Instruction Manual Section 4

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4. FLEET WORKING
INSTRUCTIONS
DOCUMENTATION OVERVIEW
General
This section contains details of all the documentation used in relation to the
Safety Management System.
A general overview of the SMS documentation is available on document
LSMS100.
Checklist Completion
Within this section there are a number of checklists that MUST be used
when certain operations are carried out. The Safety Management System
requires documentary evidence that the checklists have been used and
completed for the appropriate operation. This gives the vessel two options
for checklist completion:
I. A new paper checklist is completed each time the operation is carried
out and then filed for review by auditors / company management at a
later date.
II. The checklists are laminated and filled in with a chinagraph (or similar)
each time. On this occasion a very specific statement e.g. Port
Departure Checklist Completed at 1100 by FG would have to be
written into the deck logbook. Be aware that an auditor would expect to
find the laminated checklists close to hand and appear to be used. He
would also question the appropriate personnel as to the contents of the
checklists.
Form LSMS1 Deck Daily Report

Lantana requires a Deck Daily Report on form LSMS1 to be sent to the
office every morning before 0830 Brunei time. This report lists all the deck
activities of the previous 24-hour period and can also be used to pass
information to the office.
Form LSMS2 Weekly Report

Lantana requires weekly report on form LSMS2 to be sent to the office
every Monday Morning. This document contains the latest status on
outstanding defects and requisition orders.
Lantana Instruction Manual-Sect 4
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Form LSMS3 Fuel Oil Transfer Note

This Form is to be completed on each occasion of loading fuel oil and a
copy sent to the Lantana Office.
Form LSMS4 Marine Crew list

This form is to be completed after EVERY change of marine crew and a
copy sent to the Lantana Office.
Form LSMS5 Toolbox Meeting

This form is to be completed for all toolbox talk and file onboard.
Form LSMS6 Anchor and Chain

Inspection Report
This form is to be completed every month. A copy is to be sent to the
Lantana Office.
Form LSMS7 Soft Mooring Line

Inspection
This form is to be kept up to date on a daily basis, with a separate form for
each soft mooring line onboard. At the end of every month a copy is to be
sent to the Lantana Office.
Form LSMS11 Deck Inspection Checklist

Procedures
The Vessel Inspection checklist End of Month Report (LSMS11) is
completed by the Master, Chief Officer and Chief Engineer. On completion
of the checklist and the document must be signed. A copy of this checklist is
to be sent to Lantana. A lot of the items contained on this checklist are
covered by the Planned Maintenance System.
Master
The Master is responsible for completing the initial and the Navigation
Bridge sections of the checklist.
Complete the information required under Certificate Expiry Dates by
inspecting the Vessels Certificate File.
Chief Officer
The Chief Officer is responsible for completing the sections Life Saving
Equipment, Fire Fighting Equipment, Emergency Equipment, Personal
Protective Equipment, Pyrotechnics, Deck/Hull/Superstructure,
Accommodation and Maintaining Records/Procedures.
Chief Engineer
The Chief Engineer is responsible for completing the Engine Room, Fuel
onboard and related sections marked for Engine Section.
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Navigation Bridge
Radars (1 sets).
Function test all radar controls.
Check clarity of display, range rings, variable range

marker, full function on all ranges and displays.
Echo Sounder
Check visual chart and electronic display.
Compare recorded depths with charted depths of location.
Magnetic Compass
Check compass heading against Gyro heading.
Gyro Compass and Repeaters
Gyro compass heading to be verified by obtaining transit

bearing of two known offshore platforms/installations.
Compare transit bearing of platforms/installations with
that obtained using navigational chart bearings.
Helm Indicator
Watching Helm Indicator, turn the helm hard to port and

hard to starboard. Ensure that the indicator shows full hard
over reading. Ensure the indicator returns to mid-ships
position corresponding to helm position.
The system can be double-checked by sighting the turning
of the rudder stock deflection in the steering gear
compartment.
V.H.F.Radio (2 sets)
Using the VHF Radio, call one of the Companys vessels

operating in your vicinity. Check all radio channels.
Check volume control and channel selector system.
Repeat 1 using second radio.
Watch Receiver 2182
The Watch receiver has a function test button to enable the

unit to be tested. Follow the instructions on the unit to
complete the test.
Navtex Receiver
The Navtex Receiver has a built-in automatic test

function. Press the button to test the receiver and produce
a test print out.
SSB Radio
Using the SSB radio, call one of the Companys vessels

operating in your vicinity. Check all radio frequencies that
are pre-programmed. For range check, call Manila or
Singapore Radio.
Search lights (1 units)
Ensure that the units function and bulbs not broken.
Check all search light control handle systems for full

movement.
Check that the search light mirror and outer glass are not
cracked or discoloured.
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BA Charts & Publications (Corrected)
Check that the latest Admiralty Notices to Mariners have

been received and that any corrections required to the
vessels charts have been completed.
Charts that have been corrected should be identified as such
by writing the correction number in the correct location at
the bottom left hand side of the chart.
Old charts remove from stock.
Charterers provide Topo Charts for offshore field locations
and these charts should be available and in good condition
on board your vessel.
Navlights
Function test all navigation lights, sidelight and mast lights,

stern light and anchor light, including back-ups if provided.
Function test vessels horn using long and short blasts.
Horn
Flags and Day Signal
Check all signal flags are in correct storage location.

Check flags of registry and country flags for Brunei,
Singapore, Indonesia, Thailand and Malaysia.
Check anchor balls and towing diamond.
Aldis Lamp & Battery
Function test aldis lamp and battery.
Check battery electrolyte level and charge.
Check 12 volts ship supply plug and socket. Function test.
Check that shades and spare bulbs are available in storage

box.
Main Engine and Bow Thruster Controls
Function test main engine and bow thrusters controls

from forward control position;
Ensure that all indicator gauges are functioning correctly.
Function test as in 1. From aft control position.
Engine Stops
Engine stops (if fitted in the wheelhouse) should be

function tested. Ensure Master and Chief Engineer has
approved test.
Fire Alarms
To be function tested at Fire & Boat Drill.
Ensure all alarm bells are operating
All fire alarm switches throughout accommodation to be

tested.
General Alarm
To be tested at the time of Emergency Drills.
Window Wiper/Clear View Screen
To be tested at the time of Emergency Drills.
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Deck Lighting
Function test all deck lighting and flood lighting.
Ensure all switches are tested and that all the various deck
bulkhead lights are functioning.
Ships Logbook
Ships Official & Working Logbooks to be up-to-date.
Date of Last Boat Drill
Enter onto the check list the date of the last on board Boat
Drill.
Date of Last Safety Meeting
Enter onto the check list the date of the last on board
Safety Meeting.
Life Saving Equipment

Rescue Boat/Outboard Motor/Crane
Check the condition of the rescue boat internally and

externally. Pay particular attention to the hull condition
and steering system. Lifting slings should be examined
visually.
Check and run the outboard motors.
All engine control cables to be examined and operated.
Rescue Boat lifting davit or crane to be examined and
function tested. Lifting wire to be examined.
Life Rafts (Service Due)
Enter onto the checklist the service dates of the life rafts.
If more than two life rafts are carried, enter the date of the
first Hydrostatic release to be serviced.
Hydrostatic Release
Enter onto the checklist the service dates of the

Hydrostatic release. If more than two life rafts are carried,
enter the date of the first Hydrostatic release to be
serviced.
Lifebuoys
Inspect all life buoys for defects/damages.
Check the bucketed line is free from defects.
Ensure the ships name and port of registry is clearly

printed on the buoy.
Life Buoy Lights
Remove all life buoy lights from their holder and turn
upside down to check light function.
Check securing line from buoy to light.

Life Jackets
All life jackets to be checked for correct storage. One in

each cabin for each bunk. Balance in life jacket box.
Ensure each life jacket is free from defects and that each
life jacket is fitted with light and whistle.
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Life Jackets (Quantity Stowage)
Check storage of extra capacity life jackets in outside

storage container.
Check the storage location of the EPIRB and confirm that

the unit is firmly secured in the holding device. Note the
next test date of the EPIRB;
EPIRB
Pyrotechnics:
Parachute Flares (12 nos.)
Check storage location and note date of expiry.
Line Throwing Apparatus (4 nos.)
Smoke Floats (2 nos.)
Fire Fighting Equipment

Fire Pump
Check with Chief Engineer that fire pump is functioning.
Open the fire hydrants and run the Main Fire Pump. Let
the pump run for five minutes and check operating
pressures.
Emergency Fire Pumps (1 units)
Open the fire hydrants and run the Emergency Fire Pump.
Let the pump runs for five minutes and check the
pressures.
Open the fire hydrants and the Ballast Water Pump. Let
the pump run for five minutes and check the pressures.
NOTE: All three options are to be operated at the time of Fire Drill.
Fire Hoses and Nozzles
All fireboxes are to be opened and hoses and nozzles

visually inspected.
Fire hoses and nozzles are to be used at the time of
Emergency Drill only.
Firemans Suit/Outfit (2 sets)
Both suits to be opened up and inspected. Check storage

location.
Check all equipment is with the outfit.
Suit
Boots.
Helmet.
Gloves.
Fire Axe.
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Breathing Apparatus
Check both units are functioning. Record bottle pressure.

Check spare air bottles. Record bottles pressure.
Check safety line.
Check storage location.
Fire Extinguishers Accommodation/Stores/Engine Room
All fire extinguishers to be visually inspected for

deterioration.
Check all visual pressure indicators if present on
extinguishers
Expiry date of extinguishers to be verified as in date.
Fire Axes
Ensure all fire axes are stored in correct location.
Co2 Total Flooding System
Check that the system is in date.
At the time of Emergency Drill, the Control box should be

opened to test the access alarm system. (This rings
automatically on opening the control box).
Ship/Shore Fire Connection
Ensure that the connection is stored in the correct location.
Emergency Fan Stops
Emergency fan stops to be tested at the time of Emergency

Drills.
Fire Buckets/Sand Buckets
Where part of the class requirements, fire buckets to have

lines attached and sand buckets to be filled with sand.
Check storage location.
Fire & Safety Plan
Check condition/clarity o fire plan posted on bulkhead.

Check Fire Plan is stored on port and starboard side of
accommodation block in Emergency Fire Plan Container.
Safety Posters
Ensure Safety posters are in place and secure.
First Aid Kit
Inspect the contents of the kit. Re-order used components

to bring kit up to full requirements.
Stretchers
Visual check of stretcher and storage location.
Emergency Equipment
Fire Monitor
Fire Monitors to be inspected visually for defects.

Turn all control wheels and ensure operable condition.
Check all valves.
Monitors to be tested at the time of Emergency Drills.
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Dispersant Pump
If fitted, should be inspected to ensure operability.
Spray Booms
If fitted, should be inspected to ensure operability.
Dispersant
Non-stored on board at this time.
Scramble Nets
If fitted should be inspected for defects.

Should be developed at the time of Emergency Drills.
Personal Protective Equipment

Hard Hats
Inspect all hard hats. Ensure that the hat has no defects
and is complete with chinstrap.
Hats should be replaced every two years, as the material
of construction is degradable.
Safety Shoes
Check all personal have safety shoes and that the shoes are
in good condition.
Work Vests
Check and record number of work vests on board.

Inspect to ensure that the vests are in good condition and
that all securing devises are operable.
Working gloves Cotton are provided for use on dirty jobs.

Working gloves Leather are provided for use when
working tow/anchor-handling wires.
Gloves
Engine Room
Main Engine
Check engine for visual defects and unusual noise.

Inspect all instrumentation and note defects.
Main Engine Machinery Guards
If fitted check security of guards.
Generators General Condition

Harbour Generator General Condition

Bow Thrusters
Visual inspection of bow thrusters prime mover, hydraulic

oil pump, shafting and associate housing.
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Pumps General Condition
Visual and operational inspection of service, fresh water,

ballast water, diesel oil transfer and bilge pump.
Steering Gear
Visual inspection of steering gear compartment. Check for

hydraulic oil leaks, condition of hoses, and condition of
hydraulic rams, stops, and rudder stock watertight seal.
Visual and operational check of steering gear hydraulic oil
pumps.
Functional test of steering gear.
Functional test of EMERGENCY STEERING GEAR.
Emergency Lighting
Functional test of emergency lighting.

