Expense Reports page are
based on the FND username and not the person (employee) name. When defined, the column
shows the person name. However, if users of the Audit module define personalized views that
contain Last Audited By as a query criteria, then when upgrading from 11i.OIE.H to 11i.OIE.I (or
later) you must redefine the query criteria, since the old view query criteria would not find any
records.

Expense Reports history search page


New functionality was added to the Expense Reports (history search) page. This includes
defaulting the preparer's Name search criteria, enabling the Status field as a poplist, and
improving the user interface layout. To enable this new functionality and to provide for future
enhancements, the page was re-implemented using Oracle Applications Personalization
Framework. As a result, users who created any personalized views on this page will need to
redefine these views after the upgrade.

Approval Communications subtab


The Approval Communications subtab name has changed to Approval Notes. This change
appears in the Audit Expense Reports page, Review and Confirmation pages, and in the
Approval Communication Languages setup.

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Project Costing in Oracle Projects Family Pack M


New Project Costing Features
Labor Cost Processing for Contingent Workers
You can optionally process contingent worker labor as supplier costs or labor costs. When processing
cost as labor, contingent worker timecards must be entered. The following entry methods are
supported:
o

Oracle Time and Labor (OTL)

Transaction Import/Microsoft Excel Upload

Pre-approved Expenditure Batch Entry

When one of the first two entry methods are used, contingent worker timecards can be linked and
validated against purchase orders to ensure that cost does not exceed the agreement amount. When
timecards are entered in OTL, receipts can be automatically generated against the purchase order to
record consumed amounts. Payment on Receipt functionality provided by Oracle Purchasing enables
you to automatically generate invoices to pay the contingent worker suppliers.
The timecard attributes determine how cost is calculated in Oracle Projects. When a timecard entry is
linked to a purchase order, cost amounts are calculated using rate information stored on the purchase
order. When the timecard is not related to a purchase order, cost rates are derived from the costing
rules and cost rate schedules defined in Oracle Projects.
Expense Report Processing for Contingent Workers
The transaction flow for expense reports is the same for contingent workers and employees. All
expense report entry methods available for capturing employee expenses are also supported for
contingent workers. The only difference is in payment processing. The payee for contingent worker
expense reports is the contingent worker supplier rather than the worker incurring the expenses.
Future-Dated People
You can enter actual project transactions for future-dated people only after they become active. In a
future-dated expenditure batch, you can enter people who will be active as of the transaction dates.

Changed Project Costing Forms and Windows


The following table lists changed forms/windows in Oracle Project Costing in this release:
Form/Window Name

Description

Allocation Rule / Source Resources Enables you to select the allocation source resources from a
resource list or a resource breakdown structure
Allocation Rule / Source Resources Enables you to select the allocation basis resources from a
resource list or a resource breakdown structure
Expenditure Inquiry: Find Window

The employee list of values will now include contingent workers

Expenditure Inquiry: Project

Purchase order displays the following three new attributes for a

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Form/Window Name
Expenditure Items

Description
transaction related to a contingent worker:

PO Number

PO Line Number

PO Price Type

A new attribute called Person Type is added that shows whether


the person is an employee or a contingent worker
If the transaction is for a contingent labor the contingent worker
number will be displayed under the existing Employee Number
field.
Implementation Options: Currency Enables you to enter the default values for the exchange rate
Tab
date type and exchange rate type for the operating unit
Implementation Options:
Expend/Costing Tab

A new option called Interface Contingent Worker Labor Costs


enables you to decide if contingent worker costs should be
interfaced to GL.
The existing option Interface Labor Costs has been changed to
Interface Employee Labor Costs
A new option called Import Contingent Worker Timecards with
Purchase Order Integration enables you to decide if contingent
worker costs should be interfaced as labor costs or as supplier
costs.

Labor Cost Overrides

The employee list of values will now include contingent workers

Pre-Approved Expenditure Entry:


Expenditures

The employee list of values will now include contingent workers

Projects: Transaction Controls


window

Added the following two new transaction control options:

Review Transactions

The employee list of values will have a new attribute called


Person Type that distinguishes between employees and
contingent workers.

