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Group Functional Standard Personal Safety Driving

BP Group Functional Standard

Personal Safety

Driving
Issued by Group HSSE
19th January 2004

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Group Functional Standard Personal Safety Driving

Contents
Number

Section

Pages

Context

2-5

The Standard

Implementation

Operating Instructions
Element 1

8-9

Element 2

10

Element 3

11

Element 4

12-13

Element 5

14-15

Element 6

16

Element 7

1721

Element 8

22-23

Element 9

24

Element 10

25

Definitions

26-31

Questions & Answers

32-41

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Group Functional Standard Personal Safety Driving

1. Context
1.1 Purpose
Road accidents are the single biggest cause of fatalities involving our
workforce and third parties across BP operations.
This Group Functional Standard Personal Safety - Driving is designed to
reduce the number and frequency of driving related accidents and fatalities
and improve safety performance by reducing both the risk to which BP
employees are exposed and the potential for harm to members of the public.
It will also protect shareholder value by reducing the consequential cost of
driving related accidents.

1.2 Intent
The intent of this Standard is to ensure that there is a formal approach to
managing driving risk for BP employees and for BP Companies in respect of
BP vehicles. The further intent is to recommend that a comprehensive
driving standard be adopted by non-BP Companies whose employees are
members of the workforce. This Standard is deliberately prescriptive. The
aim is to reduce the number of vehicular accidents and fatalities. It is
recognized that there will be a need to apply local or regional measures when
implementing this Standard. However, the expectation is that any such local
or regional measures will be implemented in a manner consistent with the
intent of this Standard.

1.3 Operational Application and Implementation


The Driving Safety Standard has Group-wide and global application. Every
aspect of the Groups operational and administrative activity includes some
dependence on road transport of goods or people, therefore the Standard will
apply to every BP employee who operates any vehicle on BP business and
to all BP vehicles. Certain aspects of the Standard apply to BP employees
who are passengers in vehicles when on BP business.
For the purpose of this Standard BP employees are employees of a company
in the BP Group or other legal entity where BP has operational control, is
responsible for HSSE and has the right to impose this Standard.
The Standard will apply from 1st January 2004 and implementation is
expected from this date. Business Segments, Functions and Regions are
accountable for implementing this Standard.
The Standard outlines the minimum requirements for driving safety. Business
Segments, Functions and Regions may wish to exceed these requirements.
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Group Functional Standard Personal Safety Driving


If a Business Segment or Function does so, it will be expected to ensure
consistency of application by that Business Segment or Function within in a
particular country or region.
Adherence is mandatory, as is compliance with relevant laws and regulations,
by BP employees and by BP Companies in relation to BP vehicles. In the
event of a conflict between this Standard and a relevant law or regulation, the
relevant law or regulation shall be followed unless the Standard creates a
higher obligation.
Business Segments, Functions and Regions shall recommend the adoption of
the Standard in respect of BP business by all non-BP Companies whose
employees are members of the workforce. Recommending the Standard in
respect of BP business to nonBP Companies whose employees are
members of the workforce is mandatory. The decision whether to make this
Standard a condition of a new or existing contract of a BP Company will be
made in consultation with the appropriate BP Functions, including BP Legal.
If the Standard is accepted by a nonBP Company, it should be incorporated
into a written agreement which states that responsibility for implementing,
monitoring and auditing adherence to the Standard will rest with the nonBP
Company, not with the BP Company, and that the nonBP Company shall
indemnify the relevant BP Company against the consequences of noncompliance.
This Standard replaces the Group Road Safety Standard and supersedes the
Golden Rule of Safety, Driving.
Questions of interpretation and cases for exception are to be referred to the
Adjudicator, the HSSE GVP, through the relevant Business Segment,
Function or Region GVP. All interpretations and exceptions are to be
recorded in writing (with reasons) so that they are available for inspection and
audit.
The Group HSSE safety team is available to assist in developing
implementation plans, interpreting the operating instructions and clarifying
the intent of this Standard.

1.4 Metrics
Lagging Metrics

Measured by:

Total Vehicle Accident Rate (TVAR)

As delegated by
Business Segments,
Functions and Regions

High severity incidents (level 1 and level 2)

As delegated by Business
Segments, Functions and
Regions

Road-related workforce and third party fatalities


where BP had material influence

Group HSSE

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Group Functional Standard Personal Safety Driving

Leading Metrics

Measured by:

1. Percentage of drivers defensive driving


trained
2. Percentage of vehicles meeting
specification

As delegated by Business
Segments, Functions and
Regions

Level of compliance with Operating Instructions

As delegated by Business
Segments, Functions and
Regions

Progress against plan of implementation of


Standard

As delegated by Business
Segments, Functions and
Regions

Frequency of adoption of the recommended


Standard by non-BP Companies whose employees
are members of the workforce who are working
exclusively for BP Companies

As delegated by Business
Segments, Functions and
Regions

Frequency of adoption of the recommended


Standard by non-BP Companies whose employees
are members of the workforce who are not
working exclusively for BP Companies

As delegated by Business
Segments, Functions and
Regions

1.5 Monitoring
Monitoring compliance to this Standard by BP employees and in respect of
BP vehicles, and reporting on progress of implementation must be included
as part of the annual HSSE self verification process for each Business
Segment, Function and Region. Independent monitoring of implementation
and performance will also be effected through MI and direct observations.

1.6 Compliance
Compliance with this Standard is mandatory for all BP employees operating
vehicles on BP business (and in certain cases where they are passengers)
and for all BP vehicles. Implementation and compliance is expected within
the Implementation Schedule on page 8.
The 10 elements of the Operating Instructions have been developed and
provided in the pages 9-22 in order to enable Business Segments, Functions
and Regions to achieve compliance with the Standard.

