DocNo.3-Proceedings of The 2nd ASEAN Scout Conference

THE PROCEEDINGS OF
THE 2nd ASEAN SCOUT ASSOCIATION

FOR REGIONAL CO-OPERATION (ASARC) CONFERENCE
LEMDIKANAS, Cibubur, Jakarta, Indonesia
5 – 7 July 2008
Prepared by
Nasaruddin Bin Shamsuddin

Secretary General, ASARC
Secretariat ASEAN Scout Association for Regional Co-operation

Jakarta, Indonesia
Brief Introduction of ASEAN
The Association of Southeast Asian Nations (ASEAN) comprising

of Brunei Darussalam, Cambodia, Indonesia, Laos, Malaysia,
Myanmar, Philippines, Singapore, Thailand and Viet Nam has
been collaborating in major dialogues and projects to promote
understanding, cooperation and development and to accelerate
economic growth, social progress and cultural development in
the region as well as enhance regional peace and stability
through abiding respect for justice and the rule of law in the
relations among countries in the region and adherence to the
principles of the United Nations Charter.
The ASEAN Vision 2020, adopted by the ASEAN Leaders on the

30th Anniversary of ASEAN, agreed on a shared vision of ASEAN
in concert with Southeast Asian nations, outward looking, living
in peace, stability and prosperity, bonded together in
partnership in dynamic development and in a community of
caring societies.
RATIONALE
The establishment of the ASEAN Scout Association for

Regional Co-operation (ASARC) is in accordance with the
establishment of the ASEAN charter for youth development for
example:
Declaration of Principles to Strengthen ASEAN collaboration

on Youth (Bangkok 1983)
Kuala Lumpur Agenda on ASEAN Youth Development (Kuala

Lumpur 1997)
Yangon 2000 Declaration on Preparing ASEAN Youth for the

Challenges of Globalization
Joint Ministerial Statement of the 5th ASEAN Ministerial

Meeting on Youth (Singapore 2007)
The 2nd ASARC Conference, Jakarta, 2008 1

MISSION OF ASARC
The ASEAN Scout Association for Regional Co-operation

(ASARC) will pursue continuous peace and solidarity
among ASEAN Scouts based on the Scout Promise and
the Scout Law, and will help to promote harmonization
of views, coordinating positions where possible and
desirably taking common actions.
Scouting transcends religion, race, & culture and will

therefore be a catalyst on the multiplying effect on the
ASEAN Vision and Mission.

OBJECTIVES OF ASARC
Establish The ASEAN Scout Association for Regional

Co-operation (ASARC) committee.
Formulate the of terms of Reference:

Rules, Regulation and Organisation of ASRAC
Management and Administration of ASARC
Share resources, knowledge, skills and expertise in

various levels of scouting within ASEAN member
countries
Jointly organize and develop scouting activities and

programmes.
Make scouting issues an agenda in the head of

ASEAN leaders meeting.

THE 2ND ASEAN SCOUTS ORGANISATION FOR REGIONAL COOPERATION
CONFERENCE 2008
CONFERENCE PROGRAM
15 October 2008
Arrival of Delegates and Observers
Accommodation Arrangement
1900 Dinner at Cibubur Scout Training Center
16 October 2008
0700 – 0800 - Breakfast
0800 - 0900 - Registration
0900 - 1200 - Opening Ceremony
• Welcome Address : Chairman of ASARC
• Speech: Secretary General ASEAN, Jakarta.
• Keynote Address and Opening:
Minister of Youth and Sport Republic of Indonesia
1200 – 1215 - Group Photo
1215 - 1400 – Lunch
1400 - 1600 - Session 1

• Agenda 1 : Introduction of Participants
• Agenda 2 : Adoption of Agenda
• Agenda 3 : Proceedings of the 1st ASARC Conference
held in Kuala Lumpur by Secretary
General of ASARC
• Agenda 4 : Progress Report of ASARC by 2nd Deputy
Secretary General of ASARC
1600 - 1630 - Refreshments

1630 - 1800 - Session 2
• Agenda 5: Presentation and Discussion:
Terms of Reference of ASARC by Boy
Scouts of the Philippines
1900 - 2100 – Welcome Dinner with the Chairman of Indonesia
National Family Planning Coordination Board
17 October 2008
0700 - 0800 - Breakfast
0800 - 0930 - Session 3
• Agenda 6 : Presentation and Discussion:
Training and Activities of ASARC by
Singapore Scout Association
0930 - 1000 - Refreshments
1000 - 1130 - Session 4
• Agenda 7: Presentation and Discussion:
Administration and Management of
ASARC by Persekutuan Pengakap
Malaysia
1130 - 1400 - Lunch – Friday Prayer
1400 - 1530 - Session 5
• Agenda 8: Election of New Chairman of ASARC
• Agenda 9: Date and Venue of 3rd ASARC Conference
1530 - 1600 – Refreshment
1600 - 1800 – Session 6
• Agenda 10: Resolution
1900 - 2100 – Dinner/Closing Ceremony with the Ministry of Forestry,
Republic of Indonesia
18 October 2008
0700 - 0800 – Breakfast
0800 - 1200 – Educational Tour (Jakarta City)

1300 - 1400 – Lunch at Taman Mini with Governor of West Kalimantan
Province
1400 - 1700 - Educational Tour (Taman Mini)
1900 - 2100 – Farewell Dinner with Governor of North Sumatera
Province
19 October 2008
0700 - 0800 – Breakfast
0900 - 1200 – Visit Cibubur Scout Campsite – ASEAN Scout Jamboree
Site
1200 – 1400 - Lunch
1400 – 1700 - Opening Ceremony of the ASEAN SCOUT JAMBOREE
1900 – Dinner at Cibubur National Training Center
20 October 2008
0700 - 0800 – Breakfast
0800 – Departure

