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RAWALPINDI COLLEGE OF COMMERCE

DATABASE PROJECT

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RAWALPINDI COLLEGE OF COMMERCE

DATABASE PROJECT

RAWALPINDI COLLEGE OF COMMERCE


HSSC Part-II
FEDERAL BOARD EXAMINATION

DATABASE PROJECT REPORT


RESCUE 1122

SUBMITTED BY:

ZARA AKHTAR
NEHA HAFEEZ KHAN
KAINAT BIBI

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CERTIFICATE
It is certified that Mrs. _______________________________________
Roll No. _______________ studying in __________ is a bonafide
student of RAWALPINDI COLLEGE OF COMMERCE, Rawalpindi.
She has completed the database project in MS-Access for the
2015-2016 according to the syllabus of the Federal Board of
Intermediate and Secondary Education, Islamabad.

__________________
Signature of Computer Science Teacher

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___________________
Signature of Examiner

Date

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TABLE OF CONTENTS
1. INTRODUCTION
Introduction

Preamble

History

Mission

Emergency Services Academy

Services

Aims And Objectives

2. EXISTING SYSTEM
Existing System

10

Drawbacks Of The Existing System


Time Factor

10
11

Data Inconsistency

11

Data Redundancy

11

Danger Of Losing Data

11

Expense On The Firm's Budge

11

3. PROPOSED SYSTEM
Proposed System

13

Advantages Of The Proposed System

13

Efficiency

13

Multi-User Environment

13
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Useful For Data Entry, Modification And Detection

14

Data Centralization

14

Parallel Approach

14

4. SYSTEM DESIGN
Data Dictionary

17

Entity Relation Diagram

19

Tables in Design and Datasheet view:

20

Relationship Diagram

25

Forms

26

Queries

29

5. REPORTS

Department Report

32

Employees Report

32

Task Report

33

Project Report

33

Vehicle Report

34

6. USER GUIDE

35

7. GLOSSARY 37

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CHAPTER 1

INTRODUCTION

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1.1 INTRODUCTION
Punjab emergency service (rescue1122) is the first successfully tested model of
trained Emergency service in Pakistan. The government of Punjab has established
this emergency service through legislation to provide a system for emergency
Preparedness, Response and Prevention.

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The service has been established for proper management of emergencies such as
road traffic accidents, building collapse, explosions, fires and disasters which
cause dangers to the lives and properties of citizens of Pakistan.

1.2 PREAMBLE
Whereas it is expedient to establish an emergency service to maintain a state of
preparedness to deal with emergencies, to provide timely response, rescue and
emergency medical treatment to the persons affected by emergencies and
recommending measures to be taken by related organizations to avoid
emergencies.

1.3 HISTORY
Punjab emergency Service 1122 evolved from Punjab Emergency And Ambulance
Service (Rescue1122) Pilot Project on 14 th Oct 2004. Rescue 1122 was launched in
2005 as a small project of ambulance service (Punjab Emergency and Ambulance
Service) under Provincial Health Department, Punjab. This service has been a
great success by rescuing over 36,000 victims of emergencies since Oct 2004.
Then the service accepted the challenge of establishing a modern fire service and
disaster emergency response teams in Pakistan.

1.4 MISSION
A safer Punjab by reducing the mortality due to accidents, emergencies and
disasters.

1.5 EMERGENCY SERVICE ACADEMY


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In order to ensure sustainable human resource development in the long neglected


and essential field of emergency and disaster management, Emergency Service
Academy has been established in the vacant government premises and the
construction of a purpose built campus is underway. The Academy is also in
process of getting international accreditation to ensure quality of training. This
emergency service academy with training manikins' lab, rescue simulation
building, incident training equipments and training for disaster management is
the first training institute of its kind in Pakistan and can potentially train human
resource in the field of emergency not only for the country but also for the region.

1.6 SERVICES
Rescue 1122 can provide following major services province wide:
Ambulance Service
Fire Emergency Service
Disaster Emergency Service
Water Rescue Service

1.7

AIMS AND OBJECTIVES

Establishment of a system for Emergency preparedness, Response and


prevention.

Development of Safer Communities through proactive approach towards


Emergency Management and Training.

To have positive socio-economic impact on the society by reducing deaths


and disabilities due to injuries amongst young able bread winners.

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CHAPTER 2:

EXISTING
SYSTEM

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2.1

DATABASE PROJECT

EXISTING SYSTEM

Punjab Emergency Service (rescue 1122) is the tested model of trained


Emergency Service in Pakistan. In this organization it is crucial for the staff to
work in manual environment. It should be equipped with all modern facilities. As
Rescue 1122 has many related organizations and branches so these need to be
linked with each other through proper system. So it has to be make sure that its
every branch is provided with everything a successful organization needs. A brief
of some facilities is as follows:
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Modern Machinery

Internet Facility

Networking Infrastructure

Transport Facility

Database Research System

2.2 DRAWBACKS OF THE EXISTING SYSTEM


The problems with the current system in Rescue 1122 are:

2.2.1 TIME FACTOR


In such a system when information is of non routine nature is needed, it take
weeks to assemble data from various fields and write new program to produced
the required reports. It becomes time consuming to retrieve any previous record.

