TABLE OF CONTENTS
Structure ..............................................................................................................................................4
Organiza)onal Chart .................................................................................................................................5
The Structure of the Organiza)on ............................................................................................................6
Governance .......................................................................................................................................... 7
Suggested Agendas ...................................................................................................................................8
Elected Ocers and Members of the General Board ...............................................................................9
Moderator ..............................................................................................................................................10
Vice Moderator .......................................................................................................................................11
Secretary (General Board) ......................................................................................................................12
Treasurer .................................................................................................................................................13
Trustees .................................................................................................................................................. 14
Coordinator and Council for Human Resources .....................................................................................15
Fund for Living Ministry (FFLM) .............................................................................................................. 16
Elders ...................................................................................................................................................... 18
Deacons .................................................................................................................................................. 19
Coordinator and Church Finance Council ...............................................................................................22
At-Large Board Members ........................................................................................................................23
Visioning Ministry ...................................................................................................................................24
Mission ...................................................................................................................................................26
Congrega:onal Mee:ngs ....................................................................................................................27
Congrega)onal Mee)ngs ........................................................................................................................28
Annual Reports .......................................................................................................................................29
Proxy Vote and Absentee Ballots Policy and Process .............................................................................30
Nomina:ons & Elec:ons ....................................................................................................................31
Nomina)on Commi]ee Selec)on ..........................................................................................................32
Nomina)on and Elec)on Process ...........................................................................................................33
The Pastor .......................................................................................................................................... 34
Du)es and Responsibili)es .....................................................................................................................35
Pastoral Search Procedure ......................................................................................................................37
Pastoral Rela)ons Commi]ee ................................................................................................................40
Descrip:ons of Paid Lay Posi:ons .......................................................................................................41
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Structure
Page 4 of 69
Organizational Chart
Cons)tu)on
Bylaws
Moderator
General Board
Guide: Policies & Procedures Handbook
Visioning Ministry
Guide: Ministry Plan
Moderator
Vice Moderator
Secretary
Treasurer
Human Resources Coordinator
Property Coordinator
Fund for Living Ministries Coordinator
Trustees Coordinator
Members at-large
Vice Moderator
Chair of the Elders
Chair of the Deacons
Task force leaders for short-term, special
projects
Spiritual Growth
Eec)ve Outreach
Covenanted Diversity
Social Jus)ce
Stewardship
Missional Programs
Member Support Ministry
Bazaar
Interfaith Coali)on Congrega)onal Representa)ve
Faith Community Nurse
______________________________________________________________________________
Professional Sta
Pastor
Finance/Membership Administrator
Director of Educa)on & Community Outreach
Accompanist
Child Care Provider
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1 April 5, 2014
Page 6 of 69
Governance
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Suggested Agendas
Mee)ngs of the General Board
1. Medita)on and prayer
2. Call to order
3. Minutes and approval
4. Financial report and approval
5. Reports
a. Oces and coordinators making reports shall provide them in wri)ng to the
secretary during the rst week of the month to be copied and distributed on the
Sunday prior to the board mee)ng.
b. Pastors report
c. Items from reports needed discussion shall be deferred to either the new
business or old business agenda items
6. Old business
7. New business
8. Closing prayer
9. Adjourn
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Moderator
Vice Moderator
Secretary
Treasurer
Trustees
Human Resources Coordinator
Fund for Living Ministries Administrators
Elders
Deacons
Members at-large
Moderator
Vice Moderator
Secretary
Treasurer
Trustees Coordinator
Human Resources Coordinator
Fund for Living Ministries Coordinator
Property Coordinator
Members at-large
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Moderator
1. The moderators term of oce shall be one year.
2. The moderator shall preside at all mee)ngs of the general board of directors and at all
congrega)onal mee)ngs.
3. The moderator shall appoint a nomina)ng commi]ee before the month of September.
4. The moderator shall assume accountability for the ongoing vision quest of First Chris)an
Church (Disciples of Christ) of Bellingham.
5. The moderator shall prepare, publish, and post the agenda for each congrega)onal
mee)ng one week in advance of the mee)ng.
6. The moderator shall encourage congrega)onal par)cipa)ng in regional and ecumenical
ac)vi)es.
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Vice Moderator
1. The vice moderators term of oce shall be one year.
2. The vice moderator shall act in the absence of the moderator.
3. The vice moderator shall be the lead person in the visioning ministry, assisted by the
chair of the elders and the chair of the diaconate.
4. Using the ministry plan as a guide, the vice moderator shall help to iden)fy needs,
consider op)ons to address a need, and call a leader to head up a task force to plan,
oversee, and meet an iden)ed need.
5. The vice moderator shall recruit congregants to be visioning leaders to implement the
visioning ministry.
6. The vice moderator shall meet periodically with task force leaders for coordina)on and
repor)ng and will serve as an advisor to the task forces as needed.
7. The vice moderator shall make a wri]en report regarding visioning ministry planning and
progress to the board of directors at each mee)ng called.
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Treasurer
The treasurer shall:
1. Serve a one year term.
2. Count and deposit in the appropriate accounts all collec)ons, monetary gins, and other
contribu)ons.
3. Record amounts received as coin, cash, check, or other forms of legal tender.
4. Deliver all receipts and deposit reports to the nancial/membership administrator.
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Trustees
Three (3) members of the congrega)on shall serve as trustees of First Chris)an Church
(Disciples of Christ) of Bellingham. At the Annual Congrega)onal Mee)ng, one trustee shall be
elected to serve a term of three years. Terms are staggered.
Trustees shall:
1. Meet immediately following the Annual Congrega)onal Mee)ng to choose a
chairperson.
2. Meet periodically as needs arise or at the direc)on of the board.
3. Be charged with the safeguarding of both the real and nancial (invested) assets of the
church, excluding the fund for living ministry.
4. Review non-congrega)onal Use of Space agreements. Such agreements are to be nonprot and non-poli)cal in nature.
5. Nego)ate contracts for service, including insurance policies. All contracts must be
approved by the trustees and signed by a trustee.
6. Make decisions independently, or may choose to make a recommenda)on to the board.
7. Shall review issues referred by the board of directors and make recommenda)ons or
decisions as the situa)on requires.
8. Forward major decisions made by the trustees to the board of directors for
informa)onal purposes.
9. Inform the congrega)on of decisions when appropriate.
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During the annual budget process, recommend salaries, benets, and workplace
changes to enhance employment sa)sfac)on and produc)vity;
g. Act as liaison between sta members, and between the congrega)on and sta as
needed;
h. Adver)se paid lay posi)on openings, review and update posi)on descrip)ons,
conduct interviews, advise the board of directors of the recommenda)on(s), and
in consulta)on with the board of directors and pastor, hire an appropriate
candidate to ll the posi)on;
i.
Recommend termina)on of paid lay sta members to the board of directors and
carry out such termina)ons as directed;
j.
