1.1
1.2
1.2.1
1.2.2
1.2.3
1.2.4
2.
2.1
2.2
Bidding Document
4-1
1. Technical Evaluation
Evaluation of the bidder's Technical Proposal will include an assessment of the
Bidder's technical capacity to mobilize key equipments and personnel for the Contract
consistent with its proposal regarding work methods, scheduling, and material
sourcing in sufficient detail, as required by Para 1.1 and 1.2 of this Section and fully in
accordance with the requirements stipulated in Section 6 (Works Requirements).
The Technical Proposal of the bidder will be evaluated using the following two stages:
Stage 1: Preliminary Examination and Determination of Responsiveness
Stage 2: Detailed Evaluation
Details of typical procedures proposed to be adopted for each stage are described in
the subsequent paragraphs.
1.1
Stage 1:
Preliminary Examination and Determination of Responsiveness
[Technical Proposal Submission Form and Bidding Forms ELI-1.1, Form ELI-1.2 and
Form LIT-1.1]
1.1.1
The Bidder must meet the Eligibility requirements specified under Section 2
ITB 4.The bidders shall also comply with minimum eligibility criteria in respect
of Equipment capability set out at in this document.
1.1.2
To establish its eligibility, the Bidder shall complete the eligibility declarations
in the Technical Proposal Submission Form and Form ELI-1.1 & ELI-1.2
enclosed in Section 5: Bidding Forms and shall include the following
information/documents with their bid:
(a) attested copies of the original documents defining the constitution or
legal status/Article of Association, place of registration, and principal
place of business;
(b) The bidding documents and in case of a successful bid, the Contract
Agreement, shall be signed by the authorized representative so as to
legally bind.
(c) Bidder should nominate his representative and this authorization shall
be evidenced by submitting a notarized or registered Power-of-Attorney
signed by legally authorized signatories of the bidder, if any.
(d) The authorized representative shall be authorised to incur liabilities and
receive instructions for and on behalf of bidder and the entire execution
of the Contract, including payment.
(e) An undertaking by the bidder that no penalty or other form of sanction
has been imposed by the Employer or other employer. Where such
penalty or sanction has been applied, details should be provided.
(f) the following duly attested copies of documents are to be submitted
along with the bid:
Bidding Document
i.
ii.
iii.
1.1.3
Stage 2:
Detailed Evaluation
The detailed evaluation of only those bidders whose bids are determined to be
responsive to the Bidding Requirements shall be carried out to establish whether
the bidder has adequate:
Financial Capacity
Technical Capability
Plant and Equipment Capability; and
Relevant Experience (including past performance)
Sl.
No.
Groups of Factors
Maximum
Points
Minimum
Qualifying Points
1.
Financial Capacity
25
13
2.
Technical Capability
30
15
3.
20
10
4.
25
13
100
75 (Overall)
Required
Total (Overall)
The minimum qualifying score of each factor required is proposed at 50% of the
maximum score for each factor. In addition, the overall qualifying score required
for further evaluation/ Financial Proposal is proposed at 75% of the total
maximum score for the four factors put together or 100 points. Failure to obtain a
minimum score for any single factor will result in dis-qualification of the bidder
as will the achievement of only minimum scores for each factor. However, a
Bidding Document
4-3
higher rating in the remaining category(s), which would allow for further
evaluation, shall offset a minimum score in one or two group of factors.
Detailed assessment under each group of factor shall be as described in the
subsequent paragraphs.
1.2.1
Financial Capacity: Maximum 25 Points (Bidding Forms FIN-1.1, FIN-1.2, FIN1.3 and FIN-1.4)
The bidder should demonstrate that he has access to or has available liquid
assets (Aggregate of working capital, Cash in Hand & Uncommitted Bank
guarantee), unencumbered real assets, lines of credit, and other financial means
sufficient to meet the construction cash flow for a period of Three (3) months
during the period of Contract, net of the bidders commitments for other
contracts. In the relevant information form the bidder shall also demonstrate to
the satisfaction of the employer that it has adequate source of finance to meet
the cash flow requirement of the works currently in progress and for future
contract commitments.