Person Type: Enables you to control costs for employee or


contingent worker

Workplan Resources Only : Restricts charges to only those


resources scheduled to work on a task

The following four attributes have been added to enable you to


enter contingent workers:

Purchase Order Number

Purchase Order Line Number

PO Price Type

Person Type

Changed Project Costing Workflows


The following table lists changed workflows in Oracle Project Costing in this release:
o

Budget Account Generator. Added new parameter called Person Type to derive budget account

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Expense Report Account Generator. Added new parameter called Person Type to derive debit
account

Changed Project Costing Programs


The following table lists changed programs in Oracle Project Costing in this release:
Program Name

Description

PRC: Create and Distribute Burdened


Transactions

This process was modified as follows:

PRC: Distribute Expense Report Costs

PRC: Distribute Labor Costs

PRC: Distribute Total Burdened Costs

PRC: Interface Expense Reports to Payables

Autoaccounting will now have a new function


Person Type parameter to derive separate debit
accounts for employee and contingent worker
related burdened transactions

Funds checking of burdened transactions will now


include contingent worker timecards

AutoAccounting will now have a new Person Type


parameter to derive separate accounts for employee
and contingent worker related expense reports.
The process was modified as follows:
o

Calculates the labor cost based on PO rate for a


contingent worker if PO information is provided on
the transaction

When budgetary control is enabled, PO commitment


is relieved for a PO integrated timecard during the
labor costs distribution

AutoAccounting will now have a new Person Type


parameter to derive separate accounts for employee
and contingent worker related timecards
The process was modified as follows:
o

AutoAccounting will now have a new Person Type


parameter to derive separate accounts for
employee and contingent worker related burdened
costs

For encumbrance liquidation, the process checks


the funds for a contingent worker related cost
distribution line

The process was modified as follows:


o

AutoAccounting will now have new Person Type


parameter to derive separate credit accounts for
employee and contingent worker related expense
costs

The process will now validate if there is a valid


supplier and supplier site for the contingent worker

PRC: Interface Labor Costs to GL

AutoAccounting will now have new Person Type


parameter to derive separate credit accounts for
employee and contingent worker related labor costs

PRC: Interface Supplier Costs

This process was modified as follows:


o

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If the Implementation option does not allow


contingent worker labor costs to be imported, then
all supplier costs will be imported as payable
Page 17 of 26

Program Name

Description
invoices or receipts
o

PRC: Interface Total Burdened Costs to GL

If the Implementation option allows contingent


worker labor costs to be imported, then only the
non-recoverable tax and the variances portion will
be imported

The process was modified as follows:


o

AutoAccounting will now have new Person Type


parameter to derive separate debit accounts for
employee and contingent worker related total
burdened costs

Will also relieve encumbrances for contingent


worker related labor costs

PRC: Interface Usage and Miscellaneous Costs


to GL

When burdened transactions associated with a


contingent worker timecard is interfaced to GL,
encumbrance is moved from purchase order
encumbrance to actual.

PRC: Transaction Import

The process was modified as follows:

317859917.doc

Import of uncosted and unaccounted contingent


worker related timecards is allowed only if the
Implementation option allows contingent worker
labor costs

Contingent worker labor transaction is validated


with the purchase order, if PO information is
recorded on the timecard

Amount check is done to ensure that costs on the


transaction does not exceed the available PO
amount

A new attribute called Person Type classifies the


person as an employee or contingent worker

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Project Billing in Oracle Projects Family Pack M


