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Accounts Closing related to

Manufacturing Enterprises
Version 01 Revision 00

Key Steps
1.
2.
3.
4.
5.
6.
7.

Preparatory Action
Ledger Scrutiny
Provision
Reconciliation
Validation
Comparison
Final Output

Preparatory Action
a.
b.

c.
d.
e.
f.
g.
h.

Match opening entries / balances with previous periods closing.


Ensure all voucher entries have been completed Sales, Purchases, Expenses,
Other Incomes, Payments, Receipts.
Update Fixed Assets Register.
Perform Physical Inventory Count.
Perform Physical Asset Verification.
Perform Physical Cash Count.
Perform Physical Verification of Investments.
Run Payroll Process.

Ledger Scrutiny
a.
b.

c.
d.
e.
f.
g.
h.

Verify if expenses provided for in previous period have been duly adjusted against
payments and not expensed again in the current period
Verify if routine / periodic expenses have been duly recorded (eg. payroll,
contracted labor, security, canteen, contracted transport, interest (expense), etc.,
Utilities viz. rent, electricity, telephone, etc.)
Verify if relevant prepaid expenses brought over from the previous period have
been charged / allocated to the current period as applicable.
Verify if annual expenses have been duly accounted or provided for (viz. insurance,
license fees, rates, taxes, annual maintenance contracts, etc.).
Verify if transaction entries were made on holidays.
Verify if all goods received have been recorded.
Check cash for negative balance.
Check inventory for negative balance.

Provisions & Accruals


a.
b.
c.
d.
e.
f.
g.
h.
i.

Provide for Depreciation.


Provide for Audit Fees.
Provide for Bad / Doubtful Debts.
Provide for Inventory Impairment.
Provide for Fixed Asset Impairment.
Provide for Accrued Interest (Income).
Provide for Export (and / or any other) Incentives.
Provide for Goods in Transit (Purchase / Sales).
Provide for Income Tax (including AMT / MAT).

Reconciliation
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.

Obtain confirmation of balances from secured lenders.


Obtain confirmation of balances from unsecured lenders.
Obtain confirmation of balances from sundry creditors (especially with debit
balance).
Obtain confirmation of balances from sundry debtors (especially with credit
balance).
Obtain bank balance confirmation certificate for CA, CC, OD, TL and any other
account including bills discounted and not due, open hedge positions, etc.
Tally Salary sheet with cash / bank payment, unpaid to be recorded as payable.
Tally Bonus sheet with cash / bank payment, unpaid to be recorded as payable.
Tally Incentive sheet with cash / bank payment, unpaid to be recorded as payable.
Tally Commission sheet with cash / bank payment, unpaid to be recorded as
payable.
Reconcile Sale and Purchase Books with Excise and Sales Tax Records / Returns.

Reconciliation
k.
l.
m.
n.
o.
p.
q.
r.
s.
t.

Reconcile inter-unit / branch transactions.


Reconcile C / F / H Forms issued / received with Sales / Purchase Register.
Reconcile Export Documents with Export Sales and Import Documents with Import
Purchases.
Reconcile Tax / Statutory Challans with Tax / Statutory Ledger.
Reconcile inventory balance with physical inventory.
Reconcile fixed assets register with physical verification thereof.
Tally TDS returns with relevant ledgers and TDS certificates issued.
Tally TDS ledgers with TDS certificates received.
Reconcile all bank accounts.
Reconcile physical cash with book balance.

Validation
a.
b.
c.

Check cash payment and receipt vouchers for authorization and correct recording.
Check all debit / credit notes for authorization and correct recording.
Check whether both sides of the Trial Balance tallies.

Comparison
a.
b.

c.
d.
e.
f.
g.

Compare Gross margin and Cost of Goods Sold with previous period(s).
Compare Selling, Marketing and General (including Administration) Expenses with
previous period(s).
Compare Sales and Other Incomes with previous period(s).
Compare EBIT, EBITDA, Interest (cost), DSCR with previous period(s).
Compare Inventory, Receivables, Cash and other Asset items with previous
period(s).
Compare Equity, Outside long-term liabilities (Secured / Unsecured), Payables and
other current liabilities / provisions with previous period(s).
Compare Net Profit, Dividend (distribution), Reserves with previous period(s).

Final Output
a.
b.
c.
d.
e.
f.

g.

Draw final Trial.


Draw Balance Sheet (Statement of Financial Position).
Draw Statement of Changes in Equity (if applicable).
Draw Profit & Loss Account (Statement of Income).
Draw Cash Flow Statement.
Prepare Notes to Accounts (including disclosure of accounting policies per
applicable GAAP).
Draw consolidated statements (if applicable).

Thank You
For queries / concerns, mail :
gupta.satya.prakash@icai.org