Check all lights for defects.
Visual inspection of bilges.

Report accumulation of water, oil and any debris.
Bilges
Fuel Meter
Functional test the fuel meter for accuracy at the time of

loading or discharging diesel oil.
Sewage Treatment Plan (If applicable)
To be inspected for correct operation.

Systems to be on manual discharge mode, when vessel
employed as diving support.
Bilge Oily Water Separator
All bilges must be inspected for oily water residue. The

Oily Water Separator should be run to discharge this
residue to the dirty oily storage tank.
Dirty Oil Tank
The content of the tank are to be recorded.

Once the contents of this tank reach 75% capacity, it is
essential that the office be informed. Arrangements will be
made for the discharge of the dirty oil to shore or offshore
reception facilities.
Ensure that the full range of Engine Room Tools is

available on board to enable work of a routine nature to be
completed.
Tools
Housekeeping
The general housekeeping of the engine room to be

commented on.
Oxygen Bottles
Ensure all bottles are complete with valve covers.

If bottles are empty, they must be clearly marked as such.
Ensure bottles are secured in an approved storage rack.
Acetylene Bottles
Ensure all bottles are complete with valve covers.

If bottles are empty, they must be clearly marked as such.
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Ensure bottles are secured in correct storage rack.
Cutting Hoses
Ensure the cutting torch hoses are in good condition.

Check for deterioration.
Check that the hoses are completed with flash back
arrestors.
Ensure the hose storage location is covered from direct
sunlight.
Welding Machine
Functional test of all welding machines.

Check units for visual defects to control etc.
Welding Cables
Visual check for defects.

Check cable end connectors for defects.
Welding Rods
Visual inspection of welding rods to ensure rods is stowed

in dry location.
Fuel on Board
General
All fuel tanks should be sounded. Water finding paste

should be used to confirm the presence of any water in the
fuel. This is to be recorded daily.
Deck/Hull/Superstructure
Fendering
Visual check all over side fenders for wear and ensure
securing chains are in place.
Visual check BSP supplied Yokohama Fenders for
defects.
Paint Work
Visual check of overall paint work condition.
Plating (Indentations)
Visual inspection of over board plating.

Damage/indentations to plating and half round fender
sections to be recorded.
Stern Heavy Duty Curved Plating
Visual inspection of port and starboard quarter heavy duty

curved plating for indentations.
Fair Leads/Mooring Bollards
Visual inspection of fair leads and mooring bollards.

Check for cracks around welded connections to bulwarks
and deck painting.
Bulwarks
Visual inspection of all bulwarks and bulwarks supports.
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All bulwark openings to be completed with safety

rails/safety chains.
Stern gate to be completed with stations and safety chains.
Pipe Racks
Visual inspection for damage.
Wood on Aft Deck
Visual inspection of wood sections to check securing bolts

is in place.
Excessive wear down to be reported and wood replaced.
Heavy Lugs
Visual inspection of heavy lugs to check weld connections

to deck.
Landing Gates
Ensure safety chains are in place.

At boat transfer area goal posts are in good condition and
that knotted safely lines are in good condition.
Anchor Windlass
Check windlass mechanism by operating the unit. Check

the hydraulic controls and electrical starter for the system.
Check that port and starboard clutch systems operate
easily in and out.
Check that the brakes on the port and starboard side are
operating and holding and that the wear down of the brake
lining is acceptable.
Check the anchor-securing dog is free and that the chain
rollers are greased and free.
Anchor and Chains
On a monthly basis both anchors and chain should be paid

out to the full extent.
Check that the chain links are not twisted and that the
chain lugs are all in place.
Check that the anchor-joining swivel is free and that the
anchor flukes are free and not buckled.
Stern Roller
Visual inspection of roller to check for defects.

Ensure that the roller has been greased via the grease
nipple.
Lifting Equipment Certification
Check that all lifting equipment certificates are valid.
Slings Colour Coded
All lifting slings are to be colour coded according to the

colour code for the period.
Shackles Colour Coded
Shackles used for lifting gear will be colour coded

according to the colour code for the period.
Shackles used for towing/anchor handling will be colour
coded.
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Capstans
Functional test of port and starboard capstan units.
Mooring Ropes
Visual inspection of mooring rope for defects.
Water Tight Doors/Hatches
Visual inspection of all watertight door seals.

Check all watertight door-locking dogs are free.
Visual inspection of all watertight hatch seals.
Check all watertight hatch-locking dogs are free.
Hoses (Oil/Water)
Visual inspection of all hoses for defects.

Check all camlock end fittings for defects.
Refrigerated Container Connections
Visual inspection of all electrical container plug sockets.
Shipside Rails
Check all shipside rails for defects.
Accommodation
Housekeeping
Visual inspection of the general housekeeping of the

vessels accommodation.
Sanitation General
Visual inspection of bathrooms/toilet facilities etc.

Check drains for smells.
Check taps, toilet flush systems and drain covers etc.
Sanitation (Galley & Stores)
Visual inspection of galley facilities including freezers

and chillers.
Check drains for smells.
Check taps, sinks, work tops, cooker tops, ovens, dry store
and drain covers etc.
Air Conditioning
Check internal accommodation and bridge temperatures to

ensure the internal temperature is satisfactory.
Maintenance of Records/Procedures
Crane Drivers Signals
Ensure that the signal illustration for the Banksman is

posted on or adjacent to the crane.
Recording of Loadings
Check that loading and discharging document are on

board.
Check that BSP fuel and water records are up to date.
(BSP Chartered vessels only)
Document to be forwarded to office at end of each month.
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Recording of Drafts
Ensure that the draft of the vessel is recorded in the Log

Book each time the vessel enters and leaves port.
Chemical Data Sheets
Ensure that these publications are on board the vessel

covering all the chemicals carried.
Stability Data
Ensure that this Classification document is on board the

vessel.
Battery Charging/Ventilation & Storage
Ensure that the battery charger is functioning.

Visual check of battery box and batteries.
Ensure batteries are filled with water and that the charge is
maintained by checking with hydrometer.
Form LSMS12 Monthly Survey Status

Report
This Form is to be completed fully and send to Lantana at the end of every
month.
Form LSMS13 Captains Hand-over

Checklist
Procedure
Both Masters, i.e. the Master leaving the vessel and the Master joining the
vessel, completes the Captains Turn over Command Duties checklist
Procedure It is essential that full operating instruction is given to the joining
Master for all electronic items, vessel controls etc. It must always be
remembered that all vessels have equipment that have their own particular
peculiarities. Under no circumstances should the joining Master accept
responsibility for, or take over the command of the vessel until he is 100%
satisfied with his knowledge of the vessel.
Responsibility for completion of the checklist remains with the Master
leaving the vessel.
On completion of the checklist, both Masters are to sign the checklist in the
box indicated.
The original checklist is then to be sent to Lantana Office.
General Briefing
(1)
General Briefing of the Present Situation On Board
Fully discuss the work of the vessel, the liaison with the Charterer and the
charterers representative. All crew personnel should be introduced to the
new Master. Familiarise the new Master with the lay out of the vessel,
paying particular emphasis to all safety equipment items etceteras. Discuss
the every day work pattern of the vessel, routine operations etceteras.
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Navigational Aids
(2)
Automatic Steering Gear
Full instructions on the use of the auto steering gear electronic controls.
Functional test of the equipment while under way to ensure familiarization
with operational use and change over controls.
(3)
Manual Steering Gear
Full instruction on the use of the manual steering gear hydraulic/electronic

controls.
(4)
Emergency Steering Gear
Full instruction on the use of the emergency steering gear

hydraulic/electronic controls.
(5)
Gyro Compass
Full instruction on the use of the gyrocompass and electronic controls.

Functional test of the gyro equipment while under way to ensure
familiarization with operational use.
(6)
Gyro Repeater
Functional test of the gyro repeater(s).

(7)
Magnetic Compass
Check the magnetic compass and location of spare magnets, if any.

(8)
Deviation Card
Note location of the deviation card and any excessive heading errors.
(9)
Wind Direction Indicator
Function test of equipment and note electronic controls.

(10)
Wind Speed Indicator
Function test of equipment and note electronic controls.

(11)
Echo Sounder
Full instruction on the use of the echo sounder and electronic controls.
Functional test of the echo sounder while under way to ensure
familiarization with operation.
(12)
Radars
Full instruction on the use of the two radars and electronic controls.
Functional test of the two radars while under way to ensure familiarization with
use.
(13)
GPS Navigator
Full instructions on the use of the GPS navigator and electronic controls.
Functional test of the GPS navigator while under way to ensure
familiarization with operational use.
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Navtex Receiver
Full instructions on the use of the Navtex receiver and electronic controls.
Functional test of the Navtex receiver.
(16)
B.A Charts/Field Charts
Location and numbers of ocean sea navigation charts and charterers field
charts.
Notices to Mariners and chart corrections file to be identified.
(17)
Navigation Lights
Identify navigation light switch panel.

Functional test of all switches and lamp illumination.
Locate and identify storage of spare navigation light bulbs.
Propulsion and Thrusters

(18)
Forward Control
Functional test of main engine controls from forward control position under
way, under power.
(19)
Aft Control
Function test of main engine controls from aft control position under way, under
power.
(20)
Forward Control
Function test of bow thrusters controls from forward control position under
way/manoeuvring.
(21)
Aft Control
Functional test of bow thruster controls from aft control position under
way/manoeuvring.
Communication
(22)
SSB Radio
Function test of SSB radio.

Full instructions on the electronic controls to change frequency, tune the
system, and change the system from simplex to duplex etceteras.
(23)
SSB Radio Daily Log Book
Identify this logbook.

This logbook is to be completed for every international call made via shore
stations.
(24)
VHF Radio
Function test of the VHF radios.

Full instructions on the electronic controls to change channel.
Explanation of charters working channels and departments communicating with
vessels on a daily basis.
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(25)
Hand held Radios (Working Hand holds and 2 GMDSS Hand held
Radios)
Function test of all the hand held radios.
Explanation of charters working channels when on towing, anchor handling work
etc.
The satisfactory working condition of the GMDSS radios is essential as they
form part of the SOLAS requirements for abandoning ship.
(26)
Intercom
Functional test of intercom to all stations.

Full instructions on the electronic controls to change station.
(27)
Public Address System
Function test of public address system.

Full instructions on the electronic controls.
(28)
General Alarm
Identify location of general alarm control points.

Functional test of alarm.
(29)
Private Radio
Function test of private radio.

Explanation of charters working channels.
Lighting
(30)
Search Lights
Identify search light switch controls.

Functional test of searchlight operating handles/controls.
(31)
Floodlights
Identify floodlights switch controls.

Identify location of floodlights around the working deck.
Updating of Incoming Master

(32)
Safety Meetings
Full explanation on the Companys policy of holding/conducting on board

safety meetings.
Identify the record file for all safety-meeting minutes.
This file to be read by the in-coming Master.
(33)
BSP / Charterers Memorandums
Identify the file for the safe keeping of BSP / Charterers memorandums.
(34)
Lantana Memorandum
Identify the file for the safe keeping of Lantana memorandums.

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Incidents/Accident Report File
Identify the file for the safe keeping of incident/accident reports.

If required, the method of completing the BSP / Charterers provided
Accident Report forms should be reviewed with the new Master till he is
fully familiar with all that is required. The importance of this office
receiving Near Miss Accident reports should be emphasized to the new
Master.
(36)
Monthly Check List
The method of completing the Lantana Monthly Checklist should be

reviewed with the new Master till he is fully familiar with all that is
required. The importance of this office receiving this document should be
emphasized to the Master.
(37)
Crew List
Identify the file containing the vessels crew list.