New Project Billing Features
Customer at Top Task
Customers can now be defined at the top task level. This allows you to invoice customers for specific
project work by top task. Additionally, if all the customers of a project are not known up front or
change over time, you can add additional customers on the project by associating them with new top
tasks.
Invoice Method at Top Task
Invoice methods can now be defined at the top task level. This allows you to invoice customers with
different methods (e.g., fixed price and time & materials) within the same project. You can specify
multiple invoice methods for a project by overriding the project level invoice method by top task.
Invoice Line- Level Write- Of
You can create invoice write-offs at the invoice line level. The line-level write-off can be applied by
prorating an amount across selected lines or by entering an amount by line. This allows you to write
off invoice amounts for specific line items on an invoice as opposed to prorating the amount across all
lines on the invoice.
Invoice Concessions
You can now manually apply a credit amount against a customer invoice. Invoice amounts can be
easily credited to the customer without adjusting any supporting transactions. Concession invoices are
processed like existing credit memos. Also, concessions can be applied at the invoice header or
invoice line level. Line level concessions can be applied by prorating the amount across selected lines
or by entering an amount by line.
Accounts Receivable Exchange Rate Conversion Attributes
You can now use the project functional currency conversion attributes to convert to Accounts
Receivable (AR) functional currency. AR uses these conversion attributes to derive the exchange rate
based on the invoice date. The exchange rate is used to convert the invoice transaction amount to AR
functional amounts for invoice lines.
Future-Dated Person
You can assign a future-dated person as an agreement administrator.
Billing Review in HTML Interface
The Billing Review page now provides you access to the project billing summary information, as well
as the ability to review and approve draft invoices, in a HTML interface. The Billing Review page
consolidates project billing information to provide a comprehensive billing summary, including funding
backlog, accrued revenue, invoiced amounts and unbilled items. All invoice summary amounts and
draft invoices for the project can be grouped by customer. You can also review and approve individual
invoices online, including drilling down to the details of each invoice.
You can perform the following functions via the web page:
o

View Billing Summary Revenue, Funding Backlog, Invoice Collections, Invoicing Status

View Invoice Summary by Customer

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Review and Approve Invoices

New and Changed Project Billing Forms and Windows


The following table lists the new form added to Oracle Project Billing in this release:
Form/Window Name

Description

Task Billing Setup

Enables you to enter billing setup for top tasks

Agreements-Fund Projects

The following new fields have been added to the Show Field list in
the Fund Projects form:
Control Item Number
Control Item Summary
Control Item Type

Billing Extensions

A new check box called Concession Invoice Processing has been


added

Invoice Lines

1) The following new fields have been added:


Credit Amount: Enables you to enter the credit amount
for each invoice line.
Total Credit: Displays the total of Credit Amount field.
2) A new button called Credit is added. The button enables you to
apply Write-Off or Concession at invoice line level.

Invoice Summary

1) The Project Distribution Rule field has been removed from


Show Field list
2) The following new fields have been added to the Show Field
list:
Revenue Accrual Method
Project Invoice Method
Invoice Method at Top Task

Invoice Summary - Credit Invoice

A new option called Apply Concession is added to the Credit


Invoice window. The option enables you to apply concession at
invoice header.

Invoice Summary Run Process

The following new checkboxes have been added for Regenerate


Invoices option in Run Process window:
Adjusting Revenue Run
Release Draft Revenue

Projects Currency: Billing Tab

A new field called Use Project Functional Currency Conversion


Attributes for Receivables Functional Currency has been added

Project Customers

A new check box called Default Top Task Customer has been
added. The check box enables you to set the customer to be the
default customer for all the top tasks.

Project Expenditure Items Run Project


Streamline Requests

1) A new checkbox Adjusting Revenue Run has been added for the
Generate Draft Revenue option
2) The following new fields have been added for the Generate
Draft Invoice option:
Invoice Date
Invoice Generation Option
Exclude New Transactions
Delete Only Unapproved Invoices

Project Funding Inquiry Funding History

The following new fields have been added to the Show Field list in
Funding History form:
Control Item Number
Control Item Summary
Control Item Type

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Form/Window Name

Description

Projects - Revenue and Billing Information

The Distribution Rule field has been removed and the following
new fields added:
Revenue Accrual Method
Invoice Method
Customer at Top Task
Invoice Method at Top Task

Revenue Summary Run Process

The following new checkboxes have been added for Regenerate


Revenue option in Run Process window:
Adjusting Revenue Run
Release Draft Revenue

New Project Billing HTML Pages

The following table lists new HTML pages added to Oracle Project Billing in this
release:
Page Name

Description

Billing

Displays project level summary of billing related information


grouped by the following categories:
Revenue
Invoice Collections
Invoicing Status
The page displays the invoices for the project and enables you to
drill down to the details of the invoice. The page also summarizes
the invoices by customer where multiple customers are funding
the project and enables you to search for the invoices.