Foreword by
Honourable
Dato’ Seri Dr Haji Shafie bin Haji Mohd Salleh
(Chief Scout of Malaysia)
Advisor of
ASEAN Scouts Association for Regional Co-operation
ASARC
I would like to extend my gratitude to all ASEAN Scout leaders

in showing their support for the development of ASEAN Scouts
Association for Regional Co-operation (ASARC) in promoting
International Peace and Global Understanding, thus strengthening the
solidarity of brotherhood in the ASEAN region through scouting.
ASEAN Solidarity through scouting promotes and further

enhances understanding, goodwill and cooperation and foster
friendship and brotherhood among the member countries based on the
scout promise and law.
Scouting is a movement that is based on action and result-

orientated activities, the magnitude of lively, tactful and creative
innovation plus state-of-the-art facilities will generate a better
understanding through planned and structured scout programmes in
supporting ASEAN’s aims and objectives.
The Fundamental things are to work hand in hand by

participating in activities that would encourage leadership,
entrepreneurship, partnership and cooperation, understanding and
awareness.
I have great confidence that this conference will generate a

solid plan of action in building capacity and capability among young
people in ASEAN.
I would like to express my heartfelt appreciation to the ASARC

Committee, Scout leaders from ASEAN region, the Secretariat and the
Organizing Committee from Gerakan Pramuka for their strong support,
significant roles and major contributions in making the conference a
success.

Welcome Address
Prof. Dr. Azrul Azwar, MD, MPH

(Chairman of Gerakan Pramuka)
Chairman of
ASEAN Scouts Association for Regional Co-operation
(ASARC)
Welcome to Jakarta.
On behalf of the Gerakan Pramuka and also as The Chairman of

ASARC, I would like to express our sincere appreciation to all of you for
attending The 2nd ASEAN Scout Association for Regional Co-operation
Conference.
It is a great honor for us to host The 2nd ASARC Conference and also
The ASEAN Scout Jamboree which is the foremost Youth Gathering in
the Southeast Asian Region, in such a memorable year, the Visit
Indonesia Year 2008.
The 10 ASEAN countries comprising of Brunei Darussalam, Cambodia,

Indonesia, Laos, Malaysia, Myanmar, Philippines, Singapore, Thailand
and Viet Nam, have been collaborating in major dialogues and projects
to promote understanding, cooperation and development, to accelerate
economic growth, enhance social progress and cultural development in
the region.
Now, we are moving one step ahead. Here, together, we collaborate to

promote the scout movement in the region. The implementation of
scout principles have proven it possible to create many positive
impacts on society, that include strengthening relationships and
brotherhood among the young generation, which in the long run, will
enhance regional peace and cooperation.
The ASEAN Vision 2020, adopted by the ASEAN Leaders on the 30th
Anniversary of ASEAN, agreed on a shared vision of ASEAN as a
concert of Southeast Asian nations, outward looking, living in peace,
stability and prosperity, bonded together in partnership in dynamic
development and in a community of caring societies. This is also the
vision of many national scout associations. I hope that this conference
will lay a strong foundation that will enable us to adopt the terms of
reference, the management and administration system, and the
programmes and activities of the organization.
During this conference, you will participate in many discussions and

have abundant opportunities to get to know each organization and

country. I hope the conference here will cultivate a seed for your
future scouting endeavor, a seed that will flourish into meaningful
blooms that will create a significant global impact.
We hope that your stay in Jakarta is comfortable and pleasurable.
Thank you very much.

Proceedings of the 2nd ASARC Conference
DAY 1 – 15 July 2009:
1. Registration:
The conference was attended by 23 Scout leaders from 9 ASEAN
countries and representative of WSB/APR Office as follows:
• BRUNEI DARUSSALAM
• Mr. Haji Badar bin Haji Ali
• Mr. Hj. Othman Durani
• CAMBODIA
1. H.E Chey Chap
2. Mr. Em Piseth
• INDONESIA
1. Prof. Dr. Azrul Azwar, MD, MPH
2. Mr. Endy R. Atmasulistya
3. Ms. Joedyaningsih SW, MD, MSc(PH)
4. Mr. Berthold D.H Sinaulan
• LAO
1. Ms. Vilavone Phanthavong
2. Mr. Soulasack Sayavong
3. Ms. Khankab Boutdara
• MALAYSIA
1. Mr. Nasaruddin bin Shamsuddin
2. Dato’ Kaharudin Mo’min
3. Ms. Hazlillah Mohamed
4. Mej. (Rtrd) Mior Rusli Bin Dato’ Mior Mohd Jaafar

• PHILIPPINES
1. Mr. Rogelio S. Villa Jr.
• SINGAPORE
1. Mr. Chow Hock Lin
2. Dr. Mohd Effendy Radjab
• THAILAND
1. Mr. Olarn Kengraksat
• VIETNAM
1. Mr. Pham Thanh Hiep
2. Mr. Dinh Viet Duy
3. Mr. Nguyen Thien Khanh
• WSB/APR OFFICE
1. Ms. Luz Taray.
2. Opening Ceremony
• Welcome address by Prof. Azrul Azwar, Chairman of ASARC.
Prof Azrul extended his appreciation to all ASEAN NSOs for
supporting ASARC activities especially in attending the 2nd
ASARC Conference and the 2nd ASEAN Jamboree.
He urged each NSO to convince their respective governments

to support ASARC and to endorse all activities.
• Opening Address by His Honourable Mr. Adhyaksa Dault,

Minister of Youth and Sports, Republic of Indonesia.
His Honourable Mr. Adhyaksa Dault, Minister of Youth and
Sports highlighted the significance of ASARC as a voluntary

organization that promotes peace, harmony and brotherhood
among citizens of ASEAN.
The present youth are future leaders of ASEAN, through

scouting they share common interests, similar aspirations,
promote peace and socio-cultural understanding.
Although scouting is a non-political organization, a scouting

event like the ASARC conference brings together delegates
from different political backgrounds in the region to meet,
discuss and collaborate in the name of peace and solidarity.
The Indonesian Government supports the idea of recognising

ASARC in ASEAN under the ASEAN Socio-Cultural Community
through the ASEAN Ministerial Meeting on Youth (AMMY) and
Senior Official Meeting on Youth (SOMY).
3. Group Photo
4. Press Conference
The Press Conference, which last for 45 minutes, were attended
by journalists from printed and electronic media.
Present at the Press Conference were His Honourable Mr.