All Masters are to be reminded of their legal obligation to send an up to date
crew list to the office after every change of personnel onboard.
(38)
Transmittal Form
Identify the Transmittal Form file.

Explain the function of this document.
(39)
Delivery Order
Identify the Delivery Order file.

(40)
Food Requisitions (Note: Only required if there are no catering
company personnel onboard)
Identify the Food Requisition file.
(41)
Requisition File
Identify the Requisition file.

(42)
Classification Folder
This folder holds all the Classification Certificates of the vessel.

The new Master must familiarise himself with all the certificates and be
aware of the expiry dates of all documents.
Two months prior to the expiry of any certificate, the office must be
informed.
(43)
Check Vessels Library
All publications are clearly marker with a reference number. Ensure that all
publications are in place.
Master should be fully aware of the contents of all publications.
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Planned Maintenance Programme

(44)
Are the Planned Maintenance Files Up To Date?
The new Master should, prior to accepting command, check all Planned
Maintenance documents to ensure that they are up to date and signed by the
inspecting officer.
On the completion of each months Planned Maintenance, the documents
should be signed and forwarded to the office for inspection and filing.
The remark column should be completed if necessary.
Safety Equipment
(45)
Safety Equipment
The new Master should familiarise himself with the vessels safety plan.
Inspect all safety equipment and storage locations.
Note any defects in the remark column.
Deck and Hull

(46)
Presentation of All Deck Equipment
The new Master must familiarise himself with all the deck equipment. This
includes but is not limited to cranes, towing winch, capstans, shark jaws,
tow pins, tugger winches etceteras.
All remote controls, if any, for this equipment must be checked out till the
functional tests are satisfactory and the operations are fully understood.
List any defects noted in the remark column.
(47)
Side Plating and Fenders
Inspect all side plating and fenders.

Note in the remarks column any defects noted.
When the list is completed:(48)
Chief Officers Logbook
Inspect the logbook and ensure that it is completed to date.

(50)
Out-Going Captain/In-Coming Captain
The document is to be dated and signed by the out-going Master.

The document is to be dated and signed by the in-coming Master.
(51)
Operations Manager
The document is to be hand-carried by the out-going Master to the office.

The document should be handed to the Operations Manager for review and
signature.
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Form LSMS14 Chief Engineers Handover

Both Chief Engineers, i.e., the Chief Engineer leaving the vessel and the
Chief Engineer joining the vessel, completes the Chief Engineers Handover
Check List. It is essential that full operating instructions be given to the
joining Chief Engineer for all electrical items, main drive machinery and
auxiliary machinery etceteras. It must always be remembered that all vessels
have equipment that have their own particular peculiarities. Under no
circumstances should the joining Chief Engineer accept responsibility for, or
take over the engine room, until he is 100% satisfied with his knowledge of
the vessel.
Responsibility for the completion of the checklist remains with the Chief
Engineer leaving the vessel.
On completion of the checklist, both Chief Engineers are to sign and date
the checklist in the position indicated.
The original checklist is then to be hand-carried/sent to the office by the
Chief Engineer leaving the vessel.
Form LSMS16 Monthly Paint Inventory

This form is to be completed by the Chief Officer at the end of every month.
It should be an accurate record of all the paint stocks on the vessel at the
time of inventory.
Form LSMS17 Health Inspection Report

This form is to be completed at the end of every month by the Master and
Senior Catering Person. It should then be sent to Lantana Office.
Form LSMS18 Defect Report

This form should be completed whenever there is a defect with the vessel
equipment. Detailed procedures for its use are contained in Section 10 of the
SMS manual.
Form LSMS19 Risk Assessment

A documented Risk Assessment should be available for all tasks carried out
on board. A full procedure for the completion and use of this form is
contained in page 45 of this manual.
Form LSMS20 Risk assessment

continuation
This form is the follow up page for Form LSMS19 if required.
Form LSMS21 STOP Work Form

This form is used onboard for Hazard Identification. A full procedure for its
use is found in Section 9 of the SMS manual.
Form LSMS22 ISM Non-Conformity

report
This form is used whenever a non-conformity is found within the ISM
System or a failure to follow the Safety Management System. A full
procedure on the use of this document is found in Section 9 of SMS
manual.
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Form LSMS23 Chief Engineers Library

This form is to be completed every month and filed onboard.
Form LSMS24 Vessel Library Checklist

This form is to be completed every month and filed onboard.
Form LSMS25 Pre-mob Cabin Checklist

This form is to be completed for each cabin onboard, prior to mobilization.
A copy of the form is to be affixed to the cabin door, sot that appropriate
remedial action can be taken.
Form LSMS27 SAT Training Matrix

This form is used as the Master Matrix for the crews onboard training. Full
instructions for its use are contained within Section 6 of SMS manual.
Form LSMS28 Emergency Drill Matrix

This form is to be used as the Master Sheet for keeping a record of the drills
carried out onboard. A full set of instructions is contained within Section 8
of SMS manual.
Form LSMS28A Emergency Drill Report

This form is to be used for keeping a record of the drills carried out onboard.
Form LSMS29 Port Arrival Checklist

This checklist is used prior to port arrival. A set of instructions for its use is
contained in Section 2 of this manual.
Form LSMS30 Port Departure Checklist

This checklist is used prior to port departure. A set of instructions for its use
is contained in Section 2 of this manual.
Form LSMS31 Bunkering Checklist

This checklist is to be used for all fuel movement operations in port, this
includes loading, discharging and internal transfer. A set of instructions is
contained in Section 3 of this manual.
Form LSMS32 Bunkering Offshore

Checklist
This checklist is to be used for all fuel movement operations offshore; this
includes loading, discharging and internal transfer. Sets of instructions are
contained in page 52 of this manual.
Form LSMS33 Passage Plan Checklist

This checklist is used whilst carrying out passage plans. It ensures that all
the required elements of a successful passage plan are covered. Details are
available in Section 2 of this manual.
Form LSMS34 Chemical Handling

Checklist
This checklist is to be used whenever chemical handling takes place
onboard. Details are available in page 27 of this manual.
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Form LSMS35 Installation Arrival

Checklist
This form is to be used when carrying out supply work to offshore
installations, particularly in the snatch cargo mode of operation. Full
details are available in Section2 of this manual.
Form LSMS36 Onhire / Offhire Certificate

This form is to be used at the time of on/off hire and must be returned to the
office immediately.
Form LSMS37 Safety Meeting Minutes

This form is to be completed after every Safety Meeting. Instructions and
procedures for Safety Meetings are contained within Section 9 of SMS
manual.
Form LSMS38 Accident/Incident Report

Form
This form is used to report any Accidents, Incidents or Dangerous
Occurrences. It should then be sent to Lantana Office. A full procedure for
its use is in Section 9 of SMS manual.
Form LSMS39 Field Report

The shore side support staffs to report the correction of a defect uses this
form. A full procedure is available in Section 10 of SMS manual.
Form LSMS51 - Bridge Familiarization

Checklist
This form is used by when doing watch keeping on the bridge. Please refer
to Section 2 of Instruction Manual
Form LSMS70 Bridge Night Order Book

This document is to be used by the Master as a Night Order Book. There is a
full set of instructions within the Master Job Descriptions in Section 3 of
SMS manual with regards to the use of the Night Order Book.
Form LSMS71 Engineroom Night Order

Book
This document is to be used by the Chief Engineer as a Night Order Book.
There is a full set of instructions within the Chief Engineers Job
Descriptions in Section 3 of SMS manual with regards to the use of the
Night Order Book.
Form LSMS72 Masters Review

This document is used by the Master to carry out his annual review of the
onboard Safety Management System. Instructions for its use are contained
within Section 5 of SMS manual.
Form LSMS73 Internal Audit

The company approved internal ISM auditor uses this document. Full
Instructions are contained within Section 12 of SMS manual.
Form LSMS74 Chemical Handling Sign

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This document is only a sign. It is to be displayed in all areas where

chemical handling is likely to take place. Refer to page 29 of this manual.
Form LSMS75 Battery Locker Sign

This document is only a sign. It is to be displayed in all areas where
Batteries are located. Refer to page 27 of this manual.
Form LSMS76 Document Change Request

Ship personnel to highlight any suggestions for improvements to the Safety
Management System use this form. Full instructions are contained within
Section 9 of SMS manual.
Form LSMS 77 Pre-Employment Checklist

This checklist is used when employ a new Marine Crews. It ensures that all
the required certificate of a successful master is complied with the flag state
requirements. See HOP-Sect 2-4.1.5 manual.
Form LSMS 78 Occupational Health Illness

Report
This checklist is used when employ a new chief Officer. It ensures that all
the required certificate of a successful Chief Officer is complied with the
flag state requirements. Refer to page 55 of this manual.
Form LSMS 79 Request for New Staff

This checklist is used when employ a new chief Officer. It ensures that all
the required certificate of a successful Chief Officer is complied with the
flag state requirements. See HOP-Sect 2-2.1of manual.
Form LSMS 80 Employment Application

Form
This checklist is used when employ a new second/third engineer. It ensures
that all the required certificate of a successful second/third engineer is
complied with the flag state requirements. See HOP-Sect 2-2.1 manual.
Form LSMS 81 Office Staff Appraisal

Form
This checklist is used when employ a new rating. It ensures that all the
required certificate of a successful rating is complied with the flag state
requirements. See HOP-Sect 2-2.1 manual.
Form LSMS 82 Performance Appraisal

Report
This checklist is used to evaluate the senior officer performance. See HOPSect 2-6.5 manual.
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Form LSMS 83 Document of Transmittal

Note
This checklist is used when deliver documents to vessel or client.
Form LSMS 84 Testing of Engines when

alongside or moored to an LCT Buoy
This checklist is used when the vessel just finish special classification
survey or major engine repair or after finish dry dock.
Form LSMS 92 Onboard Safety Briefing

This checklist is used when newly join onboard the ship.
Form LSMS100 SMS Master Document

List
This form contains details of all the SMS paperwork. With details of the
document type, document owner, revision number and details of its use. It is
suggested that a copy of this form is prominently displayed on the bridge of
every vessel.
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ELECTRICAL WORK BATTERY

MAINTENANCE
Introduction
This procedure details the guideline safety practices electrical work and
work related to lead Acid batteries.
Reference:
Code of Safe Working Practices for Merchant Seamen.
Electrical work
The ship electricians normally work independently to other departments
onboard.
The regular ship practices shall however also guide the Electrician, and he
shall in particular observe following issues:
Electrical work shall comply with the Code of Safe Working Practices for
Merchant Seamen.
He shall report to the Chief Engineer.
The Work Permit System shall also relate to electrical work.
Batteries - General
When a battery is being charged it gases, giving off both hydrogen and
oxygen Because hydrogen is easily ignited in concentrations ranging from 4
percent to 75 per cent in air, battery containers and compartments should be
kept adequately ventilated to prevent an accumulation of dangerous gas.
Smoking and any type of open flame should be prohibited in a battery
compartment. A conspicuous notice to this effect should be displayed at the
entrance to the compartment.
Lighting fittings in battery compartments should be properly tightened. If
cracked or broken glasses cannot be replaced immediately, the electric
circuit should be isolated until replacements are obtained.
No unauthorised modifications or additions should be made to electrical
equipment (including lighting fittings) in battery compartments.
Portable electric lamps and tools, and other portable power tools, which
might give rise to, sparks should not be used in battery compartments.
The battery compartment should not be used as a store for any materials or
gear not associated.
A short circuit of even one cell may produce an arc or sparks which may
cause an explosion of any hydrogen present. Additionally, the very heavy
current, which can flow in the short-circuiting wire or tool, may cause burns
due to rapid overheating of the metal.
Insulation and/or guarding of cables in battery compartments should be
maintained in good condition.
All battery connections should be kept clean and tight to avoid sparking and
overheating. Temporary clip-on connections should never be used as they
may be worked loose due to vibration and cause a spark or short circuits.
The use of insulated tools is recommended.
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Jewellery, watches and rings etc should be removed when working on

