QUICK REFERENCE:

WAREHOUSE

Goods Receiving
1.
2.
3.
4.

Pack on the shelves following FIFO order.

Conduct a sheet to shelf and shelf to sheet count.
Report by email any discrepancies.
Introduce in TS4 the quantities of the received products
following the next steps:
4.1.Click on WAREHOUSE label.
4.2. Select GOODS RECEIVEING.
4.3.Fill the required fields:

(A product list will show up)

4.4.Introduce the appropriate quantities.

4.5.Click on Save.
4.6.Print and save for the records a copy by clicking Print
button.
4.7.Send a copy of this document by email.
4.8.Click OK
(A message saying Save Successfully will show up)

Stock Take Process (PRE POST Report)

Get the PRE report following the next steps.
Step 1: Go to Reports label and select Reports option.

Step 2: Select Stock On Hand by Location

Step 3: Select your Unit and then click en Submit.

Step 4: Check the status of the requested Report and Download

when its ready for it.

Wait till you see Download option.

Step 5: Download and save it as PRE Stock on hand (base)

(date).
End of process.
Stock Take Process: you will have to print 1 copy of this file to
help you with the stock-in recounting process that you will start
once you have download this file.

Get the POST report following the next steps.

Step 1: Do the recounting process following the indicated
procedure.
Step 2: Go to the Warehouse label and select Stock In
Warehouse option.

Step 3: Select your Unit from the list(1) and click in Show
Stock(2). Then correct the amount on the field Whs Count
filling this column with the real amount (the one that you just
have recount during the stock take process)(3) and select Stock
Adjustment as the Reason(4). For example, check the line
number 9 of the picture, there are 226 BATIDO FRESA if after
the manual recounting process there are 210 units, you should
write 210 in the field and NEVER the difference (16)

Step 4: Once you have adjust ALL the items, click save button.
Step 5: To get the POST Report you will have to repeat the
process to get PRE Report, but saving the file as POST Report
(date).
Note: Once you have complete both process, you will have to
send both files by email
Stock Adjustment
This option will be used to specific occasions. Basically to:
+ Adjustment Out used to decrease quantities of products.
+ Adjustment In used to increase quantities of products.
You may use this option for the following reasons:

 Out of Date Ex.: You find in stock or inside of an incoming

trolley any expired item and it must be replaced and
destroyed.
Ullage Ex: during the packing you find a opened muffin
opened.
Stock takes Correction It can be used to increase or
decrease an amount of products in case of: Ex: You find 2
boxes of Fuet that, because a mistake, where placed far
away from the shelves and you have to adjust in the
quantity.
NOTE: PRE and POST report should be done following the
instructions of TS4 Manual on page 111.
The following table shows the appropriated number to each
description for the PRE and POST report.

For any question, please contact GRO Madrid, Spain office.

To conduct Stock Adjustments please follow the next steps:

1. Go to WAREHOUSE label.
2. Select STOCK ADJUSTMENTS option.
3. Select your Unit and click Show Stock.

4. Find the item you are going to adjust and click Select.

5. Select what type of Adjustment are you going to do, the

reason and introduce the quantity, then click Add.

6. Click Save.
7. If the screen shows the correct amount click OK.
(Then you will see the adjustment on the screen).