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Group Functional Standard Personal Safety Driving


Verification of compliance by all BP employees and in respect of BP vehicles
is the responsibility the relevant Business Segment, Function or Region. For
people in the workforce who are not BP employees, and for vehicles that are
not BP vehicles, adoption of the Standard pursuant to BP recommendation
and verification of compliance is the responsibility of their employer or the
vehicle owner.
Business Segments, Functions and Regions must be able to demonstrate
through self verification compliance with the Standard and must have an
action plan to address any gaps and where necessary have developed an
approved alternative to the Operating Instructions detailed in pages 7-24 as a
means of meeting the intent of the Standard.
Questions & Answers and Definitions have also been prepared to assist
Business Segments, Functions and Regions in explaining the intent and
application of this Standard. These are detailed in pages 29-39.

1.7 Administration
Proposer

Road Safety Leadership Team

Maintainer

Director Safety

Adjudicator

GVP HSSE

1.7 Authority
This Group Functional Standard is authorised by the Deputy Group Chief
Executive on behalf of the Board.

Signed: ___________________________

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Group Functional Standard Personal Safety Driving

The Standard
The following 10 elements of this Group Functional Standard Personal
Safety Driving, apply to every BP employee who operates any vehicle
on BP business and to every BP vehicle. The Standard will apply from
1st January 2004.
Adherence is mandatory, as is compliance with relevant laws and
regulations.
Vehicle Requirements:
1. The vehicle is fit for the purpose, and has been maintained in safe working
order, with seatbelts installed and functional
2. The number of passengers does not exceed manufacturer's specification
for the vehicle
3. Loads are secure and do not exceed manufacturers specification and
legal limits for the vehicle
BP Driver Requirements:
4. They are appropriately assessed, licensed, trained, and medically fit to
operate the vehicle
5. They are appropriately rested and alert
6. They do not use a mobile phone or other two-way communication device
while operating the vehicle
7. In specific high-risk countries risks of the journey have been assessed and
journey risk management plans in place
8. Seatbelts are worn by all occupants at all times whenever a vehicle is in
motion
9. They are not under the influence of alcohol or drugs, or any other
substance or medication that could impair their ability to drive
10. Safety helmets are worn by rider and passengers of motorcycles, quads,
snowmobiles and similar types of vehicle
Elements 7, 8 and 10 apply to BP employees who are passengers when on
BP business as well as to BP drivers.

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Group Functional Standard Personal Safety Driving

3. Implementation
Implementation schedule
Category Driver and vehicle
population Type

All BP employees
and all drivers of
BP vehicles

Non-BP drivers of
non-BP vehicles who are working
exclusively for BP
Companies

Non-BP drivers of
non-BP vehicles who are not
working
exclusively for BP
Companies

Year
2004

2005

2006

2007

2008
onwards

Implement Some ongoing training and vehicle


replacement programmes required
the
in 2005/2006
Standard

Encourage non-BP
Companies whose
employees are members
of the workforce to adopt
recommended Standard or
another comprehensive
driving standard.
Encourage nonBP Companies
whose
employees are
members of the
workforce to
adopt
recommended
Standard or
another
comprehensive
driving standard.

Implementation of the Driving Standard is expected to commence from 1st


January 2004.

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Group Functional Standard Personal Safety Driving

4. Operating Instructions
Group Functional Standard Personal safety Driving
Element 1: The vehicle is fit for the purpose and has
been maintained in safe working order, with seatbelts
installed and functional

Intent:

All vehicles operated by BP employees on BP business and all


other BP vehicles will be maintained in accordance with manufacturers
specifications and local legal requirements, and only be operated if the
vehicle is in safe working order.

Scope:
This Element applies to all vehicles (light vehicles, heavy vehicles and
motorcycles) operated by BP employees in the conduct of BP business and
BP vehicles.

Requirements :
1.1

All BP vehicles must have attributes and features specified and installed
so that they comply with the respective minimum specifications defined
for heavy vehicles, light vehicles and motorcycles in the Vehicle
Specifications contained in the Toolbox section of the Road Safety webpage located in the BP HSSE GBC website. (Add website address).

1.2

All BP vehicles that are heavy vehicles used on-road, and non-transient
use light vehicles used on-road in a high risk countries must be fitted
with a vehicle data recorder (VDR) able to record the following minimum
data: speed, harsh acceleration, harsh deceleration, and driving hours.

1.3

Vehicles must be maintained in accordance with the manufacturers


recommendations.

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Group Functional Standard Personal Safety Driving

Adherence to the Standard:


Business Segments, Functions and Regions should demonstrate
documented evidence of adherence with this Element. This will include
(but is not limited to):

Records (e.g. a database) of the adherence status of BP vehicles against


the appropriate vehicle specification. For transient use vehicles (e.g.
rental cars) evidence that these specifications are incorporated into any
Group wide arrangements will be required.

Systems to demonstrate that manufacturers recommendations for


maintenance are being met. Maintenance records must be available for
inspection.

Audits to ensure that seatbelts meeting the requirements in the Vehicle


Specification Procedures are installed and functioning in all vehicles within
the scope of this element of the Operating Instructions.

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Group Functional Standard Personal Safety Driving

Element 2 - The Number of passengers does not exceed


manufacturer's specification for the vehicle

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Group Functional Standard Personal Safety Driving

Element 3 - Loads are secure and do not exceed


manufacturers specifications and legal limits for the
vehicle

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Group Functional Standard Personal Safety Driving

Element 4 - Drivers must be appropriately assessed,


licensed, trained and medically fit to operate the vehicle
Intent:

Every BP employee who drives any vehicle (light


vehicle, heavy vehicle, motorcycles, mobile plant, forklift, off the
road vehicles) in the conduct of BP business will be trained and
qualified to operate that class of vehicle and, in the case of
professional drivers, assessed.

Scope
Applies to all BP employees who operate any vehicle in the conduct of BP
business, unless specifically exempted within this Operating Instruction.

Requirements:
Whenever a BP employee operates a vehicle in the conduct of BP business
the following requirements must be met:

4.4

4.1

All drivers must possess a valid driving/operators license


(issued by a relevant public authority, or from within BP if such
authority does not exist), for the class of vehicle being operated
and inform their supervisor of any change to the status of their
license.

