AUDIT QUESTIONS: PURCHASING

Survey Form (1 of 3)
Auditee: _________________
Auditor: _________________
Date: ___________
1) Can you show me where the Quality Manual is kept?
The auditee should be able to access and navigate the QMS system on line.
Ref; QMS 4.2.2 Quality Policy Manual
Satisfactory

Major Finding

Minor Finding

Observation

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2) How are vendors selected for any particular job or customer?
Customer Approved Supplier List, GSE Approved supplier List. Usually driven by individual
Customer requirements. (Ref; QCP 6.3 section 4.0)
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________
3) Does GSE have an approved vendors list and how are they approved?
Yes. They are approved through Vendor Surveys and confirmed through quality of work
performed. If necessary, on-site surveys may be given. (Ref. QCP 6.3 section 3.0)
Satisfactory

Major Finding

Minor Finding

Observation

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4) How often are they surveyed?
Every 3 years (maximum). (Ref; QCP 6.3 section 3.3)
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________
5) How are customer requirements communicated to vendors?
Flow Down: Instruction on Purchase Orders which originate directly from customer
requirements are to be detailed on the P/O. Also; Purchase orders associated with raw material,
outside processing or the purchase of goods or supplies directly related to product realization are
to include a copy of GSEs Terms & Conditions (Ts & Cs) which details Right of Access Flow
Down requirements. (Ref; AS9100-7.4.2)
Satisfactory

Major Finding

Minor Finding

Observation

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AUDIT QUESTIONS: PURCHASING

Survey Form (2 of 3)
6) Can you provide objective evidence that the Flow Down requirements have been followed?
The auditee should be able to show a copy of an actual P/O that includes a copy of GSEs Ts &
Cs, either attached to or copied directly onto the back of the P.O. as well as, in the case of
outside processing, specific detailed instructions that derived directly from customer
requirements, typically from the customers P.O., Engineering drawing or other data provided by
the customer. (Ref; AS9100-7.4.2)
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________
7) Are purchase orders reviewed by QC?
Not directly. The purchase order instructions are established, reviewed and approved by Quality
Control before the traveler is issued to the floor for production. (Ref; AS9100-7.4.2 closing
statement)
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________
8) Can you show me a copy of GSEs Approved Supplier List (ASL)? (All Purchasers)
Auditee should be able to follow the following procedure;
Open JobBoss, go to; Material, Purchasing, Reports, System Administration, Vendor List, Type:
SERVICE, Status: ACTIVE, Go
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________
9) (Manager) Can you show me a copy of the vendor survey for; (choose one or two vendors)?
Auditee should be able to Pull from files and present the forms, check date of survey, must be
less than 3 years old.
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________
10) (Manager) Has any vendor been disqualified, and for what?
Previously, Vendors have only been disqualified for Quality Issues. This years vendor surveys
will also come into play
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________

AUDIT QUESTIONS: PURCHASING

Survey Form (3 of 3)
11) (Manager). Do you score vendors for On Time Delivery (OTD)?
Yes
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________
12) Can you show me how this is accomplished?
Auditee should be able to provide objective evidence of OTD tracking and scoring.
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________
13) How often are the scores reviewed?
Monthly with a year end meeting with all Purchasing Agents.
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________
14) What is GSEs quality policy?
We are committed to produce and deliver quality products to our customers, defect free & on
time and to continually strive to improve our processes (Or something substantially like it is
acceptable) (does not need to be memorized, but auditee should have ready access)
Satisfactory

Major Finding

Minor Finding

Observation

________________________________________________________________________
______________________________________, ______________
Employee Signature
Date
______________________________________, ______________
Supervisor Signature
Date
______________________________________, ______________
Auditor Signature
Date