batteries. A short circuit through any of these items will heat it rapidly and
may cause a severe skin burn. If rings cannot be removed, they should be
heavily taped in insulating material.
The battery charges and all circuits fed by the battery should be switched off
when leads are being connected or disconnected. If a battery is in sections, it
may be possible to reduce the voltage between cells in the work area, and
hence the severity of an accidental short circuit or electric shock, by
removing the jumper leads between sections before work is begun. It should
be appreciated that whilst individual cell voltages may not prevent a shock
risk, dangerous voltages can exist when numbers of cells are connected
together in series. A lethal shock needs a current of only tens of milliamps
and particular care should be exercised when the voltage exceeds 50V.
Battery cell vent plugs should be screwed tight while connections are being
made or broken.
The ventilation tubes of battery boxes should be examined regularly to
ensure that they are free from obstruction.
Lids of battery boxes should be fastened while open for servicing and
properly secured again when the work is finished.
Batteries should be kept battened into position to prevent shifting in rough
weather.
Alkaline and lead-acid batteries should be kept in separate compartment or
separated by screens. Where both lead-acid and alkaline batteries are in use,
great care should be exercised to keep apart the materials and tools used in
servicing each type, as contamination of the electrolyte may cause
deterioration of battery performance and mixing of the two electrolytes
produce a vigorous chemical reaction, which could be very dangerous.
Both acid and alkaline electrolytes are highly corrosive. Immediate remedial
action should be taken to wash off any accidental splashes on the person or
on the equipment. Hands should always be washed as soon as the work is
finished.
Batteries should always be transported in the upright position to avoid
spillage of electrolyte. A sufficient number of men should be employed
since the batteries are heavy and painful strains or injury can otherwise
easily result.
Lead-Acid Batteries
When the electrolyte is being prepared, the concentrated sulphuric acid
should be added SLOWLY to the water. IF WATER IS ADDED TO THE
ACID, THE HEAT GENERATED MAY CAUSE AN EXPLOSION OF
STEAM, SPLATTERING ACID OVER THE PERSON HANDLING IT.
Goggles, rubber gloves and protective apron should be worn when acid is
handled.
To neutralize acid on skin or clothes, copious quantities of clean fresh water
should be used.
An eyewash bottle should be to hand in the compartment for immediate use
on the eyes in case of accident. This bottle should be clearly distinguishable
by touch from acid or other containers, so that a person who is temporarily
blinded may easily locate it.
The corrosion products, which form round the terminals of batteries, are
injurious to skin or eyes. They should be removed by brushing, away from
the body. Terminals should be protected with petroleum jelly.
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An excessive charging rate causes acid mist to be carried out of the vents
onto adjacent surfaces. This should be cleaned off with diluted ammonia
water or soda solution, and affected areas then dried.
Alkaline Batteries
The general safety precautions with this type of battery are the same as for
the lead-acid batteries with the following exceptions.
The electrolyte in these batteries is alkaline but is similarly corrosive. It
should not be allowed to come into contact with the skin or clothing, but in
the case of accident the affected parts should be washed with plenty of clean
fresh water. Burns should be treated with boracic powder or a saturated
solution of boracic powder. Eyes should be washed out thoroughly with
water followed immediately with a solution of boracic powder (at the rate of
one teaspoon to litres of one pint of water). This solution should be
always readily accessible when the electrolyte is handled.
Unlike lead acid batteries, metal cases of alkaline batteries remain live at all
times and cares should be taken not to touch them or to allow metal tools to
come into contact
Dangers of Sulphuric Acid

Batteries contain sulphuric acid that may leak for a variety of reasons or be
given off as droplets and / or spray during charging.
Sulphuric acid is a poisonous and corrosive liquid, which can burn / irritate
the skin and eyes and could burn clothing.
Precautions
Wear protective clothing.
Handle batteries with care.
Never overfill cells.
Maintain good ventilation.
Emergency Action
Skin Contact Immediately wash the affected area with copious amounts of
clean water. Remove any contaminated clothing. Seek medical treatment if
symptoms occur.
Eye Contact Immediately irrigate eyes for at least fifteen minutes with
clean water or if available 1-% boric saline solution. Obtain medical
treatment.
Swallowing Drink copious amounts of limewater, milk of magnesia, water
or milk. DO NOT induce vomiting. Obtain medical attention preferably at a
hospital as soon as possible.
Spillages Wear protective clothing and swill away with large volumes of
water.
Electrical Energy
The accidental connection of battery terminals by conductive objects, e.g.
metal tools or metal personal jewellery, etc. may generate sufficient heat to
cause burns, create arcing or cause molten metal to splash.
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Precautions
Before using metallic tools on a battery remove metallic objects from hands
and wrists.
Do not place tools on top of batteries.
Ensure coverall pockets are empty of conductive objects and / or pockets
securely fastened.
Emergency action
Electric Shock Approach victim with care. Switch off or otherwise break
current If not possible detach victim from contact by means of insulating
material wood, rubber or plastic etc. Do not touch with bare hands. Apply
first aid. Seek medical advice.
Burns treat with sterile bandage. Seek medical advice.
Battery Storage and Handling

Even a battery in storage may create an explosive mixture of hydrogen and
oxygen. This gas may be released when the battery is moved or shaken. An
explosive atmosphere exists if the concentration of hydrogen exceeds 4%
and even static electricity can be a source of ignition. Always ensure all
previous noted precautions are adhered to.
Wet lead acid batteries should be fully charged when put into storage. The
storage area should be as cold as possible and dry. Wet batteries in stock
must be recharged before the no load voltage reduces to 12.25volts.
Disposal
Wet lead acid batteries must be disposed of in line with all current
legislation. Should further advice be required, contact Lantana Office.
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HANDLING AND DISPOSAL OF REFRIGERANTS

General
Refrigerants in the form of Freon R22 posses environmental hazards.
Refrigerants contain Chlorofluorocarbons (CFC) or
Hydrochlorofluorocarbons (HCFC) that causes depletion of the Ozone
layers hence global warming. Refrigerants are mainly used onboard the
vessels in refrigerators, freezer/ cold room, air conditioning unit and ice
making machines.
Refrigerants may leak to the atmosphere through one or more of the
following activities:
Improper storage
Maintenance / Worn equipment or machineries
Refill of refrigerants and disposal
Storage
All refrigerant containers or cylinders must be stored in their designated area
as such that they are not subjected to misused, mishandled, impact, roll
during vessel movement and damage.
Valve on the cylinders should be secured from accidentally turned on.
Handling
During maintenance of such machineries or refill, care must be taken to
prevent leakage on connections, gauges, valves and hoses. Upon detection
of leakage on the system or machineries, immediate action shall be taken by
the responsible person to rectify the leakage.
During transportation, care must be taken to prevent accidental open of
valve or puncture to the cylinder.
Disposal
Empty refrigerant cylinders shall be returned to the supplier or competent
contractor for disposal. The cylinders should not be vented or de-gas to the
atmosphere UNLESS a responsible person has ensured that the content had
been completely drain by means of vacuum pump to create slight negative
pressure to the cylinder.
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HANDLING OF CHEMICALS
General
Handling of chemicals is part of the normal day routine aboard a ship. A full
risk assessment needs to be carried out. Refer to Chapter 27 of the Code of
Safe Working Practices for Merchant Seamen.
Onboard Standards
It is important that the use of chemicals is carefully controlled onboard.
Chemicals must only be stowed in designated areas. Full safety data must be
available for all chemicals onboard. Untrained personnel must not be
allowed to use chemicals unsupervised.
Chemical Stowage
Chemicals should only be stowed onboard in designated stowage areas.
There may be a number of these areas onboard, however the fever areas
there are, the easier the operation is to manage.
All chemical stowage areas must at least conform to the following minimum
requirements:
i) The stowage area should not be near any source of ignition.
ii) The stowage area must not be near an emergency escape route.
iii) All chemical containers must be able to be secured against vessel
movement.
iv) There must be no chemicals stowed in the same area, which react with
each other.
v) The area must be clearly marked as a designated chemical stowage area
vi) A clear list must be available showing, which chemicals are to be
stowed in that area.
vii) Hazard or Safety Data Sheets must be available at the stowage area for
all the chemicals in that stowage area. Clear instructions for the
chemicals use and required personal protection should be prominently
displayed.
viii) Any extra Personal Protective Equipment that is required for using the
chemicals must be available at the designated stowage area. E.g. gloves
and visors.
ix) There must be an eye wash station at the designated stowage area.
x) A copy of the Chemical Handling Checklist LSMS34 must be available
in the chemical stowage area.
xi) A copy of the Chemical Locker Sign LSMS74 should be displayed at
each designated stowage point.
The setting up of chemical stowage area in them will not increase chemical
handling awareness without training and guidance for all ships personnel.
Prior to using chemicals a documented risk assessment should be carried out
to identify all the possible hazards and the required precautions.
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HOT WORK / WELDING AND BURNING

Welding and burning Safety
Do not operate equipment for welding and related thermal processes unless
you are thoroughly familiar with the process and the equipment including
the response to fire and emergencies, and have been approved as competent
by the Chief Engineer. Preparation for hot work should include, without
being limited to, the safety measures listed below. Reference should also be
made to the Code of Safe Working Practices for Merchant seamen.
Hot Work Procedure

All relevant check lists and permits for hot work shall have been issued. Hot
work permits must take account of the condition of bordering areas, spaces
and pipe work, which must be gas free.
If work is being done outside the workshop the operator is to be
accompanied by an assistant, protected like the operator.
If work has to be done within a confined space the assistant should be
placed outside, within view of the welder, and able to rapidly cut off the gas
or power supplies.
Work Site
Tidy up the work site and ensure that it is free of any flammable materials,
liquids and gases. Remove any such material from the work site (and
adjacent spaces, including spaces above and below decks, behind bulkheads
and inside pipes or containers which are to be worked on) to a safe distance.
Cover any openings through which sparks may reach other areas, which
have not been prepared for hot work.
If necessary shield the work site to protect others from sparks and radiation
from the arc, and post a warning sign that welding is in progress.
Sufficient and correct fire fighting equipment is to be available at the work
site, and personnel familiar with its use are to be in attendance. A watch is to
be kept on areas not visible to the welder that may be affected.
The work site is to be properly ventilated, if necessary with fume extraction
equipment and fresh air supply. This is especially important when working
on galvanized or other coated surfaces, which may produce harmful, fumes
when heated.
Gas Cylinders
Store gas cylinders in suitable separate storage rooms above deck, with no
ignition sources, and marked with No Smoking notices. Avoid excessive
temperatures. Where installed, fixed gas distribution systems shall be used,
to reduce the need to transport cylinders around the ship. Great care is
required to ensure that outlets not in use are properly isolated and capped.
Oxygen pressure should always be higher than Acetylene, to prevent
backflow. Acetylene is dangerous at pressures above 1 atmosphere. Only
acetylene cylinders of approximately equal pressure should be coupled.
Gas cylinders should always be fitted with valve caps before being moved,
and cylinder trolleys used for transport. Cylinders shall be secured in upright
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position. Acetylene and oxygen regulators shall be fitted with flashback

arrestors. Cylinders shall be protected from heat and mechanical damage.
The valve opening of Acetylene cylinders shall point away from other
compressed gas cylinders and a heat resistant mitten shall always be
available.
Equipment
All equipment must be checked by a competent person before use. If in any
doubt about its condition or safety the Chief Engineer must be consulted.
When not in use equipment should be cleaned and stowed in a dry safe
place.
Check that any electrical power source functions correctly according to
relevant instructions and regulations, and is correctly connected to the mains
with correct voltage and frequency, and that you are familiar with the
operator instructions. DC voltage should not exceed 70V, with minimum
ripple.
Hoses are to be in good condition, with no leaks or damage, and with correct
colour coding for the gases in use. (Red for Acetylene, Blue for Oxygen,
Black for shielding gases and filtered air). Use the correct hose connectors
and hose clamps. Check all gas connections for leaks, including torch
valves. Replace any defective gaskets with specified new gaskets only.
Never use oil or grease in connection with welding gases and never use
alloys containing more than 65% copper or 45% silver in connection with
Acetylene. Any hose in which a flashback has occurred must be discarded.
Cables are to be of oil resistant type with undamaged insulation and
properly mounted cable connectors.
Use safety cable connectors where both halves have recessed current
carrying parts to protect from accidental contact.
Check that torches and electrode holders are in good working order,
including checks of blowpipes, nozzles, electrodes and insulation.
Electrode holders should be fully insulated. If cracked they should not be
used.
Keep hoses and cables clear of passageways and protected from sparks, hot
metal and mechanical damage in doorways, hatches etc.
Personal Protection
When working, wear non-conducting safety shoes and a clean natural fibre
boiler suit with long sleeves. Do not wear clothes of highly combustible
materials or manmade fibres, or clothes that are wet, and do not carry
combustible material, e.g. matches, lighters, oil rags.
Never touch electrically live parts, e.g. the welding electrode, without being
properly insulated. Dry leather welding gloves should always be used, and
when appropriate a dry leather apron for protection against sparks, heat and
electric shock.
Use head and face protection (helmet, shield, goggles) according to the job.
Ensure that filter glasses are unbroken and have the correct shade.
When necessary use a dust filter or breathing apparatus to avoid inhaling
fumes and dust from the welding process.
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Never use Acetylene or Oxygen to blow away dust from yourself or the
work site. Always keep dry and keep the work site dry, especially when arc
welding
When work is interrupted or ended