Keep the board of directors apprised of the need for new lay sta posi)ons;
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2. PROPERTY. 13% shall be used for the upgrading and maintenance of the building and
grounds.
3. MISSION. 13% shall be used for outreach. These monies shall be disbursed annually.
4. EDUCATION. 13% shall be used in the areas of educa)on. This includes such items as
upgrading furniture in classrooms, purchase of equipment, scholarship for camp and
conference, and educa)onal scholarships for college. Applica)ons for scholarships
shall be made through the fund for living ministries administrators.
5. MUSIC AND ART. 13% shall be used for the con)nued quality of music and art. This
includes such items as music, equipment, and/or scholarships for music sta or choir
members to a]end workshops or educa)onal events. Applicant for scholarship shall
be made through the fund for living ministry administrators.
6. STEWARDSHIP. 13% shall be used to help develop and conduct a con)nuing program
of stewardship educa)on.
7. EVANGELISM. 13% shall be used for outreach programs to a]ract new visitors and
new members to our church.
8. The remaining funds (20%) shall be divided among the seven categories listed above
or disbursed at the discre)on of the fund for living ministries administrators. The
fund for living ministries administrators shall make a recommenda)on to the general
board of directors.
Future Recommenda)ons and Changes
Changing )mes, unusual circumstances, and new thoughts and ideas may dictate desirable
changes in the fund for living ministry at some future )me. Changes in these policies must be
presented at a general board mee)ng and approved by a two-thirds majority vote at a
subsequent mee)ng of the board, and conrmed by a two-thirds vote of the congrega)on
present at a specially called congrega)onal mee)ng.
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Elders
1. Elders shall serve as the spiritual leaders for the congrega)on. They shall concern
themselves with faith development and spiritual support of congregants.
2. Elders shall be elected at the Annual Congrega)onal Mee)ng and serve a term of three
years. Approximately one-third shall be elected each year. An elder may succeed her/
himself for addi)onal three-year terms.
3. An elder demonstrates maturity, wisdom, regular involvement at public worship,
comfort with praying in public, and desire for personal spiritual growth. Up two twelve
(12) congregants may be called to be elders.
4. The elders tasks may include, but are not limited to:
a. Leading in public worship with prayer and messages, and presiding over the
oering and communion table.
b. Conduc)ng public worship in the absence of the pastor.
c. Teaching, conduc)ng bible studies, and mentoring bap)smal candidates.
d. Carrying communion to in-home congregants.
e. Shepherding the congrega)on with prayers and visits.
f.
Being a non-anxious listening presence for members of the congrega)on and the
surrounding community in )mes of physical and spiritual pain and grief.
Seeking ways to translate their own faith into community ac)on in concert with
members of other faith groups, and encouraging congregants to do the same.
5. The elders shall meet regularly as they see t and will divide their various tasks among
themselves. They shall endeavor, as individuals and as a group, to acquire the training
and discipline to be eec)ve spiritual leaders.
6. The elders shall recommend to the nomina)ng commi]ee candidates to become elders
for the coming term.
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Deacons
Deacons support and promote the well-being of the congrega)on First Chris)an Church
(Disciples of Christ) of Bellingham. A deacon shall be called to serve for three (3) years with
three (3) deacons rota)ng o and three (3) elected at the annual congrega)onal mee)ng. Any
vacancies occurring during the intervening year shall be lled by an appointment made by the
coordinator of the deacons in consulta)on with the moderator.
Immediately following the annual congrega)onal mee)ng, the deacons shall meet and select a
coordinator. The coordinator shall:
1. Preside at mee)ngs of the deacons;
2. Generate schedules of services to be performed;
3. Serve as the representa)ve of the deacons at mee)ngs of the board of directors and at
congrega)onal mee)ngs;
4. Serve as a co-director of the visioning task force;
5. Call mee)ng of the deacons as necessary for study, planning, and/or training.
The deacons shall:
1. Be assigned to par)cipate with a team and on a specic Sunday;
2. Be no)ed by the church oce via email during the week it is his/her turn to serve;
3. Pass the oering plates at the appropriate )me during worship;
4. Oversee the ligh)ng and ex)nguishing of the candles in the sanctuary;
5. Prepare the elements of communion before worship;
6. Aner worship, return the elements of communion to the sacristy and follow established
procedures for cleaning, refuse disposal, and laundry;
7. Be invited to par)cipate in a training session before serving the rst )me;
8. Refer to the instruc)ons and explana)ons of responsibili)es on the a]ached page.
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Prepare a tray of wafers and a tray with ten communion cups of juice and place
them on the table at the back of the sanctuary.
2. Check the schedule to make sure that each deacon knows his/her appropriate sta)on
(which aisle to serve). Select one deacon to remain at the back of the sanctuary to greet
any late-comers aner the greeters have len the narthex.
3. Supervise the ligh)ng of the candles in the sanctuary (including the peace candle) during
the rst hymn aner Call to Worship.
4. Count the number in the congrega)on, record the date and number in a]endance on
the appropriate slip (found in the oertory tray), and return the slip to the tray.
5. Oertory and communion
a. Any deacon in a]endance at workshop is on call.
b. When the oertory elder goes to the podium, the deacons who are serving
proceed to the back of the aisle he/she is serving. Move forward to the rst pew
on the aisle and pass the oering plates to the rst congregant on both sides of
the aisle. Con)nue to facilitate the passing of the oering plates un)l all have
par)cipated.
c. Take the oering trays to the elder standing at the back of the center aisle.
d. The three (3) deacons who will assist serving communion stand at the back of the
center aisle.
e. One deacon should be selected to serve those in the congrega)on who do not go
forward to take communion by in)nc)on. The others may be seated.
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f.
When the pastor and elders move to the communion table, the three remaining
deacons proceed forward and stand at the head of the center aisle, the head of
the second aisle on the right, and the head of the second aisle on the len.
6. During the closing hymn, see that the candles are ex)nguished and the ame is carried
out of the sanctuary and into the world.
7. Cleanup
a. Return all communion elements to the sacristy;
b. Wash glassware, discard the lenover food and juice, and take garbage to the
kitchen;
c. Check that the water is completely turned o;
d. Take any laundry home to wash and return to the sacristy.
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g. Designate check signers (the treasurer is the primary signer; the church nance
coordinator may be an alternate signer, and the council shall appoint an
addi)onal signer);
h. Respond when an independent audit is requested;
i.
Select three (3) members to serve as the audi)ng commi]ee and audit the book,
and/or arrange for an outside audit annually.
j.
Close out any designated fund that sees no ac)vity over a two year period and
add it to the general fund, aner the church, as a whole, is no)ed.
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Visioning Ministry
A Visioning Ministry shall be developed under the direc)on of the vice moderator. Co-directors
shall be the coordinator of the elders and the coordinator of the deacons. As a need arises and
is iden)ed by the moderator and/or vice moderator, addi)onal directors may be called. A once
year commitment would be requested with three (3) renewable terms op)ons.
