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C U R R I C U LU M V I TAE

MEGA WAHYUNI

Personal Details
Date of Birth
Nationality
Address

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Contact Number
Email Address

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24 May 1977
Indonesia
Matraman Salemba III/9
Jakarta 13150 - Indonesia
+62 81 777 666 3
mega.wahyuni@yahoo.com

Executive Summary / Self-Description


Indonesian, young and energetic, mature, strong interpersonal and communication skills,
excellent health, able to work independently as well as in a team, multi-tasking and
multi-function, attractive and cooperative, creative, have a knowledge of office
management procedures, assist in other administrative tasks, excellent command in
English and proficient in computer software application.

Educations and Professional Qualifications


2008, Completed training in Key Performance Indicators for Measuring Gender
Mainstreaming in Ambon - Indonesia
2006, As part of Tangguh LNG Project team of achieved 1,000,000 Man-Hours Lost Time
Injury Free
2005, Completed The Team Building Training at Leighton Contractors Indonesia, Jakarta Indonesia
1998, Graduated from Academy of Secretary/LPK Tarakanita, Jakarta - Indonesia
1995, Graduated from SMAN 68, Jakarta - Indonesia
1995, Passed English level Advanced 2, at LIA, Jakarta - Indonesia

Skills
Language
Computer skills

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English
MS Office, Internet, E-mail

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Expert
Expert

Working Experiences
Position
:
Assistant to Proj. Mgr. Advisor & HR
Company
:
Foster Wheeler Asia Pacific Pte. Ltd.
Project
:
Pertamina RFCC Refining Project
Period
:
Mar 2012
Job Duties / Achievements :
Assist in evaluation and solution of potential field problems, referring them to Project
Manager.
Perform additional assignments and responsibilities as assumed or requested by
supervision.
Understand and perform document control functions in accordance with on-site policy
and procedures.
Attend project coordination and client/contractor/engineer meetings as required
Assist with the development and coordination of projects and activities.
Assist the Project Manager with the maintenance of the organizations database (to
include data input, making queries and running reports).
Assist with the daily management of projects paying particular attention to
maintaining good working relationships and adherence to budgets and timescales.
Liaise with engineers working on projects, arranging and confirming site visits and
meetings.
Assist with the coordination of events promoting projects.
Assist external project managers as required and act as a day-to-day liaison General
assistance.
Undertake general administration including word processing, dealing with enquirys
and routine correspondence, photocopying and collating.
Ensure that project files are up to date.
Undertake general administration, office management and maintaining the project
archive, general purchasing
Administer compensation, benefits and performance management systems, and safety
and recreation programs.
Identify staff vacancies and recruit, interview and select applicants.
Allocate human resources, ensuring appropriate matches between personnel.
Provide current and prospective employees with information about policies, job duties,
working conditions, wages, and opportunities for promotion and employee benefits.
Perform difficult staffing duties, including dealing with understaffing, refereeing
disputes, firing employees, and administering disciplinary procedures.
Advise managers on organizational policy matters such as equal employment
opportunity and sexual harassment, and recommend needed changes.
Analyze and modify compensation and benefits policies to establish competitive
programs and ensure compliance with legal requirements.
Plan and conduct new employee orientation to foster positive attitude toward
organizational objectives.
Serve as a link between management and employees by handling questions,
interpreting and administering contracts and helping resolve work-related problems.
Plan, direct, supervise, and coordinate work activities of subordinates and staff
relating to employment, compensation, labor relations, and employee relations.
Analyze training needs to design employee development, language training and health
and safety programs.
Maintain records and compile statistical reports concerning personnel-related data
such as hires, transfers, performance appraisals, and absenteeism rates.Analyze
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statistical data and reports to identify and determine causes of personnel problems
and develop recommendations for improvement of organization's personnel policies
and practices.
Conduct exit interviews to identify reasons for employee termination.
Investigate and report on industrial accidents for insurance carriers.
Negotiate bargaining agreements and help interpret labor contracts.
Provide terminated employees with outplacement or relocation assistance.
Contract with vendors to provide employee services, such as food service,
transportation, or relocation service.
Position
:
Assistant to Operations Manager
Company
:
PT Energi Tata Persada
Period
:
Aug 2011 to Feb 2012
Job Duties / Achievements :
Contribute in increasing companys efficiency by giving support both operationally and
administratively.
Provide assistance and coordination regarding company meetings with some projects,
include scheduling mob and demob crew to and from location, reservation of air and
land transportations and preparation of accommodations and arrange some advance
payments for some expenses.
Create standard operating procedures, such as meal allowance, hotel and transport
allowance, per diem, insurance, etc.
Make Material Request, Purchase Order and Service Order and do the procurement.
Liaise with the agent for expatriates licenses, such as Visa, Bluebook, KITAS, RPTKA,
IMTA, Travel Permit, etc.
Position
:
Representative Operations
Company
:
Atlas Merger Sdn., Bhd.
Period
:
Aug 2009 to Jul 2011
Job Duties / Achievements :
Procurement and General Affairs & Administration.
Manage the day to day operations in Indonesia area.
Prepare program budgets, facilitates several programs around the company, controls
inventory, handle logistics.
Handle companys operating budget in Indonesia area to determine how much the
company has spent and what in can purchase in the near future.
Serve the clients to provide the products and services that will retain clients.
As a spokesperson for the company and discuss the various objectives and plans the
company has in store to make its business more successful.
Have to make effective decisions that will not only help the company run smoothly but
also serve to prevent difficult situations in the future.
Position
:
Office Manager
Company
:
Air Drilling Associates Inc.,
Period
:
Jul 2008 to Jul 2009
Job Duties / Achievements :
General Affairs, Office Management & HR Admin.:
Manage the day to day running of the office.
Ensure conformance to office procedures.
Perform other related duties as required.
Review and approve supply requisitions, dealing with all the suppliers for office
requirement. Maintain all office equipment.
Procurement and General Affairs & Administration.

