International Journal of Computer Engineering and Applications, Volume VI, Issue III, June 14

www.ijcea.comISSN23213469

INTEGRATED ERP SYSTEM FOR IMPROVING THE

FUNCTIONAL EFFICIENCY OF THE ORGANIZATION BY
CUSTOMIZED ARCHITECTURE
Dr. Suryakant B. Patil 1, Prof.Vijay S. Suryawanshi 2 ,
Prof. Dipali V. Suryawanshi3, Dr. Preeti Patil4
1

Professor, Head & PG Coordinator, JSPMs Imperial College of Engg. & Research, Pune, MH, India
2
Asst. Professor, JSPMs Imperial College of Engg. & Research, Pune, MH, India
3
Asst. Professor, JSPMs Bhivrabai Sawant Institute of Technology & Research, Pune, MH, India
4
Dean (SA), Head & Professor, KIT College of Engineering, Kolhapur, India

ABSTRACT:
An ERP is a kind of package which consist front end and backend as DBMS like a collection of
DBMSs. You can create DBMS to manage one aspect of your business. For example, a
publishing house has a database of books that keeps information about books such as Author
Name, Title, Translator Name, etc. But this database app only helps enter books' data and
search them. It doesn't help them, for example, sell books. They get or develop another DBMS
database that has all the Books data plus prices, discount formulas, names of common clients,
etc. Now they connect the Books database to Sales database and maybe also the inventory
database. Now its DBMS slowly turning into an ERP. They may add payroll database and
connect it to this ERP. They may develop sales staff and commissions database and connect it
to this ERP and so on. In the traditional Database management system the different databases
are used for the various Campuses of the JSPM Group of Education like Wagholi Campus,
Tathwade Campus, Narhe Campus, Hadpsar Campuses, Bhavdhan Campus as well as
Corporate office at Katraj of same organization so it is not possible to keep different databases
for the same so in this paper proposed the use of Integrated Database for the Entire
organization using ERP system. The Proposed ERP system applied on the existing Architecture
of the JSPM Group; the marginal difference observed in the Databases need to be accessed to
generate the same number of Reports when use the Traditional DBMS which end up with
improvement in the Functional efficiency of Organizational Architecture.

Keywords: ERP, MIS, CRM, BIS, DBMS, Functional Efficiency,Customized Architecture.

[1] INTRODUCTION
Hidden ERP it is nothing but the Enterprise Resource Planning, and it is a Integrated Software
for the Organizations, for example we have one Organization at Mumbai and various sub
branches at all over India and also in abroad, at that time it is not possible to use various
application for the various branches, so we use one Integrated Software i.e. ERP for the
organization to run the Business functional operations [4,5].

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ERP it is a solution designed for all the functional operations of the organization across all the
locations for improving the efficiency of entire Organization [12,13].
Under ERP different modules are there as followso Finance & Accounting
o Production Planning
o Administration
o HR & Payroll
o Plant Maintenance
o Sales & Distribution
o Supply Chain Management
o Customer Relationship Management
o Business Intelligence
o Inventory Control
o Assets Management
o Supply Chain Management

[2] EXPERIMENTATION AND RESULTS

Figure: 1. Software phases from Requirement to Post Implementation (Courtesy PC soft ERP Solutions)

In the market various ERP packages are there which are SAP, Oracle Apps, Baan, People Soft,
When we install the ERP Package at organization require the Infrastructure [11].
Figure 1 shows various phases of ERP Life cycle from Requirement Gathering to Post
Implementation phase. The Requirement Gathering phase includes Dialogue with End users;
Get the proper requirements from End Users, Check with the standard information for the
fulfillment of Information. Use this information for making the Data flow Diagrams depends
upon the environment and Nodes select the Architecture [6, 7].
Three Categories of ERP design like

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ERP Design

Master
Transaction

Reports

Figure: 2 Categories of ERP

Master - It is original information of the respected department or Module which are used for
storing the data for doing the Routine Transaction. According to the Requirement
Engineering the Phases need to be gathered as the Requirement for doing the Routine
Transaction.
Transaction
It is a Routine or Daily work which is depending upon the Master data; we follow this
for the routine Transactions.
Reports
We use the Report for generating MIS reporting or any Crystal Report and these reports
are useful for the management to take a decision.

Figure: 3 ERP SDLC Phases

Requirement Gathering to Post Implementation phases are used to build any ERP application as
well as Customized ERP Package as shown in figure 3.
Phases used in the Requirement Gathering -

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Figure 4 shows the Requirement Engineering phases follow when we will work on the
Requirement of any Software [8].

Figure: 5 Analysis of DB Size for same No. of Report Generated

Figure 5 focuses on the Database Size need to be accessed to create the same number of reports
as a final end results in the DBMS as well as in Proposed ERP.
The fundamental advantage of ERP is that integrating myriad businesses processes saves time
and expense. Management can make decisions faster and with fewer errors. Data becomes
visible across the organization. Tasks that benefit from this integration include:
Sales forecasting, this allows inventory optimization.
Order tracking, from acceptance through fulfillment
Revenue tracking, from invoice through cash receipt

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Matching purchase orders (what was ordered), inventory receipts (what arrived), and
costing .

