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Early Learning Programs

2015 Annual Report

913 Albany Street


Schenectady, NY 12307
www.scapny.org

SCAP's Early Learning Programs make the most of a young child's potential by offering child
care and pre-school programs for 450 children from birth to kindergarten and their families.
Our programs enrich childrens learning experiences, engage parents in the education of their
children, place an emphasis on family support services, foster social and emotional growth, and
prepare children for kindergarten and continued success in school.
We embrace the philosophy that parents and guardians are the most important and influential
educator of their children and they are key to a child's success. We support the developmental
needs of children while also supporting the parents ability to improve their life. This twogeneration approach increases a familys chance for success.

from birth to age three, through the new Early


Head Start-Child Care Partnership (EHS-CCP)
project. SCAP was one of only 12 organizations
in New York State selected to receive a grant
award. SCAP is partnering with four child-care
providers in Schenectady and Albany Counties
to provide regional EHS-CCP services, with a
focus on serving children and families in
distressed areas of the Cities of Schenectady
and Albany. EHS-CCP partners include: Our
Precious Sprouts Day Care; Andrea Adrians
Child Care; YWCA of NENY; and Albany
Community Action Partnership.

Overview of Services
During the 2014-2015 school year, SCAP served
335 children ages three to five years old (384
cumulative). SCAPs HHS funded enrollment for
three to five year-olds was 317 children: 287
center-based slots and 30 home-based slots.
Home-based services included weekly teacher
visits with the children and their families in their
home for individualized instruction along with
bi-weekly socialization sessions for families to
interact with other home-based families. Of the
317 children, 138 of the four-year olds served
benefited from our Universal Prekindergarten
(UPK) collaboration with the Schenectady City
School District. SCAP also served an additional
18 four-year olds with funding received as part
of our Priority Prekindergarten (PPK)
collaboration with the Schenectady City School
District.
In early 2015, SCAP was awarded HHS funding
to expand our comprehensive Early Learning
Program to serve an additional 115 children
SCAP Head Start Annual Report 2015

Western Day

Page 2

School Readiness

growth across all domains. The outcomes report


can be found on SCAPs website at:
http://www.scapny.org/documents/EL_outcom
es_2014-15.pdf.

Program staff and parents work together to


ensure each child receives individualized,
educational instruction according to their
strengths and needs. Educational services are
designed to ensure all children grow physically,
socially, intellectually, and emotionally.

I feel this program has helped my son


tremendously. He has learned how to get
along with other children. I also feel that
both my son and I are ready to face
kindergarten. Head Start is a great
program. I would recommend this
program to everyone. Mrs. Sookal, past
parent.

Creative Curriculum by Teaching Strategies, an


award-winning curriculum for infant & toddler
and preschool success is used in all of our Pre-K
and EHS-CCP classrooms. Creative Curriculum is
based on 38 objectives for development and
learning, which are fully aligned with the Head
Start Child Development and Early Learning
Framework as well as the New York State Early
Learning Standards.

Special Services & Mental Health


During the 2014-2015 school year, 98 children
ages three to five enrolled in SCAPs program
had a current Individualized Education Plan
(IEP); and were served in the area(s) of speech/
language therapy, physical therapy (PT),
occupational therapy (OT), or received Special
Education Itinerant Teacher (SEIT) services.
Mental health services were available to 100%
of children ages three to five and their families,
and 24 children were observed and/or
consulted about by the Mental Health
Consultant. Data related to special services,
mental health, and early intervention for
children served by EHS-CCP will not available
until next year.

SCAP and our EHS-CCP partners also use


Teaching Strategies GOLD, an observationbased assessment tool that encompasses all
areas of child development and learning with
intentional, focused, and performanceassessment tasks for selected predictors of
school success. GOLD also assists the program
to measure the impact of its efforts to prepare
children for success at school. Our EHS-CCP
partners are currently training on GOLD to
establish a baseline and SCAPs Pre-K outcomes
for the 2014 2015 school year demonstrate

SCAP Head Start Annual Report 2015

Page 3

Center-based Parent Committees meet monthly


and are open to all parents for sharing,
socializing, learning, and providing SCAP with
important feedback on the program. These
groups also elect parent representatives for
SCAPs Policy Council. The Policy Council
provides an opportunity for parents to join in
the governance of SCAPs Early Learning
Programs by contributing to policy
development and participating in budgetary
and staffing decisions.

Parent, Family & Community


Engagement
Recognizing that parent engagement is an
ongoing process that varies from parent to
parent, a variety of opportunities are provided
to ensure parent participation.

The Bigelow Corners Partnership has


successfully aligned curriculum and assessment
tools continuing to build a strong birth to five
early learning community. During the 20142015 school year, the Bigelow Corners
Partnership conducted nine workshops
attracting 96 children and 69 parents from
SCAP, Northern Rivers Family Services and the
Schenectady City School District. SCAP is
actively working to expand the Bigelow Corners
footprint to include our Schenectady-based
EHS-CCP classrooms.

Parent volunteers are welcome at each of the


SCAP Early Learning and EHS-CCP centers.
Parents and family members assist by reading
stories to the students, helping to facilitate an
art activity or lending a hand in a variety of
other ways. On any given day, we have between
five to 10 parents who volunteer their time.

In 2015, our Early Learning Programs welcomed


844 individual volunteers providing more than
$50,000 in volunteer in-kind services. Our Early
Learning Programs are also fortunate to have
many community partners who help to enhance
the program and provide in-kind services. We
regret that we are not able to highlight each in
this report.

Parent workshops are held monthly during the


school year. Various topics are covered by local
experts such as: literacy; nutrition and health;
understanding childrens behavior; family
dental care; home safety; therapy and your
child; SCAP employment services; and lead
screenings.