The Visioning Task Force shall:
1. Use the ministry plan to iden)fy one or more current needs related to carrying out the
ministry plan.
a. Spiritual awareness and growth
b. Community outreach and collabora)on (including evangelism)
c. Na)onal and interna)onal outreach (mission)
d. Stewardship
e. Property
f.
Hospitality
2. Iden)fy one or more poten)al task force leaders (in consulta)on with the moderator,
human resources coordinator, and the pastor) to address the needs of a specic
ministry; interview the individuals and make the call to leadership.
3. Commission each task force leader to organize focus groups to:
a. Assess the current status of their area of responsibility in the ministry plan;
b. Iden)fy the needs of the iden)ed ministry;
c. Set goals and make ac)on plans to live out the ministry plan;
d. Engage in the ac)on plan;
e. Submit a report of the result of their eorts to the vice moderator and general
board of directors.
4. Communicate with the congrega)on using short presenta)ons in worship, Courier
ar)cles, posters, email announcements, etc.
a. Whats happening;
b. Whats needed;
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Mission
First Chris)an Church (Disciples of Christ) of Bellingham is called to be a Christ-centered faith
community, engaging in the ongoing ministry of Jesus and invi)ng all people to experience His
love and prac)ce His Message. (Micah 6:8 and Mark 12:28-31)
Our Ministry
Spiritual Growth
through vital worship incorpora)ng music and the arts, providing a variety of opportuni)es to
encourage prayer life, Bible study, and educa)on. Psalm 100:1-6
Eec2ve Outreach
through broad congrega)onal par)cipa)ng in ministries that meet the needs of the people of
the community and the world. Ma]hew 5:13-16
Covenanted Diversity
through apprecia)on and celebra)on of each persons unique iden)ty, talents, ideas, and
opinions; we worship, learn, and serve through Christ who makes us one. 1 Corinthians
12:12-27
Social Jus2ce
through love and compassion, seeking equality and jus)ce for all people, especially those
who are marginalized in our community and beyond, partnering with organiza)ons with similar
goals. Ma]hew 25:34-40
Stewardship
through responsible use of all our resources while joyfully and generously giving )thes and
oerings for the furtherance of the mission given to us by God. 2 Corinthians 9:7-8
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Congregational Meetings
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Congregational Meetings
1. Opening Prayer
2. Call to Order
3. Minutes of previous congrega)onal mee)ng and approval
4. Financial report and approval
5. Reports as appropriate
6. Old business
7. New business
8. Elec)on of ocers, if appropriate
9. Other ma]ers
10. Closing prayer and adjournment
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Annual Reports
1. All ocers and coordinators shall submit wri]en annual reports to the church oce on
or before January 10.
2. The church oce shall make copies of these reports available to the congrega)on no
later than the third Sunday in January.
3. The church oce shall prepare an execu)ve summary of these reports and publish it in
the February church newsle]er.
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The Pastor
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13. The pastor shall conduct regular hospital and care facility visits to members, and
emergency home visits as deemed appropriate.
14. The pastor shall maintain regular communica)on with other congrega)ons or
organiza)on that share our building. She/he shall a]empt to interpret our culture,
values, standards, mores, theology, and autudes to them, and theirs to us.
15. The pastor shall have the right of rst refusal to preside at any wedding or funeral
conducted on the property, with the excep)on of any regular, long-term covenanted
building-sharing agreement with another congrega)on.
16. The pastor shall be an advocate for social and jus)ce issues which confront the local
faith community.
17. At the conclusion of the pastors ministry with First Chris)an Church (Disciples of Christ)
of Bellingham, the regional minister shall be requested to conduct (or appoint a third
party to conduct) an exit interview with the pastor, seeking informa)on to make the
congrega)on more self-aware and to make the pastors task more eec)ve.
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The team shall nego)ate with only one prospec)ve interim pastor at a )me. The
team shall nego)ate with the candidate a dran le]er of call, including the du)es
and responsibili)es of the interim pastor, and du)es and responsibili)es of the
congrega)on (salary, housing, etc.).
g. The visioning ministry team shall recommend its choice of interim pastor to the
general board of directors and shall present the dran le]er of call for approval or
amendment. If a two-thirds majority of the general board of directors in
a]endance agrees, they shall recommend the proposed candidate to the
congrega)on for nal approval and call. The general board of directors shall give
the congrega)on at least one weeks no)ce and distribute copies of the nal
le]er of call before the congrega)on votes on the prospec)ve interim pastor.
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The interim pastor shall serve un)l a new se]led pastor is called, or may
terminate the rela)onship with thirty days wri]en no)ce. The general board of
directors may terminate the rela)onship by a two-thirds vote, giving the interim
pastor thirty days wri]en no)ce.
The search commi]ee shall recommend its choice of pastor to the general board
of directors, and shall present the dran le]er of call for approval or amendment.
If a two-thirds majority of the general board of directors in a]endance agrees,
they shall recommend the proposed candidate to the congrega)on for nal
approval and call. The general board of directors shall give the congrega)on at
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least one weeks no)ce and distribute copies of the nal le]er of call before the
congrega)on votes on the prospec)ve pastor.
g. Two-thirds of the members present and vo)ng at a special congrega)onal
mee)ng must accept the general board of directors recommenda)on in order
for the congrega)on to call a pastor. The moderator shall sign the nal le]er of
call and send it to the pastor, retaining a copy (with date) for this policy and
procedures manual.
h. The pastor shall serve indenitely. He/she may terminate the rela)onship with
sixty days wri]en no)ce. The congrega)on may terminate the rela)onship by a
two-third vote taken at a duly called and no)ed congrega)onal mee)ng, giving
the pastor sixty days wri]en no)ce.
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g. Meet with class leaders to develop curriculum, order and supply any materials to
support the curriculum.
h. Answer the phone, greet visitors, prepare and distribute the church newsle]er,
prepare weekly bulle)ns, maintain the church website, and any other
administra)on du)es as needed.
i.
Evaluate obstacles to church involvement: physical, spiritual, and socioeconomic, and coordinate eorts to address these obstacles.
2. Desired skills:
a. Minimum of two years or college or equivalent;
b. Basic computer skills including presenta)on and website technology skills
c. Presenta)on skills, including prepara)on of computer presenta)ons and public
speaking;
d. Ability to lead and interact in all sizes of groups
e. Support the mission and ministries of First Chris)an Church (Disciples of Christ)
of Bellingham.