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Maintain good relationship with all related parties, in the area of manpower and labor,
government, building management, IT support & maintenance, travel agents,
organizations and groups, and others company related.
Liaise with the agent for expatriates licenses, such as Visa, Bluebook, KITAS, RPTKA,
IMTA, Travel Permit, etc.
Liaise with the insurance company, including medical care services. Control and
monitor insurance for company assets.
Organize the mobilization and demobilization crew changes back and forth to the
project/location.
Assign and monitor clerical and secretarial functions.
Supervise and coordinate
Secretaries, Receptionist, Office Boy, Office Girl, Drivers for their timesheets. Monitor
House Keeping Program in all business area.
Monitor security personnel activities in order to avoid any disruption for companys
asset both from internal or external.
Manage and design filing systems; ensure filing systems are maintained and up to
date as well as protecting and securing of files and records. Manage the company
correspondences (letters, faxes, etc.), company registrations, contracts, agreements,
etc.
Manage the HR administration except payroll.
Manage workforce personnel in company and to handle Industrial Relations.
Direct report for all the activities to the Managing Director.
Position
:
Project Coordinator for IASTP III project
Company
:
PT Austraining Nusantara
Period
:
Jan 2008 to Jul 2008
Job Duties / Achievements :
Coordinate various project activities of PTAN, as required and directed by the Director
and Project Manager.
Contribute to the preparation of proposals and expressions of interest for projects
being tendered for by PTAN, including but not limited to formatting CVs, recruiting
suitable personnel and assisting with the preparation of tender documents.
In the role as Project Coordinator of various projects (including, but not limited to
IASTP III activities and the BHBEP project) undertake the following:
Logistical management including booking travel, accommodation, meeting and
training venues and all other logistical tasks required for the smooth running of the
project.
Administrative tasks relating to the smooth running of the project.
Provide support to Indonesian and international consultants and trainers as
required.
Contribute to preparation of training materials including printing, binding,
preparing modules.
Contribute to the preparation of project reports and the collating of the data
required for these.
Direct report for all the activities to the Project Manager and the Director.
Position
:
Project Coordinator for BHBEP Project
Company
:
PT Austraining Nusantara
Period
:
Nov 2006 to Jul 2008
Job Duties / Achievements :
Organize and manage all filing and provide administrative support as required by the
Project Director.
Manage, arrange and take care of all requirement needed for the BHBEP project
execution, include:
Manage consultants mobilization and demobilization to and from the project.
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Arrange and confirm travel ticketing, accommodation, transportation and logistics


