LOYOLA SCHOOLS OFFICE OF STUDENT ACTIVITIES

ATENEO DE MANILA UNIVERSITY

Project Proposal Form
Instructions:
1. Fill in all required fields.
2. Write N/A if certain fields are not applicable to the activity/project.
3. Supporting documents may be attached if they will help in the expedient
processing of the project proposal.
4. The student group president AND moderator must sign the proposal as
proof of their knowledge and endorsement of the project/activity. Digital /
scanned signatures are not accepted.
5. Submit the proposal to the Office of Student Activities (OSA).
6. Incomplete proposals are not accepted.
7. Processing of project proposals by OSA takes at most three (3) working
days.
a. In counting the number of working days, fixed or usual holidays are NOT
counted whereas sudden suspension of classes is counted. Saturdays are
not considered as a working day.
b.

Submission of requests related to the project/activity to other

offices/departments is outside the three (3) working days initial processing
by OSA.

* Note: Keep in mind the time tables of other offices/groups (i.e. OAS, UPP,
etc) that you will be working with to implement your project after OSA
approves it.

8. If approved, proceed with the next steps of the activity. If pending or

disapproved, act on the remarks, comments, suggestions, and additional
requirements needed as stated on the retrieved document. Consult with
your OSA Professional if necessary.
9. In cases when proposals are returned for clarifications and/ or require
dialogue with the organization regarding details, the proposal will be
approved only after the concerns are addressed.

Leadership Formation through Organization Development

LS-OSA proposal 70909
Page 1 of 6

10.
Attach the documents for logistical requirements to this project
proposal when submitting to OAS.

Do not print this instruction page.

Leadership Formation through Organization Development

LS-OSA proposal 70909
Page 2 of 6

Project Approval
Checklist:
OAS long form (logistics)
FQA Form (food &
drinks)
Marketing package
MOA
Student Waivers
Adult Supervisor N. Form
DCBAC waiver (alcohol)
Booth Shift Schedule
Others:
___________________

LOYOLA SCHOOLS OFFICE OF STUDENT

ACTIVITIES
ATENEO DE MANILA UNIVERSITY
Project Proposal Form

Name of Organization:

AECES

Name of OSA Professional

Assigned:

JG Advincula

Basic Project Information

Project Title:

PatalinuhANT

Name of Person-in-Charge :

Reinelle Jan Cruz Bugnot

Contact # of Person-inCharge:
Target Date and Time:
Target Venue:
Number of students involved:
Audience
Members only

Student ID
#

140608

(Participa
nts)

50

09179571339
March 4, 2016
Faura 114
(Student
Organizers)
Ateneans only

Open to Public

Nature of Project/Activity: A competitive game where participants must use

their basic engineering knowledge to solve the ultimate puzzle.
What kind of activity will you hold?

Description of the Project/Activity

This is a description of the project concept overview, i.e. food sale, rummage sale, etc. Please
limit to 50 words or less.

The PatalinuhANT is an AECES event hosted by the AECES Networking Team wherein
the participants will be provided with an avenue to showcase their logical, analytical,
and academic skills through competitive recreational activity while, at the same time,
strengthening the relationship of the whole organization.
What goal/s will this activity address?
Pls. refer to the organizations submitted goals for the present school year. The activity should
address at least 2 goals.
Leadership
Goal 1: Membership Formation
Development
By the end of the school year, the AECES would have
Internal
established effective communication, and enhanced
Communication
member involvement through projects and trainings which
External
Communication

cater to interpersonal, leadership, and departmental skills

that develop members to become holistic individuals.
Leadership Formation through Organization Development
LS-OSA proposal 70909
Page 3 of 6

 Program
Management
Membership
Formation

Goal 2: Core Competencies

Core Competencies

Throughout the school year, the AECES would have

provided avenues for members to enhance their
engineering skills through the improvement of academic
assistance, the implementation of technical workshops and
technopreneurial services, and the development of the
relationship with the ECCE Department.

Objectives of the Project

1. How will this project help the organization achieve the set goals? Will the project get you
closer to your vision-mission?
2. What is the added value of this project to the organization and/or the community?

1. To build rapport and camaraderie among the members of AECES.

2. To provide the members an avenue to showcase their skills with the use of planned
activities that are both engaging and fun.
3. To produce an avenue for applications of topics relevant to the field of engineering
beyond the classroom setting.
Project Success Indicators
Indicate at least 3 success indicators that you can use to measure how successful the project
was, i.e. the number of people who attended or how much money was generated. These
indicators should be able to tell you if you were able to achieve the ideal impact you intended
to make by the end of the project. The success indicators should include dates, figures, and the
person-in-charge.

1. At least 50 members participate in the event

2. An overall average rating of 4 out of 5 in the evaluations
3. A group was able to solve the puzzle intended to test their skills
Budget Summary
Provide a brief summary of expenses for the project. Include the specific breakdown of the
expenses.
Where will the org get the money for this project? ____(DCB) ____ (Others) please specify:
_________________

Amount
Projected Expenses
1. Materials for the Program Proper
Projected Revenue
1. N/A
Projected Net Income

Php 500.00
--

Total
Php 500.00
Php 0.00
(Php 500.00)

MECHANICS OF THE PROJECT

Planning Phase
Describe the preparations that will be undertaken before the actual project. Be as specific as
possible. You may attach other details not specified here.

Committees
Programs

Task/s
1. Finalize general game mechanics
2. Finalize specific game details
3. Send formal request letters

Target Date
January 28, 2016
February 2, 2016
February 7, 2016

Leadership Formation through Organization Development

LS-OSA proposal 70909
Page 4 of 6

Finance

Documentat
ion/
Publications

Logistics

1. Consultation with Finance Officer

2. Request for Budget
3. Accomplishment of Financial Documentations
1. Consultation with the Secretary-General
2. Accomplish Implementation of the Project
3. Collect all other documents used by other Core
Team members
4. Accomplish Assessment of the Project and
submit Project Documentation
1. Reservation of Venue/s
2. Request for Promotion
3. Release of Promotions (c/o) PnP Department

Will food and/or beverages be served during the activity?

January 28, 2016

February 26, 2016
February 29, 2016
February 5, 2016
February 19, 2016
February 26, 2016
February 29, 2016
February 5, 2016
February 19, 2016
February 29, 2016
Yes

No

If Yes, Please accomplish and attach the Food Quality Assurance (FQA) Form.

For Student Entrepreneurial Initiatives (SEI):

Please fill in the fields. For SEI, which involve food and/or beverages, accomplish and attach
the Food Quality Assurance (FQA) Form.
Number of Slots
requested:
Set-up Date:
Clearing Date:

Product Description
Products/List of Menus

Name of Suppliers/ List of

Concessionaires

Detailed Description of
Products
(i.e. ingredients, packaging,
etc)

Implementation/Execution Phase
What will happen during the project itself? Provide the details and program flow. You may attach
other details not specified here.

Activity
1. Assembly
2. Opening Prayer
3. Introduction and Opening Remarks
4. Discussion of Game Mechanics
5. Contest Proper
6. Awarding Ceremony

Date / Time
March 4, 2016 / 5:00
p.m. to 5:10 p.m.
March 4, 2016 / 5:10
p.m. to 5:13 p.m.
March 4, 2016 / 5:13
p.m. to 5:20 p.m.
March 4, 2016 / 5:20
p.m. to 5:30 p.m.
March 4, 2016 / 5:30
p.m. to 6:30 p.m.
March 4, 2016 / 6:30

Point person
Vincent Castillo
Vincent Castillo
Vincent Castillo
Vincent Castillo
Vincent Castillo
Vincent Castillo

Leadership Formation through Organization Development

LS-OSA proposal 70909
Page 5 of 6

7. Closing Remarks
8. Project Evaluation

p.m. to 6:40 p.m.

March 4, 2016 / 6:40
p.m. to 6:45 p.m.
March 4, 2016 / 6:45
p.m. to 6:50 p.m.

Vincent Castillo
Vincent Castillo

Evaluation and Closure Phase

Discuss what actions the organization will do upon completion of the project (i.e. evaluation,
tokens, acknowledgements, documentation, etc).
You may attach other details not specified here.

Evaluation
Documentati
on

Task/s
1. Distribution of the evaluation forms.
2. Documentation of the evaluations post-project.
1. Encoding of the evaluation forms.
2. Uploading of all accomplished documents in the
drive.

Target Date
March 4, 2016
March 4, 2016
March 7, 2016
March 11, 2016

Signed:

John Oliver R. Pangilinan

President
Ateneo Electronics and Computer
Engineering Society

Engr. Samuel Matthew G. Dumlao

Moderator
Ateneo Electronics and Computer
Engineering Society

----------------------------------------------- Please do not write below this line

----------------------------------------------For OSA use only:
Endorsed
by:

Remarks
Name of SEI Coordinator

Signature:
Date:
Approved
by:

Remarks

Catego
ry

Name of OSA Professional

Signature:
Date:

Leadership Formation through Organization Development

LS-OSA proposal 70909
Page 6 of 6