Invoice Details

Displays invoice header level details and invoice lines. Enables


you to approve the invoices and drill down to the invoice line
details, withholding basis amount details, and retention invoice
details.

Invoice Line Details

Displays invoice line details for each invoice line

Retention Invoice Details

Displays retention terms of the project for each retention line of a


retention invoice

Review Related Invoices

Displays all related invoices that need approval at the same time
and enables you to approve all the related invoices displayed in
this page and drill down to the details of the invoice.

Withholding Basis Amount Details

Displays withholding basis amount details for each retention line


of a project invoice

Changed Project Billing Reports


Report Name

Description

AUD: Project Configuration

The Distribution Rule field has been removed and the following
new fields are displayed in the report:
Revenue Accrual Method
Invoice Method
Customer at Top Task
Invoice Method at Top Task
Default Top Task Customer

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Page 21 of 26

Report Name

Description

AUD: Task Details

The following new fields are displayed in the report:


Customer Name
Customer Number
Revenue Accrual Method
Invoice Method

MGT: Project Billing Status

The field name Billing Method has been changed to Project


Invoice Method and a new field Invoice Method at Top Task has
been added in the report.

Changed Projects Public APIs


The following table lists the changed public API in Oracle Project Billing in this release:
API Name/Description

Filenames

Description

Name: Project Maintenance API pa_project_pu add_task: The procedure is modified to include the following
b
two parameters:
Description: This API
maintains projects and tasks
PAPMPRPS.pls
p_invoice_method
PAPMPRPB.pls

p_customer_id

create_project: The procedure is modified to process


parameters passed from Load_Project
load_project: The procedure is modified to include the
following two parameters:

p_enable_top_task_cust_flag

p_enable_top_task_inv_mth_flag

update_project: The procedure is modified to process


parameters passed from Load_Project
update_task: The procedure is modified to include the
following two parameters:

p_invoice_method

p_customer_id

Changed Project Billing Programs


The following table lists changed programs in Oracle Project Billing in this release:
Program Name
PRC: Generate Draft Revenue for a Range of
Projects

Description
The Distribution field has been removed and the following
new fields added in the Draft Revenue Generation Eligibility
report:
Revenue Accrual Method
Project Invoice Method
Invoice Method at Top Task

PRC: Generate Draft Revenue for a Single Project The Distribution field has been removed and the following
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Page 22 of 26

Program Name

Description
new fields added in the Draft Revenue Generation Eligibility
report:
Revenue Accrual Method
Project Invoice Method
Invoice Method at Top Task

PRC: Generate Draft Invoices for a Range of


Projects

The Distribution field has been removed and the following


new fields added in the Draft Invoice Generation Eligibility
report:
Revenue Accrual Method
Project Invoice Method
Invo/li>

PRC: Generate Draft Invoices for a Single Project

The Distribution field has been removed and the following


new fields added in the Draft Invoice Generation Eligibility
report:
Revenue Accrual Method
Project Invoice Method
Invoice Method at Top Task

PRC: Submit Project Streamline Process

The following new parameters have been added:


Adjusting Revenue Run
Release Draft Revenue
Exclude New Transactions for Invoice
Delete Only Unapproved Invoice
Invoice Date
Invoice Generation Option

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Please refer to Oracle Metalink for more information about the Oracle Applications 11.5.10 (Financials
Family Pack F and Oracle Projects Family Pack M).

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