3. This posi)on is supervised by the senior minister and the personnel commi]ee.
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Accompanist Organist/Pianist
1. The accompanist is an eleven month posi)on.
2. Qualica)ons
a. Prac)ces Chris)an behavior
b. Demonstrates an ability to get along with people
i. Volunteer choir (all levels of musical skill, abili)es, interests, and
personali)es)
ii. The choir director
iii. The minister(s)
iv. The worship commi]ee
c. Experiences as an organist and/or piano accompanist
3. Responsibili)es
a. Performs organ and/or piano music for 11 a.m. Sunday morning worship
including hymns, accompanying chancel choir and special music, prelude,
oertory, communion service selec)on, and postlude.
b. Selects music for the prelude, oertory, and postlude with guidance from the
minister(s) and/or worship commi]ee.
c. Rehearses with chancel choir on Wednesday evening (or chosen rehearsal
evening) for one and a half hours and shall be available to rehearse with special
music for a maximum of neen (15) minutes before or aner choir prac)ce or
mutually agreed )me.
d. Provides organ/piano music for weddings, funerals, and memorial services at
First Chris)an Church (Disciples of Christ) of Bellingham, if available.
e. May play, as a ma]er of courtesy, for other occasional services.
f.
Any need for organ or piano maintenance shall be reported to the administra)ve
assistant in the church oce.
b. Arrive 20 minutes early for short rehearsal before Sunday worship service.
c. Provide organ/piano music at all seasonal services to include Christmas, Easter,
and Pentecost.
d. Occasional special services/rehearsals as required.
e. If absence is necessary, no)fy in wri)ng with as much lead )me as possible to the
personnel chairperson and administra)ve assistant.
f.
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Nursery Attendant
1. The nursery a]endant is responsible for the care of children in the nursery, working with
nursery volunteers, and care of the nursery space.
2. The nursery a]endant works under the direc)on of the personnel commi]ee and is
accountable to this commi]ee. A background check may be required prior to beginning.
The nursery a]endant receives formal evalua)on annually from this commi]ee.
Communica)on should be directed to the chairperson of the personnel commi]ee.
3. Responsibili)es include:
a. The care and well-being of infants and toddlers (0-36 months of age) in their
care.
b. Set up of the room upon arrival, crea)ng a warm and welcoming atmosphere for
children and parents.
c. The a]endant must be in the room during the allo]ed )me in case someone
brings a child by.
d. Ensuring that parents sign their children in and out on the nursery log.
e. Ensuring that parents label diaper bags and bo]les, and assuring them that
someone will community with them about their child if necessary.
f.
Cooperate and support toddler teachers in Nursery Room B if the child count
allows.
g. Put the room back in order using the checklist in the oce that will record the
a]endants hours worked.
h. Communicate with the personnel commi]ee chairperson, or one of the pastors,
regarding any concerns or needs for making the classroom a loving environment.
i.
j.
4. Qualica)ons:
a. Dedicated to Christ and Gods church to help us in our teaching of the Chris)an
faith and life.
b. Minimum age of 15, with parental consent if under 16.
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c. First aid and CPR cer)ca)on to be obtained within three (3) months.
d. Babysiung class may be required.
5. Time commitment of up to three (3) hours and must be willing to log hours on pay
record sheet in the church oce.
6. Wage will be the current minimum wage.
7. The nursery-toddler year will be from the second Sunday in September to the same
Sunday the following year.
8. The nursery a]endant will be expected to be in the nursery from 9:30 a.m. un)l 12:30
p.m. or un)l all of the children have been picked up and signed out.
9. The nursery a]endant will be responsible for making his/her own subs)tu)on
arrangements. The Personnel Commi]ee must give approval of the subs)tute. The
nursery a]endant should expect visita)ons on Sunday morning to ensure safety and
comfort of his/herself and the children.
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Preamble
We recognize that religious communities, which should be dedicated to the creation of safe
environments for all their members, are particularly vulnerable to incidents of abuse because of
the high level of trust, the welcoming spirit, and the strong reliance on and need for volunteers,
especially in children and youth programs.
We recognize the inherent importance in a religious community of those very factors of trust,
welcome, and volunteer commitment, and the necessity to adopt "reasonable precautions" as
the watchwords for any ensuing guidelines and requirements regarding the issue of abuse. We
further realize that institutions operating in the best possible manner with all due concern still
cannot guarantee an absolutely risk-free setting.
Body of Policy
Screening and Selection of Workers With Children and Youth
Workers who provide direct care or supervision to children and youth at First Christian Church
events or programs must meet the following criteria:
A. Advisors for youth and volunteer Religious Education teachers must be active participants
at First Christian Church or another Christian Church (Disciples of Christ) or United Church of
Christ congregation for at least six months. Active participants are church members or
contributing friends who are involved with church committees, activities and /or events.
B. Teachers and Advisors for High School Youth must be at least 25 years old. Teachers and
Advisors for Middle School Youth must be at least 21 years old. All other volunteer Religious
Education teachers or teaching assistants, at the discretion of the Director of Education and
Community Outreach in consultation with the Nurture Ministry must be at least 18.
C. Workers under 18 years old may be used as paid helpers for event childcare as long as
they have completed the Red Cross Babysitter's Training or equivalent course and are on the
church babysitters list. An adult meeting the above criteria will supervise them throughout the
event.
D. All compensated workers and volunteer religious education teachers and volunteer youth
advisors and sponsors must complete an application form and read the policy and sign the
Code of Conduct included in this policy.
E. Occasional volunteers, parents or church members who serve in the nursery, classroom,
or program occasionally, must read and sign the First Christian Church Code of Conduct (see
below) before assuming their duties. A trained adult must be designated to supervise these
volunteers.
F.
All compensated workers must meet the First Christian Church Personnel Policy
requirements.
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Child & Youth Protection Policy, p. 1 of 5
G. First Christian Church will conduct a criminal background check on all adults working with
children or youth in church sponsored activities or events.
Definitions
A "group" is defined as those children who have been assigned to childcare, preschool, or
individual elementary class or specific program or activity within the context of that class, as well
as youth who are taking part in a planned, organized component of their program.
"Supervision" is defined as the reasonable exercise of thoughtful action and responsibility by
adults working with their respective age groups, realizing that the immediacy of such direct
supervision will vary with the ages of those in a group and the context of the activity.
Supervision Guidelines and Policies
There will be a minimum of two adults or, in the case of nursery or preschool, (e.g. one adult
and one trained childcare provider under 18), scheduled to supervise each group.
When a group of children are in a classroom at the church, the window coverings will be open or
the door to the classroom will remain open.
Corporal punishment or abusive language will not be used under any circumstances.
Two adults will be present during all disciplinary meetings. Disciplinary meetings between a
teacher, adult sponsor, advisor or other volunteer and a child must include another worker or the
Director of Education and Community Outreach. If such a meeting is necessary, the parents will
be informed and the contents of the meeting will be discussed with them as soon as possible or
when they pick up the child.
Counseling by Minister or Director of Education and Community Outreach
First Christian Church professional staff, the Minister or Director of Education and Community
Outreach, counseling children or youth must inform the other member of the professional staff
or, if unavailable, the Chairperson of the Nurture Ministry, of the counseling meeting and the
name of the counseled. Advanced scheduling is strongly encouraged, but notice immediately
after counseling is permissible if prior notice is impossible. Standard rules of ministerial
confidentiality will be respected. Parents will be informed of the meeting, again respecting rules
of confidentiality, unless it is deemed that to do so would endanger the child or youth.