Adhyaksa Dault, Minister of Youth and Sports, Republic of
Indonesia and all conference participants.
5. Agenda 1: Introduction of Delegates

Delegates were introduced and welcomed to the conference. Prof
Dr. Azrul also welcomed delegates from Vietnam and Lao and
hoped that the conference and forthcoming ASEAN Jamboree
would enlighten them about Scouting. ASARC in principle has
endorsed that ASARC shall endeavour to encourage and assist

other ASEAN countries that are yet to form their National Scouts
Organizations to have one so that they will benefit from the
ASEAN Scouts activities.
ASARC also recognised Mrs Luz Taray from Asia Pacific Regional
office in Manila to the conference.
Delegates were briefed on a similar organisation like SAARC for

NSOs in South Asia and CSPSA for NSOs in the South Pacific.
6. Agenda 2: Adoption of the Agenda

After Prof. Azrul, the Chairman of ASARC presented the
conference agenda, Mr Chow of Singapore expressed his
agreement on the conference agenda and was seconded by Mr
Rogel of Philippines and this was supported by delegates.
7. Agenda 3: Proceedings of the 1st ASARC Conference held in

Kuala Lumpur, 2007.
Presented by: Mr. Nasaruddin Shamsuddin,
His Excellency Susilo Bambang Yudhoyuno, President of Republic

of Indonesia and His Right Honorable Dato’ Seri Abdullah Ahmad
Badawi, Prime Minister of Malaysia had jointly mooted the idea of
establishing ASEAN Scout Association aiming to foster and
enhance brotherhood and solidarity among ASEAN members and
to promote peace and socio-cultural understanding among
ASEAN citizens.
Persekutuan Pengakap Malaysia has taken the initiative to

organize the 1st ASARC Conference which was held in Kuala
Lumpur from 3rd to 5th of July 2007

26 scout leaders from 6 ASEAN countries and an officer from
Department of Foreign Affairs Malaysia attended the conference,
namely:
BRUNEI 1
INDONESIA 3
MALAYSIA 15
PHILIPPINES 2
SINGAPORE 3
THAILAND 1
DEPARTMENT OF FOREIGN AFFAIRS MALAYSIA 1
The conference saw a keen interest shown by all the delegates in

pursuing continuous peace and solidarity among ASEAN Scouts
based on the Scout Promise and the Scout Law, and helps to
promote the harmonization of views, coordinating positions
where possible and desirably taking common actions.
The conference delegates agreed to uphold ASARC and signed

the 1st ASARC Declaration as follows:
DECLARATION OF THE FIRST ASEAN SCOUTS

CONFERENCE
Pursuant to the recently concluded ASEAN Summit in

Kuala Lumpur which emphasized the unity of ASEAN, the
1st ASEAN Scout Conference which was held in Kuala
Lumpur Malaysia on 3 – 5 September 2007, attended by
the national scouts organizations of Negara Brunei
Darussalam, the Republic of Indonesia, Malaysia, Republic
of Philippines, Republic of Singapore and The Kingdom of
Thailand declares:
1) That we shall enhance the spirit of co-operation, unity,

brotherhood and solidarity in scouting for ASEAN by
working closely with one another in coordinating our

efforts and programmes for the benefit of our people,
especially amongst the youth.
2) That we shall encourage and support bilateral and

multi-lateral scouting programmes and projects
initiated by ASEAN member countries and adopt them
as ASEAN project whenever possible.
3) That we shall seek strong support from our respective

governments to incorporate our regional activities
within the context of ASEAN and to secure the active
involvement of the ASEAN Secretariat to achieve our
objectives.
4) That we shall form an interim coordinating committee

named ASEAN Scout Association for Regional Co-
operation with the view of establishing the terms-of-
reference, the framework for regional co-operation,
administration and programmes, and the committee
shall report its recommendations in one year’s time
during the next meeting in Jakarta, Indonesia.
5) That we shall endeavour to encourage and assist other

ASEAN countries which are yet to form their national
scouts organization, to have one, so that they will
benefit from the ASEAN Scouts activities.
6) That we wish to express our deep appreciation to the

Persekutuan Pengakap Malaysia for hosting this
successful Conference.
It is our earnest hope that the conference will lead to

more vigorous and active regional scout activities, greater
unity and co-operation within ASEAN so that it will
become one of the pillars of the people-to-people
relations in the region.
Signed in Kuala Lumpur, Malaysia

on the 5th day of September in the year of 2007
The proceedings of the 1st ASEAN Scout Conference were printed

and 3 copies were delivered to each of the 6 NSOs namely Brunei
Darussalam, Indonesia, Malaysia, Philippines, Singapore and
Thailand. The copies of the proceedings were meant for the

Ministry of Foreign Affairs, Minister of Youth and Sports and the
NSO’s National Chief Commissioner of the respective ASEAN
countries.
8. Agenda 4: Progress Report of ASARC by Chairman

Presented by: Mr. Alfian Amura,
2nd Deputy Secretary General of ASARC
The ASARC secretariat visited the ASEAN Secretariat in Jakarta to

report the outcomes of the conference. They supported the
establishment of ASARC and mentioned the need for full support
from all ASEAN countries before it can be considered as an official
organisation in the ASEAN chapter.
ASARC was invited to the 4th ASEAN Senior Officials Meeting on

Youth (SOMY) in Chiang Mai, Thailand from 2nd through 4th June
2008. Scout leaders from Indonesia, Malaysia and Thailand were
present during the ASARC presentation. Mr Alfian Amura
presented on the establishment of ASARC and the 2nd ASEAN
Jamboree to be held in Jakarta.
Prof Dr Azrul, Mr Nasaruddin and Mr Amoroso visited Vietnam and

Cambodia to from 1-5 March 2008 to promote bilateral ties and
gain support for ASARC.
Prof Dr Azrul would ensure that registration with the ASEAN

Secretariat be done soon after the conference.
9. Agenda 5: Presentation and Discussion:

Presentation on Terms of Reference of ASARC.
Presented by: Mr. Rogelio S. Villa Jr.,
Boy Scout of the Philippines