Always switch off the welding machine and close off the gas supply at the
gas outlet station or cylinder valve, even during short breaks. Always
remove the electrode from the electrode holder.
Do not leave the work site unattended. When hot work is completed. The
work site shall be inspected at regular intervals to ensure that no risk of fire
remains, for at least 2 hours after completion. Only when this has been
assured should fire-fighting equipment be returned to its normal storage
place.
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HOURS OF WORK
Requirements
In compliance with the 1978 Convention on Standards of Training,
Certification and Watchkeeping for Seafarers (STCW 78) as amended by
STCW 95 this schedule gives guidance to the Master in ensuring that the
working hours arrangements on the vessel are such that the Master and
crewmembers are not required to work such hours or under such conditions
as may be injurious to their health and safety.
The Master shall ensure that the working and watchkeeping hours shall be
arranged so that:
1) All persons, who are assigned duties as officer in charge of a watch or a
rating forming part of a watch, shall be provided with a minimum of 10
hours rest in any 24-hour period.
2) The hours of rest may be divided into no more than two periods, one of
which shall be of at least 6 hours duration.
3) The requirements in paragraphs 1 and 2 above need not be maintained
in the case of an emergency, a drill or other overriding operational
conditions. Overriding operational conditions shall be construed as
meaning only essential shipboard work which cannot be delayed for
safety or environmental reasons or which could not reasonably have
been anticipated at the commencement of the voyage.
4) Notwithstanding paragraphs 1 and 2 above, the minimum period of 10
hours may be reduced to not less than 6 consecutive hours provided that
any such reduction shall not extend beyond two days and not less than
70 hours of rest are provided in each seven-day period.
5) Watch schedules shall be drawn up and posted where they are available
to all crewmembers.
6) For Masters, Officers and Seamen engaged in navigation, steering,
lookout or machinery space watchkeeping duties, the recommended
maximum period of continuous watchkeeping is 6 hours. The minimum
rest between watches shall be one 6-hour period in any 24-hour period
with the remainder sufficient to conform to the paragraphs above. The
hours worked should average no more than 12 hours per day, 84 hours
per week or 336 hours per 4 week period.
7) The Master shall ensure that any situation, which requires deviation
from the above requirements, is recorded in the Bridge Log Book or in
a suitable file, readily available for inspection. Any such record must be
retained for a period of five years.
8) Every Master, Officer and Seaman shall, so far as is reasonably
practicable, ensure that he or she is properly rested when commencing
duty on the vessel and that he or she obtains adequate rest during off
duty periods.
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Masters Responsibility
It is the Masters Responsibility to ensure that all of the crews hours of work
conform to the requirements and that any non-conformity is reported.
An end of month copy of the hours of work summary sheet is to be filed
onboard and kept for a period of 5 years.
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LIFTING APPLIANCES
General
Any appliances and gear used for lifting, lowering and handling loads on a
ship should be inspected and, where necessary tested at regular intervals.
Particulars of inspections, examinations, and tests carried out should always
be kept up to date and recorded in the chain register.
All lifting appliances, including slings and strops, are to be clearly marked
with their Safe Working Load (SWL). The S.W.L. is not to be exceeded in
service.
A competent person should carry out annual Inspections and examinations.
Proof Tests should be carried out by a competent/approved authority or
organization, and statutory certificates of test supplied as necessary. Close
attention is to be paid to statutory survey and proof testing requirements and
no lifting equipment subject to certification requirements is to be used
unless a valid certificate is available.
Inexperience persons should not be left in sole charge of any power lifting
or handling appliance. If such person is under instruction, then the Chief
Engineer or Chief Officer, or such other Officer as the Master may appoint
should closely supervise him.
When difficult or heavy lifts require to be handled the operation should be
conducted under the supervision of the Chief Officer or another senior
officer appointed by the Master.
All lifting appliances must be inspected for apparent defects before each
use.
The unacceptable practice where sling legs are wrapped around part of the
lifting cage frame to shorten the length of the sling must be watched for and
where sighted then amended immediately with the use of a shorter sling
properly secured with shackles.
The Master is to ensure that all lifting equipment is certified in line with
charterer requirement and Classification Society procedures. New
equipment must be supplied complete with the appropriate certificates,
which must be sighted, before the equipment is put into use.
Wires in particular should be accompanied by a certificate for the wire and
for any terminations that have been fitted, the terminations marked in
accordance with charterer requirement and Class Society requirements.
The Master is responsible for all certification of lifting equipment and
records of inspection and testing.
General Requirements for a competent

person
International legislation outlines the requirements for the Competent Person.
A competent person is a person over 18 years of age possessing the
knowledge and experience required for the performance of thorough
examinations and tests of ships lifting plant. Lantanas requirement is that
the person shall demonstrate competent through knowledge of relevant
regulations, design and maintenance of ship related equipment and that the
operator has undergone training in the use of the equipment. This shall be to
the level deemed acceptable based on company instructions and signed off
by the ships Chief Officer.
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Colour Code of Lifting Equipment

All lifting tackle, which have been inspected and certified as fit for its
intended purpose, shall be colour coded according to a rolling two year, four
colour coding system, as illustrated in table 1.
Odd Numbered Years 2007, 2009, 2011 etc.

Even Numbered Years 2008, 2010 2012 etc.
J F M A M J
J A S O N D J F M A M J J A S O N D
A E A P A U U U E C O E A E A P A U U U E C O E
N B R R Y N L G P T V C N B R R Y N L G P T V C
BLUE
GREEN
BLUE
WHITE
YELLOW
Table 1
All lifted equipment which have permanently attached sling sets, which
have been inspected and certified as fit for its intended purpose, shall be
colour coded according to a rolling two year, four colour coding system, as
illustrated in table 2.
The colour purple on a sling set or other items of lifting tackle indicates that
they are permanently attached to an item of lifted equipment.
Odd Numbered Years 2007, 2009, 2011 etc.

Even Numbered Years 2006, 2008, 2010 etc.
F M A M J J A S O N D J F M A M J J A S O N D
E A P A U U U E C O E A E A P A U U U E C O E
B R R Y N L G P T V C N B R R Y N L G P T V C
BLUE
BLUE
WHITE
GREEN
YELLOW
&
&
&
&
&
PURPLE
PURPLE
PURPLE
PURPLE
PURPLE
J
A
N
Table 2
Record keeping
The Master is to ensure that suitable certification is onboard for all items of
lifting equipment and that only fully certified equipment is in use.
Examination
All items of lifting equipment are to be examined or tested as per legal
requirements and all inspections or testing are to be recorded accordingly.
Charterers may require examination / testing by an approved independent
surveyor. I.E. BSP requires inspection every 6 months.
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NOTICES TO MARINERS AND CHART CORRECTIONS

Corrections to charts and publications taken
from Admiralty N to Ms
Introduction
The procedure details the instructions to be followed for corrections to
charts and Roles and Responsibility
The Chief Officer is to be made responsible for the care and upkeep of all
nautical publications supplied by Lantana and for collecting and updating all
warnings and notices published or broadcast by the Hydrographer of the
Navy or by the responsible regional authority. He must bring to the attention
of the Master all information relating to the ship or the voyage as promptly
as may be necessary. Passage plans must take into account all relevant
sources of information.
Notices to Mariners (N to M)
Upon receipt of the weekly N to M, ALL charts and publications carried on
board are to be corrected, irrespective of the area of operations utilized by
the current charter. Weekly N to M are to be retained on board for a
minimum of 12 months.
The weekly edition of Admiralty Notices to Mariners comprises of six
sections, in summary:
Section I: This section contains the index of charts affected and index of
notices.
Section II:
New charts and publications
The chart corrections themselves
Temporary & Preliminary Notices
Section III: Navigational Warnings
Section IV: Corrections to Sailing Directions (SDs)
Section V: Corrections to Admiralty List of Lights & Fog signals (LLs)
Section VI: Corrections to Admiralty List of Radio Signals (ALRS)
Chart Corrections
Charts are to be corrected using the information contained within the
Notices to Mariners.
It is important that all corrections are carried out in violet/magenta coloured
ink so that navigators can see that a correction has been carried out.
N to M chart corrections are to be entered onto the index of charts and
summary of N to M corrections. This log of corrections is to be verified
against the cumulative list of N to M issued every six months.
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Temporary & Preliminary Notices

T & P notices are to be cut out of the weekly N to M and filed, they should
be corrected in pencil on charts in use. The number of the T & P notice is to
be inserted in pencil on the back of the chart. An in force list is published
monthly and out of date T & Ps are to be deleted from the file. A complete
list of T & P notices in force is included in the annual summary of N to M.
Upon receipt of the annual summary the previous years T & Ps can be
removed from the file.
Navigational warnings
Navigation warnings are given in N to M for sixteen Navareas plus
Hydrolants and Hydropacs.
Navigation warnings are to be cut and pasted into the relevant area I the
bridge file.
Warnings in force are given each week, a full summary is given in week 1,
when the file can be restarted.
Corrections to Sailing Directions, Lights

Lists & ALRS
Corrections to sailing directions are given in section IV, those in force at the
end of the year are given in the annual summary. A list of corrections in
force is given monthly in N to M.
It is recommended that corrections are kept in the bridge file, the file then
being consulted when using the parent book or supplement. When a new
supplement is received, corrections issued after the date of the new
supplement must be retained.
Corrections to Light lists are given in section V, new and extensively altered
entries are intended to be cut and pasted into the relevant LL, a manuscript
entry is to be made for shorter entries. Ensure the index of corrections is
completed inside the front cover.
Corrections to ALRS are contained in section VI, corrections are to be
applied as for LL
Record of corrections
The Master is responsible for ensuring that only correctly updated charts are
in use for the navigation of the vessel. He should check that all the charts
and publications are up to date on a monthly basis.
References
Admiralty Notices to Mariners weekly edition
Cumulative List of Admiralty Notices to Mariners six monthly
Annual Summary of Notices to Mariners
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PERMIT TO WORK SYSTEM

Introduction
The Work Permit system is in place to control the critical operations on
board where an error may immediately cause an accident or situation, which
could threaten people, the environment or the ship.
Permit to Work Form

The standard Permit to Work form shall be used. Maximum validity is 24
hours from the time issued.
All sections should be completed.
A valid risk assessment must be in force for all conditions where a permit to
work is to be used.
Responsibility
The responsible Officer issuing the permit should delete those sub-sections
and/or conditions as applicable.
All other conditions should be checked off. Careful consideration should be
given to any other conditions appropriate to the risk involved.
Use of Permit to Work form is applicable to as a minimum the following
work tasks:
Entry into enclosed spaces
Hot work (burning and welding)
Electrical work on critical locations or equipment
Working aloft and outboard
Other operations, as appropriate, reference procedure for Risk Assessment
Work Permits Special Instructions