4.2

All drivers if they drive on public roads on BP business have


undertaken BP approved defensive driving training and
assessment within six months of commencing driving on BP
business, and refresher training/assessment must be
completed at least every three years thereafter.

4.3

Professional drivers have successfully completed an on-road


driving assessment as part of their recruitment/selection.
Professional drivers must be medically assessed with a
minimum follow up every three years to assure that they have the
functional capacity to operate a vehicle safely. If a change in their
medical condition occurs, which affects their ability to drive, they
must immediately inform their supervisor and cease operating a
vehicle until medically re-assessed.

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Group Functional Standard Personal Safety Driving

Adherence
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions as
well as the requirements of the applicable laws and regulations. This will
include (but is not limited to):

An up-to-date register of everyone who drives on BP business

Evidence that the following are routinely checked on an ongoing basis


for compliance with this element of the Operating Instructions:
1. Driving licenses
2. Attendance at defensive driving training and assessment and
record of assessment
3. Professional Driver On-Road Driving Assessment
4. Professional Driver Medical Assessments

Where vehicle data recorders (VDR) are fitted, that a system is in


place to monitor driving quality and that appropriate actions are being
taken to improve driving quality.

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Group Functional Standard Personal Safety Driving

Element 5 - Drivers are appropriately rested and alert


Intent:

Every BP employee whenever operating a vehicle on


BP business must be rested and alert and must not operate any
vehicle when tired or fatigued.

Scope

Applies to all BP employees who operate any vehicle on BP business,


unless specifically exempted within this Element.

Requirements
5.1 Business Segments, Functions and Regions must ensure that reward
mechanisms do not provide an incentive for professional drivers
(whether or not they are BP employees) to drive excessive hours
which could lead to them driving whilst tired or fatigued.
5.2 Every BP employee is obliged to stop driving if they are tired or
fatigued. They should either make alternative travel arrangements or
have an appropriate period of rest/sleep before driving.
5.3 Within six months of commencing driving on BP business, BP
employee professional drivers must have attended BP approved
driver tiredness/fatigue awareness training.
5.4 The following minimum requirements for working and driving hours
will apply to BP employee professional drivers on BP business.
Applicable legislated working and driving hours may be used if they
are considered equivalent to or better than these minimum
requirements. Equivalency must be documented through a BP peer
challenge and be demonstrated through historical performance.
Where these working or driving hours are not consistent with an
existing contract then a specific exemption may be considered
pursuant to section 1.3 (Operational Application and Implementation)
above.

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Group Functional Standard Personal Safety Driving

Requirement

Rule

Maximum working hours within a


rolling 24 hour period

16 hours total

Maximum working hours

60 hours/rolling 7 day or
120 hours/14 days, subject to a 80 hours/7
days maximum and an average of 60 hours
per week over an extended period.

Maximum driving time within a


rolling 24 hour period

10 hours total excluding commuting driving


time

Work breaks (including meals)


during a working shift

Minimum of 30 min break after every 5 hrs

Off-duty period per rolling 7 days

Minimum of a continuous 24 hour break

Adherence:
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions as
well as the requirements of the applicable laws and regulations on request.
This will include (but is not limited to):
Record of attendance by Professional Drivers at driver tiredness/
fatigue awareness training

A register of approved trainers, for driver tiredness/fatigue


awareness training.

Where vehicle data recorders (VDR) are fitted, that a system is in place
to monitor adherence with this element of the Operating Instructions and
that appropriate actions are being taken to address all cases of nonadherence.

Where vehicle data recorders (VDR) are not fitted, that a system, with
appropriate documentation, is in place to identify non-adherence and that
appropriate actions are being taken to address all cases of non-adherence.

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Group Functional Standard Personal Safety Driving

Element 6 - Drivers must not use a mobile phone or twoway radio while operating the vehicle
Intent:

Since mobile phones are a distraction and significantly


increase the risk of a vehicle incident, drivers shall not use any
mobile phone, or other two-way communication device, while a
vehicle is in operation.

Scope
Applies to all BP employees in the conduct of BP business, unless
specifically exempted within this Operating Instruction.

Requirements
Whenever a BP employee operates a vehicle in the conduct of BP business:
6.1 They must not use any mobile phone, or other two-way
communication device, while a vehicle is in operation.
6.2 Passive listening and response to operational emergencies
only using two-way radios is allowed, provided that a
documented risk assessment has been conducted and
appropriate controls put in place.

Adherence
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions. This
will include (but is not limited to):

A mobile phone/two way communication device rule is in place.

The above rule is included in inductions, job orientations and driver training
programs.

Spot-checking vehicle data recorders (where fitted) with company


supplied mobile phone bills.

Adherence may also be demonstrated by the use of technology to


electronically deactivate communication equipment when a vehicle is in
motion.

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Group Functional Standard Personal Safety Driving

Element 7 - The risks of the journey have been assessed


and journey risk management plans in place in specific
high-risk countries.
Intent:

All road journeys undertaken by any BP employee in the


conduct of BP business in areas identified as high-risk must be
managed to ensure that action is taken to mitigate the risks.

Scope

Applies to all heavy vehicle and regular light vehicle road journeys in the
conduct of BP business on public roads in high-risk geographies.
A list of countries identified as high-risk geographies, based on the World
Health Organization (WHO) road fatality data, WHO mortality data and per
capita gross national incomes, is attached below. This list is subject to regular
review and update as the risk profile changes.

Requirements
7.1 Road journeys must only be undertaken where deemed necessary for
the achievement of business objectives and after any safer journey
options have been excluded (e.g. air, rail, teleconference).
7.2 Business Segments, Functions and Regions must follow the
requirements described in the Road Safety Risk Assessment Toolkit
in developing the Journey Risk Management Plans, which will include
documenting the identified risk factors and corresponding mitigating
measures on particular routes.
7.3 Business Segments, Functions and Regions must agree and consistently
apply Journey Risk Management Plans across similar environments in
the same geography.
7.4 A process must be in place to recognize temporary hazards and inform
drivers on a timely basis, or to review the appropriateness of the route.
7.5 On controlled sites, driving safety rules and regulations must be in
place and enforced.
Note Group Functional Standard Personal Safety Driving Operating
Instruction - Element 1 includes in Requirement 1.2 the fitting of vehicle data
recorders in all vehicles used on-road in high risk geographies.