Mr. Rogelio reminded members of the significance of having a
sound “terms of reference” in an organisation such as ASARC.
The terms of reference are clustered into articles and topics. The
explanations are as follows:
Terms of Reference of ASARC
PREAMBLE
“We, The Scout Associations in the ASEAN countries, desirous

of promoting peace, stability and progress in the region through
strict adherence to the principles of the UNITED NATIONS
CHARTER and respect the principles of sovereign equality,
territorial integrity, national independence and others.
Conscious that in an increasingly interdependent world, the
objectives of peace, freedom, social justice and economic
prosperity is best achieved in the ASEAN region by fostering
mutual understanding, good neighborly relations and
meaningful cooperation among the Scout associations;
AWARE of the common problems, interests and aspirations of

ASEAN and the need for joint action and enhanced cooperation
within their respective political and economic system and
cultural traditions;
CONVINCED that regional cooperation among the countries of

ASEAN is mutually beneficial, desirable and necessary for
promoting the welfare and improving the quality of life of our
Scouts;
RECOGNIZING that increased cooperation, contacts, and

exchanges among the countries of the region will contribute to

the promotion of friendship and understanding amongst
Scouts;
Do hereby agree to establish an association to be known as
ASEAN SCOUT ASSOCIATION FOR REGIONAL CO-OPERATION
hereinafter referred to as the “ASSOCIATION.”
Article 1
Title and Office
1.1 The name of the Association shall be the ASEAN Scout

Association for Regional Co-operation hereinafter called
the “Association”.
1.2 The office of the Association shall be located at the

National Organization of the elected Chairman and in the
office of the NSO of the appointed Secretary General.
Article 2
Membership
2.1 Full-fledged member NSOs of Brunei Darussalam,

Cambodia, Indonesia, Malaysia, Philippines, Singapore,
and Thailand
2.2. Accreditation of Non-WOSM Member Association

2.2.1. Scout Associations not registered with WOSM can be
affiliated to ASARC. The procedure for affiliation and
approval shall be prescribed by the ASARC Board.
2.3. Admission of New Member Associations

2.3.1. The procedure for application and admission to ASARC
shall be prescribed by the ASARC Board based on the
following:
2.3.1.1. In a recognized geographical region of Southeast Asia;

2.3.1.2. Recognition by all ASEAN Member States;
2.3.1.3. Agreement to be bound and to abide by the Charter;
and
2.3.1.4. Ability and willingness to carry out the obligations of
a member Association
2.3.2. Admission shall be decided by consensus of the

Conference, upon recommendation of the ASARC Board.
2.3.3. The National Scout Organization shall be admitted to

ASARC upon signing an instrument of accession to the
Charter.
Article 3
Aims/Objectives
3.1 The aim of the Association is to encourage mutual co-

operation and coordinate support from outside
organizations.
3.2 The objectives of the Association are to help the

development and promotion of Scouting in ASEAN and to
address other Scouting issues as need arises.
3.3 The cooperation of the ASARC is based on the principles of

Scouting and the ASEAN Charter.
Article 4
Organ of the Association
4.1. The Association will have simple organization, the

Conference; the Association itself, and the Secretariat.
4.1.1 The Association – refers to the member NSO in the
ASEAN.

4.1.2 The Conference – is the forum of all members of the
Association.
4.1.3 The Secretariat – is the implementing organ of the
Association. The Secretariat shall be headed by a
Secretary General, and two Deputy Secretary Generals.
One Deputy Secretary General should come from the
NSO of the Chairman.
Article 5
Appointments/ Term of Office
5.1 The Chairman shall be rotated among ASARC members

every 3 years during ASARC Conference from any National
Chief Commissioner or equivalent in the ASEAN NSO. The
rotation will be based on the name of the countries in
alphabetical order.
5.2 All NSO National Chief Commissioners or equivalents who

are not the chairman shall be the vice-chairmen for a term
of 3 years.
5.3 The Treasurer will be elected during the ASRAC

Conference for a term of 3 years.
5.4 The Chairman, Vice-Chairmen and the Treasurer shall

constitute the ASARC Board.
5.5 The Chairman shall appoint a Secretary General in

consultation and approval from the NSO. Other staff of the
secretariat shall likewise be appointed by the Chairman.
Should the Secretary General resign/retire, his NSO
should recommend a replacement to serve the unexpired
term in the ASARC.

Article 6
Conference/Official Delegates
6.1 Official Delegates to the Conference shall comprise two

representatives from each member NSO.
6.2 The conference of the ASRAC shall be held at least once in

three years, the date and venue shall be decided upon by
the ASARC Board.
6.3 The Conference shall have at least two thirds of its

members present to constitute a quorum.
Article 7
Board Meetings
7.1 Regular meetings shall be held at least twice in three

years.
7.2 Quorum for the meeting of the Board shall comprise at

least 50% of its members.
7.3 Special meetings may be called by the Chairman on

request of two thirds of the members of the Board by
giving two months’ notice.
Article 8
Functions of the Association
The Association shall:

8.1 Discuss the progress of the Associations in each meeting
and do all things necessary towards achieving the aim of
the Association as mentioned under article 2.

8.2 Hold appointment and elections of officers as provided in
this Terms of Reference.
8.3 Consider recommendations and reports from WOSM and

Regional Scout Conference and make recommendations
thereon.
8.4 Consider recommendations brought forward by members

and make decisions thereon.
8.5 Consider and, in accordance to this Terms of Reference,

adopt proposed amendments to this Terms of Reference.
Article 9
Function of the Chairman
9.1 To chair all meetings and conferences of the Association.
9.2 To encourage /coordinate and support the Secretariat and

member NSOs to take actions as per the association
decisions.
9.3 To carry out any special actions as decided by the

Association
Article 10
Functions of the Vice-Chairman
10.1 In the absence of Chairman, one of the vice-chairmen

appointed by the chairman shall execute his duties and
responsibilities.
10.2 Carry out the functions as may be designated by the

Chairman or the Association

Article 11
Functions of the Secretary
11.1 Act as Secretary at all meetings and conference of the

association
11.2 All documents and registry shall be kept by the Secretary

General.
11.3 Manage the communication and correspondence of the

Association
11.4 Implement the decisions made by the association in its

meetings.
11.5 Support member NSOs in carrying out the decisions of

association’s meetings.
11.6 Promote cooperation and mutual assistance amongst the

member NSOs
11.7 Perform such other duties as the association may

determine
Article 12
Votes
12.1 Each member NSO is entitled for one vote.
12.2 Voting shall be by show of hands, or such means as the

meeting may decide.
12.3 Delegates representing organizations with an affiliation or

observer status shall have the right to take part in
meetings, discussions and debate but shall not have the
right to vote or be voted upon and to make or second any
nominations or resolutions.

