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INVENTORY MANAGEMENT OF C&C PHARMACY

Questionnaire
Instructions.
1. Check the table the corresponds with your answer.
2. If your answer for the following questions happens to be NO, please fill
out the REMARKS column.
3. Some questions requires filling out the answer.
YE
S
1.1Purchasing
1.1.1. Is the owner the one responsible in ordering
the products?
1.1.2. Is the owner the one who decides to reorder an
item?
1.1.3. Does the management find it hard to determine
the order quantity? How?
1.1.4. When do you order from your suppliers?
o Daily
o Weekly
o
Monthly
o Out of Stock
o Others (Please specify): ________________
1.1.5. What necessary documents are involved in
purchasing goods?
o Sales order from the supplier
o Purchase Order
o Others (Please specify):________________
1.1.6. Is the Pharmacist the one who prepares these
documents?
1.1.7. Is the owner the one who approves the
documents?
1.1.8. What are your ways in recording your
purchases?
o Logbook
o Computer Software
o Others(Please specify):________________
1.1.9. Do you have safety stock?
1.2. Receiving
1.2.1. Who delivers the supplies?________________
1.2.2. Who are your suppliers? __________________
1.2.3. Is the owner responsible in receiving the
products being ordered?
1.2.4. If there is any item damage or near expiration,

NO

REMARKS

is the entity authorized to return the products?


1.2.5. Does the products being ordered matches the
products delivered?
1.2.6. Does the entity still receive products near
expiration?
1.2.7. What are the policies in receiving products
being delivered?
o Inventory Count
o Check Purchase Order if it matches
o Check if there are any expired or damaged
products
o Others (Please specify):________________
1.3 Storing
1.3.1. Do you keep your inventory at the stock room?
1.3.2. Does the inventories in the stock room
1.3.3. Do you classify or arrange your inventories
alphabetically?
1.3.3. Do you use stock record cards?
1.3.4. Is the stock room accessible to all?
1.4. Monitoring
1.4.1. Is the owner the responsible person in
monitoring your inventories?
1.4.2. Does the entity implement scheduling of their
inventories?
1.4.3. What method/s is/ are you using in monitoring
your inventories?
o Physical Inventory Count
o Computer Software
o Others (Please specify): ______________
1.4.4. Do you conduct physical inventory count?
1.4.5. How often do you conduct physical inventory
count?
o Daily
o Weekly
o Monthly
o Quarterly
o Others (Please specify): ______________
1.4.6. Does the entity label their inventories with
regards to expiration?
1.5.Distribution
1.5.1. Does the entity record inventories being
purchased?
1.5.2. Do you use the method First- In, First- Out as a
method of your product distribution?
1.5.3. Do you issue receipt?

1.5.4. How do you record inventory being purchase?


o Record Book
o Computer Software
o Others (Please specify): _______________
1.5.5. Do you implement restriction with regards to
prescribed medicine?