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Group Functional Standard Personal Safety Driving

Adherence
Business Segments, Functions and Regions must produce documented
evidence of adherence with this element of the Operating Instructions. This
will include (but is not limited to):

Utilization of the Road Safety Risk Assessment Toolkit(s) and/or


journey management specialist contractors that have been
assessed by the RSLT.

Documented Journey Risk Management Plans including the


identification of risk factors and corresponding mitigating measures.

Regular audits to ensure that Journey Risk Management Plans are


being followed.

Evidence that Business Segments, Functions and Regions in a country are


actively working together to ensure a consistent BP approach to journey
risk management.

Evidence that temporary hazards are being recognized and addressed.

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Group Functional Standard Personal Safety Driving

List of Countries by Driving Risk Category (at 1st October 2003)


HIGH RISK

Afghanistan

Gambia

Nicaragua

Algeria

Georgia

Niger

Angola

Ghana

Nigeria

Armenia

Guatemala

Pakistan

Azerbaijan

Guinea

Papua New Guinea

Bangladesh

Guinea-Bissau

Peru

Benin

Guyana

Philippines

Bhutan

Haiti

Republic of Moldova

Bolivia

Honduras

Rwanda

Bosnia and Herzegovina India

Sao Tome and Principe

Botswana

Indonesia

Senegal

Brazil

Iraq

Seychelles

Burkina Faso

Jamaica

Sierra Leone

Burundi

Kazakhstan

Solomon Islands

Cambodia

Kenya

Somalia

Cameroon

Kiribati

South Africa

Cape Verde

Korea (DPR)

Sri Lanka

Central African Republic Kyrgyzstan

Sudan

Chad

Lao (PDR)

Swaziland

China

Lesotho

Tajikistan

Columbia

Liberia

Tanzania (UR)

Comoros

Madagascar

Togo

Congo

Malawi

Turkey

Cte dIvoire

Maldives

Turkmenistan

Congo (DRC)

Mali

Uganda

Djibouti

Mauritania

Ukraine

Ecuador

Mauritius

Uzbekistan

Egypt

Mongolia

Viet Nam

El Salvador

Morocco

Yemen

Equatorial Guinea

Mozambique

Eritrea

Myanmar

Former Yugoslavian states

Ethiopia

Namibia

Zambia

Gabon

Nepal

Zimbabwe
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Group Functional Standard Personal Safety Driving

List of Countries by Driving Risk Category (at 1st October 2003)


MEDIUM RISK
Albania

Hungary

Qatar

Antigua and Barbuda Iran, Islamic Republic of

Romania

Argentina

Jordan

Russian Federation

Bahamas

Republic of Korea

St Kitts & Nevis

Bahrain

Kuwait

St Lucia

Barbados

Latvia

St Vincent & The Grenadines

Belarus

Lebanon

Samoa

Belize

Libyan Arab Jamahiriya

Saudi Arabia

Bulgaria

Lithuania

Singapore

Chile

Macedonia

Slovakia

Cook Islands

Malaysia

Suriname

Costa Rica

Marshall Islands

Syrian Arab Republic

Croatia

Mexico

Thailand

Cuba

Micronesia, Fed States of Tonga

Cyprus

Nauru

Trinidad & Tobago

Dominica

Oman

Tunisia

Dominican Republic Palau

Tuvalu

Estonia

Panama

United Arab Emirates

Fiji

Paraguay

Uruguay

Greece

Poland

Vanuatu

Grenada

Portugal

Venezuela

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Group Functional Standard Personal Safety Driving

List of Countries by Driving Risk Category (at 1st October 2003)


LOW RISK
Andorra

Japan

Australia

Luxembourg

Austria

Malta

Belgium

Monaco

Brunei Darussalam

Netherlands

Canada

New Zealand

Czech Republic

Norway

Denmark

San Marino

Finland

Slovenia

France

Spain

Germany

Sweden

Iceland

Switzerland

Ireland

United Kingdom

Israel

United States of America

Italy

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Group Functional Standard Personal Safety Driving

Element 8 - Seatbelts are worn by all occupants at all


times a vehicle is in motion
Scope
Applies to all BP employees riding in or driving a vehicle in the conduct of BP
business.
The scope includes the following types of vehicle:

Any vehicle where seat belts meeting the Group Functional Standard
Personal Safety Driving - Operating Instruction - Element 1 are
fitted.
All vehicles (light vehicles, heavy vehicles and mobile plant)
operated in any environment (on-road, off-road, controlled site).
Contracted bus and chauffeur/taxi vehicles.
Spot-hire taxi where seat belts are fitted.
Forklift vehicles.
Construction vehicles and low speed vehicles fitted with seatbelts.

.
The scope excludes the following types of vehicle:

Spot-hire taxi and bus vehicles not fitted with seatbelts. Use of
such vehicles must be minimised where alternatives exist. Guidance
on reducing the risks while using such vehicles will be included in the
implementation toolkit.
Construction vehicles not fitted with seatbelts as original
equipment.
Vehicles used on a controlled site if the vehicle is not capable of a
speed in excess of 10 mph (16 kph). This exemption does NOT
include forklift vehicles, which must be fitted with functioning
seatbelts.

Requirements
8.1 All BP vehicles included within the scope will be fitted with
individual seat belts meeting Group Functional Standard
Personal Safety Driving Operating Instruction Element 1:
Vehicle Specification and Condition.
8.2 All BP employees driving or riding in a vehicle on BP business as
specified in the Scope above shall wear a seat belt at all times
that the vehicle is in motion.