Article 13
Amendments
13.1 Any amendment to this Terms of Reference may be made
at the conference by at least two third votes of its
members.
Discussion on Terms of Reference of ASARC

a. Mr Chow raised the concern of recognition by the ASEAN
Secretariat and respective governments. He proposed that the
ASEAN Charter be adopted as the main point of reference in all
aspects pertaining organisation, administration, rules and
regulations.
b. The Chairman seconded the proposal and said, “Why must we

reinvent the wheel?” The already available ASEAN Charter has
been a guideline to the mechanism of ASEAN dynamics.
c. The ASEAN CHARTER (a small, light-green book) was

distributed and read (see Appendix A).
d. Delegates unanimously concluded that the ASEAN Charter be

adopted as the principle point of reference and ensured that
ASARC will always be in line with ASEAN aspirations.
e. Conference delegates unanimously agreed to the proposed

ASARC Terms of Reference.
f. The Chairman expressed his thanks to Mr Rogelio and The Boy

Scouts of the Philippines for the extensive presentation.

10. Dinner hosted by The Chairman of the Indonesia National
Family Planning Coordination Board.
DAY 2 – 16 July 2009:

Presentation on Training and Activities of ASARC
Presented by: Dr. Mohd Effendy,
Scouts Association of Singapore
Dr. Effendy presented the principles of training in scouting with

reference to standard guidelines set by World Organization of
Scout Movement (WOSM) and Asia Pacific Region (APR).
ASARC will help to train Scout leaders within ASEAN scout

organizations.
ASARC will have a pool of trainers and database of experts and

areas of expertise for training purposes, for example; Disaster
Management, Entrepreneurship, etc.
Materials and resources can be made available for use by

members when need arises.

Presentation on Administration and Management of ASARC
Presented by: Mej. (Rtrd) Mior Rusli Bin Dato’ Mior Mohd Jaafar,
Persekutuan Pengakap Malaysia
Mej (Rtd) Rusli presented the elements of Administration and

Management proposed by Persekutuan Pengakap Malaysia for
consideration.
The ASEAN Scouts Association for Regional Co-operation (ASARC)

was officially established during The First ASEAN Scout Conference
held in Kuala Lumpur from 3-5 September 2007.

ASARC is an establishment based on the awareness of common
problems, interests and aspirations of ASEAN and the need for
joint action and enhanced cooperation within their respective
political and economic systems and cultural traditions.
This regional co-operation will be mutually beneficial, desirable

and necessary for promoting brotherhood and improving and
addressing the current regional needs in scouting.
a. Membership of ASARC
ASEAN is the Association of Southeast Asian Nations, therefore
ASEAN Scouts Association for Regional Co-operation (ASARC)
accepts all NSOs from each individual member country and help
countries that have yet to establish an official scouting movement.
ASARC will have no direct relationship with WOSM. Any

relationship with WOSM shall be on individual NSO’s capacity.
b. Aims of the Proposal

The adoption of the Proposed Administration and Management of
ASARC will result in cooperation and negotiation in strategizing
and developing coherent action plans among member countries. It
will not be rigid but flexible, and will be relevant to the current
environment. It will be based on a shared vision. It will
strengthen the feeling of belonging to the spirit of ASEAN and the
Scouts Association in the Region.
c. Composition of the Office Bearers for the term of 3 years

1. Chairman
a). A chairman must be elected during ASARC conference
from any National Chief Commissioner or equivalent
within the ASEAN NSOs for the term of 3 years.

b). The person must have the capacity, capability and
creativity to plan, execute tasks and generate new
ideas for the betterment of the association.
2. Deputy Chairman
a). A deputy-chairman must be elected during ASARC
conference from any National Chief Commissioner or
equivalent in the ASEAN NSO for the term of 3 years.
b). In the absence of the Chairman, he will execute the
appointment of an acting chairman.
3. Vice-Chairman
a). Three vice-chairmen must be elected during ASARC
conference from any National Chief Commissioner or
equivalent in the ASEAN NSO for the term of 3 years.
b). They will assist the chairman and deputy chairman in
the running of the association
4. Secretary General
a). A secretary general will be appointed by the ASARC
chairman during or after the conference.
b). The person must be nominated by the respective NSO.
5. Deputy Secretary General

a). Two deputies secretary general will be appointed by the
ASARC chairman during or after the conference.
b). They must be nominated by their respective NSOs.
6. Treasurer
a). A Treasurer must be elected during ASARC conference
from any National Chief Commissioner or equivalent in
the ASEAN NSO for the term of 3 years.
b). The person must be nominated by the respective NSO.

d. Registration
All NSOs in ASEAN are required to register as members in
ASARC as requested by ASEAN Secretariat.
e. Documentation
All documentation and registry shall be kept by the Secretary
General and a duplicate of such documents and registry are to
be kept in every NSO.
All documents shall be published and posted on the website.
f. Communication
The main method of communication is through the internet
including an interactive ASARC website and email.
g. Finance
The costs of day to day administration and staff will be borne
by the NSO of the elected chairman.
However, for certain or special programmes, costs are to be
shared by member countries.
h. Audit
The treasurer shall supervise and prepare a yearly financial
report for auditing.
The auditors shall be appointed during the ASARC conference
among non-office bearer members.
Discussion on Administration and Management of ASARC

a. Mr Chow saw the similarity between the proposal and the Terms
of Reference proposed by Boy Scout of the Philippines. He
sought the endorsement of the conference delegates on some
of the issues pertaining ASARC. He further stated that ASEAN
is a government to government organisation which promotes
regional peace and cooperation within ASEAN political and

regional strata. Therefore ASARC should reflect the true spirit
of ASEAN. He then suggested that the proposal be accepted.
b. Mr Rogelio seconded the motion and proposed that membership

in ASARC is meant for all countries in ASEAN. Any new country
accepted as full member in ASEAN is automatically a member of
ASARC.
c. Mr. Alfian highlighted the need to register ASARC with ASEAN