Health & Nutrition


SCAPs Early Learning Programs emphasizes the
importance of health care and the early
identification of health problems. The program
ensures every child receives comprehensive
health assessments, including medical, dental,
and mental health as needed.

Spending time in the classroom and


working with TaZahra and the teacher was
a learning process for us both. I have
discovered what learning style works best
for my daughter and what doesnt work.
Michael, parent.

SCAP Head Start Annual Report 2015

Page 4

assurance. The 2015 budget and monitoring


self-assessment included an action plan that
identified strengths and assigned action steps
for continual program improvement.

In the 2014-2015 program year, 98% of all Pre-K


children were up-to-date on a schedule of
preventative and primary health care, and 95%
received preventative dental care. Specific
health assessment data for children served by
the EHS-CCP program will not be available until
next year.

I love kids, I always have, and I love


teaching and working with children. I can
do everything I love in the classroom-photography, cooking, crafts. Im not in it
for the income; Im in it for the outcome.
Katherine, Teacher Assistant.

Nutritious food is the foundation for growth


and development. Last year, SCAP served
113,381 nutritious meals: 38,271 breakfasts,
38,735 lunches and 36,375 afternoon snacks.
SCAPs EHS-CCP partners also provide healthy
meals and snacks which met the meal pattern
requirements of the USDAs Child and Adult
Food Care Program (CACFP).

In addition to regular ongoing monitoring and


self-assessment of our programs, we have an
independent audit firm review our compliance
with federal requirements and regulations. The
most recent external audit, conducted by Grace
Golden, CPA of Doyle & Golden, indicated that
there were no findings.

Monitoring & Audit Results


As Head Start grants have transitioned from
indefinite grant periods to five-year grants, the
monitoring process has also changed. Instead
of receiving one review event every three
years, programs now receive five separate and
focused review events during the five-year
grant cycle. SCAPs review cycle for the
program serving three to five year olds began
at the start of the 2015-2016 school year. The
EHS-CCP review cycle, serving birth to three
year olds, will begin in the fall of 2016.

Because of SCAP, when my son went to


Kindergarten, he already knew how to
read. Dominicka, former parent and
EHS-CCP partner.

SCAPs Early Learning Program completes


regular self-assessments for on-going quality
SCAP Head Start Annual Report 2015

Page 5

Schenectady Community Action Program, Inc.


2015 Early Learning Program Financials
January 1, 2015 - December 31, 2015

TOTAL 2015
Total
Total Actual
Budget

Early Learning Programs


Head Start
CACFP Regular UPK Priority Pre-K
2015
2015
Budget
Budget
2015 Budget 2015 Budget

Early Head
2015
Budget

Grants
CACFP (USDA) Vouchers
Prior Year - Grant Income
Miscellaneous Income
Total Revenue

$ 4,402,782
$ 214,127
$
(5,018)
$
7,888
$ 4,619,779

$ 4,740,856
$ 262,067
$
$
$ 5,002,924

$ 3,065,473
$
$
$
$ 3,065,473

$
$ 262,067
$
$
$ 262,067

$
$
$
$
$

258,000
258,000

$
$
$
$
$

170,683
170,683

$ 1,246,700
$
$
$
$ 1,246,700

Expenditures:
Personnel:
Wages
Fringe
Total Wages & Fringe

$ 1,965,147
$ 584,452
$ 2,549,599

$ 2,168,547
$ 794,033
$ 2,962,580

$ 1,598,941
$ 594,298
$ 2,193,239

$ 52,412
$ 5,232
$ 57,644

$
$
$

175,161
67,233
242,394

$
$
$

110,083
39,128
149,211

$
$
$

231,950
88,142
320,091

Travel
Office Supplies
Child & Family Supplies
Health/Nutritional Supplies
Disability Supplies
Family Service Supplies
Equip/Lease Maint
Postage
Occupancy
Liability Insurance
Bldg Maint/Repair
Food
Contractual Services
Parent Comm/Policy Council
Training & Technical Asst.
Unallowable Depreciation
Uncollectible Grants
Total OTPS

$
20,583
$
26,781
$
27,132
$
1,844
$
4,456
$
659
$
88,156
$
569
$ 321,630
$
34,741
$
88,768
$ 167,771
$ 714,316
$
322
$
42,760
$
2,664
$
324
$ 1,543,477

$
34,856
$
27,742
$
35,217
$
1,000
$
1,000
$
$
18,200
$
1,500
$ 330,510
$
30,638
$
88,016
$ 181,322
$ 849,421
$
382
$
32,565
$
$
$ 1,632,367

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

31,226
13,600
10,100
1,000
1,000
17,851
1,500
316,787
29,500
88,016
5,000
34,188
31,177
580,945

$
$
$
$
$
$
$
349
$
$
$
$
$ 176,322
$
$
$
$
$
$ 176,671

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

3,348
3,348

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

500
450
6,846
5,566
13,362

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

3,130
13,692
18,270
13,723
1,138
806,320
382
1,388
858,042

Indirect Cost

291,289

12,258

8,109

56,205

Total Expenses

$ 4,451,321

$ 4,962,808

$ 3,065,473

$ 234,315

258,000

170,683

Inkind

$ 1,064,528

$ 1,022,263

Total Expenses & In Kind

$ 5,515,849

$ 5,985,071

$ 3,831,841

Revenue:

358,245

367,861

766,368

$ 234,315

258,000

***For Informational Purposes Only - Unaudited Financials***

$
$

170,683

$ 1,234,337
$

255,895

$ 1,490,232