2.2.2 DATA INCONSISTANCY


If one department has data that is required by any other department, it is
awkward to obtain it. A second copy of the file could be made but this would be
obviously soon lead to problems of inconsistency

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2.2.3

DATABASE PROJECT

DATA REDUNDANCY

The same data is duplicated in many different files known as data redundancy

2.2.4 DANGER OF LOSING DATA

As there is no proper computerized system so much data is lost due to manual


work.

2.2.5 EXPENSE ON THE FIRM'S BUDGET

Each department has to have a head which is an expense on the firm's budget
because of manual work.

CHAPTER NO. 3

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PROPOSED
SYSTEM

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3.1 PROPOSED SYSTEM

The system proposed to disorganization should be to maintain their data in order


to save it from being lost. In order to provide efficient solution for the problem
being faced, A new system is proposed after making comprehensive study of
existing system. The proposed system should update data on regular basis and
collect data for research and analysis purposes as it is a computerized record
keeping system known with a lot of advantages.

3.2 ADVANTAGES OF THE PROPOSED


SYSTEM
The proposed system is very useful. Some of its advantages are:

3.2.1EFFICIENCY

The proposed system provided to this organization will be an efficient one.

3.2.2MILTI-USER ENVIORNMENT

It would be capable enough to be implemented on multi-user environment.


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3.2.3 USEFUL FOR ENTRY, MODIFICATION


AND DETECTION

The sheared data will be resistant on the client computer. This would be useful for
the entry, modification and detection.

3.2.4 DATA CENTRALIZATION

All the data belonging to the entire organization is centralized in a common pool
of data, accessible by all applications. This solve the problem of redundancy and
inconsistency

3.3 PARALLEL APPROACH

The present system will be implemented using parallel approach. In this approach,
the existing system continuous to function in parallel with the new system so that
results generated by it can be verified. When the organization will become fully
satisfied with the functionality and output of the system, the old system will be
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discarded. This system will be useful for the organization as it is easy to maintain
and helpful for many purposes.

CHAPTER NO. 4

SYSTEM
DESIGN

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DATA DICTIONARY
DEPARTMENT TABLE:

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EMPLOYEE TABLE:

PROJECT TABLE:

TASK TABLE:

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VEHICLES TABLE:

ENTITY RELATIONSHIP DIAGRAM


No of
employee

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Department ID
Employee
name

Departm
ent
Department
name

Vehicle
code

Works in

Address

Employe
e

Project ID

Employee
ID

Project

Department
ID
Project
name
Status

Performs
Drives
Contains

Vehicles

Task

Project ID

Starting
date

Employee
ID

Ending date
Status

Vehicle
code

Vehicle
type

Employee
ID

DEPARTMENT TABLE
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TABLE IN DESIGN VIEW:

TABLE IN DATASHEET VIEW:

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EMPLOYEE TABLE
TABLE IN DESIGN VIEW:

TABLE IN DATASHEET VIEW:

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PROJECT TABLE
TABLE IN DESIGN VIEW:

TABLE IN DATASHEET VIEW:

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TASK TABLE
TABLE IN DESIGN VIEW:

TABLE IN DATASHEET VIEW:

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VEHICLES TABLE
TABLE IN DESIGN VIEW:

TABLE IN DATASHEET VIEW:

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RELATIONSHIP

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FORMS
DEPARTMENT FORM:

EMPLOYEE FORM
:

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PROJECT FORM

TASK FORM:

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VEHICLE FORM:

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QUERIES
DEPARTMENT QUERY:

EMPLOYEE QUERY:
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PROJECT QUERY:

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TASK QUERY:

VEHICLES QUERY:

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CHAPTER NO 5

"REPORTS"

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REPORTS
DEPARTMENT REPORT:

EMPLOYEES REPORT:

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PROJECT REPORT:

TASK REPORT:

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VEHICLES REPORT:

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CHAPTER NO 6:

"USER GUIDE"

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MAIN SWITCH BOARD:

When we click on Department form button on the


switchboard, it will open Department form.

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CHAPTER NO 7

"GLOSSARY"

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ACCESS
Access is a Microsoft product and is commonly used by developers to develop
small dynamics applications. Access allows developers to create applications
within Access itself for enabling easy data manipulation by the users

DATABASE
A Database is used to hold relational information. It is computerized system for
storing information in a structured easily accessible form.

RDBMS
RDBMS stands for relational database management system. In a relational
database, the data is stored in rows and columns

TABLE
A Database table is made up of one or more column definitions and the
associated data in the form of database rows.

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FORM
A form is a window that displays a collection of controls such as labels, check
boxes, text boxes and lists for Viewing, entering and editing the information in a
database field.

QUERIES
Queries are grouped together information to your database and organize it either
for use in reports or for viewing on screen in datasheet view or in a form.

REPORTS
Reports are used for printing information from a database. A report can combine
data from more than one table

RELATIONSHIP
A relationship is a link or association between entities of the tables.

ENTITY-RELATIONSHIP DIAGRAM
An entity-relationship diagram is a diagrammatic way of representing the
relationship between the entities of tables in a database.

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