Secretariat in order to be recognized in the region.
d. The Chairman thanked Persekutuan Pengakap Malaysia for the

presentation.
13. Agenda 8: Election of New Chairman of ASARC for 2008-

2011
a. This session was chaired by Mr Haji Badar, National Chief
Commissioner of Negara Brunei Darussalam.
b. Mr Chow suggested to retain ASARC office bearers for a term of

three years and subsequently assumed by Malaysia from 2011
and would then be rotated among other ASEAN countries.
c. Mr Rogelio seconded the suggestion of Mr. Chow.
d. However the delegates agreed with Mr Badar’s suggestion that

the post of chairman should be voted by a show of hands.
e. Prof Dr. Azrul was then unanimously re-elected as Chairman of

ASARC for 2008 - 2011
f. All National Chief Commissioners of other ASARC countries are

elected as Vice-Chairmen of ASARC.
g. Dato’ Kaharudin was re-elected as honorary treasurer of

ASARC.

h. The Chairman asserted that the appointment of Secretary
General and Deputy Secretary General is the prerogative of
ASARC Chairman.
14. Agenda 9: Date and Venue of 3rd ASARC Conference and

Jamboree
a. Mr Haji Badar congratulated Gerakan Pramuka and the
Indonesian Government for hosting the auspicious events, the
2nd ASARC Conference and the 2nd ASEAN Jamboree. He also
extended ASARC recognition of the 1st ASEAN Jamboree
organized by The Boy Scouts of The Philippines in Mt. Makiling,
Los Baños, Laguna in 1993
b. Mr Chow proposed that Malaysia host the 3rd ASARC

Conference in 2011 and encourage youth or young leaders to
participate in future ASARC Conferences.
c. Mej (Rtd) Mior Rosli said that proposal is accepted on condition

that approval is sought from the Persekutuan Pengakap
Malaysia
d. ASARC recognised the effort made by Singapore to host the

World Scout Jamboree and invite Singapore Scout Association
to host the 3rd ASEAN Jamboree in 2011.
e. Mr Chow said that Singapore would be happy to host the

jamboree in 2010 as Singapore will be hosting the National
Scout Jamboree in 2010 The National Jamboree will upgraded
to the ASEAN Jamboree. He will forward the proposal to the
Singapore Scout Council for their consent and will inform
ASARC Chairman during the forthcoming Nepal Scout Summit.
f. Mr Rogelio proposed that ASARC, as a new establishment,

should conduct more activities that will promote trans-

boundary activities that would generate socio-cultural
understanding and address issues pertaining to youth in the
region. He said that scout leaders and young leaders should
have regular meetings or round table discussions in between
conferences.
g. Mr Chow suggested that an immediate meeting of ASEAN

National Chief Commissioner be organised next year to discuss
strategies for recognition by ASEAN through its Secretariat in
Jakarta.
h. Mr Olarn supported the motion and requested ASARC to

seriously look into youth activities as young people are always
seeking for new challenges at an international level.
i. Ms Vilavone invited ASARC Chairman and committee members

to Lao to promote scouting in Lao PDR. She also expressed
her enthusiasm about scouting and requested ASARC to invite
Lao for other scouting events.
j. The delegates unanimously agreed to further develop scouting

in the region especially in Cambodia and Vietnam. ASARC
Chairman will determine the relevant activities and follow-up
actions.
k. The conference delegates urged the Chairman to explore the

possibility of including Myanmar as ASARC member because
scouting is a non-political movement.

15. Agenda 10: Resolution
DECLARATION OF THE 2nd ASARC CONFERENCE
Pursuant to the recently concluded conference of The 2nd ASEAN

Scouts Association For Regional Co-operation (ASARC) in Jakarta
attended by the National Scout Organizations of Negara Brunei
Darussalam, The Kingdom of Cambodia, The Republic of
Indonesia, Federation of Malaysia, The Republic of The
Philippines, The Republic of Singapore and The Kingdom of
Thailand, the Scout Association of The Socialist Republic of Viet
Nam and The Lao People’s Democratic Republic (observer), we
hereby declare that:
1. We shall use The ASEAN Charter as a point of reference to

matters regarding ASARC.
2. We recognize the Scout Association of The Socialist Republic
of Viet Nam as an affiliated member of ASARC.
3. We shall recognize the Lao People’s Revolutionary Youth Union
as an observer in ASARC
4. We shall establish a task force to review and study the
infrastructure needs of member countries based on request
5. We shall encourage and support bilateral and multi-lateral
scouting programmes and projects initiated by ASEAN
member countries and adopt them as ASARC projects
whenever possible.