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Group Functional Standard Personal Safety Driving

8.3 BP Drivers with passengers must not move their vehicle without
ensuring all occupants of the vehicle are wearing their individual
seatbelts and continue to wear the seatbelt while the vehicle is in
motion.

Adherence
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions. This
will include (but is not limited to):

Audits to ensure that seat belts meeting the requirement in the


Vehicle Specification Procedures are installed and functioning in all
vehicles within the scope of this element of the Operating
Instructions.

Regular checks to ensure driver and passenger compliance


Engagement activities aimed at influencing drivers and passengers
Behaviours
Business Segments, Functions and Regions must have a process in
place to deal with non- adherence with this element of the Operating
Instructions.

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Group Functional Standard Personal Safety Driving

Element 9 Drivers are not under the influence of


alcohol or drugs, or any other substance or medication
that could impair their ability to drive

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Group Functional Standard Personal Safety Driving

Element 10 Safety helmets are worn by rider and


passengers of motorcycles, quads, snow-mobiles and
similar types of vehicle

Page 25

Group Functional Standard Personal Safety Driving

5. Definitions
BP Company

A company in the BP Group, or a company or


other legal entity where BP has operational
control, is responsible for HSSE and has the right
to impose this Standard.

BP driver

BP employees who are operating a vehicle in


relation to BP business.

BP employee

A person employed by a BP Company.

BP Premises

Any site, location, vehicle or vessel that is owned


or operated by or for a BP Company.

BP vehicles

Vehicles owned by BP Companies being used in


relation to BP business

BP business

Any activity performed to meet BPs business


needs as defined by work-related under the US
OSHA Record keeping requirements. As such, it
excludes all personal or optional activities.

construction vehicles

Vehicles specifically designed and used in


construction, including excavation, activities.

controlled site

A site not accessible to the general public and is


under the jurisdiction of a BP Company or
another entity, such as manufacturing plant,
terminal, airfield, E&P facility, or customer
premises.

defensive driving
training and
assessment

Training and assessment which meets the BP Defensive


Driving Performance Guideline. See attachment to Group
Process 4 Driver Training and assessment.

documented evidence

Tangible (paper or electronic) data that can be


subjected to audit and verification.

documented risk
Assessment

A formal risk assessment supported by written


evidence.

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Group Functional Standard Personal Safety Driving


driver trainer

Trainers who meet the BP Driver Trainer


Performance Guideline. To be developed as part
of the Driving Safety Toolkit.

driver tiredness/fatigue
awareness training

Training which meets the BP Driver


tiredness/fatigue awareness Performance
Guideline.

driving time

The time a driver spends driving a vehicle on BP


business whether the vehicle is in motion or not.
This excludes any time spent operating other
functions of the vehicle e.g., loading, unloading
and work breaks.

forklift

A self-propelled mechanical handling vehicle used


for the lifting, stacking and loading/unloading of
goods and materials.

heavy vehicle

Any vehicle greater than 3.5 t of fixed chassis or


articulated trailer, excluding mobile plant.

high risk geography

This will identify high-risk geographies where


specific additional requirements will apply (This
will initially be based on higher risk countries
identified by World Health Organisation in their
1999 report, and will be subject to regular
review.)

Individual Seat Belt

A seatbelt designed for use by one person only.

Journey Risk
Management Plan

The management system to ensure all applicable


journeys are assessed, appropriately risk
minimized, documented and implemented.

Journey Management
Specialist Contractors

An individual or company who specialise in the


conduct of journey risk assessments. The
individual or company must meet the RSLT
guideline.

License

A documented, personal identification authorising


the named person to drive designated
classifications of vehicle on stated on-road or offroad locations. Licenses may, where not issued
by a Public Authority, be issued by an approved
BP authority to be specified (e.g. Refinery or Site
Authority)

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Group Functional Standard Personal Safety Driving


light vehicles

Any vehicle less than 3.5 t excluding mobile


plant.

low speed

A motorised vehicle that is not capable of speeds in excess


of 16KMH (10MPH).

medical condition

Any medical condition that may interfere


temporarily or permanently with the individuals
ability to control the vehicle.

medical assessment

Assessment that meets the requirements of the


Professional Driver Medical Fitness Performance
Guideline found in the Driving Safety Toolkit.

mobile phone

A wireless telephone.

mobile plant

Any specialist motorised equipment or vehicle


used exclusively within the confines of a
controlled site, or vehicle used for lifting,
material handling, construction, drilling, and
excavation work. A more extensive list of mobile
plant can be found in Tr@ction. This excludes
standard light vehicles used within a controlled
site.

motorcycles

A motorcycle is any 2 or 3-wheeled self-propelled


equipment and any associated sidecar.

off-duty

Any unpaid period of time.

on-road driving
assessment

An assessment of an individuals driving


competency, which meets the BP driver
assessment performance guidelineprovided as
part of the Driving Safety Toolkit.

operational
emergencies

A situation that exposes operational activities to


immediate danger or requires immediate
attention due to significant adverse business
impact.

original equipment

Equipment supplied and fitted by the vehicle


manufacturer.

passive listening

Listening to incoming communications, but not


participating in anyway in the conversation.

professional driver

Any heavy vehicle driver, bus driver, chauffeur, and or any


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Group Functional Standard Personal Safety Driving


light vehicle driver who drives more than 16,000 Kilometres
(10, 000 miles) per year on business (or pro-rata mileage for
any part of a year) and is thereby regarded as having driving
as a core competency as part of their job (e.g. sales person,
field engineer, field inspector). A mobile plant operator
who as part of their job drives for more than 15 percent of
working hours (or pro-rata time for any part of the year) is
deemed to be a professional driver.

public authority

A government and or local authority responsible


for the issuing and control of licenses.

public road

A road accessible to the public, but outside a


controlled site.

refresher
training/assessment

Training and assessment which takes place after


the initial training in a topic or subject. It is an
updated version of the original training and
assessment to re-enforce key skills delivered in
the initial training.

rental vehicle

A rental vehicle is a vehicle that is not owned by


a BP Company, which is rented or hired for a
specific period of time. This includes short and
long-term leases for light vehicles.

road journeys

Travel by road.