Hot Work
Hot Work General
A Hot Work Permit must be completed and authorized prior to any welding
or burning operations being performed outside the engine room workshop or
other designated and agreed welding station, subject to routine checks
The only exception to this rule is where a qualified shore authority has
issued a valid hot work certificate.
Hot Work within Port Limits
Within port Limits, the permission of the Port Authority is normally
required before any hot work may commence. It should be noted that in
many instances the authority granted by port Bye-Laws extends over
anchorage and approach waters extending considerable distances from the
docks, jetties or wharves. Hot
work must not be allowed during bunkering operations or whilst loading
bulk flammable liquids, dry bulk cargoes or explosives.
Hot Work within Installation 500-meter zone
All hot work shall be suspended while the vessel is within the 500-meter
safety zone of an installation
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Entry into Enclosed Spaces

Enclosed spaces are defined as any enclosed or confined spaces which are
not continuously or normally ventilated and in which the atmosphere may be
liable to have an adverse effect on the health of any person. Examples of
such spaces are cargo, ballast, bunker or fresh water tanks, double bottoms,
cofferdams, chain lockers boiler furnaces, pipes or flues and crankcases.
An Entry Permit must be completed and authorized immediately prior to
entry into any enclosed space. The only exceptions to this rule are for
emergency rescue purposes or where a valid entry permit issued by a shore
authority covers the space.
A tank is said to be fit for entry when the space has been ventilated and tests
confirm that the oxygen content is sufficient.
Oxygen deficiency must always be suspected in a cargo tank, which has
contained hydrocarbon vapour or inert gas, or in a compartment which has
been sealed for any length of time. Entry to the tanks must not be made until
21% oxygen indicated on a properly calibrated oxygen analyzer. (Equal to
that from samples taken away from tank in fresh air)
No person shall enter any cargo, ballast, or bunker tank, cofferdam, double
bottom, peak tank or similar enclosed space unless:1. A valid entry permit has been issued.
2. Pipe work and machinery are correctly isolated.
3. The space has been effectively ventilated and gas freed.
4. Ventilation is maintained throughout Entry.
5. Adequate lighting and safe access has been provided.
6. Emergency equipment is ready for use at entrance.
7. A responsible Officer is in attendance and the Deck O.O.W. has been
notified.
8. Communications procedures have been agreed.
Particular attention to the maintenance of a gas free atmosphere is essential
if adjacent compartments contain bulk volatile cargo.
The O.O.W. shall be notified immediately on completion of the tank entry
on each occasion of entry. When repetitive access is necessary, the entry
permit conditions shall be revalidated after each meal break or similar
interruption.
Emergency entry into tanks and

compartments
Whenever it becomes necessary to enter a tank or compartment under
emergency circumstances the Master/Officer in charge must continuously
supervise the operation and ensure that:1. Personnel wear breathing apparatus.
2.
3.
4.
Means of communication are provided and a system of signals is agreed

and understood by the personnel engaged.
A back up BA team including a Senior Officer is in attendance at the
entrance.
The number of personnel entering the compartment is restricted to the
minimum necessary for the proposed work.
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Working aloft and Outboard

A man working at a height cannot give his full attention to the job in hand
and at the same time guard himself from falling. Proper precautions should
therefore be taken at all times. A stage or ladder must always be utilized
when working beyond normal reach and safety.
A safety harness or other device must be worn continuously when working
aloft or outboard. Additionally, when work is done overside, life jackets or
working life-vests must be worn.
Before any work is commenced aloft, i.e. near the ships whistle, or the
funnel, or the radar scanner, all precautions should be taken to avoid any
risk to the workers involved. Warning notices must be posted.
Care must be taken when work is being done aloft or at a height, to avoid
any risk to anyone working or moving below. Suitable warning notices must
be displayed. Tools and stores should be sent up in suitable covered
containers, which must be secured in place.
The safety of the person aloft depends upon the strength of the line holding
him, whether it is a lifeline to his harness or gantline to a bosuns chair or
stage. A defective rope must never be used.
Working from ladders should be avoided as far as possible, because there is
a risk of over-balancing and falling. A safety harness with a lifeline secured
along the position of work must be worn when working at a height above
two metres. Any ladder must be securely lashed into position.
A buddy system must be implemented when personnel are working aloft,
overside or within 2 metres of openings in the ships siderails or bulwark or
where a danger of falling from height or overboard exists. The Buddy
system simply comprises a colleague to be together with the primary worker
at all times but free from the primary risk.
Safety Harness Trauma

The subject of safety harness rescue trauma must be fully covered in toolbox
talks given prior to tasks involving working aloft / use of safety harness etc.
All personnel should be trained that suspension in a safety harness in an
upright condition for longer than five minutes can be fatal e.g. - A
carpenter working alone is caught in mid-fall by his safety harness, only to
die 15 minutes later from suspension trauma, e.g. - An electrical worker is
lowered into a shaft after testing for toxic gases. He is lowered on a cable
and is positioned at the right level to repair a junction box. After five
minutes he is unconscious - but his buddies tending the line don't realise it,
and 15 minutes later a dead body is hauled out.
What happens is Suspension trauma is that the legs are immobile with a
worker in an upright posture. Gravity pulls blood into lower legs, which
have a very large storage capacity. Enough blood eventually accumulates so
that return blood flow to the right chamber of the heart is reduced. The heart
can only pump the blood available, so the heart's output begins to fall. The
heart speeds up to maintain sufficient blood flow to the brain, but if the
blood supply to the heart is restricted enough, breathing faster is ineffective,
and the body abruptly slows the heart.
Before the potential fall :
1.
Workers should never be permitted to work alone in a harness.
2.
Rope/cable tenders must make certain the harness user is conscious at

all times.
3.
Time in suspension should be limited to under five minutes Long

suspensions must have foothold straps or means for putting weight on
the legs.
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4.
Harnesses should be selected for specific applications and must

consider: compliance (convenience), potential arrest injury, and
suspension trauma.
5.
Tie-off lanyards should be anchored as high and tight as work permits.
After a fall :
Workers should be trained to try and move their legs or to try to push
against any footholds.
Workers hanging in a harness should be trained to try to get their legs as
high as possible and their heads as close to horizontal as possible (this is
nearly impossible with many commercial harnesses in use today).
Fall victims can slow the onset of suspension trauma by pushing down
vigorously with the legs, by positioning their body in a horizontal or slight
leg high position or by standing up.
If the worker is suspended upright, emergency measures must be taken to
remove the worker from suspension or move the fallen worker into a
horizontal posture, or at least to a sitting position.
All personnel should be trained that suspension in an upright condition
for longer than five minutes can be fatal.
For harness rescues :
1) The victim should not be suspended in a vertical (upright) posture with
the legs dangling straight. Victims should be kept as nearly horizontal as
possible, or at least in a sitting position.
Rescuers should be trained that victims who are suspended vertically before
rescue are in a potentially fatal suspension.
Rescuers must be aware that post-rescue death may occur if victims are
moved to a horizontal position too rapidly.
Electrical Work
Auxiliary Machinery and Equipment
Before work is started on an electric generator or auxiliary machine, the
machine should be stopped and the starting air valve or similar device should
be secured so that it cannot be operated. A notice should be posted warning
that the machine is not to be started nor the turning gear used. To avoid the
danger of motoring and electric shock to any person working on the machine,
it should be isolated electrically
From the switchboard or started before work is commenced. The circuit
breaker should be opened and a choice posted at the switchboard warning
personnel that the breaker is to be closed. Where practicable, the circuit
breaker should be locked open.
Electrical Equipment
The risks of electric shock are much greater on board ship than they are
normally ashore because wetness, high humidity and high temperature
(including sweating) reduce the contact resistance of the body. In those
conditions, severe and even fatal shocks may be caused at voltages as low as
60V. It should also be borne in mind that cuts and abrasions significantly
reduce skin resistance.
A notice of instructions on the treatment of electric shock should be posted
in every place containing electrical equipment and switchgear. Immediate
on the spot treatment of an unconscious patient is essential.
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Before any work is done on electrical equipment, fuses should be removed or

circuit breakers opened to ensure that all related circuits are dead. If possible,
switches and circuit breakers should be locked open or, alternatively, a not to
be closed notice attached. Where a fuse has been removed, the person
working on
the equipment until the job is finished should retain it. A check should be
made that any interlocks or other safety devices are operative.
Additional precautions are necessary to ensure safety when work is to be
undertaken on high voltage equipment (designed to operate at a nominal
system voltage in excess of 1KV). The work should be carried out by, or under
the direct supervision of, a competent person with sufficient technical
knowledge and a permit to work system should be operated.
Some parts of certain types of equipment may remain live even when the
equipment is switched off. Power should always be cut off at the mains.
Flammable materials should never be left or stored near switchboards.
Work on or near live equipment should be avoided if possible but when it is
essential for the safety of the ship or for testing purposes, the following
precautions should be taken.
A second person, who should be competent in the treatment of electric shock,
should be continually in attendance.
The working position adopted should be safe and secure to avoid accidental
contact with the live parts. Insulated gloves should be worn where practicable.
Contact with the deck, particularly if it is wet, should be avoided. Footwear
may give inadequate insulation if it is damp or has metal studs or rivets. The
use of a dry insulating mat all times is recommended.
Contact with bare metal should be avoided. A hand-to-hand shock is especially
dangerous. To minimize the risk of a second contact should the working hand
accidentally touch a live part, one hand should be kept in a trouser pocket
whenever practicable.
Wrist watches, metal identity bracelets and rings should be removed. They
provide low resistance contacts with the skin. Metal fittings on clothing or
footwear are also dangerous.
Meter probes should have only minimum amounts of metal exposed and
insulation of both probes should be in good condition. Care should be taken
that the probes do not short circuit adjacent connections. When measuring
voltages that are greater than 250V, the probe should be attached and removed
with the circuit dead.
Servicing Radio and Associated Electronic

Equipment
Any precautions against exposure to dangerous levels of microwave radiation
recommended by manufacturers should be strictly followed. Radar sets should
generally not be operated with wave-guides disconnected. However, if it is
necessary for servicing purposed, special precautions should be taken.
Work should not be taken within the marked safety radius of a Satellite
Terminal Antenna unless its transmitter has been rendered inoperative.
Eyes are particularly vulnerable to microwave and ultraviolet radiation. Care
should be taken to avoid looking directly into radar aerial and waveguide
while it is in operation or where arcing or sparking is likely to occur.
Exposure to dangerous levels of X-ray radiation may occur in the vicinity of
faulty high voltage valves. Care should be exercised when fault tracing in the
modulator circuits of radar equipment. An open circuited heater of such valves
can lead to X-ray radiation where the anode voltage is in excess of 5000V.
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Vapours of some solvents used for degreasing are toxic, particularly carbon
tetrachloride which should never be used. Great care should be exercised when
using solvents particularly in confined spaces; there should be no smoking.
Manufacturers instructions should be followed.
Some dry recorder papers used in echo sounders and facsimile recorders
give off toxic fumes in use. The equipment should be well ventilated to
avoid inhalation of the fumes.
Radio transmitters and radar equipment should not be operated when men
are working the vicinity of aerials; the equipment should be isolated from
main supply and radio transmitters earthed. When equipment has been
isolated, warning notices should be placed on transmitting and radar
equipment and at the main supply point, to prevent apparatus being switched
on until clearance has been received from those concerned that they have
finished the outside work.
Aerials should be rigged out of reach of personnel standing at normal deck
level or mounting easily accessible parts of the superstructure. If that is
impracticable, safety screens should be erected.
Notices warning of the danger of high voltage should be displayed near
radio transmitter aerials and lead-through insulators.
Additional Electrical Hazards from Radio Equipment
Where accumulators are used they should be disconnected at source;
otherwise precautions should be taken to prevent short circuiting the
accumulator with consequent risk of burns.
Live chassis connected to one side of the mains are usually marked
appropriately and should be handled with caution. Where the mains are AC
and a transformer is interposed, the chassis is usually connected to the earth
side of the supply, but this should be verified using an appropriate meter.
Modern equipment often embodies a Master crystal enclosed in an oven; the
supply to the oven is taken from an independent source and is not
disconnected when the transmitter is switched off and the mains switch is
off. Mains voltage will be present inside the transmitter, care should be
taken.
Before work is begun of the EHT section of a transmitter or other HT
apparatus, with the mains switched off, all HT capacitors should be
discharged using an isolated jumper, inserting a resistor in the circuit to slow
the rate of discharge. This precaution should be taken even where the
capacitors have permanent discharge resistors fitted.
An electrolytic capacitor that is suspect, or shows blistering, should be
replaced, since it is liable to explode when electrical supply is on. There is a
similar risk when an electrolytic capacitor is discharged by a short circuit.
Work at or near live equipment should be avoided if possible but where it is
essential for the safety of the ship or for testing purposes then the additional
precautions should be taken.
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HEALTH & RISK ASSESSMENT AND TOOLBOX