Transportation to, from and during Church or District Events
It is the responsibility of parents to provide safe transportation to and from First Christian Church
for Church and District events. Volunteers and compensated employees are not allowed to
pickup or drive children and youth home from First Christian Church or to be alone in a car with
one child or youth except by prior parental arrangement and notification of Director of Education
and Community Outreach.
All drivers must be at least 25 years of age and must provide proof of insurance. There must be
enough seat belts for everyone and everyone must wear a seat belt.
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Child & Youth Protection Policy, p. 2 of 5
Special Cases
For children with special needs, it may not be possible to serve a child's needs with two
volunteers and other arrangements may be made. In such cases, the Director of Education and
Community Outreach and the child's parents will try to work out a reasonable supervision
arrangement. Such arrangement will be agreed to in writing between the Director of Education
and Community Outreach and the child's parents. The Nurture Ministry will approve the
arrangement.
Conduct For Adults Working With Children and Youth
Adults who work with children and youth at First Christian Church are expected always to have
the best interest of children and youth at heart. They are expected to nurture their physical,
emotional and spiritual growth by fostering an environment of kindness, trust, respectfulness,
and fun. No one's enjoyment should ever be at the expense of another person's health or selfesteem. Their charge is to encourage kindness and genuineness among the children and youth,
and to discourage unkindness and falseness. In this manner, we hope to create an environment
in which children and youth will be able to explore the spiritual and religious nature of their lives,
both as individuals and as communities. To accomplish this there are specific expectation that
First Christian Church has for employees and volunteers.
"Friendship" with Youth
Although we hope that youth and adults will have genuine fondness for one another, any adult
who looks to youth for friendship is not sufficiently mature to be in a position of responsibility
over them. A "friendship" is reciprocal, where neither person has more responsibility for the
health of the relationship that the other. This is antithetical to the adult/youth relationship, where
the adult is the one who assumes primary responsibility for maintaining appropriate boundaries
and cultivating an atmosphere of health and trust. Therefore, it is the adult volunteer or
compensated worker's responsibility to avoid or discourage inappropriate friendships.
Unofficial Contact with Youth
If an adult wishes to be in contact with a youth outside of the normal channels of church events,
it is imperative that their behavior both be and appear to be above reproach. Any relationship
developed between an adult and a youth outside of First Christian Church activities must be
with the knowledge and consent of the youth's parents. Adults will best protect themselves from
false accusations of misconduct by keeping the parent informed of their actions.
Sexualized Behavior
It is never appropriate to engage in any manner of sexualized behavior with a child or youth.
This refers not only to explicitly sexual behavior, but also to sexually provocative behavior or
language. It is inappropriate to tell jokes with sexual content. Physical expressions of affection
such as hugs certainly have their place, but it is best to allow the child or youth to initiate them
and the adult must be sensitive not to allow them to be prolonged.
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Child & Youth Protection Policy, p. 3 of 5
Confidentiality
Adults who work with children and youth under the aegis of First Christian Church are
responsible first to the children and youth, but to the church as well. Sometimes an adult will
learn that a child or youth is the victim of abuse, is suicidal, has a serious drug problem, etc. It is
First Christian Church policy that information be communicated to the Church's professional
staff immediately. For this reason, please try never to give children or youth the impression that
you will keep secrets for them. CONFIDENTIALITY IS NOT SECRET KEEPING. For the most
part, a covenant of confidentiality will mean that you do not repeat information told to you in
confidence. However when the information is of a major, crisis nature, encourage the child or
youth to seek help from a parent or other authority figure. Consult with the pastor or the Director
of Education and Community Outreach, about an appropriate course of action.
Acceptance with this Policy and Code of Conduct
Any church employee or volunteer working children or youth who disagrees with any provision
of the Policy or the Code of Conduct is free to discuss their opinions with the leadership of the
church, but must abide by the Code as written. Signing the Code indicates the signatory has
read the Policy and the Code and agrees to abide by them. The signatory further acknowledges
that failure to abide by the Code or the provisions of the Policy will result in dismissal from either
paid or volunteer positions involving children and youth at First Christian Church.
Reporting and Response Procedures Regarding Harassment or Abuse
Refer to First Christian Churchs policy on Sexual Harassment and Abuse.
Responding to the Public
If the media contacts First Christian Church about an alleged abusive situation involving First
Christian Church, only the Chair of the Board of Trustees or his/her specific designee will speak
for First Christian Church. In general, the following guidelines apply for these situations with the
public media:
Because of the issue of confidentiality, in the best interests of the child, we cannot discuss
specific cases in a public context. It is important that we protect the interest of the child and First
Christian Church, particularly if litigation seems possible. The designated spokesperson will
freely discuss what steps we have taken to guard against abusive situations.
Awareness and Implementation
Following approval of this policy it will be communicated to the congregation and implemented
as follows:
1. Copies will be made available to the congregation in the Volunteer area, and on the web
page.
2. Upon implementation, parents, teachers, and volunteers will receive a copy of this policy
and appropriate forms to sign. Subsequently, parents, teachers and volunteers will receive a
copy of this Policy each year at registration and be asked to sign a form indicating that they
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Child & Youth Protection Policy, p. 4 of 5
have read and understand the Policy. As new children enroll in the religious education program
their parents will receive copies of the policy and be asked to sign a form indicating that they
have read the Policy. These forms will be kept in the Director of Education and Community
Outreach's office. The Policy will also be included in all new member information packets.
3. The Policy will be provided to and discussed with all workers and volunteers who supervise
or care for the children and youth of our community. New volunteer workers must complete an
Application, sign the Code of Conduct before assuming their duties, and submit to a background
check. Application forms and background checks will be kept in a locked file in the Director of
Education and Community Outreach's office.
4. "Occasional volunteers" must read and sigh the Code of Conduct before assuming their
duties. Forms will be kept on file in the Director of Education and Community Outreach's office.
5. At least once a year an Adult RE program will focus on the First Christian Church RE
Program and include a discussion of the Policy and information on child abuse awareness and
prevention.
6. Mandatory teacher training on child sexual abuse awareness and prevention will be
conducted annually.
7. The Policy will be provided to and discussed with all compensated workers who supervise or
care for the children and youth of our community. New workers must complete an Application
and sign the Code of Conduct before assuming their duties. Criminal background checks will be
required for all compensated workers working with children and youth at First Christian Church
and church-sponsored events as specific in First Christian Church personnel procedures.
Application forms and background checks for compensated workers will be kept in a locked file
in the Minister's Office.
8. The Nurture Ministry will include information on this Policy and its implementation as part of
its annual report to the First Christian Church Board of Trustees.
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Child & Youth Protection Policy, p. 5 of 5
Childcare Policy
First Christian Church
(Disciples of Christ)
Bellingham, WA
Child care for Sunday morning and other church events and meetings.