Road Safety Risk


Assessment Toolkit

A toolkit that will provide forms, processes,


standards, guidance, etc. to be used in
conducting road safety risk assessments.

RSLT

Road Safety Leadership Team.

Safer Journey Options

Travel, or movement of product or material other


than by road vehicle (i.e. air, rail, pipe) and use of
road travel by bus or coach as opposed to by car.

SPA

Single Point of Accountability. In the case of the Driving


Safety Standard this is the Group Vice President HSSE.

specification

A list of minimum requirements for equipment


or processes.

spot contractor

See spot hire.

spot hire

Spot hire is work carried out by a contractor who


does not have a term contract with a BP
Company, who is used infrequently.

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Group Functional Standard Personal Safety Driving


temporary hazard

A non-permanent road hazard risk, for instance


road works.

Total Vehicle Accident


Rate (TVAR)

Work related on road and off road accidents per


one million kilometres driven.

transient use vehicles

Short term, occasional use of a vehicle that is not


owned by a BP Company and is used in the
conduct of BP business (e.g., rental vehicle
used in conjunction with travel).

two-way
communications device

A two-way communications device is any device used for


electronic communication between two or more persons,
this includes mobile phones (cell and satellite), personal
digital assistants, two-way radios, and text messaging
devices.

two-way radios

A device, other than a mobile phone, used for


remote two-way communications.

vehicle data recorders


(VDRs)

A mechanical and/or electronic recording system


which records the following key driving
performance information for individual drivers:

Drivers driving hours

Speed

Harsh Acceleration

Harsh Deceleration

It is considered that most Tachographs will


meet these minimum requirements.
vehicle is in operation

Means a vehicle is being driven or while under


control for instance when stopped in traffic.
Vehicle is only considered out of operation
when either the engine is off, or the vehicle is
legally parked.

vehicle

A collective term for all heavy vehicles, light


vehicles or mobile plant (see individual
definitions)

workforce

BP employees and every employee of any other


company or other legal entity that has been
engaged to perform work on BP premises
directly on behalf of a BP Company, or to
transport BPs people, materials, intermediates or

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Group Functional Standard Personal Safety Driving


products.
work breaks

Breaks from work within working hours e.g.,


meal breaks and rest periods.

working hours

All paid hours on BP business, inclusive of work


breaks.

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Group Functional Standard Personal Safety Driving

Questions & Answers


GENERAL QUESTIONS:
QUESTIONS

ANSWERS

Are spot contractors covered


under this Standard?

Where spot contractors drive BP vehicles


this Standard applies in respect of those
vehicles. However, Business Segments,
Functions and Regions should
recommend that the Standard be
adopted by all of the workforce.

Will there be a wallet size card


with the driving Standards
that can be provided for
occasional drivers?

Yes, it will be available during


implementation as part of the toolkit.

What is a controlled site?

See definition.

Do regions need to be
consistent in the application of
this Standard?

Yes, this is a Group Functional Standard


with global scope. However,
implementation is for Business
Segments, Functions and Regions to
determine.

Who will be responsible for


the implementation of this
Standard?

Each of the Business Segments,


Functions and Regions will be
responsible for their own
implementation. In respect of the
Regions, the role of the regional officer
shall be to implement this Standard in
respect of his own staff.

What is the pace of


implementation for this
Standard?

Timeline is set out in the Implementation


document.

Are visitors to BP facilities


required to comply with this
Standard?

If the visitor is not a BP Employee (see


definition), then the Standard does not
apply to the visitor, unless they operate a
BP vehicle. However, the visitor will be
expected to comply with applicable site
HSSE rules.

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Group Functional Standard Personal Safety Driving


QUESTIONS

ANSWERS

We want to comply with the


new Standard, but are
concerned that our resources
are already fully committed.
Where are the resources going
to be provided from in order to
implement the new Standard?

The expectation is that Business


Segments, Functions and Regions will
fund and resource the implementation
and on-going maintenance of the
Standard within the specified timeline.
Any variance to the timeline must be
approved by the SPA (GVP HSSE).

Does the Standard cover


occasional drivers using a
rental car?

Yes. An occasional driver who is a BP


employee and driving in the course of BP
business is included in the Standard.

I drive on BP business to travel


to off-site meetings on an
occasional basis. Does this
Standard apply to me?

Yes. It specifically requires that all BP


employees who drive on BP business,
however infrequently must be defensive
driving trained.

Does this Standard apply to


non-BP contracted freight
(e.g., customer contracted
pickup)?

No. Non-BP contracted freight drivers


are not included in the definition of BP
employees and hence are not covered
within the scope of the Standard.

If we contract for road hauliers


and the drivers for these
movements do not drive over
10,000 miles/yr for BP, but do
drive over 10,000 miles/yr in
total, do these Standards
apply?
Who will conduct annual
adherence audits for the
Driving Safety Standard?

Where these drivers drive BP vehicles


this Standard applies in respect of those
vehicles. In addition, Business
Segments, Functions and Regions
should recommend that the Standard be
adopted by all of the workforce.
This will be part of each Business
Segment, Function and Region HSSE
assurance and self-verification process.

What is the exception process? The process for exceptions and variances
is explained in the implementation
guideline.
We use contractor and subcontractor road hauliers as
part of our delivery of products
to customers. How do we
demonstrate documented
evidence for adherence
purposes?

Where this does not concern BP


employees or BP vehicles, this Standard
should be recommended to such
contractors. It is the contractors
responsibility to evaluate whether to
adopt the Standard and to enforce and
monitor it in their company and to
specify these requirements in any subcontract. Likewise, it is the subcontractors duty to enforce and monitor
it in their company.
Page 33

Group Functional Standard Personal Safety Driving


QUESTIONS

ANSWERS

How will the implementation


be affected by the presence of
a Union or Works Council?