Figure: 6 Access Time Reduced in Proposed ERP

Figure 6 shows the reduced access time which need to be required to access databases by the
DBMS as well as in Proposed ERP.

Figure: 7 Improvement in the Hit Ratio to access DB by Proposed ERP

Figure 7 shows the improvement in the Hit Ratio % to access Database the DBMS as well as in
Proposed ERP.
ERP provides increased opportunities for collaboration. Data takes many forms in the modern
enterprise. Documents, files, forms, audio and video, emails. Often, each data medium has its
own mechanism for allowing collaboration. ERP provides a collaborative platform that lets
employees spend more time collaborating on content rather than mastering the learning curve
of communicating in various formats across distributed systems. ERP supports upper level
management, providing critical decision making information. This decision support lets upper
management make managerial choices that enhance the business.
DBMS/ER
P

TraditionalDBMS

Function
al
Modules

DBSize
(Mb)

Access
HitRate
time(sec) %

ProposedERP
Access
DBSize time
(Mb)
(sec)

HitRate
%

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Wagholi

120

0.59

92

34

0.45

98

155

0.6

95

54

0.46

99

Hadapsar

115

0.54

87

27

0.35

96

Bavdhan

85

0.32

85

27

0.21

95

Narhe

95

0.39

90

25

0.27

97

Thathwad

Table 1: Cumulative Analysis of DBMS Vs Proposed ERP

The Cumulative Analysis of traditional DBMS Vs Proposed ERP for various functional
modules at the campuses shown in Table 1.

Figure: 8 Traditional DBMS and Proposed ERP Cumulative Analysis

Figure 8 reflects the Traditional DBMS and Proposed ERP Cumulative Analysis where
traditional Database management system the different databases are used for the various
Campuses of the JSPM Group of Education like Wagholi Campus, Tathwade Campus, Narhe
Campus, Hadpsar Campuses, Bhavdhan Campus as well as Corporate office at Katraj of same
organization so it is not possible to keep different databases for the same so in this paper
proposed the use of Integrated Database for the Entire organization using ERP system.
The experimentation performed with the various set of databases and simulation wherever
necessary with some real time assumptions where Proposed ERP system applied on the
existing Architecture of the JSPM Group; the marginal difference observed in the Databases
need to be accessed to generate the same number of Reports when use the Traditional DBMS
which end up with improvement in the Functional efficiency of Organizational Efficiency.

[3] CONCLUSION
In this paper the real time case methodology of the JSPM Group of Education refereed and the
experimentation performed with the set of Databases in traditional Database Management
System as well as the proposed Architecture of the ERP System. The sample Database
transactions and processes on the various sub modules were observed to measure the
Performance difference between the Traditional DBMS and Proposed ERP System. The Set of

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several queries fired between the various Campuses of the JSPM Group of Education like
Wagholi Campus, Tathwade Campus, Narhe Campus, Hadpsar Campuses, Bhavdhan Campus
as well as Corporate office at Katraj of same organization to access the decentralized and
Centralized Databases in the Traditional DBMS and proposed ERP System respectively. With
this experimentation we have proved that the required access times as well as the Centralized
Database size both are reduced. Further we have proved that the Data access Hit Rate increased
by 85% to 95% as the proposed ERP system enhance the Integrity along with the improved
design where the Database is Divided in to the Logical Unit Numbers (LUN)
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Author[s] brief Introduction

Dr. Suryakant B Patil
PhD Computer Engg., M.E. CSE, B.E. CSE 16 Years Teaching Experience
Professor & Head, JSPMs Imperial College of Engineering & Research, Pune, MH
Publications/ Papers: 71 IPR: 4 (Provisional)
Editorial Board/ Reviewer: 27

Prof.Vijay S. Suryawanshi
M.Tech. CSE, B.E. IT
Asst. Professor
JSPMs Imperial College of Engineering & Research, Pune, MH

Prof. Dipali V. Suryawanshi

M.Tech. CSE, B.E. CE
Asst. Professor
JSPMs Bhivrabai Sawant Institute of Technology & Research, Wagholi, Pune, MH, India

Dr. Preeti Patil

PhD Computer Engg., M.E. CSE, B.E. CSE, DCS 12 Years Teaching Experience
Dean (SA), Professor & Head Computer Engg. Department
KITs College of Engineering, Kolhapur, MH
Publications/ Papers: 64 IPR: 3 (Provisional)
Editorial Board/ Reviewer: 22

Corresponding AddressJSPMs Imperial College of Engineering & Research, Wagholi, Pune, MH

Gat No: 720/2, Nagar Road, Pin: 412207 Mobile: 0 840 804 5555

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