TALKS
General
A risk assessment and toolbox talk is to be carried out for all tasks carried
out onboard. The procedure to be followed is as per the next section. A full
documented risk assessment is to be produced for all tasks he first time they
are carried out. A file is to be made up onboard containing the risk
assessments, which can then be referred to, whenever the task is carried in
the future.
Risk assessments will ensure personnel are not exposed to unnecessary risk
whilst performing critical tasks and to formulate a work procedure for risk
assessment.
A Risk Assessment shall be considered prior to a task being undertaken if
the following circumstances apply:
When a permit to work is raised.

Performance of a task, where there is no valid documented Risk
Assessment available.
When major modifications/changes within work environment occur
Health Risk Assessment covers typical health found onboard Lantana

vessels and intended to ensure that sufficient controls are in place to cover
identified health risks.
Where risks of medium and or high ratings are identified or believed to exist
remedial action plans shall be put in place to remedy the gaps. Implemented
remedial actions plans should bring the health risk to ALARP level.
Form to be used: Lantana Form LSMS19 and LSMS20.
Definitions
HAZARDS Something with potential to cause harm
RISK Expresses likelihood that harm from a particular hazard happens in
relation to the severity of the consequences.
EXTENT OF RISK Covers the number of personnel who may be
exposed, and the consequences to them.
Purpose
To identify significant risks arising out of any given task, the Risk
Assessment to include evaluating the following stages by using the Risk
Assessment form, Lantana Form LSMS19 and LSMS20.
a) Nature of undertaking
b) Type of hazard
c) Extent of hazard
d) All relevant risks or hazards for given task
e) Actual procedure during work activity
f) Consideration of numbers of personnel involved
g) Taking account of existing precautions or preventative measures
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Managing Director
Responsibilities
Owners and Masters to ensure that every risk to the health and safety of
employees working on board ship is properly assessed with regard to:
Risks to health and safety of employees

Risks to health and safety of non-employees who may be affected
by our business
Where it is possible to remove a hazard at source they should do so.
Failing this they should ensure that adequate measures, including
provision of any necessary safety equipment and of training and
instruction, are taken to reduce risk to minimum possible level.
Employees Responsibilities
Crewmembers should care for their own health and safety and for the health
and safety of others. Any serious or imminent danger should be reported to
the appropriate officer.
Proper use of machinery and equipment, and any hazard to health and safety
treated with due caution.
Proper use of protective clothing and equipment provided, and it should be
returned to its proper place after use.
No seafarer should do anything that would place others at risk.
Health & Risk Assessment Procedure
Select experienced worker(s) who will cooperate and participate in

the Health and Risk Assessment process.
Explain the job to be carried out and purpose of Risk Assessment.
Step 1 - Task identification
Write down the basic steps required to carry out the task.
If time permits, observe the crew who is actually performing the

job and record the steps. Otherwise, just recall the steps during
discussions.
Step 2 Hazard identification
Look for hazards produced by the actual work and the surrounding
environment.
Observe the job as many times as necessary to identify all hazards.
Step 3 - Persons affected
List the people directly involved in the task and also others who
may be affected i.e. personnel and contractors working in close
proximity to the area where the task is being undertaken and
visitors to the worksite.
Step 4 - Risk Evaluation
For each hazard identified in Step 2, evaluate the risks involved by

using the likelihood of hazard taking place against severity of the
hazard.
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Consequences
Likelihood
Very Unlikely
1
Unlikely
2
Possible
3
Likely
4
Almost Certain
5
Insignificant
1
Minor
2
Moderate
3
Major
4
Catastrophic
5
10
12
15
12
16
20
10
15
20
25
Likelihood of occurrence (L)
What is the likelihood of the hazard occurring?
Consider the task frequency, duration, method of work,

employees involved
Use the following table as a guide:
LIKELIHOOD
5.
Almost Certain
4.
Likely
3.
Possible
2.
Unlikely
1.
Very Unlikely
DEFINITION
Almost inevitable that an incident would result
Such as event is known to have occurred and represents a credible scenario. An
additional factor may result in an accident
Possible when additional factors are present but otherwise unlikely to occur
Conceivable, occurrence would required multiple failures of systems and
controls or a rare combinations of factors
Little or no chance of occurrence; would require a freak combination of factors
for the situation to result
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Severity/Consequence (S)
How serious would the hazard effect be?
Consider the type of hazard effect on Human, Environment

and Asset/ Property.
Use the following table as a guide:
Severity/
Consequence
If Effects are
People
Environment
5.
Catastrophic
Asset
Reputation
People
Environment
4.
Major
Asset
Reputation
People
3.
Moderate
Environment
Asset
Reputation
People
2.
Minor
Environment
Asset
Reputation
People
1.
Insignificant
Environment
Asset
Reputation
Multiple fatalities and or multiple injuries

Long-term impact on the natural environment with a
restoration time likely to exceed 1 year, or costs in excess of
10 million US$, or ongoing legal non-compliance.
Major damage to worksite, equipment or vessel causing the
operation to cease requiring demobilization
Severe impact on company reputation. International public
concern. High level of concern amongst government.
International media attention
Single fatality, 2 persons or more suffering Lost Time Injury
(LTI) or acute/chronic health effects.
Medium-term impact on the natural environment with
restoration expected within 1 month to 1 year, or costs
between 1 and 10 million US$, or a one off legal noncompliance
Serious damage to worksite, equipment or vessel causing the
operation to cease temporarily
Likely to escalate and affect company reputation. National
public concern. Extensive attention in national media. Some
international coverage
1 person suffering Lost Time Injury (LTI) or persistent health
effects
Short-term controllable impact on the natural environment
with restoration expected within 1 day to 1 month
Locally repairable damage to worksite, equipment or vessel,
possibly extensive
Non-Lost Time Injury (LTI), first aid treatment or minor
short-term health effects
Minimal impact on the natural environment with restoration
expected within 1 day
Damage requiring minor repair
Local public concern, local media coverage
Negligible injury or health implications with no work
absence
No damage or effect to the natural environment
No likely equipment damage or function loss
Local public awareness but no discernible concern, no media
coverage
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Risk Rating (R)

RISK RATING (R) = LIKELIHOOD (L) X SEVERITY (S)
To identify the risk level (R) of a particular job, use the

number on the Likelihood column multiply with the number on
the Severity column.
i.e. Unlikely (L:2) x Harmful (S:2) = Moderate Risk [R:4]
Definition of Risk Ratings are as following:
Score
Risk
Action Needed
1-3
Low risk
4-6
Moderate Risk
8-12
High Risk
15-25
Extreme Risk
No immediate action required. Proceed with care

May be acceptable; however, due care should be employed and task
reviewed to see if risk can be reduced further.
Hazard to be investigated in conjunction with line
manager/supervisor with a view to reducing the risk
The tasks involve substantial / intolerable risk. Task must not be
undertaken until the risk has been reduced. Immediate action must
be taken to eliminate the risk or substantially reduce the risk. If it is
not possible to reduce the risk, work has to be prohibited.
Step 5 - Control measures / Develop Solutions

Assess the health and risks from the identified hazards and check if
the adequate controls are in place. Be systematic; use the following
as a guide.
Find a new way to do the job

Analyse the various ways of doing the job to achieve the
desired results and see which is the safest way.
Consider work saving tools and equipment.
Change physical conditions that create hazards

Tools, materials, equipment layout or location.
Study change carefully for other benefits (costs, time
savings)
Change the work procedure, if any

What should the crew do to eliminate the hazard?
How should it be done?
Document the changes in detail.
Reduce the frequency to carry out task

What can be done to reduce the frequency of the job?
Identify the cause frequent breakdowns/ repairs, and
rectify.
Records your findings

A record should be kept of the health and risk assessment, and of any
measures taken.
Record to be held on board in file for Lantana Hazard and Effects Registers.
Review
Health & Risk assessment to be reviewed regularly. Also to be revised if
any significant changes.
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Occupational Health
The management of Occupational Health in Lantana is driven by the need to
manage health hazards associated with its onshore and offshore activities in
such a way that health risks are maintained at a level as low as reasonably
practicable (ALARP).
The overall objective is to:
Secure the health of employees
Maximise their presence at work
Optimise performance
Refer to BPS Module 40 Occupational Health and Minimum Health
Management Standard (MHMS) for guidance.
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VESSEL SAFETY INSPECTIONS AND

REPORTING
General
It is the responsibility of the Master that all equipment onboard is
maintained to the highest possible standards. Section 10 of this manual
covers the planned maintenance procedures. This section covers the weekly
and monthly checks and the end of month reporting to Lantana Office. Refer
to Documentation Master Sheet LSMS100
Weekly Checks
The following equipment needs to be checked / operated on a weekly basis:
i)
Emergency Fire pump to be run.
ii)
Rescue boat / FRC Engine run and visual inspection of boat.
iii)
Emergency Generator to be run
iv)
Life-saving Equipment Visual Inspection.
v)
Fire Fighting Equipment Visual Inspection.
vi)
Cranes Visual Inspection and checks
vii)
Fire Detection System Tested
viii)
Emergency Lighting Tested
ix)
General Alarm System Tested
x)
Communication Systems Tested
xi)
Fire Flaps Operated
xii)
Watertight Doors Checked
xiii)
Emergency Escape routes Checked
xiv)
Fire pumps to be run
xv)
Engineroom smothering system Alarm Test
xvi)
Watertight doors To be operated.
This list is only a guide. All items of Safety Equipment need to be checked
by one manner or another every week.
Monthly Checks
The monthly checks are covered by the Vessel Inspection Checklist and by
the Planned Maintenance System.
Reporting
There are a number of reports, which are required to be sent to Lantana.
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Monthly Reports to Lantana Office

Lantana requires a number of documents to be sent to them at the end of
every month. This list of documents is flexible depending on the specific
vessel type and vessels charterer. Also refer to the SMS Master Document
Form LSMS100
The List includes the following:
i)
Form LSMS6 Anchor and Chain Inspection Report
ii)
Form LSMS11 Vessel Inspection Monthly Checklist
iii)
Form LSMS12 Monthly Survey Status Report
iv)
Form LSMS16 Monthly Paint Inventory
v)
Form LSMS17 Health Inspection Report
vi)
Form LSMS37 Safety Meeting
Monthly Reports to remain onboard

The following checklists are to be completed, but a copy is only to remain
onboard:
i)
Form LSMS23 Chief Engineers Library Checklist
ii)
Form LSMS24 Vessel Library Checklist
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MEDICAL PROTOCOL
Dispensing of Prescription Medicines /
application of invasive therapy
All Medical Officers, Medics and medical personnel, before the dispensing
of prescription medicines, and or the application of invasive therapy such as
- Prescribing antibiotics,
- Prescribing strong pain medication
- Inserting an IV line
- Administering Sutures
- Arranging a Medivac
- or any other medical treatment / diagnosis
are to consult with our Operation Manager who is available 24 hrs daily
- Phone Number: +673 8771655 Mobile (24hrs)
- Phone Number: +673 3336645/6 Office (work hours)
The reporting of ALL medical cases (no mater how minor it may appear at
the time) shall be made directly to Lantana Operation Manager or in event
he is unable contacted, please call Dr. Murijan Binti Omar
- Phone Number: +673 3337035 Office (work hours)
- Phone Number: +673 3337035 Fax
- Phone Number: +673 8623865 Mobile (24hrs)
This is in addition to the usual reporting chain procedure for offshore units.
The first person to be notified in any medical situation shall always be the
Superintendent / Master of the vessel. The Operations Manager or HSE
QAQC shall be notified immediately from the offshore vessel.
This is to ensure that members of the HSE management group are fully
aware of all / any medical conditions that may be occurring in the workplace
and to offer medical guidance / support / assistance / consultation to the
attending medic in the work place.
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MATERIAL SAFETY DATA SHEET (MSDS)

What is a Material Safety Data Sheet (MSDS)?
A Material Safety Data Sheet (MSDS) is a document that contains
information on the potential hazards (health, fire, reactivity and
environmental) and how to work safely with the chemical product. It also
contains information on the use, storage, handling and emergency
procedures all related to the hazards of the material.
The MSDS contains much more information about the material than the
label. MSDSs are prepared by the supplier or manufacturer of the material.
It is intended to tell what the hazards of the product are, how to use the
product safely, what to expect if the recommendations are not followed,
what to do if accidents occur, how to recognize symptoms of overexposure,
and what to do if such incidents occur.
What information is on the MSDS?

