Commonly Used SAP Icons

Job Aid
Commonly Used SAP Icons
Job Aid Description: Use this guide to help you interpret commonly used SAP icons.
Standard Toolbar
Icon Title

Icon

Description

Enter

Acknowledge the message/Continue to next step

Print

Send document to designated printer

Save

Save the document on the SAP server

Back

Return to previous screen

Exit

Exit the current transaction without saving/Exit SAP

Cancel

Cancel the current transaction without saving

Find

Search the list for a word or phrase

Find Next

Search for the next time a word or phrase appears

Layout Menu

Allows user to change the screen

Help

Search for help with an application

New Session

Creates a new screen to run a different t-code

Create Shortcut

Adds a shortcut to your desktop

Page First

Displays/returns to first page of a report

Page Last

Displays/returns to last page of a report

Page Down

Move to the next page of a report

Page Up

Move to the previous page of a report

Searches and Lists

Icon Title

Icon

Description

Choose

Select an item to display

Matchcode (Possible Entries)

Displays a list of possible entries

Multiple Selection

Allows entry of multiple specific entries in search

Possible Entries

Displays a list of possible entries

Personal List

Allows the search of list to be limited to selection

Transactional Applications
Icon Title

Icon

Description

Breakdown

Allows the system to display a breakdown

Cancel

Cancel the current transaction without saving

Change

Allows user to make changes to saved document

Check Entries

The system verifies that entered data is allowed

Copy Item/Template

Copy from one item to the next

Copy/Transfer

Copy from a search screen into transaction

Create

Create a new entry

Delete

Delete the entry specified

Display

Display an item details

Transactional Applications
Icon Title

Icon

Description

Commonly Used SAP Icons

Job Aid
Display Document Flow

Display the documents connected to the current

Edit <-> Display

Used to toggle between display and change transactions

Execute

Process the transaction, for example: run a report

Header

Information

Item Data

Accesses details about a particular item

Overview

Display the overview information

Pegged Requirements

Displays the pegged requirements of a production quantity

Refresh

Refreshes current screen

SAP Menu

Changes Easy Access screen from User specific to SAP standard

SAP Workplace

Accesses the SAP business workplace where workflow exists

Services for Object

Allows for the attachment of electronic copies to SAP doc

User Menu

Changes Easy Access screen from SAP standard to User specific

Variant

A variation of a report

Magnify

Display an entrys details

Word Processing

Enables user to select ALV list as INPUT for WORD mail merge

Collapse Section

Collapse a header, item overview, or item without losing the data

Collapse Section

Collapse all levels of a screen without losing the data

Delete Row

Deletes a row from a transactions list

Deselect All

Allows user to deselect all entries previously selected

Expand Section

Expand Header, Item Overview, or Item and display any data it contains

Expand Section

Opens a section of a screen and display any data it contains

Insert Row

Insert a blank row in a section of a transaction

Next

Provides a method to move from one item to the next

Previous

Provides a method to move from one item to the next

Previous/Next Screen

Provides a method to move from one screen to the next

Select All

Allows user to select all entries

Sort Ascending

Sorts one or more selected table columns upwards

Sort Descending

Sorts one or more selected table columns downwards

Details
Set Filter

Selects a sub-object from a list

Hides data in a table according to filter condition

Spreadsheet
Graphic View
Change Layout
Choose Layout

Calls up the Excel List Viewer for data displayed in the ALV
Represents existing data in a business graphic
Allows user to change the current layout (add/delete items)
Selects an existing layout

Save Layout

Saves an existing layout