This will depend on local circumstances,


which will be addressed by Business
Segments, Functions and Regions as
part of the implementation process.

ELEMENT 1: VEHICLE SPECIFICATION:


QUESTIONS

ANSWERS

The Standard says "all vehicles


procured from 1Q04 must
comply"; is there a timescale
to replace existing vehicles?

Yes. See implementation schedule for


timeline. If you are not able to meet the
timeline, you should consider utilising the
exception process. The Group Functional
Standard Personal Safety Driving Element 1 - Vehicle Specification apply to
newly purchased vehicles commencing
1Q04.

Do vehicles only used


exclusively within a controlled
site, i.e. on refineries etc. have
to meet the Standard?

All vehicles used exclusively on a


controlled site must be maintained to
manufacturers specifications and be in
compliance with this requirement as a
minimum.

Can personal vehicles, which


do not meet the Standard be
used for Company business?

No. If the vehicle does not meet the


Standard then an alternative means of
transportation should be secured (e.g.,
taxi, rental car, etc.)

Are vehicles such as electric


golf carts, or all terrain
vehicles used exclusively
within a controlled site
classified as mobile plant, or
light vehicles?

Mobile plant.

Does "all vehicles" include


cycles (i.e., bicycles)?

No. Cycles (i.e., bicycles) are not


included in the scope of the Standard.

I drive my personal vehicle to


attend off site meetings on
public roads on an occasional
basis. Does my vehicle need
to comply with the light
vehicle specification?

If you are a non-professional driver (see


definition) who drives on public roads on
BP business, your vehicle needs to
comply with the light vehicle
specification, which means that it is fit
for purpose, inspected and confirmed to
be in safe working order.
Page 34

Group Functional Standard Personal Safety Driving

QUESTIONS

ANSWERS

I want to comply with the light


vehicle specification in my use
of my personal vehicle for
occasional business use. How
do I demonstrate adherence?

One method of demonstrating


adherence could be to complete the light
vehicle fit for duty checklist available in
the implementation toolkit. However, the
process to do this is a Business
Segment/ Function/Region decision.

ELEMENT 4: DRIVER COMPETENCY AND ASSESSMENT:


QUESTIONS

ANSWERS

Is Driver Tiredness/Fatigue
awareness training required
for all drivers or just
professional drivers?

Training is mandated for professional


drivers who are BP employees.
However, we encourage Business
Segments, Functions and Regions to
conduct this training for all drivers.
Training takes about 2 hours.

How does the driver medical


assessment compare with the
EU/UK HGV driver
requirements?

This is the minimum requirement for BP


professional drivers. The BP medical
assessment is less exacting than EU/UK
HGV driver requirements.

How should we comply with


the medical assessment
requirement in areas where
medical assessments are not
permitted by social
legislation?

This needs to be addressed by local


leadership with, we recommend, the
appropriate BP Medical/Health team.

What are the training &


assessment requirements for
non-professional drivers"?

Non-professional BP employee drivers,


who drive on public roads on BP
business, are required to complete
Defensive Driving Training.

Does the whole workforce


have to be medically assessed
as fit for driving?

No. This applies only to professional BP


employee drivers.

Can defensive driving and


Yes. So long as the training meets the BP
driver fatigue/tiredness
prescribed guideline.
awareness training be done for
a member of the BP workforce
before someone starts driving
for BP?

Page 35

Group Functional Standard Personal Safety Driving

QUESTIONS

ANSWERS

If a driver is involved in an
accident, what refresher
training should be provided?

No process is mandated for this.


However, Business
Segments/Functions/Regions may
consider providing additional coaching.

Can I introduce a driver


passport?

Yes. However, this is not mandated in


the Standard and hence a local decision.

For company provided


vehicles, are family members
that are entitled to drive the
vehicle, required to complete
defensive driving training?

No. If they are not BP employees the


Standard does not apply. However, we
encourage Business Segments,
Functions and Regions to extend
defensive driving training to everyone
who drives a company provided vehicle.

How will we keep records of


medical assessments
confidential?

All medical assessments of BP employee


professional drivers are personal data
covered by BPs data protection
standards and must be kept confidential
as provided in those standards. The
employers of non-BP employee
professional drivers are responsible for
maintain records of their employees.

Is there a standard report for


the medical assessment?

No. This needs to be developed locally


together with appropriate Health teams.

Must licence changes be


declared and documented?

Yes. BP drivers must let their supervisor


know of any change to their licence,
which affects their ability to drive, and
this must be recorded.

Who is qualified to conduct


driver assessments?

Business Segments, Functions and


Regions will have list of approved
suppliers who meet the guideline criteria
specified by the RSLT.

Where there are no options


available to conduct the
hands-on portion of defensive
driving training in an area,
how will I obtain those
resources?

Work with the help of the RSLT to


identify a suitable solution.

What will the process be for


approving a driver trainer?

The RSLT will set the performance


expectation specification and the
Business Segments, Functions and
Regions will approve trainers utilising
these guidelines.

Page 36

Group Functional Standard Personal Safety Driving


QUESTIONS

ANSWERS

I drive my personal vehicle to


attend off site meetings on an
occasional basis, what training
do I need to attend?

If you are a BP employee nonprofessional driver (see definition) who


drives on public roads on BP business,
you need to complete a defensive driving
training course.

ELEMENT 5: DRIVER ALERTNESS:


QUESTIONS

ANSWERS

What does equivalency mean


for working and driving hours?

Equivalency means this meets the


overall intent of the Standard to reduce
the risk of driver tiredness and fatigue.

Do working driving time


restrictions apply to operators
on sites?

The Standard only applies to professional


drivers who are BP employees, which
includes operators who drive for more
than 15 percent of their working time.

What if the mobile plant is


static for a shift or longer, how
do the hour rules apply?

The rules do not apply in this case.

Do the limits on working and


driving hours apply to the
whole workforce?

No. They only apply to BP employee


professional drivers. However, we
encourage Business Segments,
Functions and Regions to consider
application to other BP employees who
drive in the course of BP business.