6. We shall seek strong support from our respective
governments to incorporate our regional activities within the
context of ASEAN and to secure the active involvement of the
ASEAN Secretariat to achieve our objectives.
7. We shall endeavor to encourage and assist every ASEAN
country which has yet to form their official national scout
organizations to have one so that they may benefit from
ASARC activities.
8. We wish to record our deepest appreciation and gratitude to
Gerakan Pramuka Indonesia for hosting this successful
conference.
9. We agree that Gerakan Pramuka Indonesia shall be the
Chairman for the next three years and this is to be followed by
Persekutuan Pengakap Malaysia.
10. We wish to congratulate the National Scouts Association of
Cambodia in becoming a full member of WOSM.
It is our earnest hope that the conference may lead to more

vigorous and active regional scout activities, greater unity and
co-operation within and amongst ASEAN so that it may become
one of the pillars of the people-to-people relationship in the
region.
Signed in Jakarta, Indonesia

on the 17th day of October in the year of 2008

BRUNEI
Haji Badar bin Haji Ali
National Chief Commissioner
Persekutuan Pengakap Negara Brunei Darussalam
4/F, Persekutuan Pengakap NBD Bldg,
Lot 11620, Pengakap Complex,
Jalan Gadong, BE 4119,
NEGARA BRUNEI DARUSSALAM
CAMBODIA
H.E. Mr Chey Chap
National Association of Cambodia Scouts (NACS)
No.74, Preah Sihanouk Blvd.
Beong Keng Kang 1,
Chamkarmon, Phnom Penh,
CAMBODIA.
INDONESIA
Prof. Dr. Azrul Azwar, MD, MPH
Chairman, National Board of Commissioners
Gerakan Pramuka Indonesia
Kwartir Nasional
Jalan Medan Merdeka Timur No 6
Jakarta 10110
INDONESIA
MALAYSIA
Col. Prof. Dato’ Dr. Kamarudin Kachar
Rumah BP, Jalan Hang Jebat
50150 Kuala Lumpur
MALAYSIA

PHILIPPINES
Hon. Jejomar C. Binay
National President
Boy Scouts of the Philippines
National Office
181, Natividad Almeda-Lopez St.
Ermita, Manila
PHILIPPINES
SINGAPORE
Mr. Nicholas Ning Tang
Chief Commissioner
The Singapore Scout Asociation
Ee Peng Liang Building
No 1, Bishan Street 12,
SINGAPORE 579808
THAILAND
Mr. Wichit Srisa-An
National Scout Executive Board Chairman
National Scout Organization of Thailand
Vajiravudh House
National Stadium
Rama 1 Street,
Bangkok 10330
THAILAND.
VIET NAM
Mr. Pham Thanh Hiep
Chairman, Vietnam Scouting National Council
10/9 Dang Van Ngu, P.10
Phu, Nhuan,
Ho Chi Minh City,
Vietnam

16. Educational Tour
Delegates were taken on an insightful educational tour of National

Monument (MONAS) in central Jakarta and were given briefing on
Indonesian history.
17. The Governor of Kalimantan Barat hosted lunch at Taman

Mini Indonesia
Delegates were welcomed with a cultural presentation and

luncheon of local traditional food of Kalimantan Barat.
18. Closing Ceremony
Delegates were given a memorable closing and farewell dinner

hosted by the Governor of North Sumatera at the Anjungan North
Sumatera, Taman Mini Indonesia.
Prof Dr. Azrul, Chairman of ASARC extended his gratitude to all

delegates and ASARC committee for a job well done in making
the conference a big success.
He expressed heartfelt appreciation to the Government of the

Republic of Indonesia especially His Excellency President Susilo
Bambang Yuhoyono for his profound support and great interest in
scouting development in the region.
19. Conclusion
The 2nd ASARC Conference in LEMDIKANAS, Cibubur, Jakarta

from 16th through 18th October 2008 organised and hosted by
Gerakan Pramuka was a tremendous success. The Gerakan
Pramuka has set a high standard in the management and
execution of the conference. It is indeed befitting that the

heartiest congratulations and appreciation be extended to the
Gerakan Pramuka Indonesia for a job par excellence.
The fundamental elements of an organisation has been

established to propagate information on ASARC and the
instrumental role it plays in regional cooperation.
It is hoped that members of ASARC will continue to support and

contribute towards making ASARC meaningful, effective and
relevant to member countries.
ASARC must therefore act as an intellectual platform for sharing

updated information on the most effective strategies to improve
training and education, resource management, technology, and
deal with disparities that might exist so that we can progress and
develop together.
It is deemed important that future ASARC conferences build on

strengths and improve on weaknesses in order to promote better
collaboration among its members.
In short, we must be like trees; we must create new leaves, new

directions, in order to grow.
Nasaruddin bin Shamsuddin

Secretary General, ASARC

ASARC COMMITTEE 2008-2011
Advisor:
Dato’ Seri Dr. Haji Shafie bin Haji Mohd Salleh
Chairman:
Prof. DR. H. Azrul Azwar, MD, MPH
Vice Chairmen:
1. Hj. Badar Hj. Ali
Persekutuan Pengakap Negara Brunei Darussalam
2. Hon. Jejomar C. Binay
3. Mr. Ning Nicholas Tang
Singapore Scout Association
4. HE. Somchai Wongsawat
National Scout Organization of Thailand
Secretary General:
Mr. Nasarudin Bin Shamsudin
Deputies Secretary General:

1. Mr. J.R Pangilinan
2. Mr. Alfian Amura
Treasurer:
Dato’ Kaharudin Mo’min

2nd ASEAN SCOUT CONFERENCE
SECRETARIAT
Steering Committee : Mr. Nasaruddin bin Shamsudin,

Chairperson : Dr. Joedyaningsih SW, M.Sc (PH)
Vice-Chairman : Mr. Madijono
Deputy Chairperson : D. Kamarukmi, SH
Treasurer : Drs. Ramli Sairin
Staff : Mr. Murti Ganjar Dhani
Secretariat : Mr. Deden Syefrudin

Mr. Bambang Agus Paryono
Mr. Agus A. Rivai
Rapporteur : Ms Hazlillah Mohamed, PPM

Mr.Teguh Prihatmono, S.IP
Ms.Ari Wijanarko Adi Pratama
Conference Program : Mr. Donald Tampubolon

Mr. Budidarmo P. Kuntjoro-Jakti
AV/ Computer Operator : Mr. Hari Prasetya
PR and Exhibition : Dra. Septembriyanti
Accommodation and
Meals : Mr. Suritno
Mr. Burhanudin, TRW
Mr. Karmi, SH
Educational Tour : Ms. Sofiati Aswin