for the Project Director, Training Coordinator and consultants during their travels
to, from and within the project location.
Prepare all information needed for the project execution.
Update all current files in relation to project activities and develop reference
documentation needed to support PTAN, Austraining International and the project
activities.
Assist in public relations activities and liaise with the Indonesian government
department/agencies, Indonesian and foreign educational institutions, private
educational consultant/agents, the Australian Embassy, promotion organizations and
other companies in Indonesia, providing a variety of services and support to PTAN and
Austraining International.
Organize promotional and other special project activities to improve the marketing
image of PTAN and Austraining International.
Assist in filing, correspondence, administrative support and other assistance as
required by the President Director in the implementation of projects.
Assist in the development and implementation of annual project strategies, goals and
objectives.
Arrange company's petty cash for the project.
Prepare projected expenditure, travel budgets, Travel Authority and summary
expenditure report for the training delivery of the project.
Arrange, prepare and execute requirement needed during the workshop.
Direct report for all the activities to the Project Manager and the Director.
Position
:
Administrator for AYAD/VIDA
Company
:
PT Austraining Nusantara
Period
:
Jul 2006 to Nov 2006
Job Duties / Achievements :
Organize and manage all filing and provide administrative support as required by the
RM (Regional Manager) and ACM (Austraining In-Country Manager).
Make preparation of Business and Dinas Visa documentation.
Provide support to the RM and ACM in preparation of all In-country Orientation
Programs, include:
Prepare ICO Material packs.
Prepare emergency contact numbers and information for all Assignment Locations.
Arrange meetings as required.
Confirm:
o Details of arrival and flight schedule to HOs Host Organization).
o Bahasa Indonesia training and accommodation during Bahasa training for
volunteers.
o Hotel bookings, Car Rental bookings, flight bookings, etc.
o Ensure all volunteers have provided emergency contact details after their
arrival at the assignment location.
o Collect pre-mobilization information such as Volunteer's accommodation details
provided by HO.
Organize accommodation options with the HO (if the assignment is out of Jakarta and
HO does not provide accommodation).
Provide three accommodation options for volunteers based in Jakarta and surrounding
locations.
Collect volunteer monitoring reports and leave forms.
Direct report to the Project Manager and the Director.
Position
:
Secretary to Associate Manager (Temporary)
Company
:
McKinsey & Company

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Period
:
Mar 2006 to Jul 2006
Job Duties / Achievements :
Follow up everyday calendar for the associate and keep it updated.
Assist and provide secretarial and administrative support.
Arrange schedule, meeting.
Manage filing systems.
Arrange meetings, filing, correspondence, typing.
Assist the Associates with recruitment process, including preparation of job
advertisements, application forms, English tests, letter of response to applicants.
Position
:
Travel Coordinator for Tangguh Project
Company
:
Leighton Contractors Indonesia
Period
:
Nov 2003 to Mar 2006
Job Duties / Achievements :
Coordinate for all traveling matters for big mobilize and demobilize especially to the
projects or other countries.
Make travel arrangement for visitors and employees.
Maintain a good relationship between company and travel agents.
Direct report all the activities to the Project Manager.
Follow up all travel logistic matters.
Handle all secretarial duties such as responsible for all incoming faxes, registration and
distribution.
Prepare management monthly report.
Maintain Jakarta HO general files.
Position
:
Assistant of Representative Marketing Manager
Company
:
Revelate (Indo) Ltd.
Period
:
Jul 2001 to Mar 2003
Job Duties / Achievements :
Assist the Marketing Manager for business purpose.
Make purchase order, indent and debit note and put it in database.
Assist all foreign buyers to all the textile and garment factories and meet all the
prospectus clients.
Be the mediator between suppliers and buyers.
Handle all secretarial duties, such as arrange meetings, filing, correspondence, typing.
Follow up all documents from sales contracts until all goods arrive safely FOB in buyer's
warehouse.
Position
:
Secretary to Account Manager
Company
:
BBDO/ Komunika
Period
:
Apr 2000 to Apr 2001
Job Duties / Achievements :
As the assistant for the Account Director.
Arrange all schedules, meeting, minutes meeting to and for the clients.
Handle all secretarial duties.
Assist all Account Executives to prepare documents for clients.
Follow up weekly programs from all Account Executives to be distributed to all
departments and clients.
Position
:
Executive Secretary
Company
:
Revelate (Indo) Ltd.
Period
:
Oct 1998 to Apr 2000
Job Duties / Achievements :
Make purchase order, indent and debit note and put all the information in the
database.
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Maintain and update news with both suppliers and buyers.


Assist all foreign buyers to all the textile and garment factories and meet all the
prospectus clients.
Handle all secretarial duties, such as incoming and outgoing telephone calls, arrange
meetings, filing, correspondence, typing.
Follow up all documents from sales contracts until all goods arrive safely FOB in buyer's
warehouse.

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