I. Introduction:
For First Christian Church to be a viable church we must have programs that are of interest to members
and friends of all ages. To encourage participation by families with young children we strive to provide
safe, capable, enriching and dependable child care for all meetings and events.
II. Coordination of Child Care:
Coordination of child care is a task of the Director of Education and Community Outreach.
III. Procedure:
Any church group can make a request for child care through the Director of Education and Community
Outreach. This request must be made at least one week before the event or meeting. The group can
request recurring child care (once a month, once a week, etc.) or one time events. If the group cancels
the meeting and doesnt inform the Director of Education and Community Outreach 48 hours before
scheduled event or meeting the group will pay the child care provider.
IV. Parent /Guardian Responsibilities:
Parents will sign a contract (see attached).
For meetings (monthly, weekly, etc.) the parent is responsible for communicating need to the Director of
Education and Community Outreach or the childcare provider.
For any special event parents need to reserve a space for child care five days in advance of the event.
The parent is required to provide for the individual needs of the child; diapers, special foods, etc.
The parent will share any health or allergy concerns with childcare workers in written form.
The parent will provide snack food (preferably nut-free) and drinks.
The parent will sign child/children in and out with additional information as to where the parent can be
reached in the church and any other pertinent information regarding their child (allergies, special
instructions for sleeping, blankets, toys, toilet training, etc.).
Parents are to be aware of the ending time for the activity/event they are attending and pick up their
child/children promptly.
If any of the childcare workers are unable to be present it is the parents responsibility to work shifts
to care for the children. If this occurs the parent will sign the bottom of the Child Care Log-In Sheet
recording time worked.
If a parent has a concern about care, facilities, etc. they will contact the Director of Education and
Community Outreach.
V. Church/Group Responsibilities:
The church has the responsibility to have a line item for Child Care in the Annual Budget. This money is
to be used to pay the child care provider for services provided during church events, programs and
meetings. Compensation rates shall be approved by the Board.
The group asking for child care will assign one person to:
Connect with the Director of Education and Community Outreach providing a beginning and ending time
for child care services and the number of children with reservations.
Keep walkie talkie or cell phone on at all times to receive calls from child care providers.
Make sure all children have been picked up after meeting or event.
Sign off on request for payment for child care providers.
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Remain in the church while child care providers are in the church and remain with the child care
providers until they are safely picked up or safely leave the church (including parking lots).
VI. Director of Education and Community Outreach Responsibilities:
Follow First Christian Church Protection Policy and Child Care Policy.
Childcare Policy, p. 1 of 2
Recruit church youth (high school or college age), non-church member college students,
parents, adult
church members or friends, or outside professional child care provider company to provide child care
during scheduled meetings and events.
Check references and requirements for all child care providers.
Develop and conduct orientations for all child care providers.
Develop and keep current Child Care Provider List and supply this list to church office.
Receive requests for child care from Ministry Leaders or groups.
Determine who in the group asking for child care will fulfill church responsibilities with the child care
provider.
Follow state requirements for infants and toddlers regarding adult/child ratio, scheduling two child care
providers to every four or five children for all requested meetings or events.
Keep sign in and sign out sheets, payment information, and parents volunteer time.
Inform all parents of child care procedures and expectations.
Observe each child care provider a few times each year.
Communicate with parents and attend any concerns.
Meet with supervisors four times a year and when necessary.
Evaluate child care program yearly and submit report for churchs annual report.
VII. Child Care Provider Responsibilities:
Child care providers under 18 must have, on record, proof of completing an accredited babysitting class
such as offered by the Red Cross.
Child care providers over 18 must have, on record, proof of completing an accredited babysitting class
such as offered by the Red Cross OR provide at least three (3) references.
Those child care providers attending babysitting classes paid for by the church are required to provide
child care 5 times in the six months following the class.
Child care providers will be required to attend an orientation given by the Director of Education and
Community Outreach and will be expected to follow the Child and Youth Protection Policy and
Guidelines set by First Christian Church.
Outside professional providers must have same qualifications.
Child care providers will treat each child with kindness, respect and in accordance to the childs
developmental needs.
Child care providers will adhere to any special instructions given by parent.
Child care providers will inform parent of any special occurrences.
Child care providers will be on time and remain for the entire session.
If a child care provider needs to cancel due to illness or emergency they will inform the Director of
Education and Community Outreach as soon as possible.
If meetings or events are canceled due to inclement weather Child care providers will not be paid.
If no children arrive for care the scheduled child care provider will be paid for 1.5 hours.
Child care providers will fill out a payment request form and place the form in the Office Managers
mailbox in the Volunteer Area. Affiliate groups will make payment to the child care providers at the end
of the event or meeting.
Outside professional providers will be paid according to terms of their agreement.
Child care providers will sign in and out.
Child care providers will leave the child care rooms/nursery neat and clean and set trash outside the
rooms door.
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Childcare Policy, p. 2 of 2
Code of Conduct
First Christian Church
(Disciples of Christ)
Bellingham, WA
Statement of Position: Adults and older youth in leadership roles in this congregation are in a
position of stewardship and play a key role in fostering the spiritual development of both
individual and the community. It is, therefore, especially important that those in leadership
positions be well qualified to provide the special nurture, care, and support that will enable
children and youth to develop a positive sense of self and a spirit of independence and
responsibility. The relationship between young people and their leaders must be one of mutual
respect if the positive potential of their relationships is to be realized. Respect on the leader's
part must include recognition of the absolute right of children and youth to the privacy of their
bodies and minds.
Statement of Expectation of Behavior: As specified in the First Christian Church, Child and
Youth Protection Policy all compensated and volunteer staff are expected to adhere to the
following behavior. (Job descriptions are defined below.)
Religious Education Workers shall not engage in behavior with children or youth that constitutes
verbal, emotional, or physical abuse: this includes behavior or language that is personally
threatening or demeaning.
Religious Education Workers shall neither indulge in sexually harassing behavior nor engage in
sexual, seductive, or erotic behavior with children or youth.
Religious Education Workers shall not allow the use of tobacco, drugs or alcohol or any illegal
activities among children or youth.
Statement of Action: In the case of paid or volunteer workers failing to meet the above
expectation, First Christian Church will take appropriate actions.
Statement of Agreement: I have read and understand the First Christian Church Child and Youth
Protection Policy and Code of Conduct. I agree to abide by the provisions of this Policy and this
Code of Conduct and to honor and preserve the trust placed in me by the members of this
congregation.
1.
2.
Signature:___________________________________
3.
Date:_____________________
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Code of Conduct, p. 1 of 1
Page 56 of 69
Policy on Sexual Harassment & Abuse, p. 1 of 4
We expect that those who volunteer to work with minors will have been members of First Christian
Church for at least six months or, if not members, regularly and frequently associated with First Christian
Church for at least a year.
