School of Engineering and Information Technology

KK34103
SOFTWARE PROJECT MANAGEMENT
Semester I 2013/2014
Lecturer
MR. ZAKARIAH ARIS
Mini Project Documentation
CALCULATE EARNED VALUE AND SCHEDULE VARIANCE
Group Members
Name
GABRIEL JONG CHIYE
GOOI WAN KI
HEW POH TENG
HALIMAH BINTI MANJA
HIN FUK YU

Matrix Number
BK 1111 0089
BK 1111 0093
BK 1111 0103
BK 1111 0096
BK 1111 0104

Comment
After watching through the sample video tutorial, we realized it has one biggest flaw, which is
too straight forward. The video tutorial directly show us how to calculate the earned value and
schedule variance in the absent of showing or state out all the pre-requirements or pre-steps
that must be done in order to calculate the earned value and schedule variance. This might
confuse the watcher even more and hence, in order to improvise the video tutorial on how to
calculate earned value and schedule variance using Microsoft project professional 2010, we had
decided to include all the pre-steps required to calculate the earned value and schedule
variance in our own version of video tutorial.
Steps

Step 1 : Creating new project plan

1.1 Open microsoft project 2010 then
click on the File tab

1.2 Click Save As

Step 2 : Name the project plan

2.1 In the File name box as shown
below, type Earned Value
Management

Step 3 : Create new task

3.1 Click on the cells directly below the Task
Name column heading to create new tasks

2.2 Click Save

Continue after step 3.1

3.4 Set Start date for the tasks

3.2 Create these Tasks
3.3 Assign duration for each tasks

continue after step 3.4.

3.7 Click on Auto Schedule button to

change the tasks to auto schedule
mode

3.5 Click on Task tab

3.6 Select all the tasks

Step 4 : Create Resources

4.1 Click the View tab

4.3 Create these Resources

4.2 Click on the Resource Sheet

button

4.4 Set the resources std. Rate

Step 5: Assign resources to tasks

5.1 Click on any task under the Task
Name column

5.2 Click on the Resource tab

5.3 Click on the Assign

Resources button

5.4 Click on GABRIEL

JONG

5.5 Click on Assign button

P/S : After clicking on the Assign Resources button, Assign Resources box will appear

Repeat Step 5 to assign

Resource to all the tasks

Step 6 : Assign Resources Work and Actual Work value

6.1 Click on View tab

6.2 Click on Resource Usage button

6.4 Set the Actual Work values

6.3 Set the Work values

Step 7 : Setting Up baseline of the project

7.2 Click on the Set Baseline button

7.1 Click on the Project tab

7.4 Click OK button

7.3 Select Entire project

Step 8 : Specifying EV calculation method

8.1 Click on the File tab
8.2 Click on Options button

8.3 Click on Advanced

8.4 Choose %complete for Default

task Earned Value method

8.5 Click OK button

P/S : After clicking on Options button, Project Options box will appear

Step 9 : Getting Earned Value (EV) and Schedule Variance (SV)

9.1 Click on the lower half of the
Gantt Chart button

9.2 Click on More Views

9.3 Select Task Sheet

9.4 Click on Apply button

You will need to manually add these

columns which is Work, Actual Work,
%Complete, Baseline Cost and Actual
Cost

Step 10 : View Earned Value and Schedule Variance

10.1 Click On Gantt Chart button

10.2 On the View tab click on

the Tables button

10.3 Click on More Tables

10.5 Click on Apply button

10.4 Select Earned Value

Continue after Step 10.5

Earned Value

Schedule Variance