Tone
Audie
nce
Lengt
h
Purpo
se
Business
contains much more
information in
addresses, etc
typed
format is very specific
and must be followed
correctly for both letter
and envelope
more formal and serious
stranger or
acquaintance; often a
person managing a
business
must be at least three to
four paragraphs long
complaint, application,
requests
Friendly
contains little
information
often not typed
format is less stringent,
but envelope rules must
still be followed
correctly
less formal and serious
someone you already
know
I. The Envelope
Example:
Write a business letter to persuade Don Ennis, principal of James T. Kirk Middle School, to
change the cafeteria menu at your school. Provide enough information to convince Don Ennis
of the need to make a change to healthier foods.
Use the following information for your letter and to address the envelope below.
Don Ennis
The principal of James T. Kirk Middle School is Don Ennis. The school is located at 267 Main Street in
Vulcan, Alberta. The postal code is T9W 3B6.
Jamie Corrigan
Jamie Corrigan lives in Troureaux, which is in the province of Alberta. The postal code is T9W 4J7.
Jamies address is 295 Wilson Avenue.
First Attempt:
Corrections:
NOTE: There are other acceptable formats, but you will learn and use only one to
avoid confusion.
1. Heading
Your address, not including your
name, and the date; 2 spaces
between province & post code
space
2. Address of person you are writing
TO
space
3. Salutation, followed by a
colon (:)
space
4. Body
Paragraph 1 - State the purpose of
your letter using formal language;
only very basic information in this
paragraph.
space
space
space
Sincerely,
space
6. Handwritten signature
space
Jean Brown
Introductory Assignment:
Use the business letter format to write yourself a letter. Your assignment is to tell yourself
your goals and aspirations for this grade 9 year. Explain to yourself what you want to
accomplish, and make some specific plans for how you can accomplish these goals.
Use the following information for your letter and to address the envelope below.
Return Address
Harry Collinge High School is located in Hinton, Alberta. The street address is 158 Sunwapta
Drive, and the postal code is T7V 1K8. Make the name of the person sending the letter Ms. L.
Mailing Address
Use your own address, which will be provided for you. Be sure to include the postal code.