All volunteers who regularly work with children and youth will complete and submit a volunteer
application and submit to a background check.
Before beginning their duties, all prospective employees will undergo a background check, including but
not necessarily limited to inquiries of references and a criminal history verification by a third party vendor.
All volunteers and employees who regularly work with children and youth will receive orientation
regarding safe church policy and procedures.
It is the policy of this church to provide adequate supervision and safeguards for youth activities. In
situations where participants are not readily visible to each other, there will be no fewer than two
unrelated adults present with children. Youth over the age of 18 may assist an unrelated adult in
supervising children and youth activities; however, such assistance does not alter the requirement that at
least two unrelated adults be present.
Written consent of one parent or guardian of a minor will be required for all activities off the church
property, and any overnight activities.
Definitions
Minister: a person authorized by the church to carry out its ministry. Ministers include elected or
appointed leaders of the church, employees, and volunteers, as well as Authorized Ministers.
Authorized Minister: a person who holds ordained ministerial standing or has been commissioned or
licensed by the region of the Christian Church (Disciples of Christ) or an Association of the United Church
of Christ. An Authorized Minister is one type of minister within the meaning of this policy.
Ministerial Relationship: the relationship between one who carries out the ministry of the church and the
one being served by that ministry.
Sexual Exploitation: sexual activity or contact (not limited to sexual intercourse) in which a Minister
engaged in a ministerial relationship with another takes advantage of the vulnerability of the person
being served by causing or allowing that person to engage in sexual behavior with the Minister.
Sexual Harassment: repeated or coercive sexual advances toward another person contrary to his or her
wishes. It includes behavior directed at another person with the intent of intimidating, humiliating, or
embarrassing the other person, or subjecting the person to public discrimination.
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual
nature constitute sexual harassment when:
Submission to such conduct is made either explicitly or implicitly a term or condition or circumstance of
instruction, employment, or participation in any church activity.
Submission to, or rejection of, such conduct by an individual is used as a basis for evaluation in making
personnel or church-related decisions affecting an individual; or
Such conduct has the purpose or effect of unreasonably interfering with an individuals performance or
participation in church activities or creating an intimidating, hostile, or offensive work or church
environment.
Prohibited sexual harassment includes unsolicited and unwelcome contact that has sexual overtones,
particularly:
Written contact, such as sexually suggestive or obscene letters, notes, e-mails, or invitations;
Page 57 of 69
Verbal contact, such as sexually suggestive or obscene comments, threats, slurs, epithets, jokes about
gender-specific traits, sexual propositions;
Physical contact, such as intentional touching, pinching, brushing against anothers body, impeding or
blocking movement, assault, coercing sexual intercourse; and
Visual contact, such as leering or staring at anothers body, gesturing, displaying sexually suggestive
objects or pictures, cartoons, posters, or magazines.
Sexual harassment also includes continuing to express sexual interest after being informed directly that
the interest is unwelcome and using sexual behavior to control, influence, or affect the career, salary,
work, learning, or worship environment of another. It is impermissible to suggest, threaten, or imply that
failure to accept a request for a date or sexual intimacy will affect a persons job prospects, church
leadership, or comfortable participation in the life of the church It is forbidden either to imply or actually
withhold support for an appointment, promotion, or change of assignment, to suggest that a poor
performance report will be given because a person has declined a personal proposition; or to hint that
benefits, such as promotions, favorable performance evaluations, favorable assigned duties or shifts,
recommendations or reclassifications, will be forthcoming in exchange for sexual favors.
Procedures for Handling Complaints of Sexual Exploitation or Harassment
I.
Generally
A. A subcommittee will be established each year in preparation for the possibility of hearing
complaints under this policy. The subcommittee shall:
i.
Consist of of no less than two members, one male and one female
ii. Consisting of at least two of the three members of this list: the pastor, the Director of
Education and Community Outreach, the chair of the elders, and one trustee
The subcommittee, hereinafter referred to as The Response Team, will be familiar with
the terms of this policy, as well as the established procedures of the church for dealing
with a complaint.
II. Several approaches may be taken in addressing incidents of alleged sexual exploitation or
harassment:
A.
The complainant can attempt to resolve the matter directly with the respondent, the
individual accused of sexual exploitation or harassment.
B. The complainant can report the incident to a called minister, in an effort to resolve the matter
informally.
C. If an informal resolution of the complaint does not seem wise, appropriate, possible, or does
not succeed, the complainant may request that the Response Team institute formal
proceedings which shall include the following steps:
III. The Response Team shall advise the Senior Minister (if not currently serving on the team) and Board
Chair of the receipt of all complaints and shall keep them apprised of ongoing steps and actions
taken. If either the Senior Minister or Board Chair is the subject of the complaint, this notice
requirement shall not apply as to that person.
IV. The Response Team shall gather statements or other information from the individuals involved in the
alleged exploitation or harassment and from others who may have pertinent information, such as
qualified professional consultants, and present such information to the (name of committee) or an
appropriate subcommittee thereof.
V.
The Response Team, or an appropriate subcommittee thereof, shall make determinations and take
actions appropriate to resolve the matter. These may include:
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A. finding that sexual exploitation or harassment has occurred, and that the appropriate body of
the church is called upon to take action accordingly; such action may include one or more of
the following:
1. a formal reprimand, with defined expectations for changed behavior;
2. recommending or requiring psychological or psychiatric assessment, counseling and/or
treatment; probationary standing, with the terms of the probation clearly defined;
3. dismissal from employment or authorized volunteer position by, affiliation with, or
membership in, the church.
B.
VI. The Response Team may seek the advice of legal counsel or others to advise it in performing its
functions.
A.
A written summary of the Response Team proceedings in such cases will be maintained.
B. The person(s) toward whom the inappropriate behavior is directed need not be the
complainant. Moreover, neither consent nor acquiescence will excuse or exonerate
inappropriate behavior. At anytime the church may initiate or proceed with the formal
complaint process.
C. In determining whether alleged conduct constitutes sexual harassment or exploitation,
consideration shall be given to the record of the alleged incident(s) as a whole and to the
totality of the circumstances, including the context in which the alleged incident(s) occurred.
D. Any person bringing a sexual harassment or exploitation complaint or assisting in investigating
such a complaint will not be adversely affected in terms and conditions of employment or
church membership or affiliation, or otherwise discriminated against or discharged.
E. If the complainant or respondent is not satisfied with the disposition of the matter by the
(name of committee) , he or she has the right to appeal to the Moderator, or to the Vice
Moderator if the Moderator is the subject of the complaint, who shall refer the matter to the
(name of governing board). The subject of any such appeal to the (name of governing board)
shall be limited solely to whether the procedures of this policy were followed. The matter will
not be reconsidered on the merits and the decision of the (name of governing board) will be
the final resolution of the matter. If the (name of governing board) determines that the
procedures of this policy were not followed, it will refer the matter back to the (name of
committee) to complete the processing of the complaint in accordance with these procedures.
