Jeff Smith
Fairfax Water EAM Business Process Analyst
ASUG EAM/PM SIG Program Chair
Main Message
Three things need to exist to improve your
master data:
Managements Support (the hammer)
EAM Policies in Place
Measure Compliance
Plant Maintenance
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Achieving Operationally Efficient Information Handover in the Worlds Largest Capital Projects
Background on Presentation
Attended Master Data School in
2011 taught by Norm Poynter at
SAP Centric EAM
Presented at Mastering SAP Plant
Maintenance Conference 2012 in
Gold Coast, Australia
Presented at Mastering SAP Plant
Maintenance Conference 2014 in
Johannesburg, South Africa
Track Chair and Presenter 2011,
2012, 2013, 2014, 2015 SAP Centric
EAM in US
Maintenance/Asset Strategy
Continuous
Improvement
Total
Productive
Maintenance
Predictive
Maintenance
Stores and
Procurement
Financial
Optimization
Operations
Involvement
Work Flow
System
Reliability
Centered
Maintenance
CMMS/EAM
Technical and
Interpersonal
Training
Preventive Maintenance
Master Data
How Do I Improve My
Master Data?
Key Topic 1
How do I improve my companies
equipment Master Data?
Master Data
MD Quality
EAM Policy?
What is your EAM Policy for new projects?
Bid Package
Fairfax Water started putting a
spreadsheet in their bid package on
large project to capture equipment
information
Planning
Not only do our Planners enjoy good master
data
Also we found our Buyers were drilling into
the equipment records to provide vendors
more information
But just as equipment information is
important, there is nothing more important to
a Maintenance Planner than Bills of Material
(BOM)
Items
Steps to Succeed
Any part on a PM task list was starting point for
Equipment BOMs
Any part ordered twice had to be entered in the
Material Master, then work center
(Planner/Supervisor) had to create the BOM
Some work centers just pulled the BOMs from
critical equipment and formatted to our MM
nomenclature, then built BOMs
Types of BOMs
Equipment
BOM
Equipment
Construction type
BOM
Equipment
Equipment
Equipment
Construction
type
Mat 1
Mat 3
Mat 2
Mat 6
Mat 20
Mat 7
Mat 10
Mat 11
Types of BOMs
Equipment and Functional Locations BOMs are useful for
unique Equipment
Maintenance Assemblies should be used for like
equipment
Verify
Create U1
Notification
52
53
54
55
56
MM Usage Report
So I began, with managements support reporting monthly
on how each work center was purchasing parts
Results
FW went from 40% MM usage on work orders to over 80% MM
usage on work orders
This allows Bills of Material to be created
Planning work orders is more efficient
Reporting is the key
Material Usage
Material Usage
2,000
1,500
Equip BOMs
FLOC BOMs
1,000
Assemblies
500
0
171-01
4000
500
400
Equip BOMs
300
FLOC BOMs
Material BOMS
200
100
0
4000
526-01
526-03
721-01
723-01
728-01
729-01
Management of Change
Make it easy
EAM Policies
Questions?
How to Contact Me
Jeff Smith, Fairfax Water
jsmith@fairfaxwater.org
bit.ly/ASUG14
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