Ms, Hirani Antar

PHOTO GALLERY
Unity in Diversity: Prof. Dr Azrul (2nd from right) with delegates from Singapore,
Thailand, Cambodia, Vietnam, Lao PDR, Malaysia and Philippines
His Honourable Mr. Adhyaksa Dault , Minister of Youth and Sports, Republic of
Indonesia with some of the ASEAN Scout leaders during the Press Conference.
From right to left are Ms Vilavone (Lao), Mr Haji Badar (Brunei), HE Chey Chap
(Cambodia), Mr Olarn (Thailand), and Mr Amoroso (Indonesia)
Source Gerakan Pramuka.
The 2nd ASARC Conference, Jakarta, 2008 i

From Left Mr. Mr Boonrat Wongyai (Secretary General of NSO Thailand), Mr
Nasaruddin (ASARC Secretary General), Mr Amoroso Katamsi (Vice-Chairman of
GPI cum Chairman of 2nd ASEAN Jamboree Organizing Committee), Dato’
Kaharuddin (ASARC Tresurer), Mr Sutham (International Commissioner of NSOT)
and Mr Alfian (ASARC Deputy Secretary General) attended the 4th SOMY in Chiang
Mai 3-5 June 2008.
Prof Dr Azrul highlighted to the Vietnamese Chief Commissioner the need to

establish ASARC and how Vietnam can play an instrumental role in promoting
peace within the ASEAN region
The 2nd ASARC Conference, Jakarta, 2008 ii

Prof Dr Azrul presented the proceedings of the 1st ASEAN Scout Conference to the
representative of the Vietnamese Government witnessed by Mr Prakorb of the Asia
Pacific Regional Scout Committee
Delegates greeted by Chairman Haryono Suyono and senior officers of BKKBN at the Dinner
hosted by Indonesia National Family Planning Board (BKKBN)
The 2nd ASARC Conference, Jakarta, 2008 iii

Chairman of the BKKBN Haryono Suyono presented souvenirs to all Heads of Delegates
Technology Enabled Hall provides good WSB/APR Representative, Ms Luz

facilities and conducive environment for Taray (left) provided insights on the
the conference latest development in APR
Delegates express views and opinions
The 2nd ASARC Conference, Jakarta, 2008 iv

Part of the delegates with Dr. Rhina Azrul Azwar and Dr.Joedyaningsih in-front of MONAS
Part of the delegates with Prof Dr Azrul Azwar infront of Keong Mas after watching the
wonders of Indonesia
The 2nd ASARC Conference, Jakarta, 2008 v

The Traditional Dance of Kalimantan Barat
The group Photo after presentation of souvenirs by His Excellency Haji Usman Ja'far,
Governor of Kalimantan Barat
Souvenir presentaion by a representative of the Governor of North

Sumatera
The 2nd ASARC Conference, Jakarta, 2008 vi

Prof. Dr. Azrul Azwar, Chairman of ASARC closing remarks of the 2nd ASARC Conference
Delegates at the closing of the 2nd ASARC Conference
The 2nd ASARC Conference, Jakarta, 2008 vii

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THE PROCEEDINGS OF

THE 2nd ASEAN SCOUT ASSOCIATION

Nasaruddin Bin Shamsuddin

Secretariat ASEAN Scout Association for Regional Co-operation

The Association of Southeast Asian Nations (ASEAN) comprising

The ASEAN Vision 2020, adopted by the ASEAN Leaders on the

The establishment of the ASEAN Scout Association for

Declaration of Principles to Strengthen ASEAN collaboration

Kuala Lumpur Agenda on ASEAN Youth Development (Kuala

Yangon 2000 Declaration on Preparing ASEAN Youth for the

Joint Ministerial Statement of the 5th ASEAN Ministerial

The 2nd ASARC Conference, Jakarta, 2008 1

The ASEAN Scout Association for Regional Co-operation

Scouting transcends religion, race, & culture and will

The 2nd ASARC Conference, Jakarta, 2008 2

Establish The ASEAN Scout Association for Regional

Formulate the of terms of Reference:

Share resources, knowledge, skills and expertise in

Jointly organize and develop scouting activities and

Make scouting issues an agenda in the head of

The 2nd ASARC Conference, Jakarta, 2008 3

1400 - 1600 - Session 1

The 2nd ASARC Conference, Jakarta, 2008 4

The 2nd ASARC Conference, Jakarta, 2008 5

The 2nd ASARC Conference, Jakarta, 2008 6

I would like to extend my gratitude to all ASEAN Scout leaders

ASEAN Solidarity through scouting promotes and further

Scouting is a movement that is based on action and result-

The Fundamental things are to work hand in hand by

I have great confidence that this conference will generate a

I would like to express my heartfelt appreciation to the ASARC

The 2nd ASARC Conference, Jakarta, 2008 7

Prof. Dr. Azrul Azwar, MD, MPH

On behalf of the Gerakan Pramuka and also as The Chairman of

The 10 ASEAN countries comprising of Brunei Darussalam, Cambodia,

Now, we are moving one step ahead. Here, together, we collaborate to

During this conference, you will participate in many discussions and

The 2nd ASARC Conference, Jakarta, 2008 8

We hope that your stay in Jakarta is comfortable and pleasurable.

Thank you very much.

The 2nd ASARC Conference, Jakarta, 2008 9

DAY 1 – 15 July 2009:

• Mr. Haji Badar bin Haji Ali

• Mr. Hj. Othman Durani

1. H.E Chey Chap

1. Prof. Dr. Azrul Azwar, MD, MPH

2. Mr. Endy R. Atmasulistya

3. Ms. Joedyaningsih SW, MD, MSc(PH)

4. Mr. Berthold D.H Sinaulan

1. Ms. Vilavone Phanthavong

2. Mr. Soulasack Sayavong

3. Ms. Khankab Boutdara

1. Mr. Nasaruddin bin Shamsuddin

2. Dato’ Kaharudin Mo’min

3. Ms. Hazlillah Mohamed

4. Mej. (Rtrd) Mior Rusli Bin Dato’ Mior Mohd Jaafar

The 2nd ASARC Conference, Jakarta, 2008 10

1. Mr. Rogelio S. Villa Jr.

1. Mr. Chow Hock Lin

2. Dr. Mohd Effendy Radjab

1. Mr. Olarn Kengraksat

1. Mr. Pham Thanh Hiep