VII. Child Abuse
Apart from any legal requirements, First Christian Church will make a report to appropriate authorities,
including but not limited to Child Protective Services, if at any time the church has reasonable cause to
believe that a minor may be an abused or neglected child. Any Minister of the church who becomes
aware of facts or circumstances that child abuse or neglect has occurred or that there exists a substantial
risk that child abuse or neglect may occur in the reasonably foreseeable future shall immediately report
the matter to the Senior Minister and Moderator so that the church may take appropriate action in a
timely manner. The Washington Child Abuse Hotline currently is: 866.363.4376.
VIII.Clergy
Apart from any disposition of the matter by the church, all allegations of behavior which call into question
the fitness for ministry of any Authorized Minister will promptly be forwarded to the Church & Ministry
Committee of the Northwest Regional Christian Church at 253.656.5715.
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Address ________________________________
Address ________________________________
Zip ____________________________________
Zip ____________________________________
Occupation ______________________________
Occupation ______________________________
e-mail__________________________________
e-mail__________________________________
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Childcare Registration & Parent Contract, p. 1 of 1
This application to be completed by all applicants for any volunteer position involving the
supervision of minors, excluding occasional volunteers as defined in this Policy. The purpose of
this form is to help the First Christian Church provide a safe and secure environment for the
children and youth that participate in programs sponsored by the church. Any information you
provide here will be used solely for the purpose of determining your qualifications for working
with minors.
Personal Data
Name:
Last:________________________ First:________________ Middle:_______________
Street Address:_____________________________________________________
Home Phone:
Other Phone:
Employer:
Work Phone:
If you will be driving children and/or youth, please provide the followingDriver's License Number: _______________________
Please attach a copy of your current Driver's License and Certificate of Automobile Insurance.
(We recommend personal injury liability insurance of $100,000.00.)
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Volunteer App, p. 1 of 2
Applicant's Statement:
The information contained in this application is correct to the best of my knowledge. I authorize
any references or churches listed in this application to give you any information (including
opinions) that they may have regarding my character and fitness for work with children or youth.
I have read and agree to be bound by the Child and Youth Protection Policy of First Christian
Church. I understand that any information obtained about me through this application process
will be kept in the strictest confidentiality among staff members of First Christian Church who will
be screening applicants for compensated or volunteer positions. Any information obtained
through this process which indicates that I may not have, in their opinion, the maturity or
temperament to work with children or youth, will be sufficient grounds for denying this
application.
I agree to submit to a background check and willingly provide my Social Security number for
that purpose. (Please note this information will be kept in the strictest confidence, as will the
findings of the background check.)
Social Security #: ___________________________
Signature: ________________________________
Date:
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Volunteer App, p. 1 of 2
Miscellaneous
Page 63 of 69
Page 64 of 69
Wedding Policy
1. Use of First Chris)an Church (Disciples of Christ) of Bellinghams sanctuary for wedding
services shall cost $200.00 for non-members and shall be available at no charge to
members. If the event requires moving items on the chancel, they must be returned to
their original condi)on and loca)on.
2. Use of First Chris)an Church (Disciples of Christ) of Bellinghams pastor for wedding
services shall cost $200.00 for non-members and shall be free of charge to current
members. Honorariums may be accepted. Any use of the building for a wedding to be
performed by a pastor other than the current pastor of First Chris)an Church (Disciples
of Christ) of Bellingham of Bellingham must be approved on a case-by-case basis by the
current pastor on behalf of the church.
3. Use of First Chris)an Church (Disciples of Christ) of Bellinghams accompanist shall cost
$150.00. Other accompanists may be used at no charge to the church.
4. The First Chris)an Church (Disciples of Christ) of Bellingham fellowship hall may be made
available to non-members for $50.00 per hour. Renters must arrange for their own
catering services. Use of the kitchen may be granted to non-members at the rate of
$100.00 per hour. Items such as silver service, centerpiece items, candles)cks, dishes,
silverware, punch bowls, and cups may be made available. All plans should be
coordinated with the churchs Director of Educa)on and Community Outreach. The
fellowship hall and use of the kitchen and its supplies and equipment may be made
available to church members at no cost.
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Property Committee
The Property Commi]ee performs and/or supervises the maintenance, repair, and upkeep of
the physical property owned and u)lized by First Chris)an Church (Disciples of Christ) of
Bellingham. The dened property includes the general physical building (e.g. sanctuary, oces,
kitchen, classrooms, bathrooms) and its contents; outlying buildings and contents as required
(e.g. storage shed and water tank); buses; lawn and natural growth and tree maintenance.
Upkeep of the lawn, natural growth, and trees shall be limited to determining placement of
plants and seeding of grass, as required. Lawn maintenance is outside the commi]ees
responsibili)es. Upon request, occasional help with the inside of Disciples House may be
arranged.
The Property Commi]ee shall:
1. Repair, or arrange for repair, of any faults on the property;
2. Maintain, or arrange for maintenance of, any equipment that may require rou)ne
maintenance;
3. Facilitate any required inspec)ons and monitor same;
4. Ensure any required licenses are properly maintained;
5. Gather bids and nego)ate contracts, as required, for presenta)on and approval by the
General Board of Directors.
Du)es for specic property items may be added, subtracted, or adjusted as required. The
Property Commi]ee does not monitor, maintain, or care for specic du)es and/or equipment
that are regularly u)lized or monitored by others (e.g. lawn mower or toiletries).
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Page 67 of 69
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Financial Procedures
Accessing Funds/Reimbursements:
If funds are needed prior to purchase, an itemized list of items, with prices, and total, should be
placed in the Stewardship mailbox in the marked folder. After purchase, receipts should be returned to
the same folder.
Requests for reimbursement should be submitted on a lavender form, along with receipt(s), and placed in
the Stewardship mailbox in the marked folder.
In any case, the person requesting should have checked to be certain that funds are available.
Payables:
Bills arriving in the US mail are to be put in the Treasurers mailbox. Any e-mailed bills are to be printed
and put there also. Each Tuesday evening they will be processed and ready to go to the the accountant
on Wednesday morning. Any payable checks will be picked up, signed and mailed on Wednesday as well.
Contributions:
Those received in the mail, should not be opened and put unopened in the Treasurers mailbox. Each
Tuesday evening the Financial Secretary and the Treasurer will process contributions (and payables). The
bank deposit will be made each Wednesday morning.
Payroll:
CCSI accountant has payroll records for all staff except Childcare Attendant. Tamalyn will e-mail to the
accountant the childcare attendants hours on the Sunday before each payday, or early on payroll
Monday morning. The Treasurer will pick up payroll checks on payroll Monday. They will be signed and
given out on that Monday.
In the event the Treasurer is not available on payroll Monday, another designated signer will pick up, sign,
and deliver them.
Questions:
Questions should be directed to Treasurer or Financial Secretary, not to the accounting
service.
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