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Quality Certificates

A quality certificate shows the quality of goods. The chemical or physical properties of goods can be
recorded as follows:

Inspection results
Characteristics of the batch

A customer may have specific demands for quality, which may take the form of customer-specified
(specification limits), which may lead to auxiliary quality inspections.
Besides general certificates, customer-specific certificates are also used in which the contents and layout
is tailored to the customer requirements.
Generally, a quality certificate is created automatically or semi-automatically for a delivery item. In certain
cases, a certificate may be requested ad hoc from a location for which no customer/vendor relationship
exists.
IMCL will determine the following during certificate planning:

The layout and contents of the quality certificate using the form and certificate profile.
Whether the certificate should be automatically created for the delivery or manually.

Certificate elements include headers, footers, order item and date, delivery item and date,
material number, address, and inspection results.

Lot Selection
The selection and the order of the characteristics displayed on the certificate.
To create a form, SAP standard system contains the sample form QM_QCERT_01, this form can either
be directly linked to a certificate profile, or it can be used as a copy model to create other forms which
meet the specific requirements. If the sample form QM_QCERT_01 is used as a copy model, then the
sample form is copied under another name.
An appropriate SAP script form is mandatory for creating a certificate profile.
In the certificate profile creation screen, the Del Monte user will enter a name and certificate type. The
certificate profile is identified by a combination of the name, type, and version number. If a profile already
exists with the same name and certificate type, the user can copy the data from an earlier version.
The IMCL user will now assign a form to the profile. The form describes the layout and, in part, the
contents of the certificate.
If printing of characteristics for materials in a production chain is required, then IMCL user will choose
Materials.
The IMCL user will specify the characteristics for display on the certificate. The number determines the
order of the characteristics.

Select the characteristic in the subsequent dialog box and then maintain the detail data, and save the
profile.
Incoming Quality Certificate
When goods are procured from a vendor, you can request that the vendor to submit a quality certificate
with the shipment of goods (in addition to meeting the requirements specified in the technical delivery
terms and quality assurance agreement). If you request a quality certificate, you can monitor the receipt of
the certificate independently of the goods receipt posting, regardless of whether an inspection lot is
created or not.
Certificate is received before the goods receipt
The receipt of the certificate is recorded with reference to the purchase order. You choose the transaction
to record a certificate receipt, and enter the purchase order number, the purchase order item and, if
known, the delivery number.
Certificate is received with the goods receipt

In goods receipt posting, certificate receipt can be monitored.


If you confirm the receipt of the certificate, the status Certificate received is set. If an inspection
lot is created and no additional certificate check is required, the lot status CROK (certificate
receipt confirmed) is set.

If you don't confirm the receipt, the status Certificate requested is set. If an inspection lot is
created, the lot status CTCM (certificate confirmation missing) is set.

You choose the transaction to change a certificate receipt, and enter the purchase order number, the
purchase order item and, if known, the delivery number for which you want to confirm the receipt of the
certificate.
If a certificate for a purchase order item is received after the good receipt, there are two possibilities:

Confirmation with the usage decision


Confirmation by using the transaction to change a certificate receipt.

You enter either the purchase order number or purchase order item, or the material document number
and material document for which you want to confirm the receipt of the certificate.
You confirm the receipt of the certificate as described under "Certificate for a purchase order item
received after the goods receipt (no inspection lot created)".

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