What hours of work and


driving do I follow?

If unclear, you should consult your local


HSSE Manager. In general, for
professional drivers, if your work and
driving hours are not specified by
legislation then you should use the hours
listed in the table. If your work and
driving hours are specified by legislation
and this legislation is stricter than the
hours specified in this process, then you
must meet the requirements of that
legislation.

What records should I keep to


demonstrate adherence to the
Standard if I do not have a
VDR?

This is a Business
Segment/Function/Region decision as
part of the implementation process.

Page 37

Group Functional Standard Personal Safety Driving


ELEMENT 6: MOBILE PHONES AND OTHER TWO WAY
COMMUNICATION DEVICES:
QUESTIONS

ANSWERS

Does the mobile phone


process apply to cranes?

Yes. A Crane is a mobile plant vehicle


and thus is covered under this Standard.

It says that a mobile phone


must not be used when a
vehicle is in operation. Does
this mean I have to turn the
phone off?

The simple answer is no, the phone


does not have to be turned off.
However, one means of meeting the
requirement is to have an "engine-on,
phone-off" policy. Some Business
Segments have already adopted such a
policy, others meet the requirement
through other controls

Can a mobile plant operator


use a two-way communication
device while driving?

No. A two-way communication device


may not be used while a vehicle is in
operation.

Can a mobile plant vehicle


operator use a two-way radio?

A two-way radio may be used for


passive listening, and in response to
operational emergencies only, provided a
documented risk assessment has been
conducted and appropriate controls put
in place.

Can I operate a mobile phone,


if I am outside my vehicle and
the engine is running?

Yes. Provided you are in an environment


where the operation of a mobile phone
outside of a running vehicle does not
cause an additional hazard.

What is an operational
emergency for mobile phone
use?

See definition.

What is included within


definition of two-way
communications device?

See definition.

Can I use a vehicle-integrated


text messaging devices?

Only if the vehicle is not in operation at


the time.

Can operators use radio


communication while driving
at low speeds in refineries?

For passive listening, and in response to


operational emergencies only, using twoway radios is allowed, providing a
documented risk assessment has been
conducted and appropriate controls put
in place.
Page 38

Group Functional Standard Personal Safety Driving

QUESTIONS

ANSWERS

Can I use a mobile phone


while riding as a passenger in
a vehicle?

Yes.

Can I use a mobile phone


while parked at the side of the
road?

Yes, if you are legally parked.

Can I use a mobile phone


while stopped at a stop sign,
or traffic lights?

No. The vehicle is deemed to be in


operation and not legally parked.

If I use my personal mobile


phone, while driving on nonBP business and I receive a
company call, how should I
handle this?

The Standard only applies to the


workforce while on BP business,
however, we strongly encourage
following the Standard in your personal
life. We recommend that you do not talk
on any mobile phone while driving. For
the incoming company call, you should
inform the caller that you are driving and
will call back after you are in a safe
location.

If I have a company phone and


am driving on non-BP
business, can I use the phone
for personal calls?

The Standard applies only when driving


on BP business, however, we strongly
discourage this practice. You should
consult with your Business
Segment/Function/Region leadership for
specific guidance. We recommend that
you do not talk on any mobile phone
while driving.

I have a company vehicle can I


use a mobile phone while
driving on non-BP business?

The Standard applies only when driving


on BP business, however, we strongly
discourage this practice. You should
consult with your Business
Segment/Function/Region Leadership for
specific guidance. We recommend that
you do not talk on any mobile phone
while driving.

Page 39

Group Functional Standard Personal Safety Driving

ELEMENT 7: JOURNEY RISK MANAGEMENT:


QUESTIONS
What journey length is
applicable for the journey
management Standard?

ANSWERS
All road journeys undertaken by any BP
employee in the conduct of BP business
in specific geographies deemed as highrisk must be managed. Journeys in highrisk geographies must have the
assessment documented. The
Driving/Road Safety toolkit will contain an
assessment protocol.

What is a high-risk geography? See definition.


Does this process cover
journeys within a controlled
site?

Driving within controlled sites must be


managed by application of site rules,
which have fully considered local risks.

I drive on a regular basis from


a manufacturing site to a
business centre, does this
journey need an assessment
and what does the assessment
look like?

Yes, if in a high-risk geography. The


Driving/Road Safety toolkit will include a
template to use for conducting a journey
risk assessment.

ELEMENT 8: SEATBELTS:
QUESTIONS

ANSWERS

Are seatbelts required for


vehicles in refineries & other
sites?

Yes. However, vehicles not capable of a


speed in excess of 10 mph (16 kph),
where seatbelts are not fitted, are
excluded.

We are hiring a bus/coach to


transport people to a company
event and there are no suitable
vehicles with seatbelts
available. What should we do?

Spot hire bus/coach hire is excluded in


the process. To minimize the risk it is
recommended that the front passenger
seats (those immediately up to the
windscreen) are not used, and that
passengers are requested to stay seated
throughout the journey and to sit well
back in their seat.

Page 40

Group Functional Standard Personal Safety Driving

QUESTIONS

ANSWERS

When I enter a transport


vehicle (e.g., a taxi or limo)
and the driver is not wearing a
seatbelt, how should I handle
the situation?

If the driver is a BP employee, then the


driver should be wearing a seatbelt when
the vehicle is in operation. You should
inform the driver of the policy and ask the
driver to fasten the seatbelt. If not done,
you should ask for the vehicle to stop and
arrange alternate transport. The
infringement should be reported.
Business Segments, Functions and
Regions must make wearing of seatbelts
a condition of hire for term chauffeur and
taxi services.
If using a spot hire taxi fitted with
seatbelts we recommend you encourage
the driver to wear his seatbelt for his/her
personal safety, although in many
countries (not all) taxi drivers are
exempted from seatbelt wearing. If the
driver will not wear a seatbelt we
recommend that you seek alternative
transport if at all possible.

Page 41