There are 16 sections of information that contain in MSDS but not limited to
the following:
Section 1. Chemical Product & Company Information
Section. 2. Composition/Information on Ingredients
Section. 3. Hazards Identification
Section. 4. First Aid Measures
Section. 5. Fire Fighting Measures
Section. 6. Accidental Release Measures
Section. 7. Handling and Storage
Section. 8. Exposure Controls/Personal Protection
Section. 9. Physical and Chemical Properties
Section. 10. Stability and Reactivity
Section. 11. Toxicological Information
Section. 12. Ecological Information
Section. 13. Disposal Considerations
Section. 14. Transport Information
Section. 15. Regulatory Information
Section. 16. Other Information
In respect of MSDS, Lantana will ensure that:
Obtain an MSDS of a hazardous substance from the supplier.

Keep a register containing a list of all hazardous substances used at the
workplace.
Take reasonable steps to ensure the MSDS is not changed other than by
the manufacturer or importer.
Keep the MSDS close to where the substance is being used.
Procurement Executive to ensure that MSDS to be provided by the
supplier when chemical or solvent being supplied to office.
Chief mate to ensure that MSDS to be provided either by supplier or
shipper when chemical or solvent being supplied onboard.
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Occupational Health Illness

An occupational illness is defined as any abnormal condition or disorder,
other than one resulting from an injury, which is caused or mainly caused by
work.
Illnesses and injuries can include the same conditions (e.g. back pain),
however the nature of the causative event or exposure is different. An injury
results from a single instantaneous event or exposure, while an illness
results from repeated events or exposures or exposure over a period of time.
The following list of examples below but not limited to:
Infectious and parasitic diseases:

Food poisoning, legionnaires disease, malaria, dengue fever, hepatitis.
Skin diseases and disorders:

Dermatitis, chrome ulcers, oil acne.
Respiratory conditions due to dust or toxic agents:

Asthma, rhinitis, bronchitis, asbestosis, silicosis, allergic alveolitis.
Poisoning (systemic effects of toxic materials):

Poisoning by lead, mercury, arsenic, cadmium, carbon monoxide,
hydrogen sulphide, solvents, pesticides (and many others).
Upper limb and neck disorders:

Tendonitis, bursitis, repetitive strain injury, raynauds phenomenon.
Back problems and lower limb disorders:

Chronic back pain, sciatica, tendonitis, bursitis.
Cancers and malignant blood diseases:

Lung cancer, mesothelioma, bladder cancer, leukaemia, lymphoma,
skin cancers.
Disorders due to mental stress:

Depression, anxiety disorders, stress, recurrent tension headaches,
irritable bowel syndrome.
Noise induced hearing loss:

As defined in the SHC Noise Guide.
Other illnesses and disorders:

Heatstroke, heat exhaustion, sunburn, hypothermia, seasickness,
welding flash and other eye conditions, vibration white finger, caisson
disease, benign tumours, non-cancerous blood disorders.
In case the crew requires medical illness attention the Occupational Health
Illness Report Form (LSMS 78) should be completed and signed by the
Master.
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Non-accidental deaths.
Non-accidental deaths involving company or contractor employees while at
work will be notified to the Lantana immediately after it is discovered.
Relevant authorities shall be informed by Lantana to effect investigation by
the authorities within 24 hours. The same applies to non-accidental deaths
outside normal working hours where there is a reason to suspect a
relationship between the death and events or exposures at work.
Examples of non-accidental deaths that are work related include:
Where an individual died as the result of exposure to toxic chemicals

while at work.
Where an individual with a major heart problem was not fit to perform
the work he was doing, resulting in his death.
Where an individual committed suicide and his depression was found to

be due to work related stress factors.
Refer to BSP Module 30 Incident Classification and Reporting for guidance.
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General Waste Management

Purpose
To establish a procedure for the disposal of all waste generated by the project
vessels.
Scope
This procedure applies to all Lantana vessels in accordance with local
requirements. Procedures for each type of waste must be followed to assure
proper packaging, handling and shipping.
Responsibility
Technical Superintendant
The Chief Engineer - vessels
Procedure
Waste Handling and Segregation
Labels will be applied to the drum prior to use.

All waste must be separated into approved drums. Fill only 90% of
the drum. This will allow for expansions of waste without causing the
drum to rupture.
Oil filters must be drained of all oil and placed into a drum for
disposal. Remove any oil (liquid) from the drum, and place into drum
labeled USED OIL. Use a Non Hazardous label on the drum.
When pouring waste into drums it is important that none of the waste
contaminates the outside of the Drum. Contaminated drums will not
be allowed to be transported. Drums, which that have been
contaminated, should be wiped down at the time contamination
occurs.
Empty dirty drums are also considered waste. Place a Non Hazardous
label on the side, and write in Empty under the waste I.D. section of
the label.
Do not mix any materials in the drums. One type of material per drum
only.
Mixing of paint products (paint, thinner, and solvents) with other
waste such as oil or trash will need to be disposed of as a Hazardous
Waste. This is also a dangerous procedure. Chemical reactions can
occur resulting in fire or injury. Do not mix waste.
Drums containing mixed or unknown waste will need to be sampled
and analysed prior to being disposed of.
Combining hazardous waste (painting products) with non hazardous
waste (oil, filters) will result in the contamination of non hazardous
waste, thus creating all waste into hazardous waste.
All Hazardous Waste requires sampling prior to disposal. It is
important to minimise hazardous waste. Example: When painting, use
all the paint that is mixed.
Oily debris is another common waste from the vessel. Do not mix
oily debris with paint products. Place all oily debris into a drum for
disposal. Remove any oil (Liquid) from the drum, and place into
drum labeled USED OIL. Use a Non-Hazardous label on the drum.
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Labels
All vessels will be issued labels to be placed on the drums Prior to waste
being added.
These labels will identify the contents to be placed into drum. Placing these
labels on the drums before waste is added should prevent the mixing of waste.
Apply labels to the side of the drum, not on the lid.
List of commonly used labels.
USED OIL - Use on the drum that will contain used oil. Drain oil filters
into this drum.
USED DIESEL - Use on the drum that will contain used diesel. Do not
mix oil in with the diesel.
OILY RAGS - Use on drum containing oily rags; do not put sorbent
pads, or any other oil-contaminated material in with the
oily rags.
SORBALL (Kitty Litter) - Use on drum containing sorball. This
product is swept up after it has absorbed the
fluids. Avoid sweeping up welding rods or
other debris with this product.
OIL SORBENTS - Use on drums containing oily sorbents. Sorbent
pads with solvents should not be placed in this
drum.
USED PAINT - Use on drums containing used paint. Pour only paint
into this drum. Adding solvent or any other waste to
this drum may cause a violent chemical reaction.
FLAMMABLE LIQUID - Apply this label on drums containing any
flammable liquids such as paint and
solvents.
CORROSIVE - Apply to drums containing paint or solvents.
NON HAZARDOUS WASTE - Apply this label to the following
drums: USED OIL, USED DIESEL,
OILY RAGS, SORBALL, OILY
SORBENTS, PAINT AND PAINT
THINNER (only if not mixed with
another substance).
CHEMICAL I.D. - These labels are to be applied to drums and
containers when its contents are to be used over a
period of time or transferred from its original
container to another container. Example: Taking oil
from a drum and putting oil into a five- gallon
bucket apply label to the bucket. When the original
label on any container is removed or damaged apply
this label to I.D. contents of container.
VESSEL NAME - To be used in addition to the content labels.
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Transfer of Materials from Vessel to Dock Facilities

All drums will be checked by the facility HSE officer prior to them being set
on the dock.
A Material Transfer and a Requisition for the disposal of the contents must
accompany drums.
Drums must be labeled properly prior to being transported or transferred to
and accepted at the dock.
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Form LSMS1 Deck Daily Report

Form LSMS2 Weekly Report

Lantana Instruction Manual-Sect 4

Form LSMS3 Fuel Oil Transfer Note

Form LSMS4 Marine Crew list

Form LSMS5 Toolbox Meeting

Form LSMS6 Anchor and Chain

Form LSMS7 Soft Mooring Line

Form LSMS11 Deck Inspection Checklist

Lantana Instruction Manual-Sect 4

Function test all radar controls.

Check clarity of display, range rings, variable range

Check visual chart and electronic display.

Compare recorded depths with charted depths of location.

Check compass heading against Gyro heading.

Gyro Compass and Repeaters

Gyro compass heading to be verified by obtaining transit

Watching Helm Indicator, turn the helm hard to port and

Using the VHF Radio, call one of the Companys vessels

Watch Receiver 2182

The Watch receiver has a function test button to enable the

The Navtex Receiver has a built-in automatic test

Using the SSB radio, call one of the Companys vessels

Search lights (1 units)

Ensure that the units function and bulbs not broken.

Check all search light control handle systems for full

Lantana Instruction Manual-Sect 4

BA Charts & Publications (Corrected)

Check that the latest Admiralty Notices to Mariners have

Function test all navigation lights, sidelight and mast lights,

Function test vessels horn using long and short blasts.

Check all signal flags are in correct storage location.

Aldis Lamp & Battery

Function test aldis lamp and battery.

Check battery electrolyte level and charge.

Check 12 volts ship supply plug and socket. Function test.

Check that shades and spare bulbs are available in storage

Main Engine and Bow Thruster Controls

Function test main engine and bow thrusters controls

Function test as in 1. From aft control position.

Engine stops (if fitted in the wheelhouse) should be

To be function tested at Fire & Boat Drill.

Ensure all alarm bells are operating

All fire alarm switches throughout accommodation to be

To be tested at the time of Emergency Drills.

Window Wiper/Clear View Screen

Lantana Instruction Manual-Sect 4

To be tested at the time of Emergency Drills.

Function test all deck lighting and flood lighting.

Ships Official & Working Logbooks to be up-to-date.

Date of Last Boat Drill

Date of Last Safety Meeting

Life Saving Equipment

Check the condition of the rescue boat internally and

Life Rafts (Service Due)

Enter onto the checklist the service dates of the

Inspect all life buoys for defects/damages.

Check the bucketed line is free from defects.

Ensure the ships name and port of registry is clearly

Life Buoy Lights

Check securing line from buoy to light.

Lantana Instruction Manual-Sect 4

All life jackets to be checked for correct storage. One in