The audited financial statements for the last three (3) years should be
submitted and must demonstrate the current soundness of the bidders
financial position, showing long-term profitability. Where necessary, the
Employer will make inquiries with the bidders bankers. As a minimum a
bidder's net worth calculated as the difference between total assets and total
liabilities should be positive
The bidder should provide accurate information on Bidding Forms FIN-1.1 to
FIN-1.4. In addition, a bidder may include with its bid a commitment letter
from any recognized/ Nationalised Bank in India.
The Financial Capacity of the bidder will be evaluated under the following
three (3) factors and points allocated against each will be as follows:
i) Average Annual Income from Contracting
10 Points
(last 3 years)
ii) Bid Capacity
10 Points
5 Points
Total
25 Points
Bidding Document
Points
4-4
10
ii) Bid Capacity. The Bid Capacity is a measurement of the financial capacity
of a bidder to meet the construction flow requirements. It is an indirect
assessment of the ability of a bidder to raise short term borrowed funds
from commercial sources on the strength of its net worth (NW) to meet the
cash flow requirements. Bid capacity will be calculated as under:
(a)
Net worth = Total Assets - Total liabilities
(b)
Multiply net worth by a capacity factor of 5
(c)
Calculate value of remaining works under current contracts
(d)
Calculate 30% of (c)
(e)
Bid Capacity = (b) - (d)
Rating will be as under:
Bid capacity
Points
Over 5241Million
10
iii) Available Credit from Reputable Bank The revolving line of Credit from
reputable Bank available to the bidder on award of the contract also adds to
the Financial Capacity of the bidder and the rating will be made as follows.
Bidding Document
Points
4-5
For calculation of the financial capacity, the data on net worth, current and past
contracts, and borrowing capacities submitted by bidder are combined to
reflect the capabilities as a whole.
Not meeting the above criteria will disqualify and their bid will not be
evaluated any further.
Financial Capacity is worth 25 points out of total points of 100. A bidder shall
have to score a minimum of 13 points to qualify under this criteria.
1.2.2
1.2.2.1
10
10
10
Total
i)
30
Bidding Document
Plan for temporary structure like site office, labour camp, material
stores, workshops and first aid centre etc.
The Bidders submission on both the above aspects will be rated as under:
Excellent
100%
Good
90%
Average
70%
Below Average
50%
Non-Complying 0%
The score will be = max score x Rating/100
ii) Key Technical Personnel: The bidder must demonstrate that it has the
personnel for the key positions that meet the following requirements:
TABLE A
Key Technical Personnel
Sl.
N0
Position
No.
of
Posit
ions
Minimum Educational
Qualification
Total
Experienc
e
Similar
Work
Experienc
e
30
25
25
20
20
15
Project Co-Ordinator
Project Manager
Bidding Document
4-7
Senior Highway
engineers
15
10
Highway engineers
10
Pavement engineers
15
10
15
10
10
20
15
QAQC Manager
10
QAQC Engineers
10
11
Electrical Engineer
Degree in electrical
Engineering
15
10
13
Survey Manager
Diploma in survey/Civil
engineering
20
10
14
Survey engineers
Diploma in survey/Civil
engineering
10
15
Autocad draughtsman
Diploma in AUTOCAD
application
10
16
Degree in Mechanical
Engineering
20
10
17
Mechanical Engineers
(plant)
15
18
Quantity Surveyor
10
19
15
10
Degree in Mechanical
Engineering
Diploma in survey/Civil
engineering
Degree in engineering and
specialization in construction
safety
The bidder shall provide details of the proposed personnel and their
experience records in the relevant Information Forms included in Section 5
(Bidding Forms). The bidder shall supply information on a prime candidate and an
alternate for each position, both of whom should meet the minimum experience
and qualification requirements as specified in Table A above.
The competence, qualification and past working experience of all the key
technical personnel will be estimated and a rating will be given as under:
Excellent
100%
Good
90%
Average
70%
Below Average
50%
Non-Complying 0%
Bidding Document
4-8
Embankment
Wearing course(BC)
4-9
100%
Good
90%
Average
70%
Below Average
50%
Non-Complying 0%
The score will be = max score x Rating/100
Under this group of factors total points are 30 out of 100. The bidder must score
15 points to qualify under this criteria.
1.2.3
1.2.3.1
Bidding Document
3
4
5
Minimum
Requirement
1 no
Marks
Allotted
2.0
2 nos
0.5
0.5
0.75
1.5
6
7
8
1 No
2 nos
1 Each
1.5
0.5
1.5
2 no
1.25
10
6 nos
0.75
11
Tandem Roller
2 nos
0.75
12
13
14
5 nos
1 nos
1 no
0.75
0.75
0.50
2 nos
1 no
0.50
0.50
1 nos
1 no
5 nos
1 nos
8 nos
0.25
0.50
0.75
0.50
2
List
of
equipments
(as
per MoRTH, TCC
Guideline
&
requirement
of
special material as
well as and when
require)
1.5
15
16
17
18
19
20
21
21
Total Marks
20
The bidder shall provide further details of proposed items of equipment using
the relevant Form EQP-1.1 in Section 5 (Bidding Forms).
Plant and equipment capability group has a total of 20 points and a bidder
must score at least 10 points to qualify under this criteria.
1.2.4
Maximum
Points
Maximum
10
Points
Points
Points
Bidding Document
Maximum
4-11
ii) Experience with Similar Works. The criteria for this factor are established
in terms of the number of contracts of similar nature (type) and size (value)
completed in the last 10 (ten) years of operations.
The Bidder or its subcontractors should demonstrate experience preferably
in the following activities:
Pavements for (by order of preference):
10
NOTE:
If the bidder presents as part of its experience, the experience of any
specialised subcontractor, the bidder will be obliged to work with the
mentioned subcontractor for the execution of the Works included in the
Contract.
The bidder must include in the Bidding Document the information related
to this subcontractors according to the Form ELI 1.2: Specialist
Subcontractor Information Sheet in Section 5 Bidding Forms.
Cost equivalent is applicable in case of outgoing projects. If the value of
completed work (billed amount as certified by client or its representative)
in an project in progress, is more than INR 1000 million, it will be deemed
as on similar completed project.
Bidding Document
4-12
Examples:
In an in-progress project of INR 2000 million, if the work of value INR 1200
million has been completed (billed amount as certified by the client or its
representative) it will be considered equivalent to one completed project of
INR. 1000 million
In an in-progress project of INR 4000 million, if the work of value of INR
3200 million has been completed (billed amount as certified by the client or
its representative) it will be also be considered equivalent to one completed
project of INR 1000 million.
In two in-progress project of INR 4000 million each, if the value of
completed work in the first in-progress project is INR 1200 million (billed
amount as certified by the client or its representative) and the value of
completed work in the second in-progress project is INR 2200 million
(billed amount as certified by the client or its representative), it will be
considered equivalent to two completed projects of INR 1000 million.
iii) Experience with Automotive Test Tracks. The criteria for this factor are
established in terms of the number of contracts of test tracks (type) and size
(value) completed in the last 10 (ten) years of operations.
The Bidder or its subcontractors should demonstrate experience preferably
in the following activities:
Any completed test track project less than INR 250 million
NOTE:
Cost equivalent is applicable in case of ongoing projects. If the value of
completed work (billed amount as certified by client or its representative)
in an project in progress, is more than INR 250 million, it will be deemed as
one similar completed project.
v) Performance in Past Projects. Poor performance in past contracts, e.g.,
unsuccessful completion of the works or excessive delays in completion
Bidding Document
4-13
Two satisfactory
Three or more
Examination and evaluation: The sum total of the prices quoted for works
shall be taken for evaluation of the Financial Proposals. The examination and
evaluation of Financial Proposals shall follow the procedure as outlined in
ITB 28 & ITB 30.
2.2
Bidding Document
4-14
TenderNo.NAT/CWT/IND/OTT/13/133
ANNEXURE1
ProformaforReferences
[PleasereferSection4Evaluation&QualificationCriteriaunderClause1.2.4(v)]
S.NO
Here the bidder shall give the respective [as above] Client
Details / Contact Persons Details [Issuer of the
Completion certificate of the respective Projects]
[Contact Person and Contact Details including address,
telephone number, mobile number, fax number, e-mail
address, etc]
Project Duration
Start
